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Home My WebLink AboutDocumentation_Regular_Tab 13_06/13/2013 P`�pGUF a�'r'�i ! � �, o � x J � W •� �A ��r '�s�s—..— � - —�— ------- � --�---- , � . .�i�" ��OLi��I _fCi:�Ui:ll �?IpE�, �,Ui?E ,.`�� °�.�. EifX I/Sr a;�� I �.._.,,L��)�,' � l��.i) !7l-Q�i�il R FL'% 1�3_� t�� .,�JJf;'� VbrAv i�p� �O��U(IUCCi � � .7a. 4Qa e TO: Municipal Key Official FROM: ?�'Iichael Sittig, Executive Director � DA"I : Ma�� 29. 20l 3 SUF�.�EC"T: 87th Ani�ual FLC Conferencc -"Grcat Cities Make a Great Statc:" VOTING DELEGATE AND RESOLUTION 1NFORMATION nugust 15-17, 2013 - World Center Marriott, Orlando As you know, the Florida League of Cities' Annual Conference will be held at the World Center Marriott, Orlando, Florida on August 15-17. This year we are celebrating Great Cities Make a Ureat State which will provide valuable educational opportunities to help Florida's municipal ofticials scr�-e tllcir citizenrv nlore effectivel��. It is important that each nn�nicipality designate one off�icial to be tl�e �otin� dcle�ate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, eack� municipality's vote is determined by population, and the League will use the Estimates of Population fi the University of Florida for 201?, ��hich are the same as the 2012 Census. Registration inaterials will be sent to each municipality the week of Jun� lst. Materials will also be posted on-line. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposing resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701-3602 or (800) 616-1513. extension 3602. Proposed resolutions must be received by the League no later than Julv 10, 20l 3. If you have aily questiozzs on voting delegates, please call Gail Dennard at the League (850) 701- 3619 or (800) 616-1513, extension 3619. Voting delegate forms must be received by the League no latci• tllan August 12, 2013. Attachments: Forn1 Designatill� Voting Dele�ate Procedures for Submitti�lg Conference Resolution - - --- -- — -- ---- ------ - — — -- �resideni IWlanny Marono, Mayor, �weetwater ��-s '�%ice �r�s��ent �.C. Wu, Co�mcil President, Pensacola • Second Vice President Lori C. Moseley, Mayor, Miramar �xec.�ti��e uire�+or Michael Sitfiig • General Counsel Harry I�/I�arrison, Jr. Procedures for Submitting Resolutions Florida League of Cities' 87th Annual Conference World Center Marriott Orlando, Florida August 15-17, 2013 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 10, 2013, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of inembers present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. 87th Annual Conference Florida League of �ities, Inc. August 15-17, 2013 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Voting delegate forms must be received by the League no later than August 12, 2013. Desi�nation of Votin� Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Or Fax to Gail Dennard at (850) 222-3806 � Important Dates May 24, 2013 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 22 Appointment of Resolutions Committee Members Julv 10 Deadline for Submitting Resolutions to the League office August 15 League Legislative Policy Committee Meetings Resolutions Committee Meeting Voting Delegates Registration August 17 Immediatel}� Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session