HomeMy WebLinkAboutDocumentation_Regular_Tab 07E_09/09/1999 �
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' VILLAGE OF TEQUESTA
`� Post O�ce Box 3273 • 250 Tequesta Drive • Suite 300
� `�'� a Tequesta, Florida 33469-0273 • (5G1) 575-6200
; oe Fax: (561) 575-6203
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VILLAGE NlANAGER'S REPORT
AUGUST 9- SEPTEMBER 3, 1999
• Memorandum to Scott Ladd Regarding Campbell v. Village of
Tequesta.
• Letter to Kim Bodinizzo Regarding Village of Tequesta
Interests in Tequesta Plaza Schedule of Coverage.
• Memorandum to Gary Preston Regarding Nichols Sanitation
Performance Bond Extension Certificate.
• Memorandum to Matt Morrison Regarding Water System Risk
Management and Emergency Preparedness.
• Letter to William Smith Regarding Assessments for 241
Fairway West Tequesta.
• Memorandum to Scott Ladd Regarding Developers Agreement
Between Tequesta and JMZ Properties.
• Letter to Richard Poulette Regarding Job Description
Records Request.
• Memorandum to Michele Hirsch Regarding Request for
Removal of Written Reprimands from Personnel File.
• Memorandum Setting Forth Village Requirements for
Improvements to Gallery Square North Parking Lot.
• Assessment Letters Sent to Property Owners.
• Welcome Letters Sent to New Tequesta Residents.
• Memorandum to Kim Bodinizzo Regarding Civil Rights Act of
1991; Tequesta's Good Faith Efforts to Comply with Title
VII (7) .
Recycled Paper
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• Memorandum to Gary Preston, Director of Public Works
Regarding Village Contract with D.S. Eakins Construction
Corporation.
• Met with Fire-Rescue Employee Regarding Grievance on
August 9, at 3:00 p.m.
• Met with Mayor and Board Member of Lighthouse Gallery at
4:00 p.m. on August 11.
• Met with Vice-Mayor Hansen at Noon on August 12
• Attended the Village Council Meeting on August 12 at 7:00
p.m.
• Called for Jury Duty from 8:00 a.m. to 2:30 p.m. on
August 16.
• Attended the Presentation of the Master Plan for U.S.
Highway One at 7:00 p.m. on August 16, 1999.
• Was Interviewed by Channel 25 for Millenium Hometown
Countdown at 9:30 a.m. on August 17, 1999.
� A Staff Meeting was Conducted With all Department Heads
at 10:00 a.m. on August 17 Wherein the Following items
Were Discussed:
1) The Director of Community Development was
requested to pursue formal agreement with Jupiter
for inspection service.
2) The Director of Community Development and Chief
of Police were informed of improper trees planted
in Tequesta Pines.
3) The Director of Community Development was
requested to give an overview of his proposed
action plan for acquisition of building
inspection services.
4) The Director of Finance requested to verify that
employee was paying Commute Tax on Village
vehicle usage.
5) The Village Clerk advised all applicable
department heads to make special election
arrangements on 9/14; 10/5, 11/2.
6) All Department Heads were advised by the Village
Clerk that all public records requests are to be
sent to the Village Clerk except for routine
police requests.
7) The Village Clerk advised the Utility Director of
placement of the notice in the newsletter of free
chlorine process.
8) The Utility Director instructed to meet with
project engineer to ensure elimination of sulfur
emissions from R.O. Plant.
9) The Utility Director reported that the paving by
Ranger of Tequesta Drive from the bridge to
Seabrook would commence in October.
10) The Utility Director reported that the Fire-
Department had done an excellent hydrant report
for the GIS Program.
11) The Utility Director reported that the R.O.
irrigation work is to begin on August 20.
12) The Utility Director reported that some contract
meter reading firms had high personnel turnover:
13) The Utility Director reported that the Tequesta
Village Center Main Street civil engineering
needs were being sought from 5 firms, per
Tequesta purchasing policy.
14) The Utility Director reported that the storage
tank adjacent to the Village Hall was cheaper to
demolish and use another tank at Tequesta Park.
15) The Utility Director reported that street
sweeping requirements would cause him to use
- Jupiter Contract for Tequesta areas with similar
schedule.
16) The Utility Director reported that the required
EPA Consumer Confidence Report is due in October.
17) The Director of Public Works reported that the
Concert dates this year would be set for
November, February and March. '
18) The Director of Public Works reported th'at
striping of Tequesta Drive from Bridge to
Seabrook contract award would be on the September
9, 1999 Village Council Agenda.
19) The Director of Public Works and Recreation
concluded that Constitution Park pathway would be
best served by utilization of rubber coating on
pathway surface. �
20) The Village Manager requested that the Director
of Public Works check fissures noted on Tequesta
Drive and mitigate any potential damage from
same.
21) The Chief of Police requested Village Manager to
sign Computer Grant Application.
22) The Chief of Police indicated that traffic speed
indicator purchase was to be bought in October.
23) The Chief of Police reported that lighting hit
the station and E911 and other equipment was
destroyed and already replaced.
24) The Finance Director reported that the Computer
Committee meets the following day at 10:30 a.m.
25) The Finance Director reported a surcharge problem
in the software of Fund Balance. Village Manager
directed her to fix with printed explanation on
back of bill using appropriate code.
26) The Director of Community Development reported
that his surplus old car would sit until next
police batch is sold at auction.
27) The Director of Community Development Distributed
his single family home residential unit count at
1,653 units to the Director of Public Works ,for
verification of number of units served through
Solid Waste Collection Services Franchise with
Nichols Sanitation.
• Met with the Utility Director at 10:30 a.m. on
August 19, to Review Various Utility Matters.
• Attended the Encon Board Meeting at 7:00 p.m. on
August 19.
• Meet with Utility Employee at 2:30 p.m. on August
23.
• Attended the Administrative Hearing on Tequesta
Peninsula Against Encon and South Florida Water
Management District at 8:45 a.m. on August 25.
� Attended the Administrative Hearing at 9:00 a.m.
concerning the Petition of Tequesta v. Encon and
South Florida Water Management District.
• Met with the Fire Chief to Review Various Fire-
• Rescue matters at 2:30 p.m. on August 30.
• A Staff Meeting of all Department Heads was
conducted at 10:00 a.m. on August 31 wherein the
following items was discussed:
1) The Fire Chief, Police Chief and Utility
Director were instructed to meet in order to
finalize pager decision in anticipation of
contract expiration on 10/Ol/99.
2) The Finance Director Requested to advise as
to Modifications to part-time secretary
service account.
3) The Director of Community Development, as
the primary permit issuer in the Village and
all other Department Heads in charge of
construction projects were advised that the
South Florida Water Management District
requires permits for various types for
dewatering and that plans should be made to
insist upon the same from all applicants
and/or projects to be administered by the
Village in the future.
4) The Utility Director was questioned as to
the outcome of his meeting with the project
engineer relative to elimination of sulfur
emissions from R.O. Plant.
5) The Fire Chief advised of need to be
diligent relative to Y2K efforts.
6) The Finance Director queried relative to
need for P.O. for mediation.
7) The Finance Director advised that computer
conversion to new system for utility billing
is to occur this week.
8) The Finance Director advised that new
computer problem reporting form to be
disseminated by memorandum.
9) The Fire Chief informed of intercoastal
bridge closure on 9/13 and that condominium
at 225 Beach Road had been made available to
his personnel subject to provision of Hold
Harmless Agreement from Village.
10) The Fire Chief inquired as to the Village's
desire to pursue DCA Grant Program for
shutters and emergency generator and advised
to pursue the same through the Village
Planner.
11) The Fire Chief advised of acceptability to
purchase additional MRE for emergency
preparedness purposes.
12) The Fire Chief spoke to the need to color-
code fire hydrants based upon flow rate.
13) The Fire Chief sought direction relative to
rescue coverage for Jupiter High School home
Football games.
14) The Fire Chief inquired as to other
department heads need to send mid-management
personnel to supervisory training program to
be established in-house.
15) The Utility Director discussed acceptability
of providing time extension to Poole and
Kent, contractor.
16) The Utility Director reminded all that the
free chlorine process would commence next
week.
17) The Utility Director spoke of delays in
receipt of information associated with
required monthly reports.
. 18) The Utility Director reported on receipt of
soil borings at Tequesta Country Club ponds.
19) The Utility Director .reported on inquiry
relative to grass maintenance at entrance to
Chapel Court.
20) The Utility Director reported on resident
inquiry for landscaping installation in
Village right-of-way on Tequesta Drive.
21) The Chief of Police reported on a 60/40
split of forfeiture money in recent drug
bust.
22) The Chief of Police reported the Harley
Davidson lease is up and the Village Manager
is to sign new letter of commitment for new
motorcycle.
23) The Chief of Police reported on
discrepancies in cleaning of building.
After discussion, staff was instructed to
pursue review of feasibility of hiring in-
house part-time janitor.
24) The Chief of Police sought permission to
proceed with internal fence at Public
Services Facility for proper storage of
evidence.
25) The Chief of Police reported on security at
Recreation Center.
26) The Finance Director reported on year-end
mileage usage reports.
27) The Finance Director reported on upcoming
dissemination of new chart of accounts, new
account numbers and new vendor numbers.
28) The Director of Community Development
disseminated revised population figures for
Tequesta indicating University of Florida
had determined such to be 5,122.
29) The Village Clerk advised that work effort
at purging unnecessary materials in records
retention would commence shortl,y with
participation of all departments needed.
• Attended the Palm Beach County Legislative Delegation
Annexation Policy Meeting in Boynton Beach at 5:30 p.m.
on September 1.
• Letter to Raymond Schauer Regarding Tequesta Board of
Adjustment Resignation.
• Letter to John B. McCracken, Esq. Regarding Persons
serving on multiple Employee Pension Boards.
• Letter to Melody J. Mitchell, Regarding Social Security
Survey Form.
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� PERMITS ISSUED DURING THE PERIOD OS/01/99 THROU6H 08/31/99 '+'
� PAQE 1 �
� THIS REPORT WAS PRINTED aN SEPTEMBER 2, 1999
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VILLAGE OF TEQUESTA
DEPARTMENT OF FIRE RESCUE
� VILLAGE MANAGER'S REPORT
AUGUST 1999
Number of days inciuded in this report 31
Total number of calls 50 Number of Medical Calls 38
Number of Fire Calls 10 Number of Calis classified as Others 2
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 41 Number of Ladder Company Responses 1
Number of times Mutual Aid was Received 0 Number of times Mutual Aid was Given 1
Total Number of Hrs Needed for Incident Mitigation 224
Average Daily Staffing
Daily on-duty Firefighting Force 5.44
Daily on-duty Career Firefighting Force 5.02
Daily on-duty Volunteer Firefighting Force 0.4
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.6
Average number of Volunteer Firefighters on-duty During Night time Hours 0.2
Fire Code Enforcement
Total hours lltilized on Code Enforcement 74.5 Hours Spent on pre-fire Planning 4
Number of Violations Found this Month 5 Number of Violations Corrected this Month 17
Required Duties
Hours Needed for Vehicle Maintenance 49 Hours Utilized for Equipment Testing 22
Hours Needed for Equipment Maintenance 55 Hours Needed for Equipment Checks 148
Hours Needed for Building Maintenance 103 Hours Needed for Hose Testing 4
Hours Needed for Hydrant Testing 3 Total Gallons of Water Used 2550
Miscellaneous
Hours Dedicated to Community Service 25
Hours Required for Administrative Support 175
Firefighter Physical fitness Program 48
Vilxa e of Te ues�a ���'•1�1C1Y``� ,l'1C�1�.11�1
To: Thomas G. Bradford, Village Manage:r �
From: 1Viatthew J. Marrison, Utilities �3irectar�� `�
Date: S�eptember 2, 1999
Sabject:. Village Manager's Repart
Attached herewith is the Utilities Departm��at Montbly R�rt for inclusion in your
transmittal t� the Village Council.
As we discussed ea,rlier this we�k, the ne�tt RO Watsr Treatment Facility Status Report
will b� submitted ta yo�ur attention on or before October 1, 1999. This on�-month de�ay
wilI al�ow the transrnittals used �o� report gen�ration betwe�n the contxactor, engineer
and owner to caincide with the report due dates.
If you have qt�estions or concerns regarding this one-month transition, pl�ase feel free to
contact me at your �arliest cvnvez�ience.
'Than�c yau.
� ��� �� � �� M �lumr
g .� �
To: Thomas G. Bradford, Village Manager
Through: Matthew J. Morrison, Public Utilities Director ��� `
From: Roy Fallon, Chief Operator �
Date: September 2, 1999
Subject: Monthly Water Usages
The following is a summary of monthly water usages for the month of
August 1 - 31, 1999.
TEQUESTA WATER TREATMENT PLANT
AUGUST 1999 1998
Target Pumpage 40.500 m.g. 40.500 m.g.
Actual Pumpage 36.799 m.g. 49.583 m.g.
Maximum Day 1.556 m.g. 2.159 m.g.
Minimum Day 0.687 m.g. 0.913 m.g.
Average Day 1.187 m.g. 1.599 m.g.
Backwash Water 2.595 m.g. 3.991 m.g.
Hydrant 0.035 m.g. 0.202 m.g.
WATER PURCHASED FROM JUPITER
AUGUST 1999 1998
Target Pumpage 35.000 m.g. 35.000 m.g.
Actual Pumpage 44.822 m.g. 39.385 m.g.
Maximum Day 1.790 m.g. 1.981 m.g.
Minimum Day 1.040 m.g. 0.510 m.g.
Average Day 1.446 m.g. 1.270 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
AUGUST 1999 1998
Actual Pumpage g1.621 m.g. 88.968 m.g.
Maximum Day 3.205 m.g. 3.499 m.g.
Minimum Day 2.139 m.g. 2.242 m.g.
Average Day 2.633 m.g. 2.870 m.g.
.
E
Y
September 2, 1999
Page 2
1999 1998
Metered Service Connections 4,930 4,895
Rainfall 6.54" 3.73"
WATER SALES DATA 1999 1998
Total Water Sales (FYTD) $2,979,915 $2,652,951
Target Sales (FYTD) $2,744,902 $2,436,863
Jupiter Purchased Water - Annual Contract ....... 547,500 m.g.
Water Received from Jupiter to-date ............. 47.099 m.g.
Contract Balance ........... 500.401 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1999 1998
Ph 7.6 7.5
Total Alkalinity 224 mg/L 208 mg/L
Total Hardness 230 mg/L 223 mg/1
Calcium Hardness 220 mg/L 213 mg/L
Color 6 pcu 5 pcu
Iron 0.03 mg/L : 0.04 mg/L
Chlorides 64 mg/L 64 mg/L
Turbidity 0.08 ntu 0.06 ntu
Chlorine (total) 3.1 mg/L 3.2 mg/L
DISTRIBUTION SYSTEM MAINTENANCE
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c: Connie Holloman, Director of Finance
Tom Jensen, P.E., Reese, Macon & Associates
Mo.USage.Augusty'99