HomeMy WebLinkAboutDocumentation_Regular_Tab 05F_02/10/1994 �'
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�' � VILLAGE OF TEQUESTA
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, Post Officc Eiox 3'73 • 357 Tcqucsta Dnvc
�' Tcqucsta, Florida 33469-0273 • (407) 575-62(X�
� ` Fax: (407} 575-b203
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VILLAGE MANAGER' S REPORT
JANUARY 10, 1994 - FEBRUARY 4, 1994
During this reporting period, there were 625 recorded phone
calls to the Village Manager's Office and 177 citizen
inquiries at the lobby counter.
O Attended the Joint Local Government Traffic Engineering Staff
Meeting on January 10.
O Met with Beach Road resident to review proposed 425 Beach Road
Project.
O Met with Tequesta Country Club Association Board Members to
review recent Zoning Ordinance amendments and code enforcement
activities.
O Attended the Finance and Administration Committee Meeting on
,7anuary 11.
O Met with Gee & Jenson personnel to review need assessment.
O Met with John Giba to review charge of Equity Study
Commis sion .
O Conducted a Staff Meeting on January 11 wherein the following
items were discussed:
1) The Building Official was requested to report on the
status of Eastwinds Landing.
2) Building Official was requested to coordinate
Departmental computer request with foreseen program
upgrades and need for networking Department.
3) Building Off icia� was informed of annexation project
transfer to his Department.
4) The Finance Director confirmed his conversation with the
Water System Manager regarding Finance Department
responsibilities of clerk/secretary.
5) The Building Official was advised of the Deputy Building
Official's demeanor at a recent meeting.
6) The Finance Director advised of his meeting with Colonial
Insurance Company re: IRS 125.
7) Finance Director advised of a CAFR Budget presentation by
Finance Director of Boca Raton at a monthly meeting of
the Finance Directors of Palm Beach County.
8) Finance Director advised that the FRS audit issues had
been resolved.
9) The Director of Public Works sought direction relative to
requested review of Dover Ditch by Mr. Gail English.
10) Director of Public Works advised of Palm Beach County's
proposed overlay of bikepath on Seabrook Road north of
Tequesta Pines.
11) Director of Finance advised that the placement of a hedge
at the exit of Gallery Square North Parking Lot would
resolve problem with drainage structure.
12) Director of.Public Works asked as to what kinds of plans
were needed for presentation to the Public Works
Committee regarding proposed Tequesta Drive Landscaping
Project.
13 ) Chief of Police presented a Disability Medical Report for
employee file.
14) Water System Manager advised of possible need for change
order for the painting of water main on AlA Bridge due to
excessive corrosion found on certain segments.
15) Water System Manager advised that Palm Beach County
Health Department had nominated Village of Tequesta Water
Department for Department of Environmental Protection
Excellence Award.
16) Village Clerk advised all Departments of date of
scheduled carpet cleaning on 1/15/94. .
O Met with Mayor and representatives of Tequesta Gardens
regarding Ordinance No. 377 on 1/13/94.
O Attended Village Council Meeting on 1/13/94.
O Met with Fire Chief on 1/14/94 to review needs assessment.
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O Met with Water System Manager on 1/14/94 to review needs
assessment.
O Met with Director of Public Works and Richard Staudinger to
review Country Club Drive recommendations on 1/14/94.
O Met with Building Official to review needs assessment on
1/17/94.
0 Met with Director of Public Works on 1/17/94 to review needs
assessment.
0 Attended the Public Works Committee Meeting on 1/17/94.
O Met with Mayor and Admiral Tom Morris on 1/18/94 regarding
coordination with Business Committee of Proposed FDOT Access
Management Plan for U.S. One.
O Met with Chief of Police to review needs assessment on
1/18�94.
O A Staff Meeting was held on January 18, 1994, wherein the
following items were discussed:
1) Water System Manager was directed to request Village
Attorney opinion in writing regarding surcharge.
2) Water System Manager was directed to respond to Little
Club easement letter in conjunction with Adams Weaver.
3) Water System Manager advised that the Well 25 Project bid
opening was scheduled for 1/20f94.
4) Finance Director indicated he had sought proposal from
ADP for payroll administration.
4) Finance Director indicated PC upgrade costs for his
Department would be $1,350.
5) Finance Director sought clarification of overtime policy
for administrative personnel.
6) Finance Director indicated he had received two proposals
for i.mplementing IRS 125 Plan.
7) Finance Director indicated he was reviewing investment
options for Tequesta.
8) Public Works Director sought direction relative to the
public meetings sign whenever two meetings are held
concurrently.
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9) Director of Public Works inquired as to status of the
contract documents for Tequesta Park Lighting Project.
10) Chief of Police was requested to review his vehicle
policy regarding public access.
11) Police Chief expressed concerns relative to format of
emergency medical dispatch class conducted by the State
and the inherent commercialism of the same.
12) The Village Clerk indicated that a mandatory recycling
letter was to be distributed to all multi-family
condominiums.
O Attended the Public Safety Committee Meeting on 1/19/94.
O Attended the monthly City Manager/Finance Director Meeting on
1/19/94.
O Met with Director of Finance regarding needs assessment on
1/19/94.
O Met on 1/19/94 with developer regarding Tequesta Center.
O Met with Jim Pilz on 1/20/94 to review status of Tequesta Town
Center.
O Met with Ms. Marguerite Probst and Ms. Barbara Zimmerman on
1/21/94 to review Tequesta issues and Chamber of Commerce.
O A Staff Meeting was held on January 25, wherein the following
items were discussed: ,
1) The Fire Chief reviewed the Tequesta Personnel Evaluation
Forms and procedures.
2) The Director of Public Works provided a status report
relative to removal of basketball goals from right-of-
way.
,/ 3) Director of Public Works indicated that Palm Beach County
,-t',,. �' proposal to provide bikepath along Riverside Drive from
� County Line Road to Tequesta Drive had an exceptionally
high cost, the curb and gutter would be required within
the Tequesta portion of the Project. Director of Public
Works advised to write letter to Village of Tequesta
residents regarding feedback to proposed sidewalk.
4) Director of Public Works requested Manager help in
location of Tequesta Park Light Contract. ,
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5) Chief of Police sought direction relative to continued
need for Police Officers to provide medical reports.
Manager responded that function is now handled by Fire-
Rescue and to cease and desist same.
6) Chief of Police sought clarification regarding
streetscape enforcement in Tequesta Pines.
7) Chief of Police advised of the National Hurricane
Conference in New Orleans in March.
8) Water System Manager produced a letter from Palm Beach
County Health Department recommending Tequesta Water
System to the Department of Environmental Protection.
9) Water System Manager requested to produce draft letter
for Manager review to McDougall of Little Club.
10) Water System Manager indicated a desire to proceed with
modeling of Water System now as opposed to next fiscal
year.
11) Water System Manager advised of a plan to save
approximately $600 a month in Tequesta cost to comply
with SWIMM requirements of South Florida Water Management
District.
12) The Building Official produced an occupational license
certificate recently received by him.
13) Building Official directed by Village Manager to have Lt.
Allison review the Building Department computer needs.
14) Village Clerk advised that vehicle emissions inspections
for Tequesta vehicles is now due.
15) Village Clerk advised of dissemination of Community Map
in February.
16) Finance Director indicated Lotus 123 for Windows was up
and running.
O Attended a meeting of the Tequesta Civic Association Regarding
Country Club Drive on January 26.
O Met with Village Councilmember to review Tequesta Center
development plans on 1/27/94.
O Met with Mayor and development team regarding Town Center
development on 1/28/94.
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0 Met with Director of Public Works and Water System Manager to
review status of projects affecting Country Club Drive.
0 A Staff Meeting was held on February 1, 1994, wherein the
following items were discussed:
1) Chief of Police was requested to provide status on
Worker's Comp cases.
2) Finance Director was requested to produce employment
offer letter to new employees including statement
regarding compensatory time in lieu of overtime payments.
✓ 3) Chief of Police was requested to review crime statistics
�,� for all neighborhoods on the Tequesta peninsula in
�/ conjunction with possible activities with safe
neighborhood crime act.
4) Water System Manager was requested to provide a status
report regarding the air conditioning in the annex
building.
5) Chief of Police was requested to provide an update on the
truck permit ordinance enforcement.
6) Village Clerk was provided with a example of an
annexation public hearing advertisement.
7) Water System Manager was requested to provide status
report relative to inquiries with Advance Barricade.
8) Chief of Police advised of illegality of go-peds.
9) Director of Public Works confirmed need to add cost of
construction observation to the Tequesta Park Phase II
Bond Issue.
10) Director of Public Works announced commencement of the
Tequesta Park Lighting Project which will last for
approximately ninety days.
11) Fire Chief reiterated need to implement Tequesta Fire-
Rescue Impact Fee Ordinance.
12) Fire Chief�indicated that he would be unable to attend
National Hurricane Conference in March.
O Conducted a staff ineeting with consultants to critique the
proposal for Country Club Drive on February 2.
O Attended Palm Beach County City Managers Association Monthly
Meeting on February 3 in Palm Beach Gardens.
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O Memorandum to Scott D. Ladd, Building Official, Regarding
Occupational License Fees and Equity Stu�1 Commission.
O Letter to Councilmember Capretta Regarding Code Violations by
Subdivisions.
O Memorandum to Village Council Regarding Tequesta Branch
Library Project Schedule.
O Letter to Wes Milliard, Traffic Engineer, Martin County,
Regarding Tequesta Drive/Country Club Drive Corridor Analysis.
O Letter to Charles Walker, Palm Beach County Traffic
Engineering, Regarding Tequesta Drive/ Country Club Drive
Corridor Analysis February 1993.
O Letter to Tequesta Village Council, Jupiter Town Council,
Karen Marcus, Palm Beach County Commissioner and the Martin
County Commission Regarding Joint Local Government Traffic
Study.
O Memorandum to Village Council Regarding the 1994 Bond Issue.
O Memorandum to Scott D. Ladd, Building Official, Regarding the
Tequesta Annexation Project.
O Memorandum to Scott D. Ladd, Building Official, Regarding
Occupational License Rates; Equity Study Commission.
O Memorandum to the File Regarding Country Club Drive.
O Letter to Marvin Chandler Regarding Response to Roadway
Concerns.
O Memorandum to Meta O'Connell Regarding Evaluation Response
Request.
O Memorandum to Ivah B. London Regarding Evaluation Response
Request.
O Letter to Richard Staudinger, P.E., Gee & Jenson, Regarding
Tequesta Park Phase I Improvements; Proposal.
O Memorandum to Chief Weinand, Regarding Fire Inspection
10/22/93.
O Letter to the members of the Pa1m Beach County Board of County
Commission, Palm Beach County Legislative Delegation and the
Florida Senate and House Committee on Community Affairs
Regarding Tequesta Resolution No. 6-93/94 Opposing Legislation
that would Eliminate the new Option to Annex Certain Enclaves
by Interlocal Agreement.
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O Letter to the Members of the Palm Beach County Commission and
the Florida Senate and Congress and Chair of the House and
Senate Committee on Banking, Housing and Urban Affairs
Regarding Tequesta Resolution No. 11-93/94 - National Flood
Insurance Program.
O Letter to Audrey Wolf, Director, Facilities Planning, Design
and Construction for Palm Beach County Regarding Status Report
on Tequesta Branch Library.
O Letter to Lee Evett, Town Manager, Town of Jupiter, Regarding
Longshore Drive Extension; Jupiter Comp Plan Traffic
Circulation Element Amendment.
O Letter to Jason woodmansee, MIS Inquiry Service Regarding MIS
Log #7469.
O Letter to John C. Randolph, Village Attorney, Regarding
Tequesta Parade and Special Events Ordinances.
O Letter to John C. Randolph, Village Attorney, Regarding Zoning
Ordinance Amendment Request.
O Letter to Phil Crannell, Gee & Jenson, Regarding Tequesta
Branch Library Contract Documents; Addendums.
O Memorandum to the File Regarding Country Club Drive Traffic
Mitigation Efforts; Toll Road Option.
O Letter to Phil Crannell, Gee & Jenson, Regarding Tequesta
Facilities Needs Assessment.
O Letter to John C. Randolph, Village Attorney, Regarding Fire-
Rescue Pension Board Appointment.
O Letter to Edward Yue, P.E., Florida Department of
Transportation, Regarding Proposed Village of Tequesta FDOT
Project #93040-3501.
O Memorandum to Scott D. Ladd, Building Official, Regarding
Nichols Sanitation, Inc.; Garbage, Yard & Other Trash
Collection Franchise.
O Memorandum to Scott D. Ladd, Building Official, Regarding the
Proposed Condominium/Townhouse Project at 425 Beach Road.
O Letter to Helen Anderson, Co-Chairman, Strawberry Festival,
First Presbyterian Church, Regarding Strawberry Festival
Signage Request.
O Memorandum to Bill C. Rascavelis, Finance Director, Regarding
Tequesta Facilities.
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O Letter to John C. Randolph, Village Attorney, Regarding Snyder
Decision; Land Use, Zoning and Planning.
O Letter to Gary Dingle, Manager, Turtle Creek Country Club,
Regarding Tequesta Thru-Truck Permit Ordinance.
O Memorandum to Gary Preston, Director of Public Works and
Recreation, Regarding Country Club Drive; Manhole
Reconstruction.
O Memorandum to Thomas C. Hall, Water System Manager and Bill C.
Kascavelis, Director of Finance, Regarding Utility Deposit and
Disconnect Procedures.
O Letter to Members of the Palm Beach County Legislative
Delegation and the House and Senate Members of the Committee
on Community Affairs Regarding House Bill 77, Senate Bill 262
and PCB CA 94-05; Access to Local Public Officials.
O Letter to C. Samuel Kissinger, Regarding City Poster.
O Letter to Representative Tom Lewis Regarding the United States
Pos�tal Service Organizational Structure Relative to Facilities
Decision Making; Tequesta Branch Post Office.
O Letter to Bernie Rlass, Postmaster, Jupiter Post Office,
Regarding Tequesta Post Office Facilities Planning.
O Memorandum to Gary Preston, Director of Public Works,
Regarding Palm Beach County Traffic Engineering Work
Activities in Tequesta.
O Memorandum to Village Council Regarding an Ordinance Providing
for the Regulation of Parades; Agenda Item.
O Memorandum to Village Council Regarding a Proposed Ordinance
Amending Chapter 16, Fee Schedule of the Village Code of
Ordinances; Increasing Certain Review Fees; Agenda Item.
O Memorandum to Village Council Regarding Ordinance Adopting
Procedures for the Holding of Special Events in Tequesta;
Agenda Item.
The Department of Community Development Monthly Building Report for
the Month of January 1994 is attached hereto and made a part of
this Report.
The Department of Fire-Rescue Villaqe Manager's Report for the
Month of January 1994 is attached hereto and made a part of this
Report.
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Attachments
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VILLAGE OF TEOQSSTA /r � � � � ,L6�
DEPARTMENT OF COMMUNITY DEVSI,OP � � !�
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;ONTHLY BUILDING REPORT: JANUARY 1994 _ ��;� � �;��, '
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70. OF THIS SAME MONTH THIS FISCAL L � IS� ���;,�AL,t`u, R.
I NSPEC. MONTH LAST YEAR YR. TO DATE YR. . D�, rj�. ^ fi .'Z? . E_ _.
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3uildina 122 140 537 5 �� / �l i22 __
�lectric 29 23 127 120 _ 29 ___,_
'lumbinc 18 19 99 95 18 _
:,ode Enf orce 18 23 94 � 1 _ 18
TOTAL 187 205 857 _ 841 187
�a i 1 y Avg. 8. 9_ 10. 3 10. 7 10. 5 _ 8�9 _
PERMITS ISSDED
BUSLDING:
Number 48 41 185 141 4
5 Val ue 271. 571. 00 _ 381, 497. 00 1. 7 785. 56 1, 714. 236. 00 271, 571. O C�
Permit Fees 4. 198. 35 5, 892. 59 25, 246. 10 27, 759. 51 4. 198. 3;
ELECTRIC:
Number 9 13 31 31 9
Fermit Fees 560.60 557.50 1.676.60 1.668.50 560.60
PLUMBING:
Number 4 8 21 24 4
Permit Fees 110.00 401.00 1.166.00 1.113.00 110.00
NATORT OF BDILDING PFRMITS
No. Of Dwel l inq �
Tvpe of Permit Permits Units Permit Fees Valuation
Single Family - - - � -
Commercial - - - _� -
Public Const. - - � - _ -
Landscaping - - - -
Demol it ion < Inter ior) 1 - 50. 00 6, 000. 0 0
Poo 1 s / Spas 3 _ - 427 . 50 � 28, 500. 00
S i Qns 2 - 50. 0 450. 00
Others 39 - _ 2.825. 85 _179, 221. 00
Alterations & Additions:
Sinale Family 1 - 40.00 ! 2.400.00
Multi-Family - - - -
Commercial 2 - 805.00 55,000.00
SDB-TOTAL 48 - 4. 198. 35 27 l, 571. 00
Electric 9 560.60 -
PI vmb ing 4 110. 00 -
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VILLAiGE OF TEQOESTA
DFPARTMENT OF COMMONITY DEVELOPMENT
A D D I T I 0 N A L R E V E N U E
MONTH: JANUARY 1994
OCCUPATIONAL LICENSES: 20 5 2.620.25
COUNTYWIDE LICENSES: 27 54.90
ZONING VARIANCES: 3 450.00
SPECIAL EXCEPTIONS: — —
ANNEXATION PETITIONS: — —
SUBDIVISION FEES: , — —
COMP PLAN AMENDMENT/LAND USE CHANGE — —
LAND DEVELOPMENT FEES: — —
SITE PLAN REVIEW: — —
COMMUNITY APPEARANCE BOARD 3 150.00
BLDG. DEPT. SERVICES: — 60.00
MAPS / CODES / COPIES: — 49.00
WATER CONSERVATION/PROTECTION FEE: 8 441.90
COUNTY / ROAD IMPACT FEES: — —
RADON/BCAIF SDRCHARGE: — 45.24
RECREATIONAL IMPACT FEES: — —
TOTAL � 3.871.29
+
TOTAL ( PERMITS> 4, 868. 95
TOTAL MONTH 8,740.24
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TOTAL DEPT. RFVFsNOES: FISCAL YEAR TO DATE: 8 59, 523. 93
CALENDAR YEAR TO DATE: � 8,740.24
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VILLAGE OF TEQUESTA
DEPARTMENT OF FtRE RESCUC
�'ILLAGE 111ANACERS REPORT
JANUARY 1994
Number of da`•s included in this report 31
Total number of calls 38 Number of inedical calls 24
Number of fire calls 3 Number of calls classified as others 11
Resources utilized for incident mitigation
Number of Eng company responses 38 Number of ladder company responses 0
Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 1
Total number of hours needed for incident mitigation 93
Average daily staffing
Daily on duty firefighting force 4.66
Daily on duty career firefighting force 4.04
Daily on duty volunteer firefighting force 0.61
Average number of volunteer firefighters on duty during daytime hours 0.38
Average number of volunteer firefighters on duty during night time hours 0.76
Fire Code Enforcement
Total hours utiiized on Code Enforcement 23.5 Hours spent on pre-fire planning 32
Number of violations found this month 27 Number of violations corrected this month 2b
Required Duties
Hours needed for vehicle maintenance 91 Hours utilized for equipment testing 3
Hours needed for equipment maintenance 39 Hours needed for equipment checks 86
Hours needed for building maintenance 90 Hours needed for hose testing 0
Hours needed for hydrant testing 12.5 Total gallons of water used 3550
Miscellaneous
Hours ded.icated to community service 25
Hours required for administrative support 148.5
Firefighter physical fimess program 82.5