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Home My WebLink AboutHandouts_Regular_Tab _09/18/2003 (3) ,_ i�i �}.:,. ) \ � y g i'I �� ? �' ��Y� 8�� .� � ?A�� CITY OF PALM BEACH G/aRDENS ClTY COUNCIL Agenda Cover`Memorandum Date Prepared: August 11, 2003 Meeting Date: August 21, 2003 Resolution: 145, 2003 Subject/Agenda Item: Resolution 145, 2003: Authorization for LBF&H, Inc. to suppfy engineering services related to Project No. 2003-007, Stormwater System Improvements — Phase II, in the amount of $37,000. [ X J Recommendation to APPROVE [ ] Recommendation to DENY Reviewed by: , Originating Dept.: Costs: $ 37.00O.QO Councii Action: Angela Wong, Project (Total) Manager City Attorney Community Services [] Approved Department $ 37.000.00 [ ]Approved w/ Current FY conditions Civil E n� - / [ ] Denied Finance Director Advertised: N/A Funding Source: [ J Continued to: Date: ( X ] Operating Attachments: �,�. �tl � , Paper: [ ] Other • Resolution 145, 2003 • Exhibit A: Proposal from LBFH for Professional Services — North and South Sectians Sub itte . Exhibit B: Site Map [ X J Not Required Jack oug ey Community Serv�ces Administrator Department Director Affected parties Budget Acct.#: [ J None A rove y: [ X} Notified 001-3040-541.6300 Crty anager [ ] Not required Date Prepared: May 27, 2003 Meeting Date: June 5, 2003 Resolution: 145, 2003 BACKGROUND: On April 4, 2002, the City Engineer made a presentation to Council of the City's Storrnwater Management Plan, which was created far use as a planning tool to ensure the future capacity of the system. The main focus of the report is on the City's primary drainage system. As part of the plan, ten ranked capital projects were selected and recommended for restorafion as follows: Projects Ranking Estimated Construction Cost Thompson River Canaf (Lighthause to Holly) 1 $200,OOQ Thom son River Canal l95 to Milita Trail 2 $250,000 FEC Ditch Burns to RCA Blvd. 3 $168.000 Thom son River Canal Milita south to Sea ra e 4 $367 Allamanda S iliwa O erabfe Gate 5 $80,000 P(at 4— Phase 2 Seconda Draina e S stem 5 $1,340,23Q Thompson River Cana[ (Earman Canal to Lighthouse 6 $49,800 Dr. Thom son River Canal Holl to 195 6 $153,250 Earman River Canal MacArthur Blvd to Thom son 7 $55,000 Thom son River Canal Mil to Hicko S. of PGA Bfvd 8 $750,500 The City is currently completing the first two priorities as directed by the City Council. Planning has begun for the implementation of the remaining projects on the priority list according to rank. The City recentiy approved a contract with Adorno and Yoss, Ine. for band counsel services and Spectrum Municipal Services for financia! advisory services to abtain a five million dollar bond to complete the remaining projects within three years. Funds are expected to be received in October 2003. ln regards to the FEC Ditch, the City is negotiating with the FEC for removal of vegetation within the FEC right-of-way. The ditch from Burns Road to RCA Boulevard is tentatively schedufed to be complete by June 2004. Staff is currently developing a Request For Praposal for annual general cantracting services for all of the necessary services to complete the remaining projects. The RFP is due for release by m►d September 2003. The City is moving forward with the fourth ranked priority project, Thompson River Canal from Military Trail to Seagrape. Since the eighth ranked priority project, Thompson River Canal from Military Trail to H�ckory, encompasses the same canal and is located adjacent to priority no. 4, staff has decided to include this portion in the next phase of reconstruction. ; r Under the City's continuing contract for services with LBFH, lnc., a proposal has been received in the amount of $37,000 to provide surveying and mapping services for this portion only. Upon approval, work wifl begin in approximately two weeks and continue for eight weeks. LBFH, Inc. wil! also provide stakes in the right-of-way that will allow the residents to identify encroachments such as landscaping, fencing, irrigatian, etc. that wilf need to be removed. STAFF RECOMMENDATION: Approve Resolution '[45, 2003 authorizing the execution of the proposal with LBFH, lnc. in the amount of $37,OQ0.00 for profsssional serv'rces related to the Stormwater System Improvements — Phase II project. Date Prepared: August 12, 2Q03 1 RESOLUTION 145, 2003 2 3 4 A RESOLUTION Of THE CITY COUNCIL OF THE CITY OF PALM 5 BEACH GARDENS, FLORfDA APPROVING A WORK 6 AUTHORIZATION FOR ENGtNEERiNG SERVICES WITH THE FlRM 7 OF LBFH, INC. fN CONNECTION WfTH STORMWATER SYSTEM 8 IMPROVEMENTS — PHASE It, THOMPSON RIVER CANAL RtGHT-OF- 9 WAY SURVEYING AND MAPPING; AUTHORIZING THE ClTY IO MANAGER TO EXECUTE SAlD AGREEMENT; AND PROVIDING AN 11 EFFECTIVE DATE. 12 13 14 WHEREAS, the City Council of the City of Paim Beach Gardens has a continuing 15 contract far engineering services with fhe engineering firm of LBFH, Inc.; and 16 17 WHEREAS, the City Manager has negotiated a Work Authorization with LBFH, Inc. 18 to perform certain services in connection with Stormwater System Improvements — Phase 19 I1, Thompson River Canal right-of-way surveying and mapping; and 20 21 WHEREAS, the City Council has deemed approval of this Resolution #o be in the 22 best interest of the citizens and residents of the City of Palm Beach Gardens. 23 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCtL OI� THE CITY 25 OF PALM BEACH GARDENS, FLORIDA that: 26 27 SECTiON 1. The foregoing recitals are hereby affirmed and ratified. 28 29 SECTION 2. The Gity Council hereby approves a Work Authorization for 30 engineering services with the firm of LBFH, Inc. for services in connection with Stormwater 31 System Improvements — Phase fl, Thompson River Canal right-of-way surveying and 32 mapping and hereby authorizes the City Manager to execute the Work Authorization an 33 behalf of the City. A copy of said Work Authorization is attached hereto as Exhibit "A" and 34 incorporated herein by this reference. 35 36 SECTION 3. This Resolution shall become effective immeQiately upon adoption. 3? 38 39 (The remainder of this page left intentionally blank) 40 41 42 43 44 Date Prepared: August 12, 2003 Resolution 145, 2003 1 PASSED AND ADOPTED this day of , 20Q3. 2 3 4 CITY OF PALM BEACH GARDENS, FLORIDA 5 6 7 BY: 8 Eric Jablin, Mayor 9 ATTEST: 10 11 12 BY: 13 Patricia Snider, City Clerk 14 15 16 APPROVED AS TO FORM AND 17 LEGAL SUFFfCiENCY 18 19 20 BY: 21 Christine P. Tatum, City Attorney 22 23 24 25 VOTE: AYE NAY ABSENT 26 27 MAYOR JABLIN 28 29 VICE MAYOR SABATELLO 30 31 COUNCILMEMBER CLARK 32 33 COUNCILMEMBER RUSSO 34 35 COUNCiLMEMBER DELGADO 36 37 38 39 40 41 42 43 44 45 46 G:IRESOLUTIONSIEngineering Services work authorization - reso 145.doc 2 Date Prepared: August 12, 2003 EXHIBIT A LBF&H, Inc. Proposal — Thompson River Canal — North and South Sections R.equest for Legal or Engi.neering .Assistance File Opening Authorization � City of Palm Beach Gardens Department R,equesting Service= Community Services Department Type of Assistance� X City Engi.neer Consultant City Attorney Special Counsel Contact Person� Angela Wong, Project Mana�;er Phone Extension� 799-4234 Brief Description of Legal Question or Issue� Project No. 2003-007 / Stormwater System Improvements — Phase II — Thompson River Canal Surve�g and Mapping Services. Account Number� 001 The City CounciUCity Manager authorizes the City Attarney, Labor or Special Counsel to work on the above-referenced issue at an haurly rate. The City CounciUCity Manager may limit this authorization as set forth below, or as may be set forth in an attached writing. Maximum Number of Hours� Maximum Hourly Rate= Other� For an amount not to exceed $37,000.00 Department I3ead Authorization City Manager/City Councilperson City Manager Prioritization/Notes= Original to City Clerk Copzes to� Contact Person Finance Administrator Consultant f �� L i�UC. Exhibit A Scope of Services Project Number 03-4296 Thompson River Canal Right-of-way Staking "North" Scope: LBFH Inc. shall provide the following Surveying and Mapping services for the following route —"Thompson River Canal" from the crossing of the Thompson River Canal under Military Trail, north to where the canal crosses Hickory Drive (approximately 6,500 L.F. of canal). Task A— Canal right-of-way staking The canal right-of-way shall be staked at 100-foot intervals with lath on tangents and SQ-foot intervals along curves. All stakes shail be visible between themselves and if needed intermediate stakes will be set. Na offset stakes shall be provided. This is a one-time staking any re-staking shall be done on a Time and Expense Basis. Task B — Topographic Survey LBFH Inc. shall prepare a topographic survey for the above referenced route meeting the Minimum Technical Standards, Chapter 61g17, Florida Administrative Code. The topographic survey shall show the following: 1) Location of a11 above ground improvements in the canal ri�ht-of-way, and any adjacent 12-foot utility easement such as: fences, docks, concrete pads, walks, or decks, irrigation intakes, pool drains, specimen and exotic trees, utilities, outfall culvert pipes, with invert elevations and pipe sizes, drainage structures, and headwalls. 2) Crass-sec#ions from right-of-way line to right-of-way line at approximately 400-foot intervals, one cross-section at the confluence with the �nger canal and two cross-sections within each finger canal. Deliverable: Six (6) signed and sealed topographic surveys with sections labeled and proposed sections overlaid. Rough cut and fill estimates shall be computed from the sections. 1\pbgsfileWdmin\COMMCTN—I\CI Projectsl2003-007 Cana1 Restoration PhIlVtev Exhibit A Scope from Military north to Hickory.doc Schedule: The project shall commence two weeks from natice to proceed, and shalI be completed approximately eight (8) weeks thereafter. Fee: The surveying and mapping service will be pravided for the following fee: Lump Sum Fee: $22,500 Speciai Provisions: The Services shall be subject to the following special conditions: None City of Palm Beach Gardens, FL Ronald Fems, City Manager LBF&H, Inc. Dan Clark, P.E. l�pbgsfile�rAdmin\COMM[JN—t\CI Projects�2003-007 Canal Restoration PhlllRev Exhibit A Scope from Miiitary north to Hickory.doc �� L ivc. Exhibit A Scope of Services Project Number 03-4296 Thompson River Canal Right-of-Way Staking "South" Scope: LBFH Inc. shall provide the following Surveying and Mapping services for the following route —"Thompson River Canal" from the crossing of the Thompson River Canal under Military Trail, south, and then west (approximately 2,600 feet} t.o the termination point east of Seagrape Way; Together with two divisions of the canal off of the aforementioned route that branch off to the west, and also terminate east of Seagrape Way (approximately 1000 feet) for a total route of approximately 3,600 feet of canal right-of-way. Task A- Canal Right-of-Way Staking The canal right-of-way shall be staked at 100-foot intervals with lath on tangents and 50-foot intervals along curves. Ali stakes shall be visible between themselves and if needed intermediate stakes will be set. No offset stakes shall be provided. This is a one-time staking any re-staking shall be done on a Time and Expense Basis. Task B — Topographic Survey LBFH Inc. shall prepare a tapographic survey for the above referenced route meeting the Minimum Technical Standards, Chapter 61g17, Florida Administrative Code. The topographic survey shall show the following: 1) Location of all above ground improvements in the canal right-of-way, and any adjacent 12-faot utility easement such as: fences, docks, cancrete pads, walks, or decks, irrigatian intakes, pool drains, specimen and exotic trees, utilities, outfaIl culvert pipes, with invert elevations and pipe sizes, drainage structures, and headwalls. 2} Cross-sections from right-af-way line to right-of-way line at approximately 400-foot intervals, one cross-section at the confluence with the finger canal and two cross-sections within each finger canals C:�Documents and Settings�awong\Local Settings\Temporary Intemet Fites\OLKBA�Rev Exhibit A Scope from Mititary south to Seagrape.doc � Deliverable: Six (6} signed and sealed topographic surveys wifh sections labeled and proposed sections overlaid. Rough cut and fi11 estimates shall be computed from the sections: ScheduIe: The project shall commence two weeks from notice to proceed, and shall be completed approximateIy eight (8) weeks thereafter. Fee: The surveying and mapping service will be provided for the following fee: Lump Sum Fee: $14,500 Special Provisions: The Services shall be subject to the following special conditions: None City of Palm Beach Gardens, FL Ronald Ferris, City Manager LBF&H, Inc. Dan Clark, P.E. C:�Documents and Settings�awong\Local Settings\Temporary Intemet Files\OLKBA\Rev Exhibit A Scope from Mi}itary south to Seagrape.doc � < Date Prepared: August 12, 2003 Resolution 145,2003 EXHIBIT B Site Map . t ' � � "' Thompson River Canal �� ► `4��' N. Mititary Trial to Seagrape Way - Hickory Drive a ) � PGABLVD � � ,axo `� � • .sao '� � Q ..00 � •�_: . '. '�.� � ' " �oan �me� � � ' iaa+ � a/e� awu � a�ei �e rsst a�us j'`�$*,�' �roie . _, � ss :;- ; .. ` ; ; �t �� & � 47Y1 � - - .. 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Z t / �� 171 171 ttp - �n 101° �' i5°° P L,M gEACH GARDE S Ti1GH � e �� ma� tm aro � � � � � {�!6 /18 �� 107 101)7 tO/D/ . � 4gy� �50g ttt 120 i$6 � tODYb �yg � u� 15T /06 10108 � � ' „o o ,�, `�� N ,� �� : � � �oaa� ae� nir � a �ae �ni �� - .. _. � � � �a �o� �ox �m �a �e� +s�o �asT.e3� b�e awo �s�v � �e�e �u � isi � n i � T t tm�u u�o � +s6r �o� HOLLYDR �� t20 eoos y �, aa �- 4e�a iw ttu Source: City of Palm Beach Gardans, Growth Management, G1S, Prinled 7l22/03 i �