HomeMy WebLinkAboutDocumentation_Regular_Tab 07A_02/14/2008'=~ '~` '' VILLAGE OF TEQUESTA
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1. VILLAGE COUNCIL MEETING:
Meeting Date:
February 14, 2008 Meeting Type: Regular Ordinance #: ~~!icl; f~ere tc~ eater te;•~t.
Consent Agenda: No Resolution #: 1 - 08
Originating Department: Fire
2. AGENDA ITEM TITLE:
Acceptance of Palm Beach County EMS Grant Award #C70
3. BUDGET /FINANCIAL IMPACT:
Account #: NIA Amount of this item: N/A
Current Budgeted Amount Available:
N/A Amount Remaining after item:
N/A
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: ()
Acceptance of Palm Beach County EMS Grant Award #C70 for $23,007.00 to purchase three (3) laptop
computers, software and related accessories for the Fire Rescue EMS personnel to assist them
improve patient care and in support of other EMS related software.
5. APPROVAL~S!~j~/ / ~
Dept. H
Attory(ey: (f~fF legal sufficiency)
Village Manager: /~-~o-` -----~
SUBMIT FOR COUNCIL DISCUSSION: ^
APPROVE ITEM: ^~
Finance Director:
Yes ^ No ^
DENY ITEM: ^
Memorandum
To: Michael R. Couzzo, Village an
From: James M. Weinand, Fire Chi
Date: January 14, 2008
Subject: Palm Beach County EMS Gra ward #C70
We received notification from Palm Beach County Emergency
Medical Services Office that we have been recommended to
receive a grant award for $23,007.00, to purchase three (3)
laptop computers, software and related accessories for the
Fire Rescue EMS personnel to assist them improve patient
care and in support of other EMS related software.
As a condition of the Palm Beach County Emergency Medical
Services Grant, the County requires a resolution from the
Village Council, stating that the Village will use the
grant monies, if awarded, to purchase the specified
equipment in the grant request and that the funds will not
be used to supplant the existing budget.
If you deem this request appropriate, please forward this
to the Village Council for their consideration at their
February 14, 2008, Village Council meeting.
If you have any questions or concerns, please do not
hesitate to contact me.
Attachment
M:\Administration Documents\Village Manager\EMS Grant Award FY
07.08.doc
RESOLUTION NO. 1-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, ACCEPTING THE
TERMS AND CONDITIONS OF THE PALM BEACH COUNTY
EMERGENCY MEDICAL SERVICES (EMS) GRANT AWARD #C70 IN THE
AMOUNT OF $23,007.00; CERTIFYING THAT MONIES FROM THE EMS
GRANT WILL BE USED TO PURCHASE THE EQUIPMENT SPECIFIED IN
THE GRANT AWARD, WILL IMPROVE .AND EXPAND PREHOSPITAL
SERVICES IN OUR COVERED AREA; WILL NOT BE USED TO
SUPPLANT EXISTING TEQUESTA FIRE-RESCUE BUDGET
ALLOCATION AND MEETS THE GOALS AND OBJECTIVES OF THE EMS
COUNTY GRANT PLAN.
WHEREAS, The Village Council of the Village of Tequesta, Palm Beach County,
Florida, does hereby accept the terms and conditions of the Palm Beach County EMS
Grant Award #C70 and concurs with the amount of the award, activity and expenditure plan
attached and marked as Exhibit "A".
WHEREAS, The Village Council of the Village of Tequesta, Palm Beach County,
Florida, hereby certifies that the monies from the EMS County Grant Award #C70 will be
used to purchase the specified equipment in the grant request, will improve and expand
prehospital services in our covered area, will not be used to supplant existing Tequesta
Fire-Rescue budget allocation and meets the goals and objectives of the EMS County
Grant Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Resolution No. 1-08 is hereby approved, accepting the terms and
conditions of the Palm Beach County Emergency Medical Services (EMS) Grant Award
#C70; certifying that monies from the EMS grant will be used to purchase the equipment
specified in the grant award, to improve and expand our pre-hospital service in our
coverage area; certifying that the funds will not be used to supplant existing Tequesta Fire-
Rescue budget allocation and meets the goals and objectives of the EMS County Grant
Plan. Authorizes the Village Manager to execute the applicable documents on behalf of
the Village of Tequesta.
Section 2. This Resolution shall become effective immediately upon passage.
The foregoing Resolution was offered by ,who
moved its adoption. The motion was seconded by ,
and upon being put to a vote, the vote was as follows:
For Adoption Against Adoption
Mayor Jim Humpage
Vice-Mayor Pat Watkins
Council Member Dan Amero
Council Member Tom Paterno
Council Member Calvin Turnquest
The Mayor thereupon declared the Resolution duly passed and adopted this day of
A.D., 2008.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Lori Mc Williams, CMC
Village Clerk
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~~®RI~~ November 5, 2007 -
07-DIR-88-L
Mr. Peter J. Allen
~e~~a-~~n~n~ ®~>Pum1°~ s~i<~ty Firefighter/Paramedic
~a~~fl~1®~ off )C¢nergency lo~~n~gen~~nt Tequesta Fire Rescue
20 S. Military Trail 357 Tequesta Dr.
West Palm Beach, FL 33412 I egUeSta, Florida 33469
(561) 712-6400 Dear Mr. Allen: RE: EMS Grant C70
Fax: (561)712-6464
~~,~-~..h~iceov.con, Your agency will receive $23,007.00 from the EMS Grant Award
Program. Please see attached which covers the items and work
schedule for your EMS Grant Award.
The EMS Grant package is being presented to the Board of County
Commissioners at their December 18, 2007 meeting. Once it is
~a1~ ~ea~~ c®unty
~oae•d of Cone~ty approved by the Board, it will be forwarded to the State EMS Office for
co~nnDass;®n~~s their execution.
Addie L. Greene, Chairperson
In the meantime, please provide us with a letter of confirmation from your
Jeff Koons, vice chair agency's administrator concurring with the amount of the award, activity
Karen T. Marcus and expenditure plans, and assurance that your agency will comply with
Robert J. Kanjian the state and county grant requirements, including reporting. If you have
Mary Mccarty not submitted a P.esolution from your Governing Board, kindly proceed to
obtain same prior to making the purchase certifying that monies from the
Buit Aaronson Grant Award will:
Jess R. Santamaria
1) Improve and expand prehospital services in that coverage area;
2) Not be used to supplant existing provider's budget allocation;
3) Meets the goals and objectives of the EMS County Grant Plan.
county Aan,Snisarator Thank you for your cooperation.
Robert Weisman
Sincerely,
~~harl~~ °~ Te~ir, ®ir~ct®r ~~t®
Public ~~tc~y ®ep~r~an~nt
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EMS Grant files
r~TT~CI~IYIEI~T 2
TEQUEST~ FIRE RESCUE
~,Vork Plan:
®rl{ ~~ti~'itlles:
Ti~~ne Frannes:
To purchase three (3) laptop computers and related access®~°ies for the Fire Rescue
E1VIS pe~°sonnel to assist them improve patient cafl•e and in support of other E1VIS related
Software. Ilse of the laptops would reduce reporting time currently done only upon the
return of a call. The laptops will be used on site to reports and monitor inforgnation.
Purchase laptops, software ~ accessories
1St Quarter
Train department on system
Place equipment in service on vehicles
Respond to Calls
Respond to Calls
Prop®sed Expenditui°e Plan:
2nd Quarter
2nd Quarter
3rd Quarter
4th Quarter
Unit Total
Liue Item Price Quantity Cost
CF-191aptops X3,&60.00 3 ~11,5~0.00
CD-RW/DVD Rom external drive 5230.00 1 X230.00
Vehicle mounts & docking stations X1,006.00 2 X2,012.00
Vehicle mount ~ docking station X935.00 1 $935.00
Emergency pro software license X3000.00 3 59,000.00
T®TAL X23,007.00
~iCla e o 2'equesta
~i ,., ~~, Department of Fire-Rescue Services
~~`~~~~ 357 Tequesta Drive P.O. Box 3273 •Tequesta, FL 33469 P: (561) 744 4051 F: (561) 575 6239
James M. Weinand, Fire Chief
To: File
From: Peter J. Allen, Grant Writer
Date: Jan 16, 2008
Re: 2007-08 Palm Beach County EMS Grant
On June I5, 2007 Tequesta Fire-Rescue submitted an EMS Grant Application to the Palm Beach County
Department of Public Safety, Division of Emergency Management, Office of Emergency Medical
Services. The grant application was intended to purchase laptop computers, extended warranties, vehicle
mounts, docking stations and software for completing Medical Reports, in the two Rescue Trucks and
Engine 85. The total amount of the grant request was $23,757.00.
On July 25, 2007 the Grant Review Committee met to review all grant applications. During that process
Tequesta's grant was reviewed and approved with the provision that the grant would not be used for
extended warranties. That decision reduced Tegttesta's award to $23,007.00. A copy of the cover letter
from Palm Beach County and the portion of the meeting minutes related to that discussion is attached.
On November 7, 2007 Tequesta Fire-Rescue received a letter from Palm Beach County EMS officially
advising us of the award of $23,007.00 and requesting a letter from our agency administrator as well as a
Resolution from our Governing Board. A copy of that letter is also attached.
The Grant Review Committee's decision to remove $750.00 from our request explains why we were
awarded $23,007.00 when our original request was for $23,757.00.
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Department of Public Safety
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FILE COPY
August 24, 2007
07-DIR-90-M
20 S. Military Trail
west Palm Beach, FL 33415 TO: EMS GRANT REVIEW COMMITTEE
EMS GRANT APPLICANTS FOR FY 2007-2008
(561)712-6400
Fax: (561) 7 t 2-6468 ,~ FROM: CHARLES E. TEAR, DIRECTOR
DIVISION OF EMERGENCY MANAGEMENT
wwvv.pbc+~ov.com
RE: GRANT REVIEW COMMITTEE MEETINGS OF
JULY 25, 2007 AND AUGUST 16, 2007
Palm Beach County We have been advised via telephone by the State EMS Office that Palm
Board of County Beach Count will receive $482,313.00 for FY 2007-2008. This
y
Commissioners amount is slightly less than what Palm Beach County received in
Addie L. Greene, Chairperson FY 2006-2007. We will receive formal notification after September 7,
2007 after the State places its legal ad advising the Counties that these
Jeff Koons, vice chair funds are available with the deadline for submittal of grant requests.
Karen T. Marcus
Robert J. Kanjian We are enclosing the Minutes of the EMS Grant Review Committee
held July 25, 2007 and August 16, 2007. These Minutes have been
Mary Mccarty forwarded to the EMS Advisory Council and the Grant Review
Burt Aaronson Committee Chairman and Vice Chairman will bring this up for
discussion at the September 20, 2007 EMS Advisory Council Meeting.
Jess R. Santamaria
Enclosures
1. Minutes of July 25, 2007
County Administrator 2. Minutes of August 16, 2007
Robert Weisman
An Equnl Opportunity
AJJirmalive Aclion Employer
MINUTES
~4;RCH ~,
~ .:T.~„°°2~ EMS GRANT REVIEW COMMITTEE MEETING
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•'::y4~-~_~ ' EOC BROADCAST STUDIO
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20 S. Military Trail
West Palm Beach, FL 33415
July 25, 2007
8:00 a.m.
L CALL TO ORDER -Meeting was called to order at 8:1~ a.m.
A. The Pledge of Allegiance was recited by all.
B. Introduction of Committee members:
The Committee members introduced themselves. Attending was: Brooke Liddle, American Medical
Response; Asst. Fire Chief Jack Watrous, North Palm Beach Fire Rescue; Deputy Chief Herb
Redmond, Lake Worth Fire Rescue; Chief Danielle Connor, Delray Beach FiY a Rescue; Liz Carracher,
Palm Beach Community College; Chief Brian Fuller, Palm Beach Fire Rescue; and Chief Peters, who
arrived at 8:25 a.m. Sally Waite, EMS Manager was also present.
C. Election of Chairman:
Brian Fuller advised that it was stated at the EMS Providers Meeting that the Chairman of the EMS
Grant Review Committee should not be a new board member. This left Brooke Liddle, Asst. Fire
Chief Jack Watrous, Liz Carracher, Deputy Chief Herb Redmond, and Chief Peters. The question was
asked if there was anyone who wanted to Chair the Committee, or were there any nominations for
Chairman? Assistant Fire Chief Jack Watrous nominated Deputy Chief Herb Redmond, second by
Brooke Liddle, and approved by all.
Chief Connor nominated Asst. Fire Chief Jack Watrous, second by Chief Fuller, approved by all.
II. Review of Primary Grant Applications
Fran Deodato advised that this year the total amount requested was $483,121.25; there was also one
Supplemental Request from Palm Beach County Fire Rescue which is part of their main request.
Asst. Fire Chief Watrous had a question about procedure. Is the Committee going to review the grants,
then after completing the review, score them? Chairman Redmond responded positive. Asst. Fire Chief
Watrous then asked: Any questions that the committee has about the grant application should be
addressed as we review them, and once we return to scoring them, simply score each? Response:
positive.
Chairman Redmond began with the review of AMR: Score: 49.5
Chief Peters asked regarding the quote which was for one. Is the price cheaper for five? Response: The
price is the same. Chairman Redmond asked if they knew how many back injuries were due to
stretchers? Brooke Liddle did not have the exact numbers but advised that AMR is experiencing about
one a month. Chief Fuller asked if AMR had a Risk Management Department that would be able to
track the injuries? Response: positive. Chief Fuller asked the Chairman as a new committee member is
there half points (in scoring)? Response: They are whole points. Scores were noted, AMR did not
score on their grant.
1
The gavel was passed back t® Chairman Redmond at 11:20 a.m. He `vas briefed on this matter. He
took a vote on it as to whether they should continue scoring. Chief Peters had a problem with it last year
and had a problem with it right now. He voted to keep scoring (for a letter). Brooke Liddle -keep
scoring. Asst Fire Chief Watrous -keep scoring. Chairman Redmond said again for clarification, the
difference between this and the previous "kill", the specific goal is correct, it is a typographical error.
So based on that, he recommended to keep scoring but also made a recommendation that we really make
use of this Peer Review. Chief Connor asked for clarification. The group is saying 2 F. which has to do
with communications? Chairman Redmond said yes, but it is actually 2 D. Asst. Fire Chief Watrous
advised that if you read the description of the goal, word for word, it is correct on the application. The
title 2.F is incorrect. It should actually be a D. Chief Connor's concern was with respect to Palm
Springs, what is the difference? Chief Fuller advised that if you read Palm Springs, their sentence: "The
EMS County Grant program goal this project will accomplish is listed under number one
MedicaURescue equipment..." That part of the sentence is irrelevant to answering the question number
6. The rest of the sentence is: "to improve intubations in the field." If you look at the goals on the sheet,
there is no sentence on there that says "improve intubation." So neither have they identified a category
with a letter or have they repeated any text from the grant goal sheet. Chief Connor asked: "Sothis is a
cut and paste error?" Chief Fuller was not sure what they wrote last year. Response: stretchers. Chief
Fuller said this would be the same goal. In this case he does identify the specific goal listed in there
under the category System Enhancement; he agreed with Asst. Fire Chief Watrous that he might be
that D and F are right next to each other. Chief Peters asked: "What would we do if it wasn't there?"
Response: "It is word for word, that is the difference."
Fran Deodato advised that she had 4 keep scoring and asked the others for their vote. Chief Connor -
keepscoring; Chief Fuller said keep scoring; Liz Carracher said: stop scoring., she wanted to be fair to
everybody and treat everybody equally. The vote was 6 to 1 to continue scoring.
Scores was noted.
Tequesta Fire Rescue: Score: 45.428
Chief Connor asked if we would not need EMS signature for the Medical Director because it is not EMS
equipment, correct? They have it under System Enhancement. Asst. Fire Chief Watrous thought
perhaps they needed clarification on that. The second goal is 2.D. and 2. D. specifically addresses
improvement of patient outcome which certainly is the purview of the Medical Director. This device
obviously is used for implementing protocols and medical records. Chief Peters wanted to know what
they were talking about? (laughter) Asst. Fire Chief Watrous explained that the question is does it need
a Medical Director's signature. Chairman Redmond said the way that he reads it, if it is specifically
professional education, there is a goal dealing with professional education and that is 3 or medical
equipment which is 1. Goal 1 or 3 would require a Medical Director's signature. This is Goa12. The
discussion developed as to whether they should award only two laptops because the third vehicle was
possibly considered as a reserve vehicle. Lt. Newbern advised that because of the fact that the other
vehicle is cross staffed with the engine, then the crew uses the second reserve unit. Chief Fuller asked if
all the units were ALS licensed with the State? Response: positive. Chief Peters did not see any
printers and he did not know what the download capability is with Tequesta's current data base; does it
have the capability to download with their monitor to download vital signs, EKG's, etc. He did not
know if the hospital provides that or not. Under the budget, he did not know what the CD-rewrite DVD
drive is for; and you have two different docking stations: is that one for the hospital and one for the
rescue; and then he would make a budget adjustment for the extended warranty. Lt. Newbern
io
explained that he ovas filling in for someone; he had most of tk~e data ITOt not all of it. rl Eye ~~~ay ire
understood it, the hospital has printers that are capable of being transmitted to from this device so they
would be able to print the reports at the hospital; the external drive is for laying software onto the
device but these don't come with the drive so that device would be used to load software to the device as
well as to backup data on software onto the CD. Chief Connor asked if they were using a router or are
you going to use an Air Card? Under Option 1, the Air Card Sprint does not look like it is being
purchased. Response: Tequesta is looking at the Air Card because of the recurring costs. Chief Connor
thought the timeframe was very ambitious - is this new software or has Tequesta already used it?
Response: Tequesta has already used the software, there is a new version of this that has just become
available. Chairman Redmond's concern was if they were going to allow the reserve unit to have a
laptop. Chief Connor did not think they should eliminate a laptop, maybe they want to eliminate a
bracket. Chief Peters saw that the quote came as two different products, a CF-30 and a CF-19 but he
saw them ordering the CF-19 so technically that first box does not even apply. It was noted that the
pricing didn't match. Chief Connor pointed out that the quote was for four but they are requesting
three. (Fran Deodato had left to go to the ladies room and came back asking what she missed. She asked
if they are taking anything off?) Response: They were adjusting it now. Chief Peters said he had
$16,397.00. Fran Deodato asked: "What did we take off?" Chairman Redmond said one laptop, 1
vehicle mount, -Committee members said they are leaving the vehicle mounts. Chairman Redmond
continued: 1 software license. Asst Fire Chief Watrous said: "It would be 2 laptops, l External Drive, 2
vehicle mount stations for the ambulances, 1 vehicle mount station for the engine, and 2 software
licenses." Chief Peters said it came to $16,397.00.
Chairman Redmond advised that the question came up about the backup rescue, does that make a
difference? Chief Peters advised occasionally. Lt. Newbern said that they are cross staffed on a daily
basis; our engine crew would rotate on that truck if there is a second type of problem in the Village. It
doesn't happen all the time, but it does happen. Chief Connor asked how many calls do you get in a
month, total? Response: 882 medicals last year. Chief Connor said that is about 75 a month.
Chairman Redmond asked what was the pleasure of the committee? Chief Connor said to give them the
laptop. Chief Peters agreed. Chief Connor said then we are just taken the grant as written, then? Chief
Peters said just take out the extended warranties. Asst. Fire Chief Watrous said: "So we are removing
$750. from the original grant?" Chief Peters said this now comes to $23,007.00.
Scores were noted.
IV. Matters by the Public:
Fran Deodato asked if she was considered public? Chairman Redmond replied positive. She. asked to
speak. She knew the committee voted on it and everything but she honestly felt when Lt. DeMarco was
saying number 1. MedicaURescue Equipment, she looked at it a little differently than the committee did
because she is not in the field. She thought if he had said this: "EMS County Grant Program and this
project will accomplish is listed under number one MedicaURescue equipment. (placed a period) She
asked: "If he had said: `This will improve intubations in the field', would you have voted the same way?
She thought he had just put an addition to it because his mind was thinking ahead. She felt he was
making an addition to clarify what he was thinking. She wondered if it doesn't go under MedicaURescue
Equipment because if you look at A. it says: "improve cardiac patient care by providing but not limited
to AED's" She again asked if you put the period in and then said "This will improve..." would it be a
"kill" item? Chairman Redmond said our goal is not to kill any grants. Fran Deodato advised that she
had to make that comment because she knows that Palm Springs does not have very much and she knows
11
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~LORtb~' November 5, 2007
07-DIR-88-L
Mr. Peter J. Allen
Department of Public Safety Firefighter/Paramedic
Division of Emergency Management Tequesta Fire Rescue
20 S. Military Trail 357 Tequesta Dr.
West Palm Beach, FL 33412 Tequesta, Florida 33469
(561) 712-6400 Dear Mr. Allen: RE: EMS Grant C70
Fax: (561)712-6464
~~~,w.pbceo~-.com Your agency will receive $23,007.00 from the EMS Grant Award
Program. Please see attached which covers the items and work
schedule for your EMS Grant Award.
^
The EMS Grant package is being presented to the Board of County
Commissioners at their December 18, 2007 meeting. Once it is
Palm Beach County
Board of County approved by the Board, it will be forwarded to the State EMS Office for
Commissioners their execution.
Addie L. Greene, Chairperson
In the meantime, please provide us with a letter of confirmation from your
Jeff Koons, vice Cbair agency's administrator concurring with the amount of the award, activity
Karen T. Manus and expenditure plans, and assurance that your agency will comply with
Robert J. Kanjian the state and county grant requirements, including reporting. If you have
Mary Mccarty not submitted a Resolution from your Governing Board, kindly proceed to
Burr Aaronson obtain same prior to making the purchase certifying that monies from the
Grant Award will:
Jess R. Santamaria
1) Improve and expand prehospital services in that coverage area;
2) Not be used to supplant existing provider's budget allocation;
3) Meets the goals and objectives of the EMS County Grant Plan.
County Administrator Thank you for your cooperation.
Robert Weisman
Sincerely,
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Charles ~': Tear, Director Date
Public Safety Department
" Division Of Erne~gency Management
An Equal Opportunih~
Affrnaative Aclron Ei~rployer"
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EMS Grant files