HomeMy WebLinkAboutDocumentation_Regular_Tab 09_05/09/2013 '' �; VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: C��ck here +a enter text
May 9, 2012
Consent Agenda: Yes Resolution #: C ick herP ta enter }ext.
Originating Department: Manager
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
3. BUDGET / FINANCIAL IMPACT:
Account #: C!ie� k��� �+c e;;t���� tex� Amount of this item: Cfick here to enter text.
Current Budgeted Amount Available: Amount Remaining after item:
G���;:� her�� t�� enter text.
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
1. Per Village Ordinance we are presenting the following agreements, proposals,
commitments and memorandum of understanding to Council:
a. Sheehan Turf Care, Inc. Proposal — Service Agreement: April 3, 2013 thru October 3, 2013.
b. Papico Construction, Inc. Proposal- Constitution Park walking trail repair, patch & painting.
c. FP Mailing Solutions Customer Agreement-Upgraded Postage Machine.
5. APPROVALS: � ; �, ,
Dept. Head: Finance Director: � eviewed for Financial
i Sufficiency
� No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
--��- - _
Village Manager: �- ' `'/ � r 1
'°� / �
• SUBMIT FOR COUNCIL DIS`�USSION: Q_�.-�`
• APPROVEITEM: ❑
� DENY ITEM: �
Form amended 08/26/08
TE
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a
`� MEMORANDUM
� - � <
f; � i y 4" t Village of Tequesta
" `° Administration
TO: Village Council
FROM: Michael Couzzo, Village Manager
DATE: May 9, 2013
SUBJECT: Presentation of Agreement, Contracts, etc.
Per Village Ordinance I respectfully present the following agreements, proposal,
commitments and memorandum of understanding to Council.
a. Sheehan Turf Care, Inc. Proposal — Service Agreement: April 3, 2013 thru
October 3, 2013.
b. Papico Construction, Inc. Proposal — Constitution Park walking trail repair, patch
& painting.
c. FP Mailing Solutions Customer Agreement — Upgraded postage machine; current
unit obsolete.
/
� FP Mailing Solutions
140 N Mitchell Ct, Ste 200
Addison, IL 60101-5629
Tel 800.341.6052
fp-usa.COm Customer Agreement
CUSTOMER INFORMATION
Billing Address Shipping 8lnstallation Address (ifdifferer� man Bilung)
Customer: VILLAGE OF TEQUESTA Customer. SAME
Department: Department:
Street: 345 TAQUESTA DR Street:
���Y� TEQUESTA County: City: County:
State: FL Zip: 33469 State: ZP�
Tel: 561-768-0426 Fax: 561-768-0690 Tel: Fax:
E-mail: ASEINO@TEQUESTA.ORG E-mail:
ContactName: AKIHOSEINO ContactName:
Deliver To: ❑ Dealer p Customer ❑ Fulfiiled from Dealer Inventory Mailing Address: ❑ Same as Billing ❑ Same as Shippingllnstallation
RENTAL INFORMATION
Quantity Item # Item Description Monthly Ra� Rental Bifling Delivery (select one)
1 POSTBASE30A Standard Package Included p E�ectronic Billing
1 PCOLORB?? PostBase Color -?? Included 0 Paper Billing
Unlimited Resets / Rate guard Included Rental Bflling Frepuency (selectone)
❑ Annual Billing
3 MONTHS FREE RENTAL!!!!!!!! ❑ Semi-Annual
0 QuaReriy Billing
Term of Contract: 39 months Total Monthly Payment $ 37.00
Q Terms and Condldons: By signing below, I hereby acknowledge and agree ihat FP's standard shlpping rates and ihe additional te�ms and conditlor�s avallable on ihe FP webslte ffi www.fp-usa.comlterms-condltions are
applicabte to, and incorporated by refere�x,re into, this agreemenL (It you do not have access to ihe Intemet, ple�e contact FP directly at 800.341.6052 and we wlll provide you with a copy fa your records.)
CUSTOMER ACCEPTANCE
Customer Acceptance of Terms Dealer Information
AumorizedRe resentatn+e:The Village ofTequest8 Dea�erName:FP Malllllg Solutlolls �ea�er#:
rei: 561-768-0700 Aaa�SS:140 N. Mitchell Court Addison, IL 60101
Tax �o: 59-6044081 state: F� Tel: 630-827-5736 Fax: 800.884.6905
Authorized Signature: X � Sales Re resentative Name: KELLY OWENS #1737
Date: � D/ SalesRepresentaUve: X Date: 4 �� 5 / 13
DEALER & INTERNAL USE ONLY
❑ New Customer ❑ Lease Company; Promo Code:
� Upgrade From: OPTIMAIL30 Q Major Accaunt: ❑ Price o� Terms Exception Approval (attach copy)
❑ Renewal (no change of equipment) ❑ GSA Contract No.: Navision No.:
❑ Change of Ownership ❑ State Contract No.: ❑ USPSC� Location: (lelfer must 6e attachedf
Exis�ting Account No.: 600037045 Master Billing Acct. No.: ❑ Tax-ExemptCeriificate Attached
Existlng Contract No.: Master Postage Acct. No.: Addibonal Terms:
FM MG_RENTAGR_10 Page 1 revised 01/07l2073
�
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Gload, Michelle
From: Seino, Akiho
Sent: Thursday, April 18, 2013 11:34 AM
To: Gload, Michelle
Subject: FW: Important Information - FP Mailing Solutions
Attachments: Postbase30 brochure.pdf; Village of Tequesta PostBase 30 Standard Rental.pdf
Michelle,
Forward e- mail from FP mailing Solutions.
I am not sure who charge for Postage Meter.
Akiho
From: Kelly Owens [mailto:kowens@fp-usa.com] ,
Sent: Monday, April 15, 2013 12:50 PM
To: Seino, Akiho
Subject: Important Information - FP Mailing Solutions
Hello Akiho,
I am sending over important information regarding the Optimail Meter you currently have with us.
Last yeax, FP Mailing Solutions decided to no longer have the Optimail meter in production. As a result, we
have begun calling out to all our customers that have the Optimail and are proactively looking to get those
meters out of our customer's hands. We are exchanging and upgrading our customers to the Postbase30. With
this exchange of ineters all of your features remain the same (unlimited resets, rateguard), but you get a much
faster modernized meter as well. The Postbase30 will connect via a high speed internet connection to download
postage. As this is a time sensitive matter, we aze offering you 3 free months of service as well for the
inconvenience. I have attached the brochure for the new meter we are exchanging the Optimail for, as well as
the rental agreement to complete the exchange.
Please complete the highlighted areas on the agreement and return to me via email/fax (800.994.6905). Please
contact me directly with any questions you may have0.
Also let me know if you have a COL�R choice.
Thank you,
KELLY OWENS
FP MAILING SOLUTIONS 140 N Mitchell Court, Suite 200, Addison, IL 60101
0: 630-827-5736 I Fax: 800-884-6905
Email: kowens(a�fq-usa.com Web: www.fp-usa.com
Facebook � Twitter � Linkedln � YouTube � Google+
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Introducing the FP PostBase 30. This total solution brings best-in-class mailing technology, smooth
feeding and intuitive operation to your office environment. Learn how the PostBase 3o can benefit you.
Color Touchscreen
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Label Dispenser Catch Tray
SPECIFICATIONS
THE "ONE" SiTFTWARE TO COIdTROI YOUR MAILING SYSTEM
Hardware -PostBase 30'
Ret110t@011@ �nnovative and convenient operation of the PostBase from Color touchscreen v�s
your PC I<eyboard or optional �3" all-in-one touchscreen PG �ette� enick�e:s �vera/s^;
Label dispenser y es
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Reportone Simple and secure recording of usage data, managing and �ettertray r�s.
analyzing accounts, and generating custom reports. --------"---" ----- ---- �
Moistene � �` optlon
Auto feed erlseale r -
COLOR TOUCHSCREEN Processing speed (letters per minute) _ 30
Easily navigate through the PostBase's menu of choices: advertisements �ntegrated scale, capaci Ibs 5 Il�(optto n a11 0 1b/151b)
class of mail, special services, Bfld fIIO�B. - Olfterential weighing ___ __ opdapnl,
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Mal<e your mailing system stand out by A na l og modem postage download ophoha
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choosing from a variety of colors. --- ----- -------------- � -
D i rnens iuns 28" (LJ x�13.8 (W) z 11.8" (FI)
MyoneFP ONLINE PORTAL - softW��e
Access additional services for vorcai acce5s ' ° y�s
the Post6ase as well as other ae,noc�on� (ac �o�uo� 5or�ware} � ^� ��T � yes
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Customiza6le SMS text messages 8
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`Pending USPS'� approval
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f�f����� ��NSTRIJCTI� l�C�
RECREATIO[�SAL CONiRACTQR �� O�� S� � PROFESSiONAL PRODUCTS
Specializing ln the Constroclian oi Equtpment & Supplies
Tennis Courts & Running 7racks. Licensed and Ensured
Surfacing 8� Equipment for �� CGC 028735
Outdaor Facilities inctuding: SPORTS BOII.DERS Websfte: papicosporls.cnm
8askelball • Vollyball MEMBER p�p�TTaH E-mait: papicosporis�gmaiLcam
5huifleboard • Racquetball �
Bocce • Hockey Rinks
Constitution Park � Date: 4/1 S/13
399 Seabrook Road Atta: Greg Corbitt
Tequesta Tel #: 561-7G8-0473
Fax #:
Email: gcorbitt(a;tequesta.org
REPAIR.A TO WALKING TRAIL Repair, patch and pai.nt eight designated areas.
1) #1 Skate Pazk-8' by 12'- Remove existing damaged asphalt. Furnish and apply new hot mix asphalt to the
proper elevatian. Allow the asphalt to cure for 14 days. Patch repaired area and apply fiberglass membrane
strips to the cold joints. Furnish and apply acrylic paint to best match existi.ng color. Repaired area will ag-
pear as a patch. {Damage from starm drain trench)
2) #2 Gazebo— $' by 4'- Sazne as above.
3) #3 Gazeb� 8' by 4' area to be gatched including membrane strips at cold joints. Paint area to best match
existirag color.
4) #4 Repair and paint 1' by 1'asphalt edge at rest room.
5) #S Big kid's playground— 8' by 1 U' area to be patched including membrane strips at cald jaints. Paint area
to best match existing color.
6} #6 Rest room— Repair 22' by 1' long damaged area. Area will be patched and painted.
7} #7 Rest room ramp— Patch and paint 5' lang area at concrete ramp and trail edge.
8) #8 Basketball area— Patch and paint 3' by 3' and 1' by 1' azeas.
9} Repaired areas will appear as a patch. EStimate two days Iabor glus cure time for the asphalt.
We hereby propqse ta furnish labor and materiais — complete in accordance with the above specifications, �ar the sum of:
Tlaree Thousand One Hundred Seventy 00/1QQ dollars {� 3,I70A0 �
With payments(s) io be made as lollaws
�50% upon delivery of maEerials and SD°�o upon comptetion o! wvrk
� as per contract specifications O 10d% upon completion
All matenal Is guaranteed to be as specified. Alf work to he compleled in a workmantike manner azcordirx} to standard praclices. Any altarxiion or daviating Irom abave
spe�ificalions involviag axlra coaste, wiN be execured only upon writlen orders, and wid become an ertra eharge over and abova Ihe estimale. Alr agreement� arz cnnlingent
upon slrikes, atxidents, weather or delays beyond aur coMrol. Guaranlees eKClude any and ai! Iiability !or damages or repairs to court due !a negligence, vandalism.
abnormat use, lack ol maintenance. conditions beyond our contiat, and work done hy qthers, such as: siructura! imperiectipns regarcling Ihe sutrtrase, hase rodc, and patina
when applicahle. Qwner to caay firz, lornaclo and other necessary insurance Qur projecls are fufly covered by Genera! Liabiliiy. Aulo Insurance and workers are covered by
Workman's Compansatipn Insurance.
AuthnHzed Stgnelure __ ������'PP�� `�� `J''�O'�+� ____
— �
Note: lhis proposal may be withdrawn iE nul accepied vu�lhm , days
Acceptanc� o€ Proposa!
The above prices. specl[icatians and cond'Hions are ;atisiaclory and are herea6y ac�epled. Yau are aulhurizsd to �o the wark as specdizd. paymen! well � nadQ as outlinect
a6ov=_. interesl ot 1 1!2°a viill be charged aiter 10 days past payment due dale tauo�Cing lo conlract). tl colleclions are to be made by an aliarney or co31ec1ion ageney, fees
and courl costs will he added.
A ccepted 5ignalure -- - -- •--.� .�-------. --
�7ate�`�7"�� 5ignalure ---------- -._.., --..�---...-----_... _..______...____._.._,.__......--____....__ j�
P.Q. Box 384 • Palm City, Florida 34991 •(772) 288-�826 nr 1-8�a-330-7274 � Fax: (772) 288-18�-�
,^ .
PURCHASE ORDER
VILLAGE �F TEQUESTA
����'��l 345 Tequesta Drive P � �
� Tequesta, Flor�a 33469-Q273
(561) 768-0700 Fax (561) 768-0699 pqro512o13 U4/05l2013 000029ss �
��� 2372
NO.:
SHEEHAId TURF CARE PUBLIC SERVICES
1528 LANCE ROAD VILLAGE OF TEQUESTA
JUPfTER, FL 33469 136 BRIDGE ROAD
TEQUESTA, FL 33469
SHIP VIA: ORDERED BY: MARK AACCLINTOGK
F.O.B.: P.O. TYPE: Regu�r
TEWdIS:
ACCT. NO.:
DESCRIP7'ION: LAWI�uL41N7ENANCE OF BALL FIELDS
F� srafE sa�ES rax Ex�. cear. � es-�1z6�8452c•5
�
6.000 LAIAfN MY4INTENANCE 2,5�.�00 15,�Q00
TOTAL: $ 15,0�.00
�1-21Q-546.304 Landsc,�e 8� Irrigation AAaint 15,�0.00
�
�
..
PURCHASE QRQER NUMBER AAUST APPEAR APPROVED
° ON ALL INVOICES, PACKAGES, AND �
SHIPPIPIG DOCUMEPITS.
DELIVERIES WILL BE ACCEPTED MONDAY ���� �� Q ��
THRU FRIDAY 8:30 AM - 4:00 PM ���
n re
� �.._,,.
Village of Tequesta Date: 4/2/2013
Purchase Order Requisition Date Purchase Order is Req'd: 4/3l2013
-__ (Not a Purchase Order) Department: Public Works
'R�ed November 14, 2011 R@q. #: OC� ��`l q
�uotes Received: 3 (See Attached) Recommended Vendor: Vendor #:
Vendors Bids Sheehan Turf Care 2372
3heehan $15,000.00 Address: 1528 Lance Road
Ceep it Green 22,410.00 City: Jupiter
"erracon $55,800.00 State & Zip: FL, 33469
;omments:
.awn Maintenance of Ball Fields at Kiwanis Park.
�heehan Turf Care, Inc. the lowest bid.
Manuf./ Available Balance
Item Description Part# Qty. Unit Price Total Cost Account # Finance Use On/ )
aintenance 6$ 2,500.00 $ 15,000.00 001-210 546.309 6�{' QQ ���
$ _
$ -
,_ '
$ -
�� $ -
._._., � -
.` , $ -
- - _-:; $ -
$ -
Total: $ 15,000.00
Finance/Administrative Use Onlv:
e Department Director's / Designee's signature be/ow certifies that (1) this purchase order requisition is complete and in compliance with the Village's
rchasing Policies and Procedures and (2J all procurement requirements have been satisfied.
C
;partment Director / Designee Signature: � �� Date: � `' � � � 3
� Finance Department signature 6e/ow certifies that (1) this requisition has 6een approved by an authorized Department Director / Qesignee, (2) that the
re�f account numbers have been used and (3) there is adequate funding in the accounts fisted.
�
i
iance Signature: Date: � 5 �� �'
lage Mana er ApprovaL Date: � �
la e Council A roval: Resolution #: Date: �
9 PP
' Mf�-29-2013 �1�. 50 FRpq: S�EH(�y TlR2F Cf� IN 56174�4899 T0: 76807t� t
P.1 1
Sh��t�an Tu�f Care, �nc.
SheehanTutiCar�rr��,c;�m 1528 t,arx� Rd.
(Sbl) 262-9123 JUP1TEit.F�, 33469
Pra�s�l
This serv�e s�n[ t�en �1� � Teqe�esta Ibcated at Tequesta Par�
T�. FL � and Shee/►an Turf C.ana; Inc., an ind�ependent t�riced�
w�1 � v�ial �,1 3�, 20i�►tr � 20?3
�. SE1�I�ES Tflr BE REI�ERL'D wS PAR7't� THE �ly1THLLYS�RV�E:
A. �: W�►kly rnowvr� of �ls, fr�sqt�cY is d��d by ��al
varia�s. �um S2 cuts
B. EoC,/IIf�G: ��eed �rrar w� trgck a�eas wr� t�e mecharr� sr�
clherr�c.'�Rly ��cl unce a mortth..
C. FE�T�Tl�: � Ti�f Gar� r� fev�Ze � rurf as ��s.
a. �Y � on a� � �r► 68� fields.
6- �� f�X �el�► of Dy�c t�' �tr+� of �Ubs �al rr�e
c. E�y 3 mo�'hs �cetion � 1AO-19 Pn9-M (VIl�e�'1 ca�1j
d�i�r►s t� be m�d'e �arter'�y 7(?-4-20
.
D. FEST �.' Slt�tar� Twf' Car� � perform w�jr c� f+�r pest
h1 eN tl�f 8�1�5 N�t COf1hD! A1ethOds f0 �W if �tt`.
�a �vie�[� �tr � �rvke �t �a � pr�av�al f+� e �► �e �
�'1�,Oa
�TI�IfAL SERV,�CES
If r�uestc�d, �e � s�t�es w►� [� pa►for►r�ed �f �ed on a"t�rre �d
• � �`+i�p i/M1���•
A. Vert�cutt�►
e. r�$�
C. A�C�n
Q. �
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.
Keep It f reen Total Lawn Maintennnce
145 2" Street, West Palm Bench, FL 33413
Phone #: 561-214-2924
Proposai/Service Contract
Dnte of Pro osal/Service Contract: A ril 2" 2013
�Customer Inf o�
Name: Vi I la e af Te uesta
Phone #: 561-768-0480 Email: www.tequesta.org
Service Address: Billing Address:
Kiwanis Park 2280 County line rd. 33469 136 Bridge Rd. Tequesta FI. 33469
Item Description Price Per Month
1 MOWI�g: All turfareas wilf be cut at 1 lI2"to 2" in height throughout the properly. All areas not �`��50�1'11t5t1�h
reachable by a mower will be trimmed to the cut by a weed eater. All h�rd surfaces will be
edged with a mechanical ed er. Client will be provided 52 cuts per year
2 Plant Bed Contractor will edge all beds, spray with roundup andJor remove weeds from the planter �NA/month
M8111t211anC2: beds on the praperty.
3 Plant/Hedge All plant material will be maintained to promote healthy plartt growth and maturiry. Some �NA/month
Tr1111m1ng: plants require hedge trimmed with mechanical hedge shears, while other ornamentals and
flowing shru6s will be maintained by selective hand pruning.
d T�ees: All low lying limbs on shade trees will be lifted above 7' as long as the maturity of the tree ��A/month
accornmodates sueh ttimming.
5 P81m5: All dead branches or seed pods up to 12' will be trimmed as needed. �` �(�,mOn�h
6 I��igation: Irrigation will be checked monthlyfor proper operation and watering needs. �$��mOnth
***(Parts �aril! be billed ta client)***
7 Fel'tIIIZll1g: Fertilizer will be rotated monthly. (Grass one month/Plants-one monthJTrees-ane month $�75�mvnth
8 PESt COIltf01: A visual inspection of all grass will be performed, and client will be informed of any pest $225 Jmonth
control needs.
Any service not mentioned above will be prpvided under a separate contract/proposal.
**Contractor will remove and dispose af all debris caused by or related to the services performed.**
Billing/Payment: Services will be billed on the 15` of every month, and payment will be due by the 1'` of the
following month. Plepse send all oavments to 1�51 Street West Palm Beach. Fl 33413.
(Any party can cancel with 30 day written notice at any [ime or if contract is not being fulfilled.)
The above contract was made on this day of 20 between Daniel Wood and
X Date: X Date:
Daniel Wood Customer
Commercial Contract
�-
'� '�RRACO � 4/1/2013 Agreement #
SERVICES, II�IC. 4b31
(561) '743 -1129
Village of Teq.- Public Works Kiwanis Park
Atm: Russell White 2280 Counry Line Rd
345 Tequesta Drive
Tequesta, FL 33469
Monthly Total
This contract is for a period of six (6) months and includes mowing, fertilization, pest management, and 9,300.00 55,800.Q0
irrigation. Work to l� performed as per the attached specifications item 1
Verticuting as needed per visit 7,Zpp,pp �,Z(H?,�
Airification and sanding per visit 5,600.00 5.600.00
Overseeding will be yuoted as needed p,�
Yearly Sum of This Contract $68,600.00
Terracon Sen�ices, ]nc. as a business is licensed and qualified to spray la���ns and omamentals in the State of Florida. Terracon Sen�ices, Inc. is
licensed by Palm 8each Counn� to perform irriga[ion work and maintains general liability and workers compensation insurance. Certificates of
insurance are available upon request
In acceptance of this contract, please sign below and retum.
Customer Signature Date
P.O. Box 2766 • Jupiter, FL 33468 • 561-743-1129 • Fax 561-743-1079