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HomeMy WebLinkAboutMinutes_Workshop_10/01/2012 MINUTES VILLAGE OF TEQUESTA WORKSHOP Monday, October 1, 2012 CALL TO ORDER AND ROLL CALL The meeting was called to order at 5:30 p.m. Present were: Mayor Tom Paterno, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra arrived at 5:37 p.m. Also present were Manager Couzzo, Attorney Davis, Clerk McWilliams, and Department Heads. APPROVAL OF AGENDA 1. Annexation Accountability and Review of Process, Deadlines, and Elections Nilsa C. Zacarias, Director of Community Development offered a presentation, noted annexation accomplishments and explained predicted results going forward. Mr. James Weinand, Fire Chief, clarified service areas relating to annexation areas and the municipality's responsible for servicing particular locations. Council discussed annexation responsibilty benefits, strategy, time frames, and tax rates. Attorney Davis offered ordinance details and potential resident voting clarification. Council agreed to continue their annexation focus on area C and begin development of annexation strategies on areas B & D, simultaneously, with a target date of November 2013. Attorney Davis left the meeting at 6:21 p.m. 2. Branding Survey Review Council Member Okun noted details in relation to a research questionnaire and suggested a third party administer it. He also offered his input on additional marketing ideas, parks and recreation, economic development and restaurant recruitment. Council Member Okun noted that equipment along with additional organization and cooperation would be needed to move forward with the initiatives. Council discussed utilizing volunteers, locating man power and funds necessary for implementation along with enhancing real estate values. Council also conversed on wording and incentives for a resident survey, encouraging survey participation, revamping the Village logo and additional ideas which would benefit the Village. Council suggested multiple ideas toward marketing strategies and prioritizing goals including informational brochures and filming opportunities. They encouraged Council Member Okun to move forward with ventures which costs nothing and prioritize additional projects as funds became available. Village Council Workshop Meeting Minutes October 1, 2012 Page 2 3. Strategic Planning a. Setting financial / budget benchmarks Manager Couzzo briefed Council on the CWA (Communications Workers of America) time expiration lapse regarding the health insurance agreement and stated that all previously offered options by Tequesta had expired. Mayor Paterno noted the approximate total of appropriated health insurance funds of $923,431, and that the figure included an HSA (Health Savings Account) employee funding offer. Manager Couzzo explained that projected Village expenses would not be covered by revenues in the upcoming budget. Ms. JoAnn Forsythe, Director of Finance, explained variables inside the budget affecting the changes. Mayor Paterno suggested Tequesta place the purchase of tasers in the budget in lieu of incurring additional rental /lease expenses. Manager Couzzo noted that the sale of confiscated boats would add revenue to the budget. Council discussed boat hours of operation and suggested better coverage hours to adhere with the most populated periods. Mayor Paterno suggested police schedules be adjusted to coincide with the times of unlawful activities. Manager Couzzo noted several of his continued keeping a close watch on the budget. He stated he did not anticipate changes to future revenues and would keep Council updated on a quarterly basis. Council discussed taxes remaining unchanged, reducing the budget and non - residential fees for park events. 4. Succession Planning — Update on Assessment of Short Term and Long Term Capabilities Council discussed multiple scenarios for staffing options for covering departments in various situations. 5. Mission Statement Review and Discussion Item was tabled until the next workshop. ANY OTHER MATTERS Council discussed Village events; vendors, volunteers, police protection and motion sensors. Village Council Workshop Meeting Minutes October 1, 2012 Page 3 ADJOURNMENT MOTION Council Member Okun moved to adjourn the meeting; seconded by Council Member Brennan, and unanimously carried 5 -0. Therefore the meeting was adjourned at 9.45 p.m. Respectfully submitted, d u IT) ei.v LL Q.,%, Lori McWilliams, MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.