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Home My WebLink AboutPension General_Documentation_Tab 05_11/05/2007,- VILLAGE OF TEOUESTA CHECK REQUEST Vendor # Date: ~t' :~~ r ~ ;~' Mail Retum to Dept. ~: Vendor Name: ~~-~.~e,-'y Zk.~.~,%.y,~,1;~c,~~-~C,C°,.~J ~~ ~YL2~~, ~.~'!.r.~ Address: ~-~ C~ ,~.~U,~-=..~,%~.~.~i' ~/3~1i,~-~J --, L ~liytri , Reason for Request: (Please attach appropriate documentation) f~ ~~~~~~ ~ ~~r; Charge to Account No, _L~~ ~:~ ~ OOL1,•.~.~ ;. ~~ ~f Amount: ~ ~' o< • ~ ~~ Total `~ :~- ~ ~ ~ ~! -~-~ Requested By: ~-e~,Lz~ C~~f/I~ Approved By: I _ -- (Depa ent Head) Special Instructions: REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WP80\MyFiles\Cheek Request Professional Services H~ Amount Attendance at Trustee Meetings 8/6/2007 BSJ Attend 2.25 382.50 Attend meeting 170.00/hr Attendance at Trustee Meetings SUBTOTAL: [ 2.25 382.50] Mee~nq Notices and Agendas 7/31 /2007 BSJ Review Review Agenda and Backup 0.25 42.50 Meeting Notices and Agendas 170.00/hr BSJ E-Mail E-Mail to Betty Laur re: Dana fees 0.10 17.00 Meeting Notices and Agendas 170.00/hr • HANSON, PERRY & JENSEN, P.A. 400 Executive Center Drive Suite 207 • West Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: General Employees Pension Fund Lori McWilliams, Pension Coordinator - Via Email Village Of Tequesta 345 Tequesta Drive Tequesta FL 33469 Copy to: Betty Laur /Catherine Harding, Chair - ~a Email September 18, 2007 In Reference To: For professional services rendered as follows: Client /File No.: 1012 • Previous balance Balance due Amount $722.00 $722.00 • BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND • REGULAR QUARTERLY MEETING MINUTES November 6, 2006 PAGE 7 renewal and then advise the boazds. The General Employees portion of the premium was $839.20, which Ms. Reid reported was a very slight increase over last year's premium, and the policy remained the same. The board was saving money by having this coverage jointly with the public Safety Officers' board. MOTION: Board member Reid made a motion to approve! renewal of the liability insurance. Secretary Mangum seconded the motion, which carried by unanimous 3-0 vote. hme~ Attorney Jensen reported the Public Safety Officers' Board had changed their policy,on payment of invoices. Ivir. Ken Nielson on their board, who used to be an internal :auditor for the City of West Palm Beach, had brought to that board's attention a law that invoices must be paid on a timely basis, and that :the Statute def ned timely payment basis as 45 • days after the due date, and the due date was established as the date the invoice was received. The Public Safety Officers' Board had adopted a policy to pay invoices to between meetings and those payments were ratified at their next meeting. Attorney Jensen noted she was happy with the way her invoices were currentl basis, and if this law was an issue for the .board she would be happy toPchange her bit s to quarterly instead of monthly bills. Mr. Bogdahn noted that if someone's invoice was not paid within that time period, whether the provider's contract included finance charges or not, the board could be billed for finance charges and would have to pay them, because State statutes outlined that, which Attorney Jensen confirmed. Attorney Jensen advised no one was having an issue, but the Public Safety Board had changed their policy based on Mr. Nielson's experience with the law; to-pay invoices in between meetings. Discussion ensued. Secretary Mangum expressed his opinion that staff should be able to pay the bills when due and the board ratify them at their next meeting. MOTION: Secretary Mangum made a motion to adopt s procedure that invoices submit#ed in accordance with authorized ezpenditures by the board can be paid timely without prior approve! by the board. Board member Reid seconded. the motion, which carried by unanimous 3-0 vote. Community Bank VILLAGE OF TEOUESTA CHECK REQUEST • .Vendor # Date: ,`, '~ ~ % r` ~ ~ Mail Return to Dept. Vendor Name: `'~ ° ~f ~„~~y~rut-u ~t ? Address: Reason .for Request: (Please attach appropriate documentation) Charge to Account No, !v 0 ~x - a Off- J ~ ~~• ,~ J ~ 'Amount: ~ `~'~, ,~ 3 a , O-LI Total "~~~ ..~ ,~ ~2, O d Requested By:~ ~ ~ ~ 1~,.~_ Approved By: ~~:rl.~.j~tCl.~~~,~~ (Depa ent ead) Special Instructions: .,., REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. • PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WP80\MyFiles\Check Request BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND • REGULAR QUARTERLY MEETING MINUTES November 6, 2006 PAGE 7 renewal and then advise the boards. The General Employees portion of the premium was $839.20, which Ms. Reid reported was a very slight increase over last year's premium, and the policy remained the same. The board was saving money by having this .coverage jointly with the Public Safety Officers' board. MOTION: Board .member Reid made a motion to approval renewal of the liability insurance. Secretary Mangum seconded the motion, which carried by unanimous 3-0 vote. Attorney Jensen reported the Public Safety Officers' Board had changed their policy on payment of invoices. Mr. Ken Nielson on their board, who. used to be an internal auditor for the City of West Palm Beach, had brought to that board's attention a law that invoices must be paid on a timely basis, and that :the Statute defined timely payment basis as 45 days after the due date, and the due date was established as the date the invoice was • received. The Public Safety Officers' Board had adopted a policy to pay invoices in between meetings and those payments were ratified at their next meeting. Attorney Jensen noted she was happy with the way her invoices were currentl basis, and if this law was an issue for the board she would be happy topchange her bi is to quarterly instead of monthly bills. Mr. Bogdahn noted that if someone's invoice was not paid within that time period, whether the provider's contract .included finance charges or not, the board could be billed for finance charges and would have to pay them, because State statutes outlined that, which Attorney Jensen confirmed. Attorney Jensen advised no one was having an issue, but the Public Safety Board had changed their policy based on Mr. Nielson's experience with the law, to pay invoices in between meetings. Discussion ensued. Secretary Mangum expressed his opinion that staff should be able to pay the bills when due and the board ratify them at their next meeting. MOTION: Secretary Mangum made a motion to adopt a procedure that invoices submitted in accordance with authorized eipenditures by the board can be paid timely without prior approval by the board. Board member Reid seconded. the motion, which carried by unanimous 3-0-vote. Consideration of ' creasin minimum amount of funds held in Inde endent Community Bank • Consultants & Actuaries 301 East Las Olas Blvd. • Suite 200 Ft. Lauderdale, Florida 33301-2254 (954)527-1616 ~~~~~~ Gabriel Roeder Smith & Company TEQUESTA GENERAL EMPLOYEES PENSION TRUST Ms. JoAnn R. Forsythe, CPA Finance Director Village of Tequesta 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 For services rendered through 8/31/07 Preparation of 8/3/07 Supplemental Actuarial Valuation Report showing cost impact of raising the multiplier above 2%. 2. Attendance at 7/12/07 Village Council meeting and 8/6/07 Pension Board meeting. Dept. # 78009 Gabriel Roeder Smith & Company PO Box 78000 Detroit, Michigan 48278-0009 or ACH Payment to: Gabriel Roeder Smith & Company JPMorgan Chase, ABA #: 072000326 Account #: 0486723 2654-207 ~ $2,457 2654-207 ~ $1,875 Invoice Total $4,332 Paid to Date Client No. 2654 Amount Due $4,332 PLEASE INDICATE THE INVOICE NUMBER ON YOUR REMITTANCE. THANK YOU. 8/31/2007 102463 Invoice Laur, Betty From: McWilliams, Lori Sent: Wednesday, September 26, 2007 5:21 PM Laur, Betty bject: RE: Your invoices Yes, please attach a copy of this email to the backup. Thanks! From: Laur, Betty Sent: Wednesday, September 26, 2007 11:56 AM To: Lori McWilliams (Imcwilliams@tequesta.org) Subject: FW: Your invoices Lori, Do you feel it is okay to pay his invoices with this explanation? Betty From: steve.palmquist@gabrielroeder.com [mailto:steve.palmquist@gabrielroeder.com] Sent: Wednesday, September 26, 2007 11:25 AM To: Laur, Betty Subject: RE: Your invoices The length of time that I spent at the Public Safety meeting was about 1.25 hours lees than the GE meeting. Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax- related penalties under the lntemal Revenue Code or (ii) marketing or recommending to another party any tax-related matter addressed within. Each taxpayer should seek advice based on the individual's circumstances from an independent advisor, J. Stephen Palmquist, ASA, MAAA, FCA, EA Gabriel, Roeder, Smith & Company 301 East Las Olas Blvd. Suite 200 Fort Lauderdale, FL 33301 Telephone: 954527-1616 Fax: 954525-0083 steve.oalmquistna Qabrielroeder com The above communication shall not be construed to provide tax advice or legal advice unless it contains one of the following phrases, or substantially equivalent language: `This communication is intended to provide tax advice" or `This communication is intended to provide legal advice. " Notice of Confidentiality This transmission contains information that maybe confidential and that may also be privileged. Unless you are the intended recipient of the message (or authorized to receive it for the intended recipient), you may not copy, forward, or otherwise use it, or disclose its contents to anyone else. If you have received this transmission in error, please notify the sender immediately and delete it from your system. From: Laur, Betty [mailto:btaur@tequesta.org]f®u Sent: Wednesday, September 26, 2007 10;41 AM To: Palmquist, Steve (FLPi) Cc: McWilliams, Lori; jforsyttte@tequesta.org Subject: RE: Your invoices e, We need to know why the cost to attend the General Employees board meeting is so much higher than for Public ty. Thanks. Betty From: Steve.palmquist@gabrielroeder.mm [mailto:Steve.palmquist@gabrielroeder.com] Sent: Friday, September 21, 2007 12:46 PM To: Laur, Betty Subject: RE: Your invoices agreed upon fee for my attendance at the Council meeting was $1,000 so the remaining $875 was for the GE board meeting. The meeting fee for the Public Safety plan was $475 so the balance of $2,074 was for the study. Let me know if you have any other questions. Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax- related penalties under the Internal Revenue Code or (ii) marketing or recommending to another party any tax-related matter addressed within. Each taxpayer should seek advice based on the individual's circumstances from an independent tax advisor. J. Stephen Palmquist, ASA, MAAA, FCA, EA Gabriel, Roeder, Smith & Company 301 East Las Olas Blvd. Suite 200 Fort Lauderdale, FL 33301 Telephone:954-527-1616 Fax:954-525-0083 steve.palmauist n gabrielroeder com The above communication shall not be construed to provide tax advice or legal advice unless it contains one of the following phrases, or substantially ~valent language: "This communication is intended to provide tax advice" or "This communication is intended to provide legal advice." Notice of Confidentiality This transmission contains information that maybe confidential and that may also be privileged. Unless you are fhe intended recipient of the message (or authorized to receive it for the intended recipient), you may not copy, forward, or otherwise use it, or disclose its contents to anyone else. If you have received this transmission in error, please notify the sender immediately and delete it from your system. From: Laur, Betty [mailto:blaur@tequesta.org] Sent: Friday, September 21, 2007 9:11 AM To: Palmquist, Steve (FLPi) Cc: McWilliams, Lori; jforsythe@tequesta.org Subject: Your invoices Steve, we have received your invoices#102463 for Tequesta General Employees Pension Trust and #102464 for Tequesta Public Safety Pension Trust. In order to get these approved for payment I need a breakdown of the second item on the invoice for the General Employees Pension Trust to show the amount you are charging to attend the Village Council meeting and the amount to attend the 8/6/07 pension board meeting. On the invoice for the Public Safety Pension, please break down the total of $2,549 to show the portion for preparation of the 8/3/07 Supplemental Actuarial Valuation Report and the portion for attendance at the 8/6/07 board meeting. You don't need to send new invoices-just reply back by email to tell me the breakdowns and 1 will attach that to the invoices. ~k you!. Betty r.. _.:. _ _ . __ ~_.__,.. _ __ ,. RTANT.• The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. ~ou have received this emai! in ear, please notify the system manager or the sender immediately and do not disclose contents to anyone or make copies thereof. * eSafe scanned this email for viruses, vandals, and malicious content. *** _. _:..:._ M ...:~ . ~~_vr_.R~ ...~,.._ z__...m ....._.a ....., ..a~ ._.... ~~.._,._r_x~n~~~__~ __ .:._. _~,.... _.....:w PORTANT. The contents of this email and any attachments are confidential. They an3 intended for the named recipient(s) only. If you have nsceived this email in error, please notify the system manager or the sender immediately and do not disclose the contents to anyone or make copies therisof. *** eSafe scanned this email for viruses, vandals, and malicious content. *** •