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Home My WebLink AboutDocumentation_Pension Public Safety_Tab 14_11/05/2007TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH • FAX: 954-725-4493 FROM: Lon McWt lams • DATE: September 21, 2007 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: PERRY & JENSEN. P.A. AMOUNT: ,` ;.. ~ r PAYMENT DESCRIPTION: Legal Services through September 15, 2007 for Public Safety Pension Fund AUTHORIZED ADDITIONAL COMMENTS: INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Charge to Accoun nth-~IIZE 601.000-531.301 Charge to Account # POLICE 603.000-531.301 Charge to Account # Amount: TOTAL ~ f ~ ` `r - ~ ~,~ • Requested By: ~;,/ _ _ _, __ ,- -- - ~.~ ..,._ -- 1 _, .., , ~ ^. t Approved By• `' ~ension oar oor orator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature BANS®N, PERRY 8~ JEIVSEN, PaA. 400 Executive Center ®rive Suite 207 . 1lVest Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: Tequesta Public Safety Officers Pension Fund Lori McWilliams, Pension Coordinator - Via Email Village of Tequesta 345 Tequesta Drive Tequesta FL 33469 Betty Laur /Ray Giblin, Chairman -Via Email August 23, 2007 In Reference To: For professional services rendered as follows: Client /File No.: 1011 Invoice # 61718 Professional Services Attendance at Trustee Meetinq 8/6/2007 BSJ Attend Attend meeting Attendance at Trustee Meeting SUBTOTAL: Meeting Notices and Agendas 7/31 /2007 BSJ Review Review Agenda and Backup Meeting Notices and Agendas SUBTOTAL: Hrs/Rate Amount 2.25 382.50 170.00/hr [ 2.25 382.50] 0.25 42.50 170.00/hr [ 0.25 42.50] T~questa Public Safety Officers Pension Fund Page 2 Hrs/Rate Amount M9nitor/Consultant - BOGDAHN 8/3/2007 ICA Telephone call 0.50 NO CHARGE Telephone call from Betty Laur requesting a copy of 65.00/hr Bogdahn's Agreement E-mail Agreement to Betty Laur Monitor/Consultant - BOGDAHN SUBTOTAL: [ 0.50 O.OOj Plan Document 8/10/2007 BSJ Research 0.50 85.00 Research §112 requirements 170.00/hr Review email from Merlene Reid Telephone call with GRS Review Pension Plan Document Plan Document SUBTOTAL: [ 0.50 85.00] For professional services rendered 3.50 $510.00 Additional Charges Qty/Price Bill File 8/15/2007 HPJ Photocopies$ 37 7.40 Copy Charges 0.20 Bill File SUBTOTAL: [ 7.40] Total additional charges $7.40 • ~equesta Public Safety Officers Pension Fund Page • Amount Total amount of this bill $517.40 Previous balance $1,016.31 Total payments ($1,016.31) Balance due $517.40 • i. HA.I\TS®I\T~ I,ERRY JEleTSEIV~ ~o~m 4OO EXECUTIVE CENTER DRIVE, SUITE 207 -WEST PALM BEACH, FLORIDA 33401-2922 .+.com _RRY npjlaw.com ~NNI SPATARA JENSEN ~lensen®hpjlaw.com 'n~so AoMirreo w N.V. Via Email Village of Tequesta Public Safety Pension Fund Lori McWilliams, Pension Coordinator 345 Tequesta Drive Tequesta, FL 33469 Dear Lon: September 20, 2007 TELEPHONE (561)686-6550 FACSIMILE (561) 686-2802 Re: Hanson, Pens & Jensen Billing Statement Enclosed please find the Firm's invoice for services rendered for the period that ended 9115/2007, Your current balance due is $687.40. If you have any questions, please do not hesitate to contact me, Sincerely, • onni S. Jensen BSJladt Encbsure Copy to: Ray Giblin, Chairman Via email Only • 13 HAiVS®N9 PERRV & JENSEiV, P.A. 400 Executive Center ®rive Suite 207 West Palm Beach, FL 33401 Phone: 561-686-6550 • Invoice submitted to: Tequesta Public Safety Ofi'ICers Pension Fund Lori McWilliams, Pension Coordinator - Via Email Village of Tequesta 345 Tequesta Drive Tequesta FL 33469 Betty Laur /Ray Giblin, Chairman -Via Email September 18, 2007 In Reference To: For professional services rendered as follows: Client /File No.: 1011 Invoice # 61772 Professional Services • Plan Document 8/21 /2007 BSJ Draft -Draft Amendment to Plan to decrease Firefighters contributions Review Pension Plan Document E-mail to Lori McWilliams Review Ordinance format Plan Document SUBTOTAL: For professional services rendered Previous balance Hrs/Rate Amount 1.00 170.00 170.00/hr [ 1.00 1.00 170.00] $170.00 $517.40 Tequesta Pub Ba • BOARD OF TRUSTEES TEQUESTA PUBLIC SAFETY OFFICERS PENSION TRUST FUND MEETING MINUTES AUGUST ~, 2006 • PAGE 6 Attorney Jensen advised that as noted by Boardmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 218.73 established the due date-if you received an invoice it was 45 days from that date; if you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the board could agree separately in regard to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boardmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the board for approval. Ms. Carlisle agreed so long as the board agreed to accept two signatures, and that would mean boardmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boardmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boardmembers' signatures to go ahead and pay invoices. Consensus of the Board was that the Pension Coordinator would pay bills in between quarterly meetings so long as they were recurring payments on a contract basis or consistent payments to a vendor. if an invoice was something different it would be • brought before the board. Boardmember Nielson stated he was recommending the board authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOTION: Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous 5-0 vote. 9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this matter had been discussed earlier in the meeting, and requested that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting. VII. STANDING REPORTS (I]~TFORMATION ITEMS) The following items were noted as information items:: • ~'. TO: FROM: DATE: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH 954-725-4493 on c i iams PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: AMOUNT: $ 298.98 PAYMENT DESCRIPTION: Attendance at 8/6!07 quarterly meeting and preparation of minutes AUTHORIZED • ADDITIONAL COMMENTS: INFORMATION BELOW THIS LINE FOR USE BY VII.,LAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Amount: Charge to ccount 601.000-531.304 Charge to Account POLICE 603.000-531.304 Charge to Account # TOTAL 298.98 Requested By: Approved By: ens~on oat oor orator ~. '' REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ~i ~gnature ,~-*~ .,,: • BUSINESS SERVICES CONNECTION, INC. 260 RIVERSIDE DRIVE, PALM BEACH GARDENS, FL 33410 561-694-7963 Fax 561-694-1591 September 12, 2007 TO: Village of Tequesta Invoice No. 7-81 INVOICE _• ~'~~' `~;+„,. Attend Public Safety Officers' Pension Board meeting held August 6, 2007 and prepare minutes for the meeting. (2-1 /2 hrs at meeting; 6-1 /2 hrs ' preparation of minutes) 9 hours @ $33.22 .............................................................$298.98 Total Due ...................................................................... $ 98.98 .2 Please make check payable to: Business Services Connection, Inc. 260 Riverside Drive Palm Beach Gardens, FL 33410 ~~'~' BOARD OF TRUSTEES ~ TEQUESTA PUBLIC SAFETY OFFICERS PENSION TRUST FUND MEETING MINUTES • AUGUST ~, 2006 PAGE 6 Attorney Jensen advised that as noted by Boardmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 218.73 established the due date-if you received an invoice it was 45 days from that date; if you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the boazd could agree separately in regazd to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boazdmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the boazd for approval. Ms. Carlisle agreed so long as the board agreed to accept two signatures, and that would mean boardmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boardmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boardmembers' signatures to go ahead and pay invoices. (` :~ Consensus of the Board was that the Pension Coordinator would pay bills in between quarterly meetings so long as they were recurrin i g payments on a contract basis or consistent payments to a vendor. If an invoice was something different it would be • brought before the board. Boazdmember Nielson stated he was recommending the board authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOT_ Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous S-0 vote. 9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this matter had been discussed eazlier in the meeting, and requested that Ms. Cazlisle contact Mr. Palmquist to attend the next quarterly meeting. VII. STANDING REPORTS (II~TFORMATION ITEMS) ~ The following items were noted as information items:: ..• SA R: TNROU6!i SEFTEMBER Date: 09/25/07 Time: 10:02am page of Tequesta Fage: 1 Fj`'`~Dte JE Type JE Number Journal Entry Desc Line 1 Beg. Debit Credit Begin/End Balance f Journal Entry Desc Line 2 Bal. -- --- -------- - Journal Entry Desc Line 3 - ~~: ou 00 0-531.30 ---------- 9 Recording --------------------- Secy Service ---------- -------------- ------------------- ---------------- ---------- -------- 0.00 )2 /0~7 GJ 170051 2/5/07 - BUSINESS SERVICES CON 194.38 0.00 SALEM - PRO RATA - MEETING 11/6/06 $257.76 )5/21/2007 RE 176358 RVS JE#179036 - 5/21/07 - $ 0.00 -~8~-,-4b_ BUSINESS SERVICES CONNECTION SALEM - PRO RATA - MEETING 5/7/07 '5/21/2007 GJ 176359 5/21/07 - BUSINESS SERVICES CO 187.96 0.00 SALEM - PRO RATA - MEETING 2/5/07 5299.15 15/21/2007 GJ 179036 5/21/07 - BUSINESS SERVICES CO •-18~-4~~ 0.00 SALEM - PRO RATA - MEETING 5/7/07 $299.15 16/20/2007 GJ 176366 6/20/07 - BUSINESS SERVICES CO 212.46 0.00 MEETING 5/7/07 - S ALEM PRO RATA $282.37 ~1-000-531 .304 Recording Secy Servic ------ e 0.00 ------------- ----- 781.76 -------------- 187.46 -------- -------- 599.30 ------ Grand Total: ------------- ----- 781.76 -------------- 187.46 ,' _~ I• Lawmtt tte,r~ttl iEAF: THRO~'GH SEPTEMBER Date: 09/25/07 ~llage of Tequ esta Time: 10:03am - Fa e: 9 1 _ ~' Dte JE Type JE Number Journal Entry Desc -------- Line 1 Beg. ------------------- Debit ---------------- Credit ------ --- Begin/End -------- Balance _r Journal Entry Desc Line 2 Bal. Journal Entry Desc Line 3 ;L#: 00 0-53 1.304 Recording - ------------------ Secy Service ------------------------- ------------------- ---------------- ---------- -------- 02 / 07 GJ 170051 2/5/07 - BUSINESS SERVICES CON 63,38 0.00 0.00 SALEM - PRO RATA - MEETING 11/6/06 $257,76 05/21/2007 RE 176358 RVS JE#179036 - 5/21/07 - $ 0.00 --6~T-~9- BUSINESS SERVICES CONNECTION SALEM - PRO RATA - MEETING 5%7/07 05!21/2007 GJ 176359 5/21/07 - BUSINESS SERVICES CO 61.69 0.00 SALEM - PRO RATA - MEETING 2/5/07 $299.15 05/21/2007 GJ 179036 5/21/07 - BUSINESS SERVICES CO ~~ ~4 0.00 SALEM - PRO RATA - MEETING 5/7/07 5299,15 06/20/2007 GJ 176366 6/20/01 - BUSINESS SERVICES CO 69.91 0.00 MEETING 5/7/07 - SALEM PRO RATA $282.37 03-000-531 .309 ------ Recording Secy Service 0.00 ------------- ----- 256.67 -------------- 61.69 -------- -------- 199.98 Grand Total: 256.67 61.69 i .~,.- ~~~~ TO: Linda. Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH • FAX: 954-725-4493 FROM: Lon cWi lams, Pension oor ulator DATE: 9/21/07 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: AMOUNT: Dept. #78009 GABRIEL ROEDER SMITH & COMPANY $2,549.00 PAYMENT DESCRIPTION: Actuarial Services rendered through 8/31/07 AUTHORIZED BY SIGNATURES REQUIRED) N,' ~%~ • ~~/,~ ADDITIONAL COMMENTS: !~ c~,~i,r...~ INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Amount: Chazge to ccount 601.000-531.309 Charge to Account # POLICE 603.000-531.309 Chazge to Account TOTAL ~ 2,549.00 Requested By: ~-~- Approved By: ~- ension oar oor orator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: • ignature ~[~ Gabriel Roeder Smith & Company (9S4)527-1616 TEQUESTA POLICE AND FIREFIGHTERS PENSION TRUST Consultants & Actuaries 301 East Las Olas Blvd. Suite 200 Ft. Lauderdale, Florida 33301-2254 Ms. JoAnn R. Forsythe, CPA Finance Director Village of Tequesta 2S0 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 For services rendered through 8/31/07 Preparation of 8/3/07 Supplemental Actuarial Valuation Report regarding reduction in member contribution rate ror firefighters; attendance at 8/6/07 Board Meeting. Invoice 8/31 /2007 1.02464 Dept. # 78009 Gabriel Roeder Smith & Company PO Box 78000 Detroit, Michigan 48278-0009 or ACH Payment to: Gabriel Roeder Smith & Company JPMorgan Chase, ABA #: 072000326 Account #: 0486723 103570-207 ~ $2,549 Invoice Total $2,549 Paid to Date Client No. 103570 Amount Due $2,549 • PLEASE INDICATE THE INVOICE NUMBER ON YOUR REMITTANCE. THANK YOU. Laur, Betty From: McWilliams, Lori °-nt: Wednesday, September 26, 2007 5:21 PM Laur, Betty ~~ect: RE: Your invoices Yes, please attach a copy of this email to the backup. Thanks! From: Laur, Betty Sent: Wednesday, September 26, 2007 11:56 AM To: Lori McWilliams (Imcwilliams@tequesta.org) Subject: FW: Your invoices Lori, Do you feel it is okay to pay his invoices with this explanation? Betty From: Steve.palmquist@gabrielroeder.com [mailto:Steve.palmquist@gabrielroeder.com] Sent: Wednesday, September 26, 2007 11:25 AM To: Laur, Betty Subject: RE: Your invoices The length of time that I spent at the Public Safety meeting was about 1.25 hours lees than the GE meeting. Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent Phis communication (or any attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax- related penalties under the Internal Revenue Code or (ii) marketing or recommending to another party any tax-related matter addressed within. Each taxpayer should seek advice based on the individual's circumstances from an independent advisor, J. hen Palmquist, ASA, MAAA, FCA, EA Gabriel, Roeder, Smith & Company 301 East Las Olas Blvd. Suite 200 Fort Lauderdale, FL 33301 Telephone:954-527-1616 Fax:954-525-0083 steve.uahnquist «,gabrielroeder com The above communication shall not be construed to provide tax advice or legal advice unless it contains one of the following phrases, or substantially equivalent language: "This communication is intended to provide tax advice" or "This communication is intended to provide legal advice. " Notice of Confidentiality This transmission contains information that may be confidential and that may also be privileged. Unless you are the intended recipient of the message (or authorized to receive it for the intended recipient), you may not copy, forward, or otherwise use it, or disclose its contents to anyone else. !f you have received this transmission in error, please notify the sender immediately and delete it from your system. From: Laur, Betty [mailto:blaur@tequesta.org] Sent: Wednesday, September 26, 2007 10:41 AM To: Palmquist, Steve (FLP1) Cc: McWilliams, Lori; jforsythe@tequesta.org Subject: RE: Your invoices 'e, We need to know why the cost to attend the General Employees board meeting is so much higher than for Public ~~y. Thanks. Betty From: Steve.palmquist@gabrielroeder.com [mailto:Steve.palmquist@gabrielroeder.com] Sent: Friday, September 21, 2007 12:46 PM To: Laur, Betty Subject: RE: Your invoices a agreed upon fee for my attendance at the Council meeting was $1,000 so the remaining $875 was for the GE board r~ng. The meeting fee for the Public Safety plan was $475 so the balance of $2,074 was for the study. Let me know if you have any other questions. Circular 230 Notice: Pursuant to regulations issued by the IRS, fo the extent this communication (or any attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax- re/ated penalties under the Internal Revenue Code or (ii) marketing or recommending to another patty any tax-related matter addressed within. Each taxpayer should seek advice based on the individual's circumstances from an independent tax advisor. J. Stephen Palmquist, ASA, MAAA, FCA, EA Gabriel, Roeder, Smith & Company 301 East Las Olas Blvd. Suite 200 Fort Lauderdale, FL 33301 Telephone:954-527-1616 Fax:954-525-0083 Steve.palmguist(c~~abrielroeder.com Tea above communication shall not be construed to provide tax advice or legal advice unless it contains one of the following phrases, or substantially Talent language: "This communication is intended to provide tax advice" or `This communication is intended to provide legal advice. " of Confidentiality ransmission contains information that maybe confidential and that may also be privileged. Unless you are the intended recipient of the message (or authorized to receive it for the intended recipient), you may not copy, forward, or otherwise use it, or disclose its contents to anyone else. !f you have received this transmission in error, please notify the sender immediately and delete it from your system. From: Laur, Betty [mailto: blaur@tequesta.org] Sent: Friday, September 21, 2007 9:11 AM To: Palmquist, Steve (FLPl) Cc: McWilliams, Lori; jforsythe@tequesta.org Subject: Your invoices Steve, we have received your invoices#102463 for Tequesta General Employees Pension Trust and #102464 for Tequesta Public Safety Pension Trust. In order to get these approved for payment I need a breakdown of the second item on the invoice for the General Employees Pension Trust to show the amount you are charging to attend the Village Council meeting and the amount to attend the 8/6/07 pension board meeting. On the invoice for the Public Safety Pension, please break down the total of $2,549 to show the portion for preparation of the 8/3/07 Supplemental Actuarial Valuation Report and the portion for attendance at the 8/6/07 board meeting. You don't need to send new invoices-just reply back by email to tell me the breakdowns and I will attach that to the invoices. nk you! Betty IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. ~ou have received this email in error, please notify the system manager or the sender immediately and do not disclose contents to anyone or make copies thereof. * afe scanned this email for viruses, vandals, and malicious content. *** IMPORTANT. The contents of Phis email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email in error, please notify the system manager or the sender immediately and do not disclose the contents to anyone or make copies thereof. *** eSafe scanned this email for viruses, vandals, and malicious content. *** • • 3 BOARD OF TRUSTEES TEQUESTA PUBLIC SAFETY OFFICERS PENSION TRUST FUND MEETING MINUTES AUGUST ~, 2006 PAGE 6 Attorney Jensen advised that as noted by Boazdmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 218.73 established the due date-if you received an invoice it was 45 days from that date; if you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the board could agree separately in regazd to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boazdmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the board for approval. Ms. Carlisle agreed so long as the board agreed to accept two signatures, and that would mean boazdmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boazdmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boazdmembers' signatures to go ahead and pay invoices. Consensus of the Boazd was that the Pension Coordinator would pay bills in between quarterly meetings so long as they were recurring payments on a contract basis or consistent payments to a vendor. If an invoice was something different it would be • brought before the board. Boazdmember Nielson stated he was recommending the boazd authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOTION: Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous 5-0 vote. 9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this matter had been discussed earlier in the meeting, and requested that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting. VII. STANDING REPORTS (INFORMATION ITEMS) The following items were noted as information items:: •