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HomeMy WebLinkAboutDocumentation_Regular_Tab 07C_01/13/1994 t � ' t �' � . VILLAGE OF TEQUESTA �-- � � � Post Officc Boz 3273 • 357 Tcqucsta Drivc � �'_ � Tcyucsta, Florida 33469-0273 • (407) 575-6200 � ' � �� a Fax: (407) 575-6203 . f t O O � , � M COUM l MEMORANDUM: TO: Village Council FROM Thomas G. Bradford, Village Manager�� DATE: January 6, 1994 SUBJECT: Enqineerinq Design Contract for Tequesta Park Improvements; Aqenda Item The 1994 Bond Issue entails improvements to Tequesta Park. The Tequesta Park improvements contemplated are paving, lighting and landscaping of the existing parking lot, upgrading and modernizing the playground area, upgrading all of the existing ballfields and lighting the basketball court. The estimated cost is $295,000, of which $25,000 has been allocated for engineering design. Gee & Jenson has proposed to design these improvements for $26, 810. This amount includes design and bid document preparation. Although the fee is 7.3� higher than we had anticipated, we have added the lighting of the basketball courts and this cost includes necessary geotechnical and topographical surveys which we had not included. All in all, we think the design fee is acceptable for this type of work. It is recommended the Village Council approve this Contract, authorizing the Village Manager to execute the same on behalf of the Village, which will allow said work to be designed prior to Bond issuance. TGB/krb h', P:7t�'r GEEBJ�NSON ID�407-6�6_7446 JAN 05'94 17�13 No.014 P.QI GEE 6 JENSON Frx��rws•/uct�h!i;1►•i'Ia�r�O�s. hk: OnC Harvard CrClc wesi Pa�m t�xacn, F� :�:i4c�� TeteD+��e (�07� G8J-3301 January 5, 1994 r�x �40>> �os•�,�6 Village of Tequesta 35? Tequesta Drive Tequesta, FL 33469 Attn: Thomas Bradford, Village Manager Re: 7equesta Park • Phase i ImprovemeMs � Dear Tom: Attached is the revised proposal for protessional services on 7eyuesta Park you requested. As a courtesy, we wanted to provide you with the background for the proposed fee amount being somewhat higher than the original $25�0� you and Mr. Preston budgeted fot tttis proJect. You may recatt that the original preliminary cost estlmates we generated for the project were In December of 1991 � then updated (n Augvst of 1992. Neither of these inciuded cost items tor ligh�ng the basketbail courts or the new fencing/equlpment planned at the pract�ce balifie{ds complex� nor ant;cipated costs for geotechnical and topagraphic surveys. These are now expected to be requlred to provide the best engineered solution for the new parking lot. We trust you and the Council witl concur with this explanatton of the new expenses and hope the increase In the project's costs will not present a financia) hardshtp tor tt�e Viltage. please review the proposal and piease do not heskate to cali if you have any fu�er questions on th�s matter. Very truty yours, Gee 8 Jenson � Engineers-Archit -Planners. inc. l� � . Rich rd Staud3nger, P.E. � Project Manage� P�ozt-it� brand fax transmittat memo 7wit1 • o� �.o•• ►� WRSJbf � F ""' �nd. �//�t �Y� °°' �' � J� �SaA/ 93-004.5Q/314 ° ipt' �/ "�'� � 3.s o / cc: Gary Preston � �.�. 57 - G?�43 a"' 6 p� - 74� GEE�JENSON - ID�407-686-7446 JAN 05''�4 _17�13 Nc.014 P.02 CiEE d� JENSON F nt7 r� t• Art hitCC f Y �Ci L. (rl� • Ono 1lyrorA GrtM woet Paim B��ct+. i� 3ia09 January 5, 1994 TQ � w �� iwii� ia;s Vlllafle ot Tequesta 357 Tequesta Dtive Tequestet, �L 33469 Attn: Thomas Bradtord, Viilage Manager Re: Tequesta Pa�c — Phase I Improvements Gentleman: We are pleased to submit the following proposai b� professtonal servtc�s in connectian with improvements to Teq�sta Paric. Inciu�ng constructton af new parfclny bt� Insteliabon of new p(ayground equlpment, new basketbali courts Bqhttny and new tandng at the practice batlflelds complex, bcated on County Line Road In Mac�n Cvunty, Fbddat. Gee & Jenson Engineers-Architects-Planners, tnc.� hereinafter referred to as the Consultant� proposes to fumish protasslona� serv�ces to� the Village of 7equesta. hereinaiter refe�red ta as . the CGetrt� of the scope outGned below for the tees stlpulated her+etn. These services w11i be pe�iormed In accordance witfi Sectlon 2.1 (Genera! Consuking Servfces) of our Conti�uinfl Services Agreemerri between the Viilage of Tequesta and Gee 8� Jenson, dated October 31 � 1989. � Soope of Servloes The Consuitant wEil perform the fallowing: TA5K t: Boundary etld To �_aphic Survex Consuitant shall prepare an t�pdated baundary snd topographic survey for the � par�sl In accordance wtth the appticab{e provlstons of the Florida MiMmum Tect�ical Standards CH. 21, HH-6, QA.C. In additlon, location of e�ds�ng buiidngs. trees or ott�er improvements sutround(ng and/or effected by the parking lot cons�don wifl giso be shov�m. A pen and ink myfar sha11 be drawn derneating existing on-slte teatures� the estabpshed IeQal boundarles and corresponding description� and lnciusive of one foot (1� contours or spot e{evattons onppproximately a one hur�dred toot (i00`� grid or as regutred to complete the englf�eering and design ot the proposed paric tmp�vements. GEEgJ-EN�ON ID�407-686 _ JAN 05'94 1?�14 No.014 P.03 Viliage ot Tequesta Attn: Thomas 8radtord January 5, 1994 - Page 2 TASK 2: PreqminarY Geotechnical Investigatlon The Cons�ttant sh�li vbtain s prslimfnary geotechnlcal investigatlon� which wlll be perfoRned to asses the gener�l subsuriace conditions af the site. It shall Include hand auQer ba�ings up to 6' deep and/or standard penetration tests up to 30' deep� as necessary� for the idenaBca;tion of pota�iial subsurface problems and groundwater InformaUon. Additlonaily� recammendations for spedal foun- d�ttoNpaving requirements wl{I be ouNlned. TASK 3: Constn�c�lon P(ans E� Saecificatlons Based on the Vlliage (C.A.�.) approved Master Site Ptan tor Tequesta Park, the Consultant shali prepare consinactlan plans and carresponding speaflcations tor the elements that are part of this Phase af improvemerrts for the exi�tinp Partc DevetopmeM. By Including the Vtliage approved standar�d coMract and fror�t-end b!d documents withtn the spedflcatlons boolclet, the product(sj of this tasic shali resutt In a blddable constn�ctlon pactcaae, InclucGng the followin� cvmponents: A Site ptanMortzontal Contro! Pian (Layout 8 Dimenston;ng). B. Paving � Gra�ng Plans 8 Detafls. G. Stannwater Management Plan � Detai(s. D. Electricai and Ughttng Plans including power de8very to t'aticing Lo! Ftxturas. and Basketball courts. E. Playground Equlpment spedflcatlons and Installation layoutldetails, � inciuding play surface improvements. F. Fencing and equlpment tnstalia�on plans and details far existing balNieids t�mplex. G. Lat�dscape �nd Irrigatlon Plans and Retails. Tt�e Ctie�t shalt be aiven the apportunity to revtew an oonstnwtion plans at the foilcwing submlttal tnten+als: 3096 complste 60°1� complete 80°�6 comptete TASK 4: Cost EstTmates �� � . , The Consultant sha11 prepare detailed pre�minary construction cost estimates for ail the eieme�s deplcted in the c�stn,ction d«x,ment packaqe. as indtcated above. The estimate wtn be presented tMth the 9096 oonstn�ction plans subrnittal to the CAent tor review and discusslon. The btddin� tormat mey be adjus#ed to meet Ytlage budgetary Ymits. GEEBJENSON ID�407 74A6 JRN OS'94 1��14 PJo.014 P.04 Village af Tequesta Attn: Thomas Bradford January 5� 1994 - Page 3 TASK 5: Permittir� and Aparovals Ths Consultant shall conduct 6eid revlews and take other nBCessary eciions including preparing appifcatians ta submit for permits from regulatory agencfes having jurisdiction over the project, tnciuding bu! not Yr�ted to: - South Fb�ida Water Management pistrlct - Yifage of Tequesta Community Appearanoe eoard - Martin County Buiiding Departmern - Loxahatchea River Environmental Dtst�ict 7ASK 6: Bidding ServiCes The Consu{tant shail oanduct a pre-bid confe�ence at the slte or altemate location. 8nd tumish sets of btd documents to prosp8ctive bidders after the advertlsement ha�s t�een ►Un. ProspeCtive bidders will be charged only for the cost ess.ocia#ed with the reproductlon of the documeMs. buring the biddng� consultant shap provide clarfflcations of the drewin�s and spectflcatlons En writtng as necessary. and prepare, seal, and disseminate C{lerrt approved add�da. 7he ConsulEant shatl, at the er�d of the bldding period� attend the pub�c a�entng ot the btds ai V1Aage Halt, asstst in reviewing the bids, prepare a bld tabulatiot� and prepare e letter ot recommendatlon to the Cpent Ii desired. Only the Gqent shall offlciatly receive the bids at the bcallon speclfled (n the Advertisement. TASK 7; /tdditbnal SeNtces Additiona! servtc�s as mutuaity agreed upon Includng ar�y Constn�ctton Phase Services• Items ro ge Fumished B�r The CtieM At No Cost To The Consu(tan! Fumist� at na cost to Consultant� title search $nd abstract of property. aft permit appGcation and Govemmerrtal tnspedion iees; cost of data prepared by or se�s r�equired of ott�ers. suCh as subsurface expiorado�s, laboratory tests and tnspecctiofis of samples, mater9als �nd equipmen� �pp�oprtate professtona) tnteipretatians of aA of the far�Otng; atl ot which the Consutt�nt wilt rely upon in pertormtc►g servkes. k ls aqreed and unde�stood that the aaxnacy and vew�city ot s&id Infortna�c�n and data may be reGed upon by Consui#ant without independeM veriflcation of the same. GEE�JENSON . ID�407-686-744� JAN OS'94 17�15 Nc.014 P.05 Viilage ot Tequesta Attn: Thomas &adford January 5, 1994 - P�ge 4 Deslgnate in w�iting a perso� to act as the CAenYs representative with respect to the setvk�s to be pe�formed under thls Agreemen� Such person shaA have camplete authoriry to trar�smit instructlons, recelve information� I�terpret and define the CGent's poGcies and dedslons with respect to mate�iais� equipment� elements and systems pertinent bo the Consunant's servioes. Time of Performance items 1 through 4 ot the Scope ot Servlces wi11 be compieted within Sixty (60) c�lendar days aner �ecetp! ot NoHce to P�ed except for delays beyvnd t� reasonable Control of the Cot�suttiant Sald representatton Is nat. however, warranty or guarantee that said services wilt be completed within such �me frame. Jtems 5 and 8 ot the Scape af Services wllt be compieted within a time frame establ(shed and agreed upon between Gae 8 Jenson and the Y,Nage to meet the projects ptanned implerner�$tlan schedule� except tor delays beyond the reasanabfe coMroi of the Consuitant. Said represerrtation ts not� however� warranty or guarantes thai satd services will be completed wlihin such tlme ��� fr�me. . item 7 0� the Soope of SeMces wip be parfonned within a time frame mutualty agreed upon befote commencement of arry additional services. Fees to be Paid For Items 1 through 4� and Item 8� ot the Scope of Setvloes the Consuttant sha11 be patd a lump sum fee oi Twenty Thousand Seven Hundred Dollars ($20,700.00). Far ltem 5 of the Scope af Services. Permi�ln� and App�ovals, the ConsuRant shail be paid on an hourty basis� ai a rate of 2.3 times dtrect perso�net cost. For budge�ng purposes aAocate Four Thausand �'ive Hundred Yen Doltars ($4.510.00), however it must be stated that this ts not a guaranteed amouM. For ttem 7 oi the Scope of Sen+(ces. Additlonai Servioes� the ConsuRant shaii be pa[d on an houtly basts� at a rate of 2.3 Umes direct pe�sonnel � The fee for any of these services wiil aiways be agreed u�pon in wtiti�g before commer�emern ot v+�rfc. t GEE&JENSON ID�407-6�6 JAN OS'94 17�15 Nc.�14 P.06 ViNage o! Tequesta Attn: Thomas Bradtord January b, 1994 - Page 5 In additlon to the fees speclfled above� the Consultant shall be relmbursed b� dired nansalary expenses� including� twt not Gmited to, data processing, equlpment r�ental, sutomobtle travel at 50.33 per mlle, 50.55 per mi(e tor tour-wheel dfire and ttucks, bnq distance telephone, printin� and reproductlon� plus Florida sales taxes, if appllcable. We estimate the cost of these services to be One Thousand SIx Hundred Doliats (�1,600.00). it should be emphasi2ed that this estimate 1s for bud�et purposes ony and shauld not be con- s(dered a guara�teed amoun� lnvoices for servlces rendered are prepared monthly and �re due and payable withtn thirty (30) days from date ot the (t�volce. Past due statemerrts shali incfude interest irom the dats of Irnro'�ce at a compound �nterest tate of one and one half (1YS�) perceht per �nth. Payments which are not received within slxty (60) calendac days from the date of invoice will be consldered sutflcient cause for Cansuitant to discontinue perlom�ng snd providlrtg services uttt� payment in full (s reaeived. if Consultant Is required to tatce acUon to coliect past due invdces, � the caerrt w��� pay at� �egai tees ana costs. This contract shalt be qovemed by the laws of the State ot Ftorida, and the appropriate venue tor gny�ec�tlons aristng out o! the agreement wouid be West Palm Beach. Flodda. i( thene are ltems that must be sublet, conflrmed� ce�i6ed or �dated� the ConsUltant shaA, as agent of the CNen� order the work with the CBenYs app�val� and the subcoMractor shal! 6111 the Client d�rectly. The Ciient must make payments in aocordance wlth the terms on the Invotce In � order �t io stop tha wak If the Consuttant Is d,rected by the CNent ta handle the subcontract for the Cier�t, ther+e wtll be a flResn (15� percent dtarge for hattdGng. In the event the Consultant Is invohred fn providing servk�s ta assist the CAent tn appfylr�g tor ar� processing appqcations or pecmits. the fse for such senrice will not be related to finai �ppravat vr de�at. A!I applicatlon or pernnit fees to agendes, assoclated with documents sut�mitted by the Consuit�t on behaN oi the C!lent, shali be paki to the sgency by the Clte�t. � GEE&JENSON ID�Q07-bII6 JAN 05_'94 17�16 No.014 P.07 Village o! Tequesta �4ttn: Thomas 8radtord January 5� 1994 - Page 6 A Resident Proiect Services On any proJect for which constructlon drawings and speclflcatJons were prepared by the Consultarrt and a oe�ificatian of constn,ction Is �equ(red by a regulatory agency, the CGeM shaq employ the Consultant to perform resldent project senrices for observatlon o! the constn�ction work. Unless the Consuttant !s engaged br resldeM proJect services. they w(I! not be in s positfon to certify the wo�lc to those regutating agencles having Jurisdctlon and requiring ce�ttflcatlon. Project represertitation may requlre one or more fuq or part-time proJect representatives� � dependng upon the raquirerr�nts of the project. Tt� pro�ect represe�tabve wi11 endeavor to provide protecti�on tor the Ciierrt agatnst obse�ved dsfeCts and deficienaes in the woric of the Cont�actor. However� the furr�shing of resldenl project servk;es does rsot guararttae the woric of the Cor�trador, nor assume Ii�bility on tt�e part of the Consuitant for Job safety or the Contractors � means� methods� techniques, sequences and/or prooedures. Esdmates Since ttte Consu!ffitit h$s no control over the cost of labor and materisls or over opmpetltive . bidd(ng and marlcet condltlons. the estlmates of c�nstrucdon cost pmvlded for herein are tor generat (ntormat�on onty and are made 1n ao�rdance wlth the appGcable standard of care. Accar+dingly� tha Cvnsuitant doss not guarantee the socuracy of such estimates when cornpared tc the Ccrrtre�ctors' bids or the proJect corutrucUon cosL Code and Requlatory Compqance The Consulfant prepares his woric product based on known codes and iMsrpretations and relfes a� his experience to evaluate their app6cabifify. Input and comments are often sought hom ar��wriUes havinQ )u�isdiction and in many lnst�nces. agreements are reached which irr�act the worfc product. When skuatlans ar�se such as cade revisions, changes In I�erpretations. chanpes to agresd upon drectian, or wo�lc perfomned before required �mnits or agency a�rovals are recetved, the Consu�taM wip telce apprap�late actior� subject to the dtrecaon of the Client Senrtces assodated wtth these sibuations w+q be campensated for as addiGonal services. � , GEE�JENSON ID�AG7-686 744b - JAN 05'94 17�16 No.014 F.08 . � YiNage of Tequesta Attn: Thomas Bradiord � January 5, 1994 - Page 7 Acceptanca Acceptance of thls proposal may be Indlcated by the signature o( a duly authorized affldal of the Client in the space provided below. One signed copy of this proposa! retumed to the Consuitant wlll secve as a� Agreetns�tt between the twc� parties and $s Notice to Proceed. This contract w�li t�e binding an the paK�es hereto and the partles' successors and assigns Shou�d this proposal nat be accepted withln a perlod of sixty (60) days from the above date, it st�ail become nuli and vo(d. Vary truly yours, GEE & JENSON Englneers-Archit -F'lanners !_� ♦ .—. s I Senlor Vice president Accepted by: YiW4(3� OF TEQUESTA ey: (PRlNT NAM� Date: RCD/jer Proposat No. 93-004.50V314 ' .