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HomeMy WebLinkAboutDocumentation_Regular_Tab 08H_11/18/1993 �' y V � � 7 -� � , VILLAGE OF TE�QUESTA � ` WATER DEPARTMENT � ^ 4 � a ,` � 4 � Post Office Box 3474 • 357 Tequesta Drive �'O� CoUNt Tequesta, Florida 33469-0474 •(40� 575-6230 MEMQRANDTJM T0: Thomas G. Bradford, Village Manager FROM: Gary Preston, Director of Public Works & Recreation �•�' DATE: November 10, 1993 SUBJECT: Bids for Tequesta Park Ballfield Lights, Irrigation System and Alternate Bid for Tequesta Park Basketball Courts Lights Bids for the above referenced projects were opened at the Village Administrative Office at 2:00 P.M, on Tuesday, November 9, 1993. Please find attached, bid tabulation sheets and a recommendation to accept bids from Mr. Brett A. Nein ASLA, Gee & Jenson Project Manager. The Village encumbered a total of 5168, 075 in FY 1994 for the ballfield lights and irrigation system. The anticipated cost to complete both of these projects is $198,667.00 The total expenditure breakdown for these projects are as follows: . Cost o Ballfield Lights $119,950.00 o Irrigation System 70,572.00 o Transformer Upgrade 2,000.00 o Engineer fees, survey, permits, etc. 6,145.00 Total . . . . . . . . . . . . . . . . . $198, 667. 00 To complete these projects, the Village Council would be required to approve additional funding in the amount of $30,592.00. Finance Director Bill C. Kascavelis and I have reviewed the General Fund and are recommending that this allocation be taken from the Undesignated Fund Balance. Mr. Nein and I are also recommending that the alternate bid for basketball courts lighting in the amount of 520,240.00 be rejected and reconsidered as a part of the Capital Improvement Bond Fund. Recycled Paper Thomas G. Bradford RE: Bids for Tequesta Park November 10, 1993 Page 2 - --------------------------------- Please place this item on the November 18, 1993 Village Council Meeting Agenda. Mr. Nein will be in attendance at this mesting to answer any questions pertaining to this project. GP/mk Attachments GEE&JENSON ID�401-b�b �446 NUV 1U'ys 1b�11 No .U33 r.u� z - - � � GE� & J�NSON Er�ineerts-ArchitA�-P�t+n�e►;:, Ir1c, Onc Harvard CirGc West Palm Peach, FL 33409 Tetcphaic (407) 8E13 3301 Novembe 10� 1993 r� �ao�y �g-�q�B Mr. Qary re$tan� Director , Public Wo ks j and Recreation ' vl��ape Qf equesta 357 Teq st� Driv� Tequesta. FL 33469 Re: Te ue�ta Park — Pennock Fietd Lighting Improvemerrts Co Award Recommendation Dear Ga . As you ar a are. the Bid Opening for the aforementioned proJect took ptace at 2:00 pm yesterday fn Village Councll Chambers. As Identifted on the attached �id T�bulation Form. art to our dismay� only one Cantractor submitted a proposai, American Lighting Malntena � lnc. Thetr Base Bid of $119.950 Is $�.950 above the originally estimated costs of $� Op (8J5/92). That estimste $Iso �tdd�d for allocation purposes 109�a to cover surveying, en�lneer�ng and design fees, resutting in the currerrt total funding the Village has earm d for this project to be $102,300.00. We anticipate �additional expenses rel2�t�d to er� itting �nd Construction Phase servlces totalqng $2,470.OU. �'la�ida Power & Light wi �tl charge the Vill�ge for a new service drop and larger transformer. Thei� servlce p1 n r has est�mated those charges to be about $2�000.00. Adding these twa , (2) expen the Bid received means the Village needs to allocate a total of $124�52p ' fpr this pr J � Addittanaf u wlll note their bid fqr the ettern�te item� Basketbal! Ughting was �20,240.0 . s was never anticipated as part of the original estimate. Stnce extra funding is Ir ady neaded for the Base Bid, we would recommend that the Village does not attem t t �ward thls item now. provisions for it's� future installatton will however be provided f n the new electrical service p�nel. � It is our r rnmendation that the Vlilage Councll find contingertcy tunds to complete !hQ base bId n of this proJect as estim�ted� end furthermore, that they award the contract erlcan Ughting Matntenance, Inc. This contraotor meets the �Ilage'S qualfflcati s. Gea & Jensan deslgned park projects throughout Palm Beach County in the past. .�oN� � 0 � i btt�JtNSUN 1ll�4U( NUV 1U"y3 1b�L1 IVO.UJJ r.UJ � � ,� M�. Gary �'reston. Directdr Publi� W ks & Recreation Contract �ward Recommendation Novembeq 1p; 1993 - Page Two � F'lease na�a that due to the fact that Power suppty required for the �ew irrigation system under.sep�tra�e B(d must come from the new service p�nel inst�ll�d under this project, the contr must be �warded c:oncurreMty. In closing. please pass our reCOmmendation af this Contract Award along to Mr. Bradford #or place en� on the Council �gQr�da, and pie�se do not hesttate to ca(I st�uld you have any que ns on this matter. Very lruly � rs� � /,� � L��r- Brett A. N in,j ASLA PrpjeCt M a�er ' BAN:)ar , i 930Q4.5p/ 14 cc: Ge r�e Turenne, American Ughting Maintenance R(c ar Staudinger, Gee � Jenson ; �` � � - ; I � ,� I ; ��r �w�no i GEE&JENSON � ID�40�-686-7446 NOV 10'93 16�22 No.033 P.04 � ; ,> >,� �, xu � � � c � � ,'��' ��� � 3 � f f i> : �-� ���3 !' �+ � 5�� i � is�� � � �-,� �.� � s }�� , _.. . 1 i ;i� �k''a � �6 � s �a ;� r� � � JP>S 6 I `"� L.,� .( f ) .�'. .._ 4:i _- � �' �': I � > �f5� ; z �: f 5 4 # r ?i i i 4. i f � 4 . i .�, f x �N : ' J S n� � I ', 3�� �" ; g � I ' g r#4 t � . . a x � ��F�x; w '��#���; o � ���; � a ;����. � z � � � , s •',� � � � ����������� �� �� � >< < �,JS f } � � ���'� f b ,s�� ;<•����� � t `� . � ,�,°� ; th >�� f �( FJZ i3 € . b > ! � x k ��� � r Z � S i i n�� �� u � y d r�x ,f i 4��: X ��� �� 1'uRfal�� _` �� i' � �:�f� '� a� N � � �:<x }` } `��/ � � � �, ce s J �,: � k ���K,F � as r� � ' < < < n x � ' ti4 � j f a a ;�� P t � , �x,<, .� ; ���s � � � s„��;. � � e� �� ��' ; ` � o. ,��� i � , <xY% ��7 'Silit 4 , { . � � 8:L ��i����{� .� f ;. � .... ` � � n� � i� )l� t 4 �` � F j � " m �i:�F A �f �ti� � � . 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Onc f larvard Circiu Wnst Palm Gcach. FL 33409 ' Telephone (407) 8&3 3;i01 NOV��1b9 1 �, 1993 Fax ca�y� rs� �4ae i ; Mr �ary Rrestor�, Director Publlc Worlcs and Recreatlon Village of Tequesta 357 Teq sta prive Tequesta, �L, 33469 � Re: Te �ue�ta Park — Irrig�tion Improvemenis Co ract Award RecommendaUon ' bear Ga ' � As you ar a are, the Bid Opening for thQ aforementianed prpjeCt took place at 2:00 pm yesterday� in he Village Counctl Chambers. As ldentified on the attached Bid Tabulation Form� an to our dismay, onfy one Gor�traGtor submitted a propos�l� Florida Design Ir�igatton. �Ir Base Bld of $70�572.00 ts $3�747.p0 above the originally estimated costs of $66,8 .00 (SJ5192). That estimate also added for aAocation purpr�ses 10% to cvver surveying� englneertna and de�fgn fees� resulting tn the current total funding the Vlliage h�s earm for this proj�ct to be $73,525. We anticipaie additiona{ exp�nses related to SFWM Permltting. and Constructian Phase services tots�llirtg $3.675.00. Adding thls to the Bid re�eived me�tr�s th� Vill�ae needs to allocate a total of $74,247.00 for this project (s $�'l4,2a4). ! lt is our re mmendatlon that the Vlllage Councii find contingency funds to complete thts projQCt as estlmated� and turthermore, that they �ward tha contract to Florlda Destgn irrlgaUon �d. This contractor meets the Village's qualifications� submitted as part of thQlr B1d, d as campteted projects for the Viltage before, most notably Tequesta Drtve and VfAag SQulevard strestscapes. I . Please n e that due to the fac�t that Power suppiy required for the new itrigation system � must com from the new servlce panel tnstafled under the separately btd PennoCk Field Ltghting I prqvements project� that cantr�Ct must be awarded concurrently, If ihts is ta be compl edi Permitting ipr this proJect has yet to be provided f�om SFWMD,. although origlnal �pplicatto w�s made in May of this year. Complicatiori� developed due to the issues su�roundi o�ur proposa! to convert the unused Municipal well {No. 22} to irrigation use� outside th Vi�lage's anr�ual consumptive use allocation. We have a meeting schedul�d wlth S D reviowers #o hopefully settl� the case on November 18th at 10:00 am. We i �- kooxrw►or-�wnro qtt�J tIVJUIV 111 • 4U ( ( 44t� IVUV 1 U yJ 1 O� LJ IVU . UJJ t' . Ut� .. � ' I I � � Mr. Gary Prestan, Dlrector Publ'�c Works & Recreatton Cantract Ji►ward Recommendation November, 10. 1893 - P�ge Two i will be sbl�a to report on the rQSUlts of that meeting to the Vitlage Council an the evening ' ot the 18t �h. !n closing.�please pass our recommendatlon of this Contract Award along to Mr. Bradford for pt�cerr�er�t on the Council agenda, and please do not hesitate to cail should you ha�e any ques on� on this matter. I very truiy yaurs, � ' �l�,�.� Brett A. 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