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HomeMy WebLinkAboutDocumentation_Miscellaneous_Tab D 2_10/27/1993 i � � ;� ; VILLAGE OF TEQUESTA Post OfCce Box 3273 • 357 Tequesta Drive �' Tcyuesta, F7orida 33469-0273 • (407) 575-6200 � ` Fax:(407)575-6203 a- o � ; o � �o�N�{ ` . . �� ��T1 � �Q�3�y �'� � VlL+�GF i� � MANAGt,��S f�`� NIEMaRANDUM ofFlCE ,�� ��, - oi , � � �� ; � , TO: Thomas G. Bradford, Village Manager � P FROM: Gary Preston, Director of Public Works & Recreation �' DATE October 18, 1993 SUBJECT: Tequesta Park Cost Analysis On September 23, 1993, the Village Council requested that I prepare a Tequesta Park Cost Analysis for the upcoming Joint Meeting with Martin County. Your Memorandum of September 28, 1993, provided additional directions on what budgetary items should be included to assist Martin County in reviewing the Village total expenditures at Tequesta Park. Per your request, the following budgetary reports are attached for your review: o The FY 1994 Parks and Recreation Budget with line item explanation for Tequesta Park expenditure o The FY 1994 Encumbered Capital Improvement Funds in the amount of $175,825 for Tequesta Park Ballfield Lights and Irrigation Improvements and $25,000 for Capital Improvement Project Engineer Design Fees o The Tequesta Park Five (5) Year Capital Improvement Plan Additionally, you requested that I review past correspondence and program attendance reports in an attempt to find a satisfactory participation level for Martin County's usage at Teguesta Park. It was my understanding that 20$ usage has been acceptable since July, 1989. On July 21 1989, Mr. Harry King, Martin County Planning Administrator, advised the Village that Martin County was "looking for a credit of eight (8) acres" for Tequesta Park in their Recreation Element of the Martin County Comprehensive Group Management Plan. After this correspondence, Martin County used Tequesta Park for eight (8) acres in their Comp Plan. Tequesta Recycled Paper Thomas G. Hradford RE: Tequesta Park Cost Analysis October 18, 1993 Page 2 - --------------------------------------- Park is a 42 acre park and eight (8) acres would represent approximately 20� of the total Tequesta Park land. The Village's most recent records for Martin County's participation in our summer recreation program is also approximately 20$. Hopefully, this information will be helpful when a percentage of participation is discussed. GP/mk Attachments � � f. VILLAGE OF TEQUESTA ; , Post OfCice Box 3273 • 357 Tequesta Drivc `' Tcquesta, Florida 33469-0273 • (407) 575-6200 ° - 3 ` Fax: (407) 575-6203 , � ; o � �p�JN� 4 PARKS & RECREATION DEPARTMENT FY 1994 BUDGET EXPENDITURES FY 1994 % Amount Object Name Parks & Rec. Tequesta Park Tequesta Park Salary/Wages $ 65,300 90$ $ 58,770 Comment This line item includes salaries for one (1) full time maintenance person and a second full time maintenance person beginning on ApriZ 1, 1994. Both employees' job responsibilities are at Tequesta Park. This line item also includes one-half (1/2) salary for Director of Public Works � Recreation. FICA Taxes 5,000 90$ 4,500 Comment Same as above Retirement Contribution 11,530 90$ 10,375 Comment Same as above Life/Health Insurance 7,110 90� 6,400 Comment Same as above Workers Comp. 2,795 90$ 2,515 Comment Same as above Contractuai Service 4,200 100% 4,200 Kecycled Paper FY 1994 Budget Expenditures Page 2 - ----------------------------=------- FY 1994 $ Amount Parks & Rec. Tequesta Park Tequesta Park Comment . Wages for night tennis court supervisor at Tequesta Park, Monday thru Thursday, from 7:00 P.M. to 10:00 P.M. Travel/Per Diem $ 1,500 0� 0 Communication Service 400 100% 400 Comment Phone Service at Tequesta Park # 575-6248 Utility Service 13,000 75� 9,600 Comment Tequesta Park Utility Expendi- tures: Water 600 Tennis Court Lights 1,200 Ballfield Lights 4,800 Park & Security Lights 3,000 Insurance 2,500 90$ 2,250 Comment Tequesta Park Equipment and Liability Insurance General Maintenance 21,Q00 75$ 15,750 Comment Yearly Tequesta Park Main- tenance Expenditures include: Equipment repair, building maintenance, restroom chemicals, plumbing repairs, irrigation repair and replacement, parking lot shell rock, repair and re- RE: FY 1994 Budget Expenditures Page 3 - --------------------------------- FY 1994 � Amount Parks & Rec. Tequesta Park Tequesta Park place playground equipment, � electrical repairs, paint, fer- tilize, tennis court net replace- ment and light repairs. Vehicle Maintenance 300 100$ 300 Comment The 1988 Ford F150 is used only at Tequesta Park. Field Maintenance 4,000 100$ 4,000 Comment The Village has three (3) ball- fields at Tequesta Park. Expend- itures include: Ballfield clay, ballfield light repairs and re- placement, ballfield irrigation repairs and replacement, pesti- cides, herbicides, fertilize, sod, home plates, pitching plates, etc. Miscellaneous 500 0� 0 Office Supplies 200 0$ 0 Gas/Oil 500 100� 500 Comment This account provides fuel for the Ford F150 pick-up truck and the Ford 2810 tractor. These vehicles are used only at Tequesta Park. Small Tool/Equipment 1,500 100$ 1,500 Comment This line item is for electrical tools, chain saws, power saws, weedeaters, blowers, fertilize sprayer and chemical sprayers. These items are used only at Tequesta Park. FY 1994 Budget Expenditures Page 4 --------------------------------- FY 1994 � Amount Parks & Rec. Tequesta Park Tequesta Park Books/Pub/and Dues 300 0 0 D:achinery/Equipment 0 0 0 Playground/Parks 0 0 0 Aid to Community Organizations 7,000 0 0 Other Governmental Organization 1,420 0 0 YMCA Summer Program 6,000 0 0 Total . . . . . . . . . . . . . 156,055 121,060 �' ' VILLAGE OF TEQUESTA � A ; , Post Offce Box 3273 • 357 Tequesta Drive ' "' Tcquesta, Florida 33469-0273 • (407) 575-6200 e _ 3.' t � � Fax: (407) 575-6203 ; o B 4 . f � C N COUN� PARKS & RECREATION DEPARTMENT FY 1994 CAPITAL IMPROVEMENT PROJECTS TEQUESTA PARK PROJECT AMOUNT 1) Ballfield Lights and Irrigation Improvements $175,825 Comment: This project will provide new ballfield lights on Pennock Field and a new irrigation system for all three (3) ball- fields. 2) Tequesta Park Improvements S 25,000 Comment: This amount has been allocated for engineer survey and con- struction documents for the first project of the Villages' Five-Year Capital Improvement Plan at Tequesta Park. Total . . . . . . . . . . . . . . . . . . . . . . $200, 825 Recycled Paper �' VILLAGE OF TEQUESTA a ; , Post Office Box 3273 • 357 Tequesta Dcive "' Tequesta, Florida 33469-0273 • (407) 575-6200 � � � � a Fax: (407) 575-6203 ; � a 6 4 f'C COUNt� . � . PARKS AND RECREATION DEPARTMENT FIVE YEAR CAPITAL IMPROVEMENT PROGRAM TEQUESTA PARK PROJECTS FY 94 FY 95 FY 96 FY 97 FY 98 # 1 Asphalt Parking Lot $ 80,000 # 2 Parking Lot Landscaging and Lights $ 65,000 # 3 Playground Improvements $85,000 # 4 Two New Softball Fields and Improvements to Three Existing Fields $75,000 # 5 Parking Lot Expansion $80,000 # 6 Ballfield Lights for Existing Sports Complex $140,000 Sub-Total $145,000 $85,000 $75,000 $80,000 $140,000 Total $525,000 Recyeled Paper Parks & Recreation Department Five-�ear Capital Improvement Program Project Comments: o Projects #1 (Asphalt Parking Lot) and #2 (Parking Lot Landscaping and Lights) would not only replace the existing shell rock parking lot but would also provide drainage, landscaping and safe environment with new parking lot lights. The shell rock parking lot is often soft after heavy rains and requires continuous maintenance and additional shell rock due to drainage run-off. Approximately one-third (1/3) of the parking lot drains toward the playground and there are periods of time when three (3) or four (4) inches of rainfall stands in the playground area. Landscape projects in and around the parking lot are nearly impossible due to the high acid run-off from the shell rock. o Project #3 (Playground Improvements) would allow for new playground equipment to replace some of the items that were installed in October 1973. Also, these improvements would allow for a safe surface to be placed under and around all playground equipment as recommended by the National Consumer Safety Commission. This safe surface would be three (3) to five (5) inches of non-compactive sand or a four (4) inch cushion surface. The Village will also be required to meet the standard for use and accessibility as legislated for the American with Disabilities Act (ADA). At this time, Recreation Departments have not been directed on how to provide a soft surface that can also be used by wheelchairs. It may be required that a separate area be set aside for handicap playground equipment. All ADA standard are required to be in place by 1995. o Projects #4 (Two New Softball Fields and Improvements to Three Existing Fields) and #6 (Ballfield Lights for Existing Sports Complex) have been requested by the Jupiter-Tequesta Athletic Association (JTAA) and this would allow all area � softball activities to be played at Tequesta Park. JTAA ' official have recently attended the Village Council Meeting and ask for financial assistance in upgrading all the athletic fields in Tequesta Park. Some of these requested improvements are now taking place but additional expansion is needed to meet the growing demand for ballfields. � Five-Year Capital Improvement Program Tequesta Park Page 2 --------------------------------------- o Project #5 (Parking Lot Expansion) will be required before any lights are added to the sports complex. The new proposed parking lot should be sufficient for facilities scheduled through FY 95. Should lights be added to the sports complex before expanding the parking lot, a serious parking problem will exist when two teams are on each field and two teams are waiting for ea�h field. Also, the State of Florida Department of Natural Resources will not allow expansion of the existing parking lot until a need is proven by the Village.