Loading...
HomeMy WebLinkAboutMinutes_Regular_05/16/2002n I. Call to Order and Roll Call VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES MAY 16, 2002 r: • VILLAGE OF TEQUESTA Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, Florida 33469-0273 (561) 575-6200 Fax: (561)575-6203 $- A- The Tequesta Village Council held a regular meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Thursday, May 16, 2002. The meeting was called to order at 7:00 p.m. by Mayor Geraldine Genco. A roll call was taken by Mary Wolcott, Village Clerk. Councilmembers present were: Mayor Geraldine Genco, Vice Mayor Joseph N. Capretta, Councilmember Basil E. Dalack, Councilmember Russell von Frank, and Councilmember Edward D. Resnik. Also in attendance were: Village Manager Michael R. Couzzo, Village Attorney John C. Randolph, Village Clerk Mary Wolcott and Department Heads. II. Invocation and Pledge of Allegiance Mayor Genco gave the invocation. Councilmember von Frank presented a $90 check for sales of license plates during Tequesta Fest. Mayor Genco led the pledge of allegiance to the flag. III. Approval of Agenda Councilmember Resnik requested addition under Any Other Matters of discussion of volunteer recognition and request to approve addition of a permanent section to the monthly agenda. Mayor Genco requested that the total amount in Item VII (d) be changed from $11,950 to $12,350, the amount for fiscal year 2003 from $8,050 to $8,450; and the construction cost changed to $280,879.02 in Item VII (f). Councilmember Resnik requested that Items VI(d) and VI(~ of the Consent Agenda be removed for discussion. MOTION: Councilmember von Frank made a motion to approve the Agenda as amended. Councilmember Dalack seconded the motion, which carried by unanimous 5-0 Recycled Paper Village Council Meeting Minutes May i6, 2002 Page 2 ----------------------- vote. IV. Unfinished Business A. Designation of Village Councilmembers and Representatives to Various Governmental Assemblies 1. Logahatchee River Management Coordinating Council MOTION: Councilmember von Frank made a motion to appoint Mayor Genco as representative to the Loxahatchee River Management Coordinating Council. Councilmember Resnik seconded the motion, which carried by unanimous 5-0 vote. • 2. NAMAC -Police MOTION: Councilmember Resnik made a motion to appoint Vice Mayor Capretta and Councilmember Resnik as representatives to the NAMAC Police Organization. Councilmember von Frank seconded the motion, which carried by unanimous 5-0 vote. 3. NAMAC -Fire MOTION: Councilmember Dalack made a motion to appoint Councilmember von Frank and Councilmember Resnik as representatives to the NAMAC Fire Organization. Councilmember von Frank seconded the motion, which carried by unanimous 5-0 vote. 4. JTJB Chamber of Commerce Trustee MOTION: Councilmember von Frank made a motion to appoint Mayor Genco as Trustee for the JTJB Chamber of Commerce. Councilmember Dalack seconded the motion, which carried by unanimous 5-0 vote. 5. Eastward Ho Village Council Meeting Minutes May i6, 2002 Page 3 ----------------------- Mayor Genco noted that there were other assemblies that no Councilmembers had expressed a desire to represent, but since the Village was paying membership to these committees and they did have some interesting agenda items that would benefit the Village, suggested that the Village Manager represent the Village in those organizations and to bring items of interest to the attention of the Village Council. Vice Mayor Capretta explained that residents on Beach Road were interested in the Beaches and Shores and would like to see the citizens that had been the representatives for this reappointed, and other residents might be very interested in serving on some of the other organizations. Consensus of the Council was to reappoint those residents who previously served on the Beaches and Shores assembly. • Village Attorney Randolph advised NAMAC was not in the Sunshine. MOTION: A motion was made by Councilmember Dalack, seconded by Councilmember von Frank to withdraw both motions for NAMAC Fire and Police representatives. Motion carried by unanimous 5-0 vote. MOTION: Councilmember von Frank moved to appoint as Police representatives to NAMAC Councilmember Resnik as primary representative and Councilmember von Frank as alternate. Motion was seconded by Councilmember Dalack and unanimously carried by 5-0 vote. MOTION: Councilmember Dalack moved to appoint as Fire representatives to NAMAC Councilmember von Frank as primary representative and Councilmember Resnik as alternate. Motion was seconded by Councilmember von Frank and unanimously carried by 5-0 vote. Councilmember Resnik stated he had four short items to address relative to the Village, Village Staff, and the Mayor. Councilmember Resnik recognized and Village Council Meeting Minutes May i6, 2002 Page 4 ----------------------- congratulated Mayor Genco for a great job on Tequesta Fest and led a round of applause. Mayor Genco thanked staffmembers Sandra Durbin, Mark Fives, Fire and Police Departments, Greg Corbitt, Gary Preston, and other staffmembers, for whom there was another round of applause. Councilmember Resnik reported he periodically toured the Safety Facility, which was three weeks ahead of schedule and $12,000 under budget, and recognized Fire Chief Weinand for a great job as Project Director, who also received a round of applause. Councilmember Resnik reported Police Chief Allison and Assistant Chief Garlo had competed with other cities in improving traffic enforcement and had been successful, and had been granted $85,000 by the state for a new patrol car and patrol officer. Councilmember Resnik read an excerpt from a letter to JoAnn Forsythe, Finance Director, from the Government Finance Officers Association in Chicago, Illinois, awarding a certificate of achievement in excellence in financial reporting. Mayor Genco noted the report on finances was based on format, not on content, and that Ms. Forsythe was not responsible for it at that time although she did receive the letter i B. Discussion and consideration of the Martin Luther King Holiday Mayor Genco recalled that in January the Village had been cited as one of three cities in the county that did not recognize the holiday and the Council had been trying to decide whether to give employees that day off. Councilmember Dalack stated he was in favor of seeing the day recognized by whatever means would work. Mayor Genco reported the Village currently gave the employees eleven holidays, ten federally recognized holidays plus New Year's Eve day, which most other municipalities did not give. Mayor Genco commented that all of the other municipalities except Tequesta gave Martin Luther King day off, but a lot of them did not give Columbus day off, which the Village did not give either. Christmas Eve was given by the Village. Mayor Genco noted there were different ways of handling giving Martin Luther King day as a holiday; however, the union contracts complicated the issue and until those were renegotiated the holiday could not be granted for union employees and the only employees that could be addressed now were the non-union employees. The impact of giving non-union employees the day off was approximately $1, 800. Mayor Genco suggested the holiday be given in two phases-to non-union employees at this time and to union employees when the contract was renegotiated. Vice Mayor Capretta commented holidays should be used as a negotiating tool. Mayor Genco wanted to give up half a day on Christmas Eve and New Year's Eve to free up a day for Martin Luther King day, and to offer that to the union. Village Manager Couzzo explained that this item had been placed on the agenda as a result of discussions held by the Village Council. The Village Manager reported 34 communities had been Village Council Meeting Minutes May 16, 2002 Page 5 ----------------------- surveyed and Tequesta was the only community that did not recognize the holiday, and offered the following options if the Council wanted to recognize it-to be a part of the negotiations when union contracts were renegotiated, and in the meantime to either give it as a holiday, but that would mean the unions would expect it as a given; or opt to substitute it as a personal day for the non-union employees and make this one of the recognized holidays, or change another holiday and make this a recognized holiday for union employees. Mayor Genco noted the Village paid straight salaries for non-union employees but for union employees had to pay time and a half, so the impact would be a lot greater for non-union employees. Discussion ensued. Vice Mayor Capretta explained consistency with non-union and union employees was needed to prevent non-union employees from joining the union, and that it was very simple-if there was embarrassment because the Village did not celebrate Martin Luther King day as a holiday then everyone might as well be given the holiday because better benefits should not be given to non-union than to union employees. Then the Village would be giving 12 holidays, but when renegotiating the union contract could try to negotiate it back to 11 by offering them something else. Mayor Genco stated the cost would be approximately $6,800 for all employees. Councilmember Dalack commented the only practical way for public relations purposes was to become a 12-holiday municipality and it was worth $6, 800 for public relations. Vice Mayor Capretta commented that might be negotiated down with the union later, but that probably would not happen. Mayor Genco stated that was why she would rather do it just for non-union employees. Gary Collins, 239 River Drive, commented the contract would be negotiated in October and the holiday was in January. It was clarified that was October 2003. Village Attorney Randolph advised it would be better to only do it now for non-union employees. Mayor Genco called for a motion to give the non-union employees the holiday. There was no motion. Discussion ensued, during which it was clarified that giving union employees this extra day could be construed as unfair labor practice by the union. Vice Mayor Capretta expressed his opinion the only way out of this was to instruct the Village Manager not to let this happen again by including this in his next bargaining with the union. Mayor Genco asked if it was the desire of the Council to recognize Martin Luther King Day. All Councilmembers stated they were in favor of it except Councilmember von Frank, who was not in favor. Mayor Genco asked in recognition of this holiday if someone would like to make a motion to increase the number of holidays. Councilmember Dalack commented it was worth it but with all the complications involved it was premature. Mayor Genco announced this agenda item died for lack of a motion. V. Presentations and Proclamations • Village Council Meeting Minutes May 16, 2002 Page 6 ----------------------- A. Proclamation declaring June 7, 2002 as Employee Appreciation Day in the Village of Tequesta Mayor Genco read the Proclamation in its entirety and suggested adding Martin Luther King Day as a second day. Discussion ensued. MOTION: Councilmember von Frank made a motion to declare June 7, 2002 as Employee Appreciation Day in the Village of Tequesta. Councilmember Dalack seconded the motion, which carried by unanimous 5-0 vote. B. Proclamation declaring the week of May 19, 2002 as Emergency Medical Services Week in the Village of Tequesta • Mayor Genco read the Proclamation in its entirety. MOTION: Councilmember von Frank made a motion to declare the week of May 19, 2002 as Emergency Medical Services Week in the Village of Tequesta. Mayor Genco stated no second was needed because this was a proclamation. VI. Consent Agenda MOTION: Councilmember Resnik made a motion to approve the Consent Agenda with items D, J, and I pulled. Councilmember von Frank seconded the motion, which carried by unanimous 5-0 vote. Therefore, the following items were approved: A. Village Council Regular Meeting Minutes of April 11, 2002 B. Board of Adjustment Public Hearing Minutes of February 25, 2002 C. Community Appearance Board Meeting Minutes of March 13, 2002 E. Resolution No. 41-01/02-A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, awarding a proposal from Charles S. Whiteside, Inc. of West Palm Beach, Florida, to install a concrete pathway along a section of Riverside Drive in the amount of $33,245, having a FY 2002 Capital Village Council Meeting Minutes May 16, 2002 Page ~ ----------------------- Improvement Fund allocation of $24,000 and a Palm Beach County reimbursement allocation of $16,622.50, and authorizing the Village Manager to execute the applicable proposal on behalf of the Village F. Resolution No. 42-01/02-A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, accepting the terms and conditions of the Palm Beach County Emergency Medical Services (EMS) Grant Award; certifying that monies from the EMS Grant Award will be used to purchase communications equipment to allow our paramedics and EMTs to communicate with the hospitals using the Palm Beach County 800 MHz Radio System, will not be used to supplant existing Tequesta Fire-Rescue budget allocation and meets the goals and objectives of the EMS County Grant Plan G. Re-appointment of Karen Flint to the position of"Alternate Member" (Alternate 1) on the Community Appearance Board, with said term expiring June 8, 2004 • H. Appointment of Leslie Cook to the position of "Alternate Member" (Alternate 2) on the Community Appearance Board, with said term expiring June 8, 2004 The following items were pulled from the Consent Agenda: D. Resolution No. 40-01/02-A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, approving an interlocal cooperation agreement between Palm Beach County and the Village of Tequesta to have common power to perform Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) activities within the County, said common powers being pursuant to Section 125.01, Florida Statutes, and Chapter 163, Part III, Florida Statutes. Councilmember Resnik commented he found the interlocal agreement onerous and not well written, however, in researching the files he had found it had been signed originally in 1987 by Carlton Stoddard, in 1990 by Joseph Capretta, in 1993 by Ron Mackail, in 1999 by Ron Mackail, and it could not be found who signed it in 1996. In 1990 a very close review had been done and questions asked of the county regarding the effect of the interlocal agreement upon the Village. Councilmember Resnik commented that the whole hierarchy of that committee had been changed. Director of Community Development Jeff Newell introduced Michael Sklar from the Planning Council of Palm Beach County. Councilmember Resnik commented the agreement seemed to place the Village in the position of having to accept county imposition of • Village Council Meeting Minutes May i6, 2002 Page 8 low-income housing and urban development projects. In 1990 the intent of the interlocal agreement had been investigated by the Village Manager relative to hidden obligations on the village and unwanted imposition of low-income housing. The answer that came back said that the agreement allowed Palm Beach County to use the population of Tequesta in application for CDBG grant funds and did not obligate the Village to participate in any housing programs according to the Palm Beach County Department of Housing and Community Development. Further correspondence indicated that any fears that the County could unilaterally impose low-income housing activities within the city were unfounded as it was county policy that proposals for use of CDBG funds within a municipality were not accepted without the support and consent of that municipality's governing body. Mr. Sklar responded that still stood. Councilmember Resnik indicated the wording in the agreement was hard to take. Mr. Sklar commented he was a resident of the Village and shared the concerns; however, the agreement was written by the Department of Housing and Urban Development and could not be changed; but generally no activity could take place using CDBG or • home investment partnership funds without the consent of the municipality. There was no way the county would come into dictate to the Village. It was pointed out that the Village had no additional land for low cost housing. Vice Mayor Capretta commented that in 1990 the Village had been concerned because of the downtown land yet to be developed. Mayor Genco noted the agreement would only be utilized if the Village wanted to apply for grant funds. Mr. Sklar commented it was a show of support for the county to obtain Federal Funds to help certain communities. Councilmember Resnik commented the cover letter had been well written and contained the same information Mr. Sklar had just stated. MOTION: Councilmember von Frank made a motion to approve Item D. Vice Mayor Capretta seconded the motion, which carried by unanimous 5-0 vote. I. Appointment of John M. Bonnell, John G. Vadala, Elizabeth (Betsy) W. Evans, Vi Laamanen, David Becker, Kevin Pittman, and Royce Aaron Hood to the Parks and Recreation Advisory Committee. Parks and Recreation Director Greg Corbitt read the names of the appointees, and advised he was thinking of holding meetings the first Wednesday of every month, probably starting the next month. Village Clerk Wolcott read the results of the ballots, stating all seven people who applied were approved to go on the committee. • Four were 2-year members and three were 1-year members. Village Council Meeting Minutes May i6, 2002 Page 9 ----------------------- MOTION: Councilmember Resnik made a motion to approve Item I. Councilmember von Frank seconded the motion, which carried by unanimous 5-0 vote. J. Approval of Ordinance Codification through Ordinance No. 573. Mayor Genco commented this item had been struck by Councilmember Resnik. Councilmember Resnik commented this had to do with updating the Village Code and one of the items for consideration tonight outside the consent agenda also addressed the code but from the standpoint of total rehabilitation and updating from 1977 to present. Councilmember Resnik stated he had pulled this item to clarify that it only brought the code up to date for the past year and all of the changes made in ordinances would be incorporated. The Village Clerk concurred that what Councilmember Resnik had stated was correct. • MOTION: Councilmember Resnik made a motion to approve Item J. Councilmember von Frank seconded the motion, which carried by unanimous 5-0 vote. VI. Communications from Citizens Jim Humpage, 562 Dover Road, suggested the Council consider holding two town hall meetings a year, possibly January and July, which would be a state of the village meeting where people could come in and ask questions offthe cuffwith no three-minute time limit. The meetings would be informal, similar to the ACT Committee's meet your candidate night.. Mr. Humpage expressed his opinion that with the way this government is operating openly, it would help the citizens, and he would like to see the Village Council entertain the thought of having the town hall meetings over the year. VII. New Business A. Ordinance No. 574-first reading-An Ordinance of the Village Council of the Village of Tequesta, Palm Beach County, Florida, in accordance with the Village Charter Article III Section 3.03 (9), setting $ as the maximum amount the Village Manager may sign a contract for without prior Council approval; providing for repeal of Ordinances in conflict; providing for codification; providing an effective date. • Councilmember Resnik noted a survey of other municipalities had been conducted and it had been found that amounts managers were allowed to sign ranged from $15,000 to $50,000, Village Council Meeting Minutes May i6, 2002 Page io with one $5,000 exception for Lake Park, which was twice the suggested amount. Councilmember Resnik noted that the Finance Director had indicated the suggested amount of $7,500 was low. MOTION: Councilmember Resnik made a motion to insert the amount of $15,000.00 into the blank in Ordinance No. 574. Councilmember von Frank seconded the motion. Mayor Genco read Ordinance No. 574 with the amount of $15,000.00 inserted into the blank, on first reading by title only. Motion carried by unanimous 5-0 vote. B. Resolution No. 43-01/02-A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, vacating a seven and a half foot wide drainage easement located in the south portion of lot 12 and a seven and a half foot wide drainage easement located in the north portion of lot 13, located in the Coconut Cove Subdivision of Tequesta, Florida. . Mayor Genco read aloud Resolution No. 43-01/02 by title only. Director of Community Development JeffNewell explained that Mr. and Mrs. Kraft desired that the easement between the two lots be abandoned in order to unify the properties to build a home. The Village engineer had done drainage calculations and the easement could be moved. Mr. Newell clarified there would be no impact to adjacent homeowners or future drainage. There were no comments from the public. MOTION: Councilmember von Frank moved approval of Resolution No. 43-01/02. Councilmember Resnik seconded the motion. Motion carried by unanimous 5-0 vote. C. Discussion regarding Robert and Sheila Landgraff vs Bayview Homeowners' Association, Inc. and Village of Tequesta The Mayor requested a closed door session. The Village Attorney advised that the Statute allowed a closed door session when the attorney needed advice in regard to it, and the things that could be discussed according to the statute were litigation strategy and proposed settlement. Village Attorney Randolph requested a closed door session regarding the Robert and Sheila Landgraff vs Bayview Homeowners' Association, Inc and Village of Tequesta case. Consensus of the Village Council was to hold a closed door session to discuss . strategies. The Mayor made the following announcement: A closed door session would be held at 6:00 p.m. on June 13, 2002 at 399 Seabrook Road, Tequesta, Florida, to be attended • Village Council Meeting Minutes May i6, 2002 Page 11 ----------------------- by Mayor Geraldine Genco, Vice Mayor Joseph Capretta, Councilmember Basil Dalack, Councilmember Russell von Frank, Councilmember Edward Resnik, Village Attorney John C. Randolph, Village Manager Michael R. Couzzo, Jr. and a court reporter to be identified at a later date. D. Resolution No. 44-01/02-A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, approving a Professional Services Proposal from the Municipal Code Corporation, for Legal Review and Recodification of the Code of Ordinances of the Village of Tequesta, in the total amount of $11,950.00, with funds being derived from line item 001 120 531.304 over two years, FY 01/02 at $3,900.00 and FY 02/03 at $8,050.00. Mayor Genco read Resolution No. 44-01/02 by title only. Councilmember Resnik commented this would be a very comprehensive review of the Village's code to bring it into conformance with state laws, and would review all ordinances approved since 1977. . Councilmember Resnik reported he and also the Village Manager had had a meeting with some citizens who wanted to update the code, and proposed that an ad hoc committee be appointed to meet whenever this company presented code changes so that they could review them before it came to the Village Council. Councilmember Resnik proposed that the committee consist of the Village Attorney, Village Manager, Village Clerk, Chief of Police, a member of the Board of Adjustment, a member of the Community Appearance Board, Director of Community Development, and former Councilmember and Mayor Carl Hansen. Village Attorney Randolph advised that as soon as a formal committee like that was appointed, it would be subject to holding its meetings in the sunshine, and all the individuals mentioned except one were either staff members or consultants whom the Village Manager could use as he deemed appropriate without having to name them as a committee, and that would be the type of thing Mr. Couzzo would undertake during the process anyway. But once the Village Council appointed a formal committee, anytime they met they would have to meet in the sunshine. Mayor Genco suggested that instead, a public hearing be held. Village Attorney advised there would be a public hearing anyway because it would be an ordinance with first and second readings. Mayor Genco stated that from now on Robert's Rules of Order would be followed and there would be no discussion on a motion without a motion and a second, and following a motion and a second then discussion would be held. MOTION: • Councilmember von Frank moved approval of Resolution No. 44-01/02. Vice Mayor Capretta seconded the motion. Motion carried by unanimous 5-0 vote. • Village Council Meeting Minutes May i6, 2002 Page ~2 Councilmember Dalack recommended that the meeting where this came before the Village Council be a special meeting with nothing else on the agenda because he anticipated a lot of discussion. Mayor Genco commented it might involve two meetings. Attorney Randolph clarified this codification would not be a wholesale amendment of the code from a substantative standpoint, but this company would just make sure the code was organized properly, that it followed state statutes, that there was nothing redundant or duplicitous, and would not make suggestions in regard to amendments to the zoning ordinance or the subdivision ordinance, etc. Attorney Randolph advised that the Village Council would have an opportunity to make changes separate and apart from this codification, which was more of a procedural matter than a substantative matter. The Village Manager added that there were a number of items in the code that needed to be reviewed by staff, which they intended to do and to seek outside help; and as this process continued it would have to come back to the Village Council for their consideration, and then go to the codification process. Councilmember Dalack stressed that when codification was brought to the Village Council that it must be the only item on the agenda, with which Mayor Genco stated agreement. E. Resolution No. 45-01/02-A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, approving a bid award for Landscaping and Irrigation at Main Street to Terracon Services, Inc., of Jupiter, Florida, in the amount of $53,214.08, with funds being appropriated from Capital Projects Fund with a combined amount of $75,000, and authorizing the Village Manager to execute the applicable contract on behalf of the Village Mayor Genco read Resolution 45-01/02 by title only. Public Works Director Gary Preston advised Terracon had been the low bidder and would start work as soon as the electrical work was done, around the Huddle of July. Mr. Preston commented that this would be an approximately 3-week job for Terracon, and the electrical would take approximately sixty days. Ongoing maintenance would be the responsibility of the Village. MOTION: Councilmember Resnik moved approval of Resolution No. 45-01/02. Councilmember von Frank seconded the motion. Village Manager Couzzo commented for the benefit of the public that the electrical work was currently being done on Main Street and with the landscaping work being considered for approval by the Village Council had been budgeted for $150,000; however, the work would be done for less so that the Village would save approximately $50,000. Motion carried by unanimous 5-0 vote. • F. Resolution No. 46-01/02-A Resolution of the Village Council of the Village of Village Council Meeting Minutes May 16, 2002 Page i3 ----------------------- Tequesta, Palm Beach County, Florida, approving an interlocal agreement between the Village of Tequesta and Northern Palm Beach County Improvement District for the funding of Cypress Drive improvements within Northern's Unit of Development No. 36; and the Village proportionate share of the cost of the construction in the amount of $231,028.36; and authorizing the Village Manager to execute the applicable proposal on behalf of the Village. Mayor Genco read Resolution 46-01/02 by caption only. MOTION: Councilmember von Frank moved approval of Resolution No. 45-01/02. Vice Mayor Capretta seconded the motion. During discussion of the motion, the Village Manager noted that Tom Jensen from Reese Macon & Associates, the consulting engineer, and Tracy Robb, from Northern Palm Beach Improvement District, were present to answer any questions, and thanked them for their assistance over the years. Ms. Robb • indicated they were anxious to get started. Motion carried by unanimous 5-0 vote. VIII. ANY OTHER MATTERS Councilmember Resnik made a recognition proposal to thank individual residents that contribute to the function and enhancement of the Village through volunteer work. Councilmember Resnik noted that police, fire rescue, and other staff members were periodically recognized; however, one section was missed, which was the residents at large. Councilmember Resnik proposed that the Village Council consider establishing and endorsing the following methods of recognizing resident volunteers: Establish an annual volunteer recognition event to recognize those residents who have volunteered for Village committees; endorse recognition of other residents who have contributed to the Village as recommended by Councilmembers during their regular council meetings, such as recent recognition by Vice Mayor Capretta of Ed Ficker for his long-time service as golf pro and resident. Councilmember Resnik commented that if the council agreed, he requested that the Village Manager be authorized to implement these Village recognition proposals with an appropriate plan of execution. Mayor Genco asked if Councilmember Resnik was proposing that to be placed on the next agenda to come before the Council, in accordance with established procedure. Councilmember Resnik so indicated, and the Council agreed. Councilmember Resnik proposed that in the standard format for the agenda, agenda item III be Councilmember Opening Remarks, for any comments by Councilmembers. Mayor Genco stated she was opposed to that because there could be grandstanding and take a lot of time and that could be done under Any Other Matters. Councilmember Resnik indicated the • Village Council Meeting Minutes May i6, 2002 Page i4 ----------------------- remarks would be limited to three minutes. It was requested that this item be placed on the next agenda. Mayor Genco indicated since this was an item of format that did not involve the public or staff that it could be decided and did not have to be placed on the next agenda. Village Attorney Randolph clarified that the established policy was not only because ofnotice to public but also to give the Council the opportunity to think about something before having to deliberate on it, and this procedure had been previously established by the Council that these items would be discussed at a subsequent meeting. The Village Attorney indicated the Council could change that procedure if they wanted, but there had been situations where the Council was passing things rather quickly without an opportunity to really reflect on them. Mayor Genco expressed her opinion that those were situations where there was not an opportunity to exchange material or in some cases it was being asked at a meeting to approve an expenditure which the Council had no idea of what that expenditure would be in either money or staff time and so when the next meeting was held it was scheduled for public discussion on the agenda, but this was a question of actually changing the format of the agenda which was a procedural matter. Village Attorney Randolph stated, whatever all ofthe • Village Council decided in that regard. Mayor Genco stated she supposed at any given time if a Councilmember wanted to say something they could do it; and when they approved the agenda if they had something they wanted to change on that agenda, including making a comment, they could do that. Councilmember Resnik stated that was fine with him so long as the Mayor agreed that when anyone asked to speak they could do so, he did not care if it was on the agenda or not. Mayor Genco stated the Councilmembers approved the agenda every time there was a meeting and if a Councilmember wanted to add something, they did it, which was the purpose of having it like this to be flexible. Councilmember Resnik commented Communication from Citizens was stuck in the agenda also. Mayor Genco stated her opinion that the one good idea Councilmember Resnik had that could be adopted informally was to limit Councilmember comments to three minutes, and asked if everyone would agree. Vice Mayor Capretta stated he did not agree, Councilmember von Frank stated he would second that in a minute. Mayor Genco stated that from now on Councilmembers would be on the clock. Councilmember Resnik told a joke. XII. Adjournment MOTION: Councilmember von Frank moved that the meeting be adjourned CouncilmemberResnik seconded the motion, which carried by unanimous S-0 votes 7'he motion was therefore • passed and adopted and the meeting was adjourned at 8:30 p. m. Village Council Meeting Minutes May i6, 2002 Page i5 ----------------------- Respectfully submitted, ' ~ J ,;L ~v 1 / 1~ ~ ~ < < c / !J ~, Mary Wolcott Village Clerk DATE APPROVED: U