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HomeMy WebLinkAboutDocumentation_Regular_Tab 08_05/09/2013 MINUTES VILLAGE OF TEQUESTA � WORKSHOP MARCH 4, 2013 CALL TO ORDER AND ROLL CALL The meeting was called to order at 5:30 p.m. Present were: Mayor Tom Paterno, Council Member Abby Brennan, Council Member Steve Okun and Council Member Frank D'Ambra. Vice Mayor Vince Arena arrived at 5:53 p.m. 1. Discuss Annexation Process with Area C Residents Nilsa C. Zacarias, Director of Community Development explained the annexation process and timeline. Katherine McClain, 19457 Riverside Drive, questioned voting and voiced her feelings on the process and expense. Attorney Davis responded. Jerry Rupar, 4349 Nicole Circle, questioned the voting process in regards to annexation. Attorney Davis offered details. John Simpson, 1925 N. River Drive, stated July would be a difficult time for seasonal residents to vote. Attorney Davis noted absentee ballots would be available. Mr. Simpson voiced his concern for feeling forced, and suggested allowing individual parcels to vote. Mayor Paterno responded that Council had made many considerations regarding the annexation, and they did not want to create additional enclaves. Debbie Nelson, 4395 River Pines Court, offered her opinion regarding the timing and costs of the vote. 2. Discuss Annexation of Sandpointe Bay Nilsa C. Zacarias, Director of Community Development, noted developments with Sandpointe Bay and asked Council for direction. Vice Mayor Arena arrived at 5:53 p.m. Council Members Okun, D'Ambra, and Vice Mayor Arena felt accurate residential feedback was needed, and Mayor Paterno voiced his concerns. Village Council Workshop Minutes March 4, 2013 Page 2 3. 2012/2013 Budget Status and Update Finance Director Forsythe reported the budgets appeared to be on target with minor adjustments to be made in department budgets when the insurance bill was received. She noted one area of concern was that annexation costs which were not yet in the iegal budget and suggested appropriations to be done. Ms. Forsythe explained that some costs such as fuel and police lights had increased and could be an issue by year's end. 4. 2013/2014 Budget Discussion and Direction Village Manager Couzzo asked for spec�c Council direction regarding staff. Council Member Brennan fe�t there were too many variables, and a separate workshop should be held to consider everything. Council Member Okun emphasized residents were accustomed to certain standards and he did not want to compromise the level of service. Council Member D'Ambra felt costs should be restrained and increases were off the tabte as far as he was concerned, and costs should be kept as they were. Mayor Paterno suggested budgetary work begin in April. 5. Discussion of Florida Municipal Insurance Rebate Council Member D'Ambra suggested using the $23,000 rebate to fund agenda items 7, 8, and 9. 6. Discussion of Right-of-Way Improvement� and Code Comptiance Issues Village Attorney Davis advised that items were being placed in the Village rights-o#-way (ROV1n, some which may offer safety issues, and have made maintenance of the areas difficult. He suggested notices be given to anyone with items in the ROW, then abandoned items be removed. Mayor Paterno showed pictures of mailboxes and hedges which blocked the view at some stop signs. Council discussed installing sidewalks where needed. Council Member D'Ambra suggested asking the Couniy to enforce their code violations. Village Attorney Davis advised that the Village cQUld not make the County enforce their codes but anyone could make a call to report a violation. Vice Mayor Arena felt the top priority was safety, and recommended a letter go out blanketing incorporated and unincorporated areas. Council felt the public should be educated and informed and given an opportuniity to address problems. Village Attomey Davis noted violations that should be corrected immediately. Consensus of Council was to move forward with Attomey Davis doing an analysis on the Village Council Workshop Minutes March 4, 2013 Page 3 thr�ee safety issues, and come back to Council to re-evaluate. 7. Discu�sion on Suppression of Feral Cat� Village Manager Couzzo offered Village history on feral cats. Jay Rodericks, Save A Pet noted procedures from groups associated with feral cats and her experiences with different areas. She noted that the program had been very successful. Leslie Dasher, Save A Pet shared that the problem was from people dropping unwanted cats in the communities and felt educating the community was key. Attorney Davis noted language in (first reading approved) Ordinance 6-13 which prohibit feeding of cats. Ms. Roderick confirmed that once colonies were registered, permission of property owner granted and surrounding owners notified feeding was allowed by the county. Consensus of Council was to fine tune language r+elating to feral cats and discuss the item at nexr meeting. 9, Council Discussion on Branding Efforts This item discussed out of sequence. Council Member Okun offered an overview of the beautification project and noted funding was needed to move forward for items such as flowers, computer and software. He felt organization was essential to starting the initiative and that curb appeal would be an asset in Tequesta. Vice Mayor Arena suggested $5,000 be atlocated to the beautification efforts and recommended funds from Public Works budget be utilized. Council Member Brennan supported the $5000 figure. Consensus of Council agreed to fund the initiative with $5000 from the Florida Municipal Insurance rebate. 8. Council Discussion on Procuring Grants and Ufilization of Funding Council Member D'Ambra stated he would be looking into grant infrastructure opportunities over the next year. Village Council Workshop Minutes March 4, 2013 Page 4 10. Council Discussion on the Beauiafication League Findings and Efforts Item discussed under item nine. ANY OTHER MATTERS Attorney Davis offered a handout and noted recent events associated with Futures and their request regarding medical insurance. Consensus of Council was not to discuss the topic at this evening's meefing and for Fufures to contact staff to move forward. Mike Holloway, Futures, stated he respected Tequesta's process and noted their project was costly and they were requesting changes in order to administer better habits of doing business. ADJOURNMENT MOTION: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Vince Arena, and unanimously carried 5-0. Therefore the meeting was adjoumed at 8:51 p.m. Respectfully submitted, Lori McWilliams Village Clerk, MMC Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA � REGULAR MEETING � April 11, 2013 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:01 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. Council Member Frank D'Ambra was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford delivered the invocation and led the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda with addition of item 1 a under Proclamations and addition of branding under Any Other Matters; seconded by Vice MayorArena; motion carried unanimously 4-0. PROCLAMATIONS 1. Proclamation Proclaiming April 17, 2013 as "Military Family and Community Covenant Day" in the Village of Tequesta Mayor Abby Brennan welcomed representatives from Operation Care for Heroes, which raises funds and collects necessities for in-service soldiers to ensure they have the small comforts of home, and The Renewal Coalition, who provides a retreat for service members and their families. Representatives from both associations explained their work and expressed their thanks and appreciation to the Village. Village Clerk McWilliams read the Proclamation aloud. 1a. Proclamation Proclaiming the Week of April 14 — 20, 2013 as National Public Safety Telecommunications Week Village Clerk McWilliams read the Proclamation aloud. Mayor Brennan expressed her appreciation for the excellent job done by the Public Safety Department. CONSENT AGENDA MOTION: Council Member Okun moved approval of the following Consent Agenda; seconded by Vice MayorArena; motion carried unanimously 4-0. 2. MINUTES — 3/4/13 Reorganization and 3/14/13 Regular Meeting Minutes Village Council Minutes April 11, 2013 Page 2 3. Approval of Contracts Signed by AAanager under $25,000 a. Florida Department of Health, EMS Matching Grant Application with the Village of Tequesta. b. Dailey and Associates, Inc. and the Village of Tequesta proposal for services related to Annexation Areas "C" and Sandpoint Bay Condominium. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Harold Tayfor, 13 Chapel Court, expressed concem with five extra billing days on the water bill from February 1 to March 6 may have bumped him to the higher rate. Village Manager Couzzo explained February was a short month, so this was probably just the cycle, and the next month should reflect that. COMMUNICATIONS FROM COUNCIL Council Member Okun reported he had been approached by a resident concemed with their insurance doubling due to re-inspection. He contacted Palm Beach County League of Cities, who in tum contacted the State's Chief Financial Officer, who asked that Village residents be told it is against the law to have more than a 10% increase and to contac;t their office if that happened. Vice Mayor Arena thanked the volunteers of the community. He discussed his children, presenting school supplies to teachers, and Toys for Tots. Mayor Brennan expressed thanks to Village Clerk McWilliams, Assistant to the Village Clerk Mayo, and Dottie Campbell for helping her through her first month as Mayor. REGULAR AGENDA OLD BUSINESS 4. Ordinance 8-13, Second Readin�, Amending the Village Code of Ordinances by Creating an Entirely New Chapter 4. Alarms. Relocating Code Regarding Alarm Systems Previously Contained in Chapter 26. Emergency Services; and by Elimina#ing Annual Alarm Registration Fees Village Attorney Davis read Ordinance 8-13 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. Council Member Paterno expressed concem regarding costs of false alarms, and compared this to the golf cart issue in that if the Police Department could not do Village Council Minutes April 11, 2013 Page 3 inspections on golf carts, how they could do alarm inspections. Discussion ensued regarding different scenarios of alarms and changing the ordinance language to require inspection by an alarm company. It was clarified this item had come up as a result of the Village Attorney being engaged by Village Council to clean up the Code, and had not been generated by the Police Department. Council Member Paterno requested dropping section 4-6, and addressing tiered fees in a Resolution. MOTION: Council Member Okun moved approval of Ordinance 8-13 on second reading as amended to drop the /anguage in Section 4-6, deleting the fees in Section 4-27 which ar� to be addriessed in a Resolution; seconded by Council Member Patemo. Village Attomey Davis clarified that Section 46 would be ►�eserved for futur+e use, and in Section 4-27 the last sentence would r�ead "and the alam► user found to be operating the a/arm in vio/ation of the ala►m users permit will pay a fine as set by Resolution of the Village Council. " Motion carried unanimously 4-0. 5. Ordinance 9-13. Second Readin�, Amending the Village Code of Ordinances at Chapter 26. Emergency Services, by Repealing this Chapter in its Entirety and Re- adopting it with a New Title "Emergency Management° to provide for Emergency Management of Natural, Technological and other Emergencies and Disasters, as well as Management of Civil Disturbances and Disorders; Providing that each and every other Section and Subsection of Chapter 26. Shall Remain in Full Force and Effect as Previously Adopted Village Attorney Davis read Ordinance 9-13 title into the record. Mayor Brennan o�ned the public hearing to Council for comments. Council Member Okun questioned if the language should include the Director of Emergency Management's designee in the title of 26-4. Mayor Brennan opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Okun moved to approve Ordinance 9-13 on second reading; seconded by Counci! Member Patemo. Motion carried unanimously 4-D. 6. Ordinance 10-13, Second Readin�, Amending the Village Code of Ordinances at Chapter 18. Civil Emergencies. by Repealing this Chapter in its Entirety Village Attorney Davis read Ordinance 10-13 title into the record. Mayor Brennan opened the public hearing to Council for comments. There being no comments, Mayor Brennan opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Okun moved to approve Ordinance 10-13 on second r+eading; seconded by Council Member Patemo. Motion cam�ed unanimously 4-0. Village Council Minutes April 11, 2013 Page 4 NEW BUSINESS None STANDING REPORTS • Villa�e Attomev Village Attorney Davis reported the Appellate Court had affirmed the trial court's denial of the Inspector General's request to be an intervening party; the Inspeetor General had filed a motion for re-hearing, which was not expected to go forward. The Village Attomey advised he would have five or six more ordinances due to the Code cleanup process, and was approximately 2/3 of the way through the drafting process, and halfway through the zoning code. Mayor Brennan asked that changes go through Department Heads. Council Member Paterno recommended the Manager request Department Heads to read the first readings to see what would affect them. • Villa�e ll�anaqer Village Manager Couzzo recommended regarding the joint meeting with Jupiter Inlet Colony that the report first be presented to Jupiter Inlet Colony Commission at 3 p.m. on a certain day, and then the consultant present it that evening to the Village Council. Council Member Okun expressed displeasure with the re-signing at Tequesta Park and asked Council to reconsider due to the Village's work there through the years. Council Member Patemo clarified Council had made the changes. Dottie Campbell volunteered to provide Mr. Okun with the history of the park. Consensus of Council was to ne-visit this maiter at a workshop after Counci! Member Okun and Mrs. Campbell had completed their r�esearch. ANY OTHER MATTERS Council Member Patemo commented the clean sight triangle locations brought to staff's attention had not been addressed. Manager Couzzo explained he had met with the Chief and Mr. Petrick and in one case he was to remove the hedges in the right-of-way; others were being addressed. Manager Couzzo reported a Public Works Supervisor had been hired that morning. Council Member Paterno requested all sight triangle issues be completed by April 30. Village Manager Couzzo responded all trimming would be done by April 30; he would then move to full removal of the landscaping following the trimming. He indicated he would have the list of all locations by the end of next week. Council Member Paterno would Village Council Minutes April 11, 2013 Page 5 provide a list of locations of which he was aware. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 40; ther�efor�e, the meeting was adjoumed af 7: ? 9 p. m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA � WORKSHOP APRIL 1, 2013 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 5-0. Item 2 was heard first 2. Continued Council Discussion on Feral Cats Mayor Brennan explained the reason for workshops and Councils desire to hear all information before making decisions. Council members offered their viewpoints. Dr. Steve Pullon, Veterinarian explained feral cat's personalities and the risk of rabies in other common animals compared to feral cats. Dr. Lorraine Kassarjian, Veterinarian noted diseases associated with feral cats and the unlikelihood of humans contracting them. Sherry Schlueter, Humane Society offered her knowledge, experience and support for all wildlife. Ardath Rosengarden, National Council Member HSUS (Humane Society of the United States) and Jeff Arciniaco, South Florida Wildlife Center/Humane Society President voiced their concerns, offered support and information to assist with solutions. Council Member Okun voiced concern for feeding the feral cats in the TNR (Trap Neuter Release) program. Mr. Arciniaco responded that feeding had always been part of the program and noted that some communities were dearth with limited means of feeding the colonies and Tequesta was fortunate not to have that as a concern. Workshop Minutes April 1, 2013 Page 2 Susan Hargreaves, Pegasus offered additional information regarding cat habitat and noted that areas which had eliminated cats experienced rodent problems. David Leavitt, Palm Beach Island Gats expressed the great success wi#h 650 feral cats on Palm Beach Island. He no#ed the cat population had dropped, cats were well maintained in their colonies, and were not out in public searching. Diane Suave, Director of Palm Beach County Animal care and Control advised that great strides had been seen with TNR programs; unfortunately they had not seen a reduction in killings at the facilities. She voiced support for anyone interested in assisting with saving the animals. Ms. Suave explained the importance of micro chipping animals and program regulations on trappers and caregivers' roles. Resident, (no name offered) voiced her support and questioned property owner's rights. Break was taken from 7:37 to 7:43 p.m. 1. Overview of Council Responsibiliiaes Attorney Davis noted details and responsibilities within the Council member role. 3. Current Year 2012/2013 Budget Status Update Manager Cou�zo offered an update on the budget and stated it was on track. 4. 2013/2014 Budget Discussion r Manager Couzzo explained that department heads had been asked to revise plans in the attempt to keep the budget status quo in the upcoming cycle. 5. Discussion of Charter Schaol Council Member Paterno explained the Counties procedure when accepting applications for Charter Schools and stated he would move forward with research if Council had interest. Attomey Davis noted his involvemen# and experience with Charter Schools. Council Member D'Ambra questioned funding. Attorney Davis responded that grant money was available but not enough to carry 100% of school's expenses. Dottie Campbell, 30 Easfinrind Circle voiced her opinion and knowledge regarding Charter Schools and felt the existing local school system was very good. Workshop Minutes April 1, 2013 Page 3 6. Branding: Update/Outlook Council Member Okun updated Council on the beaut�cation project and noted the involvement of volunteer Steve Parker, Landscape Architect. 7. Review of Drafk Code Revision Language Chapter 22 — Planning and Zoning Board and Changes of Authority Attomey Davis explained updates associated with the ongoing Code revisions. Council Member Paterno questioned the reason for the change regarding Planning and Zoning's authority. Attomey Davis noted discussions involving changes, authority, importance relating to applicants needs and Community Developments roll as staff. He noted the boards authorify would be limited. Dottie Campbell, 30 Easfinrind Circle, encouraged Council to give the Board the responsibility. Council Member Patemo questioned if fees were offered to applicant's at time of submittal. Attorney Davis responded that customers were advised of costs and that additional costs could be incurred in the review process. Manager Couuo suggested a check list be offered to applicants with estimated attorney's fees. Council Member Paterno questioned sections 22-81 and 22-84. Attorney Davis stated that many definitions would be improved, making the references more user friendly. He noted the language was outdated, and the changes would not affect the substance of the Code. Attorney Davis also stated use of ROW (right of ways) verbiage would be eliminated from the draft language per Council's recent discussions and direction. Council Member Paterno asked if unmaintained "Florida Friendly Landscaping" could be regulated. Attorney Davis offered to speak with Code and check the Florida Friendly code for maintenance options. 8. Volunteer Appreciation Event — Thursday, April 25 Mayor Brennan offered an update on the upcoming Volunteer Appreciation event. ANY OTHER MATTERS Manager Couzao noted that Michael Holloway of Futures had expressed desire to request changes from Council regarding insurance. He noted his suggestion to Mr. Holloway and Workshop Minutes April 1, 2013 Page 4 their legal team to submit a request through the proper procedures. Attorney Davis suggested the item be placed on an agenda for discussion and or action. Manager Couzzo stated he would inform Mr. Holloway of Council's preference that a formal/written reques# be received from Futures before moving forward. Dottie Campbell, 30 Eastwind Circle suggested Tequesta name the Public Works facility the Russell White Public Works facility along with holding a dedication senrice to commemorate the event. Consensus of Council was to consider the request. Council Member Paterno suggested golf carts and visibility triangles be discussed. Manager Couzzo responded that both items were being addressed. Sergeant Smolen stafied golf carts utilized the roadway when exiting the Country Club, which, was against Village ordinance. Attorney Davis also added that maintenance language within the ordinance addressed inspections and there were not certified persons on Village staff to do so. Manager Couzzo noted his discussions with the pension funds actuaries and that there would be a report for Council within the next couple days. ADJOURNMENT: Vice Mayor A►�ena moved to adjoum the meeting; seconded by Counci! Member Okun. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 1 �:10 p. m. Respectfully submitted, Deanna Mayo Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA � WORKSHOP APRIL 4, 2013 Sandpointe Bay CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:19 p.m. A roll call was taken by Assistant to the Village Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Council Member Steve Okun and Council Member Frank D'Ambra. Vice Mayor Vince Arena and Council Member Tom Paterno were absent. APPROVALOFAGENDA Approval of agenda was not taken. 1. Welcome and Council Introductions Mayor Brennan welcomed residents. 2. Review Meeting Format Mayor Brennan noted the meeting arrangement. 3. Review Village Highlights and Benefits of Becoming a Tequesta Resident Mayor Brennan offered annexation highlights and noted services and amenities. 4. Discussion on Annexation Process Manager Couuo explained annexation and the voting process. Nilsa C. Zacarias, Director of Community Development offered a presentation to Sandpointe Bay residents. Anthony Scolaro, Sandpointe Bay resident noted the distance their residents travel for permitting needs and that their guard shack could be utilized as a substation. Christopher Elg, Police Chief felt the substation would be considered if annexation was completed and their board approved the offer. Manager Couzzo presented statistics on Sherriff versus response times. He noted that Tequesta had added a third zone for patrolling officers. Peggy Morgello expressed her feelings that the annexation was a great plan and she Workshop AAinutes Apri{ 4, 2413 Rage 2 encouraged support of the move. Council Member Okun noted the Village's Citizen Watch Program, dispatch and technology roles in public safety. James Weinand, Fire Chief explained procedures involved beiween an incoming call and EMS (Emergency Medical Services) persons arriving at a destination. Mr. Scolaro questioned Tequesta's marine unit, hurricane preparedness and water rates. Manager Couzzo noted the �llage's Emergency Operation Center was designed for hurricanes and other emergencies. He also confirmed the Village's presence and service on the waterways. Manager Couuo also explained water rates and that an increase had not been imposed in many years. Council Member D'Ambra expressed his experience with moving to the area and his desire and understanding that the services received were well worth the added cost. He stated Tequesta's EMS (Emergency Medical Services) was part of the appeal to he and his family. Manager Couzzo noted that Tequesta had no intention of raising millage rates and County rates had increased 3Q% over the past several years. He explained that the Village was challenging a portion of the County tax for their residents as Tequesta felt their public safety covered the majority of resident needs. 5. Questions and Answers Manager Couzzo suggested a Council member take the Sandpointe Bay residents on a tour of the Public Safety building. ANY OTHER MATTERS None ADJOURNMENT: Council Member D'Ambra moved to adjoum the meeting; seconded by Council Member Okun. The motion to adjoum carried unanimously 3-0; therefor�e, the meeting was adjoumed at 7:45 p.m. Respectfully submitted, Deanna Mayo Assistant to the Village Clerk Workshop Minutes April 4, 2013 Page 3 Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office af the Village Clerk. All referenced attachments are on file in the Villag� Clerk's office.