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HomeMy WebLinkAboutDocumentation_Regular_Tab 05D_02/10/1994 � '°' �' VILLAGE OF TEQUESTA ; , DEPARTMENT OF COMMUNITY DEVELOPNiENT ' Post Officc Box 3273 • 357 Tcyuesta Drivc � � t Tequesta, Fiorida 33469-0273 •(4Q7) 575-6220 ; � ° Fax:(407)575-6203 O 4 f ��M COUN� C O M M U N I T Y A P P E A R A N C E B O A R D M E E T I N G M I N U T E S J A N U A R Y 1 9, 1 9 9 4 I. CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Wednesday, January 19, 1994. The meeting was called to order by Chairwoman Leslie Cook at 9:34 A.M. Community Appearance Board members present were: Paul Coben, Ruth Maitland, Claudette Dalack, Vic Strahan and Steven Kennedy, sitting in for Scott D. Ladd, Clerk of the Board. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. APPROVAL OF PREVIOUS MINUTES The previous minutes were not submitted at this time. IV. NEW BUSINESS 1) An application from the Village of Tequesta for landscaping for the Constitution Park Project (602 Dover Road), including, landscaping for the Jupiter-Tequesta � Junior Citizens parking lot (399 Seabrook Road). Joann Manganiello, Administrative Assistant/Village Clerk, was present on behalf of the Village and the JTJC, and will be in charge of the project. She introduced Brett Nein, the Project Manager for Gee & Jenson who will be responsible for the Master Plan and the landscaping that was submitted. Mr. Nein went over aerial view, showing property as it exists now, pointing out property lines. He explained that the latest Master Plan (in packet) reflects the boundary survey done in 1993. He explained that there is a budget to do Phase I improvements for the park and said the first thing that had to be done was the parking lot to accommodate use of the park as well as the JTJC building. He said that the landscape plan shows the Phase I improvements that will be done, showing the parking lot, inside walk improvements, lighting for the parking Recycled Paper Community Appearance Board Page 2 lot, and landscaping for same. Clearing and grubbing is part of Phase I. Preserve area will be cleared of all exotics only. Perimeter buffers were established as part of the agreement, with some being chain link, and some being wood fence with hedge planted against it. He showed that the chain link would be along the preserve area, and the wood fence with the hedge runs along the residential properties. He pointed out that many of the trees are located at the perimeters to establish boundaries. Mr. Nein pointed out the playground that will be added, removing as little trees as necessary. He e�lained that they established the perimeter limits, and when it is cleared and grubbed, they will go back and locate all the trees. Boardmember Coben asked for a rundown of what exactly is included in Phase I other than the parking lot. Mr. Nein said clearing, grubbing and the perimeter screening and fencing. Ms. Manganiello also pointed out that a new irrigation system would be put in, where needed, as well as, sod. Boardmember Cook asked what would be put along the fence. Mr. Nein said the hedge would go in right away, using coco plum and holly, using the holly because of power lines. Boardmember Dalack asked what type of wood fence would be used. Mr. Nein responded that it was a shadowbox. As far as using the black vinyl fabric on the chain link fence, Mr. Nein said it disappears from view more easily. He said they are using a combination of chain link and wood fence because that was what was agreed to in the settlement with Tequesta Gardens of what would be in the park. Alec Cameron, President of Tequesta Gardens, was present and indicated they agreed with what was going to be done. Boardmember Strahan asked about the height of the chain link fence, which will be six feet. Regarding parking spaces, Mr. Nein pointed out the Code for the Village requires 45, and that they have gone to the Board of Adjustment and got the variance for 39 parking spaces. He also pointed out that Landscape Ordinance 377 requires a ten foot landscape buffer along the front, on Seabrook Road, and they have five feet in there now and is aware they will have to get another landscape variance for that width. Chairwoman Cook asked about the trees and size thereof. Mr. Nein said they would continue the oaks along the front of Seabrook Road in keeping with the oaks that are planted in front of Tequesta Gardens, and said they would be 14-16 feet. " � Boardmember Maitland asked about the time limit on this Community Appearance Board Page 3 project. Ms. Manganiello responded that they planned to go to Council for Site Plan Review at the February Village Council Meeting, go out to bid in March, bid award in April and construction could possibly begin on May 2. It would be 45-60 days construction time. Chairwoman Cook asked what Phase I would cost. Ms. Manganiello responded, $145,000, and said if they go to bond in late Spring, they would bond money for Phase II and hopefully would be able to work continuously. Boardmember Coben e�ressed concern that there was only one eight foot sidewalk entrance and exit to the park. Mr. Nein responded that the reason they discouraged entrance from Dover Road was to discourage parking along there. Ms. Manganiello pointed out that part of the JTJC Lease Agreement was reciprocal parking with the Church of the Good Shepherd and will be automatically renewable each year for the duration of the lease which is 50 years. Chairwoman Cook asked where the money came from for this budget, whereby Ms. Manganiello informed her it was from recreational impact fees. Chairwoman Cook also expressed , concern about the bond issue and asked what kind it would be. Ms. Manganiello replied that, right now, it would include improvements to Tequesta Park, Constitution Park; sidewalks on Tequesta Drive, going up to Country Club going west. Boardmember Strahan moved to accept application as submitted. Boardmember Maitland seconded the motion. Steve Parker, sitting as a citizen, indicated he had some comments to make on both Phase I and Phase II. At this point, Chairwoman Cook interjected whether the Board wished to discuss just Phase I or both Phases. Boardmember Coben said the motion should be confined to just Phase I because they want to see the landscaping plan and lighting plan for Phase II, and suggested that the motion be amended to say they are only approving Phase I. Brett Nein indicated there would only be lighting in the parking lot. Mr. Parker felt a parking space near the entrance gate should be eliminated. Ms. Manganiello indicated they could not do this without going for another variance. Steve Kennedy said they could apply to eliminate a space, and the Board of Adjustment would have to approve it. Mr. Parker explained that the entrance was not nice enough and wanted to use the extra space for landscaping. Ms. Manganiello informed the Board that if they have to go back to the BOA for this variance, they would not be able to go with the Site Plan review in February at the Council meeting. Ms. Manganiello said they were trying to maximize the number of parking spaces in this area, still being six under Code. The parking spaces Community Appearance Board Page 4 are 9' X 18' as opposed to 10' X 20', with two handicap spaces. Boardmember Strahan asked what type of trees are going to be used west of the bike stand space. Ms. Manganiello responded these would be live oaks, with Mr. Nein adding there were also hollies. Boardmember Maitland felt oaks would be too large when fully mature. Mr. Parker resumed his reservations about the entrance and felt that really two parking spaces should be removed. Boardmember Maitland asked about the location of the walkways. Mr. Nein explained that new walkways would be put in front of the building that access the parking and one that comes in where the entrance goes into the gates for the park itself. The discussion then went back to the entrance and Mr. Parker pointed out that if someone with a truck parks in the one space, this would create an obstructed view, and not much room to get through the entrance. Ms. Manganiello pointed out that, as far as maneuvering vehicles, the parking lot was designed by an engineer and that a certain number of spaces had to be accommodated for the facility. She also said they were hoping that a lot of people with young children would be walking to the park. Boardmember Dalack asked Mr. Parker what he thought would make the entrance look best. He indicated the entrance was too minor and again suggested eliminating two parking spaces because if both spaces were utilized, it would block the entrance. Ms. Manganiello indicated they would have to go back to the BOA. Mr. Rennedy said that the project could go on to Site Plan Review with a redesigned area that would eliminate the spaces in the same time constraints, subject to additional approval by the Board of Adjustment. He said there was the possibility that this could create time constraint problems that would hurt the project's continuity. He said there could be a good justification to eliminate spaces since the church has adequate parking. Mr. Parker suggested they use interlocking brick pavers to identify entranceway and put two palms in and use two 18' trees as a canopy. Mr. Nein pointed out to the Board that the budget was $3,000 over at this point. Chairwoman Cook said she would rather have large trees planted at the expense of having less trees. Mr. Kennedy informed her that would not be in compliance with the landscaping code. Chairwoman Cook said they then could ask for a variance. Chairwoman Cook then expressed her concern about the use of coco plum due to it not being freeze-resistant. Mr. Nein went over his list of alternative plants suggesting wax myrtle or viburnum. A discussion then ensued about the pros and cons of using coco plum, the maintenance involved, etc. Community Appearance Board . Page 5 Mr. Thomas Mortati introduced himself and voiced his concern that there would be no lights at ni�ght for young people who may wish to use the sports facilities of the park. Ms. Manganiello informed him that this was established in the lease already, and also pointed out that improvements were being made to Tequesta Park, a regional park, which includes lights for the sports facilities. Constitution Park is a community park which is more low key. Chairwoman Cook concurred that lights are not needed at this point in time. Mr. Parker summarized for the Board the following recommendations: eliminate two parking spaces, adjust the walk, use special pavers, increase the height of the trees at the entry and put trees or palms outside the gate. He also recommended a shrub around the irrigation controls. Mr. Nein noted that the irrigation controls will be screened, as well as the dumpster. However, Mr. Nein said they are still deciding where to put the dumpster. It was decided to use wax myrtle and viburnum instead of coco plum. Ms. Manganiello asked for an alternative approval should variances for parking spaces be denied. Chairwoman Cook said the entryway would have to be changed. Boardmember Strahan withdrew his original motion. Some discussion took place on ground lighting, and Mr. Nein said there was none at this time but could be added later. Boardmember Strahan moved that the Board approve the application for Phase I subject to the following; removal of the first two parking spaces adjoining the entraz�ce, the substitution in that space of landscaping as specified by the CAB, adjusting the landscaping of the trees on either side of the entrance walkway, substitution of the surface of the entrance area with pavers, and substitution of coco plum along the boundary fence with viburnum and wax myrtle. Boardmember Coben seconded the motion. The vote on the motion was: Leslie Cook - for Ruth Maitland - for Vic Strahan - for Claudette Dalack - for Paul Coben - for the motion was therefore passed and adopted. More discussion took place about an alternative landscaping plan for the entrance to the park should approval not be given for the removal of the two additional parking spaces at the entry. Mr. Nein indicated that if it is not approved, the alternative would be to go back to what they have with the exception of the enhancement of the landscaping. Some additional discussion took place regarding the asphalting of the parking lot. Community Appearance Board Page 6 2) Resubmittal of application from the Village of Tequesta Water Department for the addition of landscaping and irr.iqatioa at the Water Treatment Plant located at 901 Old Dixie Hwy. (first submitted on October 13, 1993) Mr. Tom Hall, Water System Manager, presented to the Board a revised plan incorporating changes that had been requested. He pointed out that they removed the cherry laurel and replaced it with eugenia myrtifolia, reduced the quantity of some of the shrubs, and deleted the coontie. They increased the slash pines from 9 to 14, sabal palms from 11 to 15, added some trees in front of the water tower, reduced the quantity and numbers of different species of. plants in the planters, and are transplanting one tree. Mr. Hall then introduced Ruth Perry of George Gentile & Associates, who coordinated the greenery. Ms. Perry then went over the various plants used including 90 coco plums, down from 129, spider lily, up from 75 to 90. Ms. Perry explained the layered effect of the hedge, the location of tlie coco plum and spider lily in front of the coco plum. Chairwoman Cook expressed her concern about the coco plum not being freeze- resistant. Boardmember Strahan referred to the last minutes and reminded Mr. Hall that it was decided that coco plum would not be practical. Maintenance of the coco plum was discussed, particularly the cost involved and Boardmember Strahan felt it be best to use something else. Mr. Hall felt that Village maintenance would be sufficient to take care of the plants, and went on to e�lain that the plants would be phased in over a few years as the budget allows, doing trees, hedge and shrubbing first,.and then proceed with the landscape bids around sign. Mr. Hall indicated the total cost of the project will be $25,000. Boardmember Coben said that since they forced the previous applicant to eliminate coco plum, it should be replaced at the water plant. Ms. Perry tried to convince the Board that coco plum was practical. Boardmember Strahan suggested that they all be replaced. Boardmember Coben moved to approve the plan as submitted with the understanding that they use a substitute for the coco plums . Mr. Parker commented that he did not like the ilex and the dwarf pittosporum, especially the latter because it is slow growing and gets fungus, thus making it high maintenance, suggesting that they be eliminated and substituted with 3 palms. Mr. Parker said the ilex was very. slow growing and has a lot of weeds. Ms. Perry agreed with Mr. Parker about the pittosporum and suggested replacing it with indian hawthorn, which everyone felt was a good idea. She did feel, however, that the ilex was still a good choice. Community Appearance Board Page 7 Boardmember Coben withdrew his original motion, and summarized the recommended changes as follows: substitute the coco plum with viburnum; substitute dwarf pittosporum with indian hawthorn; the ilex was okay and one oak tree on the southwest corner to buffer the tower. Boardmember Coben moved that the application be approved with noted substitutions. Boardmember Strahan seconded the motion. The vote on the motion was: Leslie Cook - for Ruth Maitland - for Vic Strahan - for Claudette Dalack - for Paul Coben - for the motion was therefore passed and adopted. V. UNFINISHED BUSINESS Boardmember Coben asked the members of the Board to pay attention to the trees in Gallery Square North. He takes exception to Cyrese Colbert's comments about the CAB's recommendation to add 3 palms there. He felt the existing trees block the business owners' names. Boardmember Coben also wanted to know the Village's position with regard to the Fire Department's visibility in getting out of the station. A discussion then took place about the building of a new Fire Station, and Chairwoman Cook expressed her consternation that the Village would consider doing that. Boardmember Strahan said that Palm Beach County is going to build a station in Jupiter and will be moving out of the station located on 8eabrook Road. Chairwoman Cook said Tequesta should take over the Seabrook station. VI. COMMUNICATION FROM CITIZENS Wade Griest admitted he was in error in stating at the last meeting that the Village of Tequesta had contributed $5,000 to Tequestafest and went on to explain to the Board that on December 2, it was announced publicly that he was no longer on the Tequestafest Board, which he feels was done because he was Chairman of the Board of the Fire-Rescue Task Force. The correct amount for the Lighthouse Gallery was $3,000 for the Tequestafest for fiscal year 92/93. Mr. Griest also expressed his disapproval of having a Public Safety Committee Meeting at 9:00 A.M. and a CAB Meeting at 9:30 A.M. on this date. He feels that since they are public meetings, the public would not be able to attend both, and also, if there were more people wishing to attend the CAB meeting, there would be no room for them. Chairwoman Cook e�ressed how crowded the CAB meeting was, and that it was difficult looking at the plans with such limited room. h ' Community Appearance Board Page 8 VII. ANY OTHER MATTERS There were no other matters. VIII.ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:15 A.M. Respectfully submitted, , `�, , r I y' i C.Lti� � 7 i � Cheryl Mayer Administrative Secretary Date Approved: �'�' q� sy : P.e� �. (���