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Home My WebLink AboutDocumentation_Regular_Tab 02_06/13/2013 . � � . ��. �� .e � �� . ��: � �� ' s�� :� ��. � �. � ;�� `��?'" � .� � �- � . � � � ,;, �� r , .._:,, _ � . � . , : , . . . , . .. .. . ; . .. . . r .... � .' '-' jV .44 p l• ..,.� .+� I � � j� _ d ^ ;r • zt #t_1"' II � � . � •� � �._ , ♦ r � •� • � r �#;f ti�' 9� ��" �' tl t =..� - � f 3 . . � . , , , , �� ' � � '�- � � � �: �� '-�q ''�,' * ��. , }�,� �„� � �'> �� ' � ♦ i f � A ► 4 6 i ► ♦ M 4 ♦ • ►, • ! 4 3t } !� I b.� • � � � I • •y * .5 �'�� ''i,. , �, . . � . �t ty �� , ;,� g Y',,. . . .. . � - `� � S. i� .. � . . . �, . . J � ,. � - � �„ � .� ,... � . . - . . f:: r � > �a^ �.' � .�. . ; °. .' . .. - � Ars � mww wer�v gi! �� IR �fl �lMllr �ee�r •+Mw :�sR- *wsir� ,�+ rr.�,ec e�u+�• _.xs •� . � � � � � � � i i i I � � � , � � � i •i i � •i • �• l J VI L LA GE OF TEQ UESTA CO UNCI L MEMBERS 2 012 - � . �� ''� ,�+ . � j � .. � � F�' + � �i �� s � �. � F .�- .��_ �� , � . �;'�f 2± �6,,� � a.. 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'z&' ��' . � `� � �� _ �^p lws`�S �1'�� _ ..�� `��. � ' •��•_.�~.. � � From left to right: Mayor Thomas Paterno, Vice-Mayor VinceArena, Council Member Abby Brennan, Council Member Frank D'Ambra, Council Member Steve Okun � � � � � � � � � � � � � � � VILLAGE OF TEQUESTA, FLORIDA � COMPREHENSIVE ANNUAL FINANCIAL REPORT � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � � � Prepared By • Finance Department • The Village of Tequesta, Florida � � � � � � � � � � � � , � � � � � � � � � � � VILLAGE OF TEQUESTA, FLORIDA • � TABLE OF CONTENTS � � • I. INTRODUCTORY SECTION � Letter of Transmittal .............................................................................................................. i-v � Certificate of Achievement for Excellence in Financial Reporting ....................................... vi • Organization Chart ................................................................................................................ vii • List of Principal Officials ..................................................................................................... viii � � II. FINANCIAL SECTION � INDEPENDENT AUDITORS' REPORT ...........................................................................1-2 � � MANAGEMENT'S DISCUSSION AND ANALYSIS ..................................................... 3-15 � BASIC FINANCIAL STATEMENTS � Government-Wide Financial Statements � Statement of Net Assets ...................................................................................................16 • Statement of Activities .....................................................................................................17 • Fund Financial Statements Balance Sheet — Governmental Funds ..............................................................................18 � Statement of Revenues, Expenditures and Changes in Fund Balances — � Governmental Funds .....................................................................................................19 • Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities ..................................20 � Statement of Net Assets — Proprietary Funds ...................................................................21 � Statement of Revenues, Expenses and Changes in Net Assets — Proprietary Funds .......22 • Sta.tement of Cash Flows — Proprietary Funds .................................................................23 • Statement of Fiduciary Net Assets — Fiduciary Funds .....................................................24 Statement of Changes in Fiduciary Net Assets — Fiduciary Funds ..................................25 � Notes to Financial Statements ....................................................................................... 26-64 • REQUIRED SUPPLEMENTARY INFORMATION � Budgetary Comparison Schedule — General Fund ..............................................................65 � Note to the Budgeta.ry Comparison Schedule .....................................................................66 � Schedule of Employer Contributions - Pensions .................................................................67 • Schedule of Funding Progress - Pensions ...........................................................................68 • Schedule of Funding Progress - Other Post Employment Benefits .....................................69 � � � � � � � � � � � VILLAGE OF TEQUESTA, FLORIDA S � TABLE OF CONTENTS � � i IV. REPORTING SECTION � Independent Auditors' Report on Compliance and on Internal Control over Financial � Reporting and on Compliance and Other Matters based on an Audit of Financial • Statements Performed in Accordance with Government Auditing Standards ............ 99-100 � Management Letter in Accordance with the Rules of the Auditor General of the � State of Florida .......................................................................................................... 101-102 � � � � � � � � ! � � � � � � � � � � � � � � � � � w w � • • f l � � �,, �� ! / �� > �� y �� `� �� "& t( �� 1 ��. .� � .�� ' 1'�`� _ � '� � � � � Village of Tequesta � P�/I('��/(( � � � 345 Tequesza Drive �'' Teyuestu, Floric�u 33469-0273 � �J (561) 768-0424 � ��N�e��. Teytre stn.o�g � • March 29, 2013 � � To the Honorable Mayor, • Members of the Village Council � And Citizens of the Village of Tequesta, Florida � We are pleased to submit the Comprehensive Annual Financial Report (CAFR) of the � Village of Tequesta for the fiscal year ended September 30, 2012. Publication of the CAFR � meet the requirement of Chapter 1 1.45 of the Florida Statues, Chapter 10.550 of the rules of the Auditor General of the State of Florida which requires the Village to publish, within � nine months of the close of each fiscal year, a complete set of audited financial statements. � The Village of Tequesta's Comprehensive Annual Financial Report (CAFR), for the fiscal • year ended September 30, 2012 is published not only to meet legal requirements, but to demonstrate the Village philosophy of transparency by presenting all disclosures necessary � for the reader to gain an understanding of the Village's financial activities and condition. • The CAFR's role is to assist in making economic, social and political decisions and to assist � in assessing accountability to the citizenry. To this end the CAFR compares actual financial � results with legally adopted budgets where appropriate, assesses financial condition and • results of operations, assists in detennining compliance with finance related laws, rules and regulations and assists in evaluating the efficiency and effectiveness of Tequesta's � operations. � • Additionally, • The financial statements included in this report confonn to generally accepted accounting � principles (GAAP) in the United States of America as promulgated by the Governmental � Accounting Standards Board (GASB). • Management provides a narrative introduction, overview and analysis to accompany the � basic financial statements in the fonn of Munagement's Discussion and Analvsis (MDA). � The MDA complements this letter of transmittal and should be read in conjuncrion with it. � • This report consists of management's representations concerning the finances of the Village of Tequesta. � • Responsibility for the accuracy of the presented data and the completeness and fairness of � the presentation is with the management of Tequesta. � � � � � i � � � � � � � � � To provide a reasonable basis for making these representations, management established a • comprehensive internal control framework that is designed for this purpose. Because the cost of internal controls should not outweigh their benefits, the Village's comprehensive � framework of internal controls has been designed to provide reasonable rather than absolute � assurance that the financial statements will be free from material misstatement. � The Village's financial statements have been audited by Marcum LLP, independent � auditors, who rendered an unqualified opinion that the Village's financial statements for the • fiscal year ended September 30, 2012 are fairly presented in accordance with GAAP. The � independent auditors' report is located at the front of the financial section of this report. � PROFiLE OF THE VILLAGE OF TEQUESTA • The Village of Tequesta, Florida is a municipal corporation organized June 4, 1957 pursuant � to Special Act 57-1915, Laws of Florida. The Village has a Council-Manager form of � government. All powers of the Village are vested in an elected governing body of the • Village consisting of a five member Village Council responsible for enacting ordinances, resolutions and regulations governing the Village, adopting budgets, determining policies, � as well as appointing the members of various advisory boards and the Village Manager. • The Village Manager executes the laws and administers the government as well as attends • to the day-to-day affairs of the Village. � The Village of Tequesta provides a full range of services, including police and fire • protection; the construction and maintenance of streets and other infrastructure; recreational • and cultural activities; water and stormwater utilities and contracts for sanitation services. The Village's basic operating unit is a department. Departments concentrate their activities � on various functions: general government, public safety, transportation and leisure services. � For fiscal year 2012 the gross taxable value of real, personal and centrally assessed property � was $765 million. The majority of the Village is made up of residential properties. � Commercial properties represent approximately 10% of property values. The Villa�e has � no discernible level of industry. � THE BUDGET FOR PLANNiNG AND CONTROL • The annual budget serves as the foundation for the Village of Tequesta's financial planning � and controL The budget is a policy document which incorporates and reflects the values, � goals and priorities identified by the Village Council and residents. It is a plan that outlines � the priorities and financial resources to maintain and enhance the highest possible level of public service and quality of life for the Village of Tequesta residents. It is the Village's � business plan for the fiscal year - a plan that challenges us to find the point of balance � between revenues & expenditures and expectations & outcomes — a plan that challenges us • to identify and provide the services for which our residents are willing and able to pay. � The budget planning process begins with departments meeting with finance to review their � current budget and determine future needs. Departments submit their budgets to the Village • Manager, who reviews, approves and submits the proposed budget(s) to the Village Council. The Village Council holds workshops and two public hearings to obtain citizen � ii � � � � � � � � input before approving the budget. Prior to October 1 the Village Council adopts the � approved budget along with a resolution establishing the property tax rate (millage) required • to fund the budget � The legal level of budgetary control is at the fund level; however, the Village manages at � the department level. During the year, the Village Manager and the Budget Officer may . approve requests for interdepartmental transfers that do not result in an increase to a department's overall budget. Supplemental appropriations require the special approval of � the Village Council. All annual appropriations lapse at the end of tbe fiscal year. � The Village Council established procedures by which the designated budget of�cer may � authorize certain budget amendments within a department provided that the total of the � appropriations of the department is not changed, all other transfers and supplemental � appropriations require the approval of the governing council. � The approved budget is entered into the Village's General Ledger software and budget-to- � actual reports are sent to the Village Manager daily. Additionally, monthly budget-to-actual � reports are sent to the Village Council as part of the Manager's monthly reports. Budget-to- actual comparisons are provided in this report for each individual governmental fund for � which an appropriated annual budget has been adopted. � � FACTORS AFFECTING FINANCIAL CONDITION � The information presented in the financial statements is perhaps best understood when it is � considered from the broader perspective of the specific environment within which the • Village of Tequesta operates. � LOCAL ECONOMY AND ECONOMIC CONDITION AND OUTLOOK � The Village of Tequesta is an affluent residenrial community in Palm Beach County, � Florida. Tequesta's growth potential is restricted by the natural boundaries of the Atlantic � Ocean to the east, the Loxahatchee River to the west, the Town of Jupiter to the south and � Martin County to the north. The Village is approximately 2 square miles and almost completely built-out/developed. � � Property value assessments for tax year 2012 decreased approximately 2%, which is the • fourth year the Village has experienced a reduction in property values. � According to the National Bureau of Economic Research, the economic "Great" recession � officially ended June 2009. Its' effects, however, are still being felt by state and local governments. According to Tracy Gordon of the Brookings Institution, "...Although state � taxes have been rebounding, local property taxes have dipped, consistent with a two to three � year lag between home prices and property tax rolls...These are critical issues because � states and localities perform most of the activities we commonly associate with government..." Some good news from the Center on Budget and Policy Priorities is that � the budget gaps that states and localities have had to close are shrinking. However, � spending cuts resulting from actions taken to close the spending gaps are being blamed for • delaying the economic recovery. Consequently, some data is suggesting that even though � iii � � � � � � � � the revenue outlook is trending upward and budget shortfalls are shrinking, revenues may � not get back to normal until 2019 for many states. � There is some better news from the fourth quarter 2012 U.S. Forecast; real consumer � spending is expected to grow an average of 2.5% during 2013-2016, housing market � recovery is in the making and new housing starts is expected to double by 2016, payroll � employment is expected to reach prerecession levels in the third quarter of 2014 and unemployment rates are expected to gradually fall to 6.1 % in the fourth quarter of 2016. � i OUR FUTURE w The Village of Tequesta has always spent conservatively while providing the highest quality � services to its residents. We continue to cautiously watch the "gap" between revenues and � expenditures to protect the investments our residents have made in their community. It has not been easy to maintain a consistent and high level of quality services to the residents in � these times. It is the result of hard work, long hours, pay and benefit concessions and the � making of fiscally sound, responsible and sometimes painful decisions by the � administration, working staff and Village Council that allowed the Village to meet service demands while minimizing the financial burden on its residents. The Village is very � fortunate to have a citizenry that is active on many boards and committees, a working staff � that has shown its willingness to take on additional responsibilities, an expanded, sometimes � exhausting, workload and very importantly, a Village Council that is very responsive to the needs of the residents and staff and who donate so much of their time to this special � community. If the future of a community is dependent on its people, then the future of � Tequesta is bright and we will successfully meet the challenges that come before us. � LONG-TERM FINANCIAL PLANNiNG � The Village of Tequesta's primary focus is to identify additional revenue sources and cost � savings. The Village is focusing on annexation to generate new revenue and is funding a � branding initiative to make future residents aware of the benefits of joining the Village. � Additionally the Village is looking to expand the services it provides for other governments. The Village has been researching ways to control the growing cost of health care and post � retirement benefits and has implemented changes and negotiated concessions with the � current bargaining units. Tequesta continues to discuss options with the three collective . bargaining units to control the cost of post retirement benefits. � MAJOR INITIATIVES � • Continue to explore alternative revenue sources, at both the state and federal level, with the � assistance of a professional lobbyist. � • Continue to explore annexation of contiguous properties in unincorporated Palm Beach � County. � • Seek out new ways to reduce the cost of health care and post retirement benefits. � � � * iv � � � � � � � � AWARDS AND ACKNOWLEDGEMENTS � • The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to Tequesta for its comprehensive � annual financial report for the fiscal year ended September 30, 2011. This was the twenty- • eighth consecutive year that Tequesta has received this prestigious award. In order to be � awarded a Certificate of Achievement, Tequesta had to publish an easily readable and efficiently organized comprehensive annual financial report. This report satisfied both � generally accepted accounting principles and applicable legal requirements. • A Certificate of Achievement is valid for a period of one year. We believe that our current � comprehensive annual financial report will continue to meet the Certificate of Achievement � Program's requirements and we are submitting it to the GFOA to determine its eligibility • for another certificate. � The preparation of this report would not have been possible without the efficient and � dedicated services of the entire staff of the Tequesta's finance department. We would like to • express our appreciation to all members of the deparhnent who assisted and contributed to the preparation of this report. � • In closing, we must also acknowledge the Mayor and Council for their unfailing support for • maintaining the highest standards of professionalism in the management of the Village of Tequesta's finances. � � • Respectfuliy submitted, � — ..—� � % , - - � �� ` • /, - � � • �-' ',_ �, � ,,� � i • Michael R. Couzzo, Jr. JoAnn Forsythe, CPA� " • Village Manager Finance Director � � r � � � � � � � � � v � � � � � � � . • Certificate of • . • �chievement � for Excellence . ' in Financial . ; Reporting � Pre�eulrJ tu � • Village of TequesY� w • Florida � � For its Comprehensivc 4nnual � Financia! Report � for the �:scal Year Encied � S�ptember 30, 201 i � • 11(;,3rtificale ofAchievoment forExcellence in E'inancill • Repo:ting is presented by the Govnrnment Finance Offi:;ers Association of the United Staics and Canada to � govcrnmcnt units and public employee retirement � systems whose comprehensive annual fint2ncial rep�rts (CAFRs) achieve the highesc � standards in govanment accounting � ar.d fin.3ncial repo:ting. � � � �� Q�F� ,�' • � � � 3 �i�r� A � cur� � Yresident • �'°o �� • �� rxecutive nirector • • • • • `'�' • � � � VILLAGE OF TEQUESTA, FLORIDA � ORGANIZATION CHART � � SEPTEMBER 30, 2012 � � � • Residents of Tequesta • I • � _____ _ • _ � • Village Council • • • I - _ _ _ __ _ —� • I � Village Manager Village Attorney • _ I! _ _ . • • Executive Assistant Departments • — I • • i Human Resources Village Clerk Finance Generel Govemment �ommunity Development • j i • — -- - — • Refuse & Recycling IT I , I Building & Zoning �, Planning • I —. • • • • Police Department I I Fire Rescue / EMS Public Works Leisure Services Utilities I I i • I � I • ' Code Enforcement Water Utility System Stormwater Utiliry • , System • � — -- • • � � • • V11 • � � � VILLAGE OF TEQUESTA, FLORIDA � LIST OF PRINCIPAL OFFICIALS � � SEPTEMBER 30, 2012 • � VILLAGE COUNCIL � � � Thomas Paterno Mayor • Vince Arena Vice-Mayor . Abby Brennan Councilmember � Frank D'Ambra Councilmember � Steve Okun Councilmember � � � VILLAGE OFFICIALS • � � Michael R. Couzzo, Jr. Village Manager • Keith Davis (Corbett & White, PA) Village Attorney � Lori McWilliams, MMC Village Clerk � JoAnn Forsythe, CPA Finance Director � James M. Weinand Fire Chief � Gerald Pitocchelli Police Chief � Nilsa Zacarias (NZ Consultants) Community Development Director � Russell White Public Services Manager � � Michael R. Couzzo, Jr. Utilities Director � Greg Corbitt Parks and Recreation Director • Merlene Reid, MS, SPHR Human Resources Director � � � VILLAGE INDEPENDENT AUDITORS � � Marcum LLP • � � � � viii � � � � � � � � � � r � � / <'�lll'��(( � 1� � /�� • • • • • • • • • • • • � ��;� �� .�� .��IV • • • • • • • • • • • • • • � � • • • • � ' CUM . • ACCOUNTANTS � ADVISORS • � INDEPENDENT AUDITORS' REPORT � � • Honorable Mayor, Village Council and Village Manager Village of Tequesta, Florida � � We have audited the accompanying financial statements of the governmental activities, the • business-type activities, each major fund, and the aggregate remaining fund information of the • Village of Tequesta, Florida (the Village), as of and for the year ended September 30, 2012, which collectively comprise the Village's basic financial statements as listed in the table of � contents. These financial statements are the responsibility of the Village's management. Our � responsibiliry is to express opinions on these basic financial statements based on our audit. ! We conducted our audit in accordance with auditing standards generally accepted in the United � States of America and the standards applicable to financial audits contained in Government � Auditing Standards, issued by the Comptroller General of the United States. Those standards • require that we plan and perform the audit to obtain reasonable assurance about whether the � financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are � appropriate in the circumstances, but not for the purpose of expressing an opinion on the � effectiveness of the Village's internal control over financial reporting. Accordingly, we express • no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and � significant estimates made by management, as well as evaluating the overall financial statement � presentation. We believe that our audit provides a reasonable basis for our opinions. � In our opinion, the financial statements referred to above present fairly, in all material respects, � the respective financial position of the governmental activities, the business-type activities, each � major fund, and the aggregate remaining fund information of the Village as of September 30, • 2012, and the respective changes in financial position and cash flows, where applicable, thereof • for the year then ended in conformity with accounting principles generally accepted in the United States of America. � � In accordance with Government Auditing Standards, we have also issued our report dated March � 28, 2013 on our consideration of the Village's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant � agreements and other matters. The purpose of that report is to describe the scope of our testing � of internal control over financial reporting and compliance and the results of that testing, and not � to provide an opinion on the internal control over financial reporting or on compliance. That ! report is an integral part of an audit performed in accordance with Goves�nment Auditing Standards and should be considered in assessing the results of our audit. � � � 1 � � , MARCUMGROUP M E M B E R � Marcum ur • 525 Okeechobee Boulevard • Suite 750 ■ West Palm Beach, Florida 33401 ■ Phone 561.653.7300 • Fax 561.653.7301 ■ mBPCUmIIp.COm � � � � Accounting principles generally accepted in the United States of America require that the � management's discussion and analysis, the budgetary comparison schedule, and the schedules of � funding progress and employer contributions on pages 3 to 15 and pages 67 to 69, respectively, ` be presented to supplement the basic financial statements. Such information, although not a part � of the basic financial statements, is required by the Governmental Accounting Standards Board, which considers it to be an essential part of financial reporting for placing the basic financial � statements in an appropriate operational, economic, or historical context. We have applied � certain limited procedures to the required supplementary information in accordance with auditing � standards generally accepted in the United States of America, which consisted of inquiries of management regarding the methods of preparing the information and comparing the information � for consistency with management's responses to our inquiries, the basic financial statements, and � other knowledge we obtained during our audit of the basic financial statements. We do not ` express an opinion or provide any assurance on the information because the limited procedures � do not provide us with sufficient evidence to express an opinion or provide any assurance. � Our audit was conducted for the purpose of forming opinions on the financial statements that � collectively comprise the City's financial statements as a whole. The combining and individual � fund financial statements and schedules are presented for the purpose of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of � management and was derived from and relates directly to the underlying accounting and other # recards used to prepare the financial statements. The information has been subjected to the � auditing procedures applied in the audit of the financial statements and certain additional , procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial S statements themselves, and other additional procedures in accordance with auditing standards � generally accepted in the United States of America. In our opinion, the combining and � individual fund financial statements and schedules are fairly stated in all material respects in relation to the financial statements as a whole. � � Our audit was conducted for the purpose of forming opinions on the financial statements that � collectively comprise the City's basic financial statements as a whole. The introductory and statistical sections are presented for the purposes of additional analysis and are not a required � part of the basic financial statements. Such information has not been subjected to the auditing � procedures applied in the audit of the basic financial statements, and accordingly, we do not , express an opinion or provide any assurance on it. • ��. �c� • � West Palm Beach, FL � March 28, 2013 � � � � � � 2 � � � � � � � � � w • • • • • • � • • • • w • • • • MANAGEMENT' S DISCUSSION AND ANALYSIS � (MD&A) • • w • � • • • • • � • • � • • • • • • • � � � Management's Discussion and Analysis � —. __ _ ---- — — — • As management of the Village of Tequesta, we offer readers of the Village's financial statement this � narrative overview and analysis of the financial activities of the Village for the fiscal year ended September 30, 2012 to provide information that will help in making decisions or drawing conclusions � about the Village. We encourage readers to consider the information presented here in conjunction with • the additional information that we have furnished in the letter of transmittal found on pages i to v of this report. � � Financial Hi�hlights � • The assets of the Village of Tequesta exceeded its liabilities at the close of fiscal year 2012 by $34 � million (net assets). Of this amount, $8.4 million (unrestricted net assets) may be used to meet the � ongoing obligations to the citizens and creditors. � • There was no significant change in the Village's total net assets of $34 million during the 2012 fiscal � year. � • In FY 2011 the Village recognized a donation from the Florida Department of Transportation (the � FDOT built and donated Tequesta Bridge) resulting in a large increase in revenues for that year. The � Village did not have any large grants or donations in FY 2012 which resulted in the Village showing • a significant decrease in revenues for FY 2012. � • Government-wide expenses increased 3.7% ($512 thousand) with the largest increases in Public � Safety ($221 thousand) and Water Utiliry ($188 thousand). � • At the end of the current fiscal year, fund balances for all governmental funds was $4.3 million, a � decrease of $386 thousand (8.3%) from the prior year. Of this balance, $37 thousand in inventory � and $142 thousand in prepaid items were nonspendable; $306 thousand for debt service and $243 thousand of building permit fees were restricted; $884 of the subsequent year's budget and $1 � million for Hurricane/disaster were assigned and $1.5 million was unassigned and available for new • spending. � • The Village's total non-current liabilities decreased by $591 thousand (5.9%) during the current � fiscal year. Please see details in the Notes to Basic Fina�ncial Statements, Note 7 on page 48. � • The Village did not expend $500,000 or more in Federal and/or State financial assistance in the � fiscal year ended September 30, 2012 and far that reason did not meet the threshold for a single audit � according to the Florida Single Audit Act (section 215.97 F.S.) and OMB Circular A-133. � Overview of the Financial Statements � • This discussion and analysis is intended to serve as an introduction to the Village of Tequesta's basic � financial statements. The Village's basic financial statements consist of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial � statements. In addition to these basic financial statements, this report contains required and other • supplementary information. � Government-wide financial statements: The government-r��ide financial statements are designed to � provide readers with a broad overview of the Village's financial position and activities, in a manner � similar to a private-sector business. These statements do not include the Village's fiduciary funds � � 3 � � � � Management's Discussion and Analysis � - --- -- ----- ------- — • because resources of these funds cannot be used to finance the Village's activities. However, the • financial statements of the fiduciary funds are included in the Village's fund financial statements because the Village is financially accountable for those resources, even though they belong to other parties. � � The Statement of Net Assets presents information on the total assets held and total liabilities owed by the � Village, with the difference between the two reported as ner ussets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the Village is improving or � deteriorating. • The Statemenr of�Activities presents infonnation showing how the Village's net assets changed during the � most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise � to the change occurs, �°egrzrdless of the timing of related cash flows. Thus, revenues and expenses are � reported in this statement for some items that will result in cash flows in future fiscal periods. � Both of the government-wide financial statements distinguish functions of the Village that are principally � supported by taxes and intergovernmental revenues (gove�°n�y�entu! uctivities) from other functions that are � intended to recover all or a significant portion of their costs through user fees and charges (husiness-n�pe activities). The governmental activities of the Village included general government, public safety, � transportation and leisure services. The business-type activities of the Village included water, stormwater • and refuse and recycling. • The government-wide financial statements can be found on pages 16-17 of this report. � Fund financial statements: Unlike government-wide financial statements, the focus of fund financial � statements is directed to specific activities of the Village rather than the Village as a whole. Except for � the General Fund, separate funds are established to maintain control over resources that have been � segregated for specific activities or objectives. The Village, like other state and local governments, uses • fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the Village can be divided into three categories: governmental funds, proprietary funds, and � fiduciary (pension) funds. • Governmental Funds � Governmental fund �nancial statements consist of a balance sheet and statement of revenues, w expenditures, and change in fund balances. These statements are prepared on an accounting basis that is • significantly different from that used to prepare the government-wide financial statement. � In general, these financial statements have a short-term emphasis and, for the most part, measure and � account for cash and other assets that can easily be converted to cash. For this reason, amounts reported • on the balance sheet include items such as cash and receivables collectible within a short period of time, but do not include capital assets such as land and buildings. Fund liabilities include amounts that are to � be paid within a short period of time after the end of the fiscal year and for that reason do not include long • term debt. The difference between a fund's total assets and total liabilities is labeled `fund balance'. The � operating statement for governmental funds reports only those revenues and expenditures that were collected or paid during the current period or very shortly after the end of the year. � The balances and activities accounted for in governmental funds are, for the most part, also reported in • the governmental activities columns of the government-wide financial statements. However, because a � different accounting basis is used to prepare the fund financial statements and the government-wide � financial statements, there are often significant differences between the totals presented. � � 4 � � � � � � Management's Discussion and Analysis � -------- • The Village maintains four individual governmental funds. Information is presented separately in the � governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and � changes in fund balance for the General Fund which is considered a major fund. Data from the other � three governmental funds is combined into a single, "Non-Major Funds" column. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements � elsewhere in this report. � � The Village of Tequesta's governmental fund financial statements can be found on pages 18-20 of this report. � � Proprietary Funds � Proprietary fund financial statements consist of a statement of net assets, a statement of revenues, expenses and changes in fund net assets, and a statement of cash flows. The statements are prepared on an � accounting basis similar to the basis used to prepare the government-wide financial statements. The � Village maintains one type of proprietary fund, Enterprise funds. The Village uses enterprise funds to account for business type activities that charge fees to customers for the use of specific goods or services. � The Village has three enterprise funds; water, storm-water and refuse and recycling. � � The information reported in these funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate � information for the Water Fund which is a major fund. Data from Storm water and Refuse & Recycling � funds are combined into a single, "Non-Major Funds" column. � The basic proprietary fund financial statements can be found on pages 21-23 of this report. � � Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the Village. � Fiduciary funds are not reflected in the government-wide financial statement because the resources of � those funds are not available to support the Village's own programs. The accounting used for fiduciary • funds is much like that used for proprietary funds. � The Village's fiduciary fund financial statements can be found on pages 24-25 of this report. � Notes to the finaneia! statements: The notes provide additional information that is essential to a full � understanding of the data provided in the government-wide and fund financial statements. The notes to � the basic financial statements can be found on pages 26-64 of this report. � Other i�zformation: In addition to the basic financial statements and accompanying notes, this report also � presents certain required supplementury informutiun concerning the Village of Tequesta's progress in � funding its obligation to provide pension benefits and other post employment benefits to its employees. � This section includes a comparison between the Village's adopted and fina] budget and actual financial results. The Village adopts an annual appropriated budget for its governmental funds and a budgetary � comparison schedule is provided for the general fund to demonstrate compliance. Required � supplementary information can be found on pages 65-69 of this report. � The combining statements referred to earlier in connection with non-major governmental funds, as well � as, non-major enterprise funds and fiduciary funds are presented immediately following the required � � � 5 � � � � Management's Discussion and Analysis � -- ----- ------ � supplementary information. Combining and individual fund statements and schedules can be found on • pages 70-79 of this report. � Government-wide Financial Analvsis � The schedule below is a summary of the FY2012 Statement of Net Assets found on pages l 6-17 with � FY201 l comparative information . � � ..: . -u = - • .- . - • � � � .� � � i • Currentand otherassets $ 5,472,092 $ 5,593,964 $ 5,295,709 $ 4,734,813 $10,767,801 $10,328,777 • Capital assets, net 13.617,847 14,038.862 20.221,328 20,435,897 33,839,175 34,474,759 Total assets 19,089,939 19,632,826 25,517,037 25,170,710 44,606,976 44,803,536 • Liabilities � Long-term liabilities 3,694,691 4,020,525 5,663,461 5,928,201 9,358,151 9,948,726 � Other liabilities 713,425 439,635 249,942 254,407 963,367 694,042 • Totalliabilities 4,408,115 4,460,160 5,913,403 6,182,608 10,321,518 10,642,768 � Net assets: • Invested in capitai � assets, net of ' related debt 10,591,778 10,730,256 14,718,841 14,673,046 25,310,619 25,403,302 • Restricted 579,809 465,361 - - 579,809 465,361 Unrestricted 3,510,237 3.977,049 4.884,793 4,315,056 8,395,030 8.292,105 • Total net assets $14 681 824 $15 172 666 $19,603,634 �18 988 102 $34 285 458 $34 160 768 • � As noted earlier, net assets may serve, over time, as a useful indicator of the Village's financial position. � The Village of Tequesta's total assets exceeded total liabilities by approximately $34 million at the close � of the 2012 fiscal year. Overall there was little change in total net assets for the Village from the prior � year. Governmental activities resulted in a 1.4% reduction in total net assets while the Village's business- type activities (mainly the water utility) resulted in a 1.8% increase in total net assets. � � The largest portion of the Village's net assets (74%) represents investments in capital assets (e.g., land, � buildings, machinery and equipment), less any related outstanding debt used to acquire those assets. The Village uses these capital assets to provide services to citizens; consequently, they are not available for � future spending. Although the Village's investment in its capital assets is reported net of related debt, it � should be noted that the resources needed to repay this debt must be provided from other sources, since • the capital assets themselves cannot be used to liquidate these liabilities. The Village's investment in capital assets decreased $115 thousand (less than .5%) due mainly to annual depreciation. � � The remaining unrestricted net assets of $8.4 million (24.4 %) may be used to meet the Village's ongoing � obligations to citizens and creditors. The unrestricted portion of net assets decreased from the prior period as current assets were used to acquire the capital items mentioned above. � � � 6 � � � � � � Management's Discussion and Analysis � - -- _-- -----_--- -- • At the end of the current fiscal year, the Village of Tequesta is able to report positive balances in all � categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. � � Governmental activitie�s: Governmental activities decreased the Village of Tequesta's net assets $491 th��usand ��hilc business-ry�e activities increased by $616 thousand. Key elements are as follows: � � _ � �� :�� • � � - • I I I I I I Re�enue. � Nrogram Recenues: • Charges for Services $ 2,084,685 $ 1,930,135 S 5,247,543 $ 5,335,693 $ 7,332,228 $ 7,265,828 Operating Grants & Contributions 60,260 58,746 - - 60,260 58,746 • Capital Grants & Contributions 119,200 2,689,626 - - 1 19,200 2,689,626 • General Revenues: - - • Ad ��alorem Taxes 4,268,732 4,341,66R - - 4,268,732 4,341,668 OtherTaxes 1,235,941 1,266,681 - - 1,235,941 1,266.681 • Franchise fees on gross receipts 393,734 412,441 - - 393,734 412,441 • Unrestricted intergo�emmental 718,277 724,400 - - 718,277 724,400 . Unrestricted investment eamings 49,173 32,775 30,448 28,074 79,621 60,R49 Other Miscellaneous 99,072 1 16,707 30,801 79,968 129,873 196,675 • Total Revenue 9,029.074 11,573,179 5,308,792 5,443,735 14.337.866 17.016,914 • Expenses: • General go�emment 1,629,115 1,591,575 - - 1,629,115 1,591,575 � Public safety 6,210,365 5,989,357 - - 6,210,365 5,989,357 Transportation 898,458 R57,456 - - 898,458 857,456 • Leisure Services 635, I 10 635,671 - - 635, I] 0 635,671 • Interest on long-term debt 146,868 158,685 - - 146,868 158,685 � Water utility ser��ices 4,017,097 3,829,330 4,017,097 3,829,330 Storniwater services 207,526 194,331 207,526 194,331 • Refuse & recycling services - - 468,637 444,302 468,637 444,302 • Total Expenses 9,519,916 9,232,744 4,693,260 4.467,963 14,213,176 13,700,707 • Increase (decrease) in net assets (490,842) 2340,435 615,532 975.772 124,690 3,316,207 • • Netas ]0/Ol $ 15,172,666 $]2,A32,231 $ 18,988,102 �18,012,330 $34,160,768 $ 30,844,561 • Net a5�et, - ending 9 30 5 14 6N 1_,fi24 515,17�,(,66 `� ) 4,(iO3,f?34 $1$ �2 � 34?$5_45R ��(�0 76$ • � Governmental activities continued: � • Property taxes decreased $73 thousand (].7%) due to a decrease in property values and the Village i Council's decision to keep the current millage rate unchanged. • • Revenues from other taxes decreased slightly $31 thousand (2.4%). � � � � � i � � Management's Discussion and Analysis � ---- ------ .— ---- ---------- ____ __--- --- --___ _.._ _ -----__. --- _ __�.__�_..___ • • Investment earnings increased by $16 thousand with the majority of this due to the realized gains • from the sale of investments in Fund B with the State Board of Administration (SBA). • • Revenue from charges for services increased in governmental activities due to an increase in fire plan review fees, while revenue from charges for services decreased in the water utility due to lower � usage. • • Revenue from capital grants and contributions showed a marked decrease ($2.6 million), as the Village recognized a donation of capital assets (Tequesta Bridge) in the prior year. � • Expenses increased 3% ($287 thousand) from the prior period. This increase is due primarily to an � increase in the cost of public safety ($221 thousand). � Expenses and Pro�ram Revenues - Governmental Activities • in Thousands � � � $�,000 � $6,000 $5,000 • $4,000 • $3,000 ' • $2,000 � $1,000 � $_ -- _ � • � � - - -- - _ � �� a � • � �,o . o � J , � \\` et �' a'`` ��`' � . ; Q �ec � e e� � � , '�� s: �e�� c E � • ■ Revenues ■ Expenses • � The Village's programs/functions include General Government, Public Safety, Transportation and Leisure . Services. The net cost shows the extent to which the Village's general revenues support each of the • Village's programs. The net cost of all governmental activities this year was $7.2 million — an increase of 59%. This difference is due to a donation of $2.7 (Tequesta Bridge) that was recognized in FY 2011. As � shown on the Statement of Activities, the functions directly benefiting from the programs generated • revenue of $2.3 million towards this cost and the remaining $7.2 million was financed through general revenues ($6.7 million) and the use of net assets ($490 thousand). � � � � i • • • g ! • • � � � Management's Discussion and Analysis � ____ .___ -- .______----____----- - --------------- • The fol(owing is a comparative chart of revenues by source for governmental activities for fiscal year 2012 and 2011. � • Revenues bv Source - Governmental Activities � Thousands � 4500 � 4000 2012 � � 3500 2011 � 3000 • Zsoo � z000 � � isoo � s000 � soo � � � �� ``e ��• �� e° �y � e ,��, t � `e � � `y �c� ,�� r\y � e\\a � Jey ,�cc � ,a �o p � � �� ye 5 ��5� � �� Q a�� '�� e � � ey C,r J � t �S � �`��. J �� • Business-type Activities � The net assets of business-type activities increased $615 thousand (3%) from the prior year. Key • elements of this increase are as follows. � • Charges for services decreased $88 thousand (1.7%) due to the Village Council's decision to • use excess funds in the Revenue and Recycling fund to pay a portion of contracted services for residential collection, as well as a reduction in the sale of water (- 3% ). � • Net assets in the Refuse and Recycling Fund increased due mainly to operating income � exceeding operating expenses by $20 thousand. • • The Stormwater Fund recorded an increase in net assets of $118 thousand, as revenues increased $9 thousand and a portion of drainage improvements ($422 thousand) were � scheduled for the following fiscal year (2013 ). � • Operating income for all business type activities are positive but less than in the prior year. � ($1.1 million in 201 l: $784 thousand in 2012). • • Overall net assets for the business-type activities have improved and the main changes that we have noted appear mainly to be the result of the cyclical nature of water service. � � � 9 � � � � Management's Discussion and Analysis � -- __--_ .. . _.__ _ - -- -- ------- --- — -- _ -- _ _ _ __ _ • � � : Total Expenses/Revenues - Business Type Activities • ; � � H R $4,500,000 • � I � S4,000,000 • ,; $3,500,000 i • $3,000,000 m • $2,500,000 ' • � $2,000,000 ;, • � $1,500,000 � j � $1,000,000 �'� � � � $500,000 . _ _ - � - - — -- � � � $- _ � � Water Utility Refuse & Recycling Stormwater Utility • ■ Revenue ■ Expenditure � � � Revenues bv Source - Business Type Activities j • Comparin� Fiscal Years 2012 2011 � • � i $6,000,000 � � i � Ss,000,000 � �� 4a�; • i � ;.7 . � .74��00 '°A'a- Z�11 �'� � ; , $3,000,000 2012 � � � , $2,000,000 � t ; $1,000,000 � ��`Y , • i il � • � $_ � _ ___. _ _ __ _ � • ; Charges for Services Non-operating ? • ; � � � 10 � � � � � ` Management's Discussion and Analysis • --- -_ _----- - — — — ----- -- � • Financial Analvsis of the Villa�e's Funds � As noted earlier, the Village of Tequesta uses fund accounting to ensure and demonstrate compliance with � finance-related legal requirements. � Governmental funds: The focus of the Village's goveYnmental fund.s is to provide information on near- � term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the � Village's financing requirements. In particular, unassigned fund balance may serve as a useful measure of the Village's net resources available for spending at the end of the fiscal year. � � As of the end of the current fiscal year, The Village of Tequesta's governmental funds reported combined • ending fund balances of $4,335,653, a decrease of $386 thousand (8%) from the prior year. Approximately $1.Smillion (34%) of the total fund balances constitutes Unassigned Fund Balance, which � is available for spending at the government's discretion. Additionally, the Village has Non-Spendable � Fund Balance of $178 thousand (4.1 %) representing inventories and prepaid items; Restricted Fund � Balance of $580 thousand (13.4%), Assigned Fund Bulance of $2 million (48.2%) which includes $1 million for Disaster Relief and $884 thousand for subsequent year's expenditures. � � The General Fund is the chief operating fund of the Village. At September 30, 2012, unassigned fund balance of the General Fund was $1.4 million while total fund balance was $3.7 million. As a measure of � the General Fund's liquidity, it may be useful to compare both unassigned fund balance and total fund � balance to total fund expenditures and other financing uses. Unassigned fund balance represents 17% of • fiscal year 2012 General Fund expenditures and total fund balance represents 48% of the total expenditures. The ratio of total fund balance to expenditures has decreased from the prior year when total � fund balance represented 53% of total expenditures. This is the fourth year that these ratios have . decreased representing a growing gap between revenues and expenditures as the Village used excess � funds to bridge this gap. � As with many governments in this sluggish economy, the most significant reason for the decrease in � revenues is the continued reduction in property values and the resulting decrease in ad valorem tax revenue. We have noticed an uptick in housing prices and expect to see an inerease in revenues from ad � valorem taxes in the future fiscal years (there is a gap of one to three years between the change in housing � prices and the change in ad valorem tax revenues). The Village continues to feel the effect of a four year • recovery from the Great Recession, considered by many economists to be one of the longest. A depleted wealth in the housing market continues to be ballast on consumer spending (at 70% per data from the � University of Central Florida). The effects of this long recovery have impacted spending and this is � reflected in the chart on page 12. Some specific key factors and how they have affected the Village's � revenues are as follows; • Lower property values resulted in reduced proceeds from ad-valorem taxes of $73 thousand. � • The Village reviewed and corrected its fee schedule for licenses and permits to better reflect fees • charged by other communities. Revenue from licenses and permits increased $85 thousand. � • Charges for services increased $60 thousand (607%) due mainly to an increase in fire plan review fees. � • Investment earnings increased $7 thousand as investments with the SBA's Plan B matured and were � sold at a gain. • Revenue from utility taxes, communication services taxes and other taxes decreased (2.4%) due to a � sluggish economic recovery. � � * 11 � � � � Management's Discussion and Analysis i — -- -----------_ _ _ __ ---------__------__. __._ , The amount of General Fund revenue by type, their percent of the total and the amount of change � compared to last fiscal year are shown in the followin� schedule: � GENERALFUND � � REVENUES • ' Change Revenue Sources 2012 °/a of Total � % 2011 � Taxes $4,268.732 48% -72,936 -1.7% $4,341,668 � Othertaxes 1,235,941 14.% -30,740 -2.4% 1,266,681 • Intergovernmental 755,792 8.6% 4,991 0.7% 750,801 • Franchise fees 393,734 4.5% -18,707 -4.5% 412,441 Charges for services 948,395 10.7% 59,756 6.7% 888,639 � Intragovernmental 503,163 5.7% 180,053 55.7°/o 323,110 i Licenses and permits 417,702 4.7% 84,789 25.5% 332,913 Investment earnings 39,946 0.5% 7,171 21.9% 32,775 � Fines and forfeitures 21,534 0.2% -182,739 -89.5% 204,273 � Miscellaneous 77,794 0.9°/o 23,892 44.3% 53,902 • Rents and Royalties 167,636 1.9% 4,985 3.1 % 162,651 • Total Revenue 1QQ,.QQlu 44,995 9�Q1n $8.769,854 � General Fund Revenues —bv Source • � � Revenues bv Source - General Fund � Thousands • 4500 4000 2012 � 2011 � 3500 � 3000 ` � 2500 • 2000 • 1500 ! � 1000 ; • � i 500 ' I � � ; �_ ; I_ � i J -� �1 �� ! o _�_ �..� 5 5 5 c�' S . w y h q�'' ��, • a+e a+e ,``� � � �\ � �� re�� t `��" c we�� r�� Q� �� C� e`''` �a�� e`�� e`�` �t 5� � �`� ��, P � J�� J t� • � • � � � 12 � � � � � � Management's Discussion and Analysis � _-- - - _-- ------ -_— -- --- – � Expenditures in the General Fund are shown in the following schedule: i GENERALFUND � Expenditures by Function � Change � Function 2012 % of Total � % 2011 Public Safety �5,901,568 62.7`io $336,477 6.O�io $5,565,091 � General government 1,469,615 15.6°/a 60,198 4.3% 1,409,417 • Transportation 725,833 7.7% 10,899 1.5% 714,934 � Leisure services 552,002 5.9% 3,273 0.6% 548,729 Debt service 429,405 4.6% -315 -0.1 % 429,720 � Capital outlay 335,689 3.6°/a 36,859 12.3% 298,830 i Total ex enditures �QQls 47.5% � During fiscal year 2012, total General fund expenditures increased $447 thousand (5%) compared to the � prior year. S • As noted earlier, the largest portion of this increase ($336 thousand) was in the function of public • safety, followed by expenditures in the function of general government which increased $60 thousand. � • • The change in Capital Outlay is the purchases of vehicles and Smart Cop software for the police � department ($168 thousand). � � , Revenues bv Source - General Fund Activities Thousands � i0000 � 9000 2011 � 8000 2012 � �000 - � 6000 • 5000 � ! 4000 3000 � 2000 � 1000 _ __.� , • • �.r�'. _ , � p W-----•�._..._.-r-•---. � ,.. .._____--�-�--- _ . _��___.. � �' � �i e�� a � \ �� `ey � `ey � J �� y i � `, ° �` �\`�� C� yQ o� ie5 ��e `a � �,�a � Q ��a� �e�`' �� L o � a ��' + � � � � � � � 13 * � � � Management's Discussion and Analysis ;�, i___ _--- ----- - --------------- -_ _ _ . _-----. _____ . _.._ �.__... __.._ � Ending fund balances for the Capital Projects Fund is $213 thousand and the Capital Improvement fund is � $396 thousand. Fund balances are assigned for capital projects/improvements. The Capital Projects Fund and the Capital Improvement Fund receive revenue from capital grants and transfers-in from other funds. � � Proprietary funds: The Village's proprietary funds provide the same type of information found in the � government-wide financial statements, but in more detail. � The table below summarizes the operating income (loss) and the change in net assets for each of the � Village's proprietary funds. At the end of the year, total net assets of the proprietary funds were $19,603,634 a 3% increase from the prior year ($615 thousand). Income from operations continues to be � positive, however, we have noted a decrease from the prior year due mainly to lower than usual water � sales. Other factors concerning the finances of this major fund have already been addressed in the � discussion of the Village's business-type activities. � . � O eratin Income Loss Chan e in Net Assets a 2012 2011 2012 2011 � Water $ 650,351 $ 992,244 $ 477,593 $ 860,616 � Storm-water 115,667 119,933 117,879 122,423 i Refuse and Recycling 18,755 (8,160) 20,060 7 267) $ 784.773 $1.104 017 615 532 $ 975.722 r � � General Fund Bud�etarv Hi�hli�hts i � The difference between the original and final amended General fund budget for 2012 was an increase of � $354 thousand. The largest increases were: $1 OS thousand (30%) to fund additional personnel services in the police department and $84 thousand (24%) to fund additional capital assets. � � Capital Assets and Debt Administration i Capital assets: The Village's capital assets for its governmental and business-type activities total ` $33,839,175 (net accumulated depreciation) as of September 30, 2012. These assets include land, � construction in progress, buildings, improvements-other-than-buildings, infrastructure and machinery and � equipment. � � � � � � � � � � 14 � � � � � � Management's Discussion and Analysis � _- _ _ - ----_ _ _ _ ---_ __ ---- • Additional information on the Village's capital assets can be found in Note 6, Capital Assets, starting on � page 45 of this report. � Governmental Business 2012 • , Capital Assets Activities Activities Total • � Land $ 634,017 $ 83,335 $ 717,352 w C onstruction in I'O f2SS - $531,008 $531,008 � � BUIIdll1 S 8,043,522 $979,512 $9,023,034 IRl rovements 2,509,255 $58,720 $2,567,975 � Infrastructure 4,544,085 32,249,589 36,793,674 � Machine and E UI ment 4,546,583 $1,458,100 $6,172,139 ! Intan IbleS 168,233 - 168,233 Total ca ital assets 20,277,462 35,360,264 54,813,507 � Less accumulated de reciation s,ss5 i5 22 � � Total ca ital assets, net $13 617 847 $20 22� s2s $33 � Long-term Debt: At the end of the current fiscal year, the Village had no general obligation bonded debt. w All of the Village's outstanding debt is secured by general revenue sources. The table below summarizes • the Village's debt position. A more detailed explanation can be found in Note 7— Long-Term Debt on • pages 45 -48. � Economic Factor and Next Year's Bud�ets and Rates � • The Village Council's decision to hold the mil(age rate at 5.7671 mills will result in a reduction in tax � revenues as property values continue to decline. � • Interest rates remain low as the federal funds rate is expected to be unchanged until unemployment w rate hits 6.5%, which will continue to affect investment earnings. • Revenues from sales taxes continue to be flat and current trends are not predicting any immediate � change unless consumer confidence increases. � • Depleted wealth in housing market is creating a drag on new home construction. • • Four year recovery from the "Great Recession" has created economic uncertainty. • The Village continues to work on the annexation of surrounding properties. r • Headline CPI is expected to be around 2%. � • Economic and job growth isn't expected to gain significant altitude unti12014/2015. • • The Village of Tequesta's water rates increased 1.45% on October 1, 2012. • All of these factors were considered in preparing the Village of Tequesta's budget for the 2012-2013 � fiscal year. � • Requests for Information � This financial report is designed to provide a general overview of the Village of Tequesta's finances for all M those with an interest in the government's finances. Questions concerning any of the information provided � in this report or requests for additional financial information should be addressed to the Village of Tequesta, Finance Department, 345Tequesta Drive, Tequesta, Florida 33469. w • • � 15 � r � � � � � � w • � w • • � • � • � • w • • Page Intentionally Left Blank � � • • w • • • � � • • • � � � • w • • • • � � � � � � � � � � � � � � � � � � � � � � � BASIC FINANCIAL STATEMENTS • • • • � r • • • • • • • • • • • � • • w • � � � � � � � � � � � � � � � � � � � r s • • • • • • � • • • • • • � • • • • � • • • • � � � VILLAGE OF TEQUESTA, FLORIDA i • STATEMENT OF NET ASSETS • SEPTEMBER 30, 2012 � � � Business- � Governmental type � Activities Activities Total � Assets Cash and cash equivalents $ 4,316,857 $ 4,677,021 $ 8,993,878 � Investments 170,120 118,760 288,880 � Receivables, net 383,623 391,763 775,386 � Inventories 36,943 41,434 78,377 � Prepaid items 141,535 42,522 184,057 • Other Assets -- 24,209 24,209 • Net pension asset 423,014 -- 423,014 Capital assets not being depreciated 634,017 614,343 1,248,360 � Capital being depreciated, net 12,983,830 19,606,985 32,590,815 � � Total Assets 19,089,939 25,517,037 44,606,976 � � Liabilities � Accounts payable 121,609 201,200 322,808 � Accrued liabilities 293,334 23,453 316,787 Customer deposits -- 24,883 24,883 � Due to other governments 4,556 406 4,962 � Unearned revenue 238,382 -- 238,382 � Other current liabilities 55,544 55,544 � Non-current liabilities • Due within one year 353,059 312,148 665,207 � Due in more than one year 3,341,631 5,351,313 8,692,945 � Total Liabilities 4,408,115 5,913,403 10,321,518 � � Net Assets � Invested in capital assets, net of relat�ed debt 10,591,778 14,718,841 25,310,619 � Restricted 579,809 -- 579,809 � Unrestricted 3,510,237 4,884,793 8,395,030 � • Total Net Assets $ 14,681,824 $ 19,603,634 $ 34,285,458 � � The accompanying notes are an integral part of these financial staterrients. � � 16 � VILLAGE OF TEQUESTA, FLORIDA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 Net (Expense) Revenue and Program Revenues Changes in Net Assets Charges Operating Capital Primary Government for Grant�ti and Urants and Governmental Business-type Total Functions/Prograins Expenses Services Contributions Contributions Activities Activities Governmental Activities General government $ 1,629,115 $ 742,438 $ -- $ -- $ (886.677) $ -- $ (886,677) Public safety 6,210,365 1,270,308 53,966 -- (4,886,091) -- (4,886,091) Transportation 898,458 -- -- 119,200 (779,258) -- (779,258) Leisure services 635,110 71,939 6,294 -- (556,877) -- (556,R77) Interest on long-term debt 146,R68 -- -- -- (146,868 -- (146,868 Total Covernmental Activities 9,519,916 2,084,685 60,260 119,200 (7.255,771 -- (7,255,771 Business-t,ype Activities -- -- -- -- -- -- -- Water 4,017,097 4,436,958 -- -- -- 419,861 419,R61 Storcnwaterutility 207,526 323,193 -- -- -- 115,667 115,667 Refusc and recycling 468,637 487,392 -- -- -- 18,755 18,755 Total Business-type Activities 4,693,260 5,247,543 -- -- -- 554,283 554,283 Total Primary Governmenl $ 14,213,176 $ 7,332,228 $ 60,260 $ 119,200 (7,255,771) 554,283 (6,701,48R) General Revenues Ad valorem taxes 4,268,732 -- 4,268,732 Utilitytaxes 618,596 -- 61R,596 Communication service tax 344,892 -- 344,892 [nsurance premium taxes 184,580 -- 184,580 Business taxes 87,873 -- 87,873 Franchise fees based on gross receipts 393,734 -- 393,734 Unrestricted intergovernmental revcnues 718,2�7 -- 718,277 Unrestricted invevtment earnings 49, U3 30,448 79,62 L Miscellaneous revenues 99,072 30,801 129,873 Total general revenues 6,764,929 61,249 6,826,178 Change in Net Assets (490,842) 615,532 124,690 Net Assets - Beginning 15,172,666 18,988,102 34,160,768 Net Assets - Ending $ 14,681,824 $ 19,603,634 $ 34,285,458 The accompanying notes are an integral part of these financial statements. 17 •••••••�••••••••••••�•••••••••••�••••i•••••� � � • VILLAGE OF TEQUESTA, FLORIDA � BALANCESHEET • GOVERNMENTAL FUNDS • SEPTEMBER 30, 2012 • Other Total General Governmental Governmental � Fund Funds Funds • Assets Cash and cash equivalents $ 3,677,741 $ 639,] 16 $ 4,316,857 � Investments 170,120 -- l 70,120 w Receivables, net 3R3,588 35 383,623 � Inventories 36,943 -- 36,943 Prepaid items 141.535 141,535 � Total Assets 4,409.927 639,151 5,049,078 � Liabilities and Fund Balances • Liabilities Accounts payable 121,609 -- 121,609 � Accrued liabilities 293,334 -- 293,334 • Due to other governments 4,556 -- 4,556 Unearned revenue 238,382 -- 238,382 � Other current liabilities 55,544 -- 55,544 � Total Liabilities 713,425 -- 713,425 � Fund Balances • Nonspendable: Inventories 36,943 -- 36,943 � Prepaid Items 141.535 -- 141,535 ` Restricted: Debt Service 305.995 -- 305,995 � Building 243,039 -- 243,039 . Law Enforcement -- 30,775 30,775 Assigned to: � Subsequent year's budget 481,792 402,440 884,232 • Hurricane/disaster emergency 1,000,000 -- 1,000,000 Capital Projects -- 205,936 205,936 � Unassigned: • General Fund 1,4R7,197 -- 1,487,197 � Total Fund Balances 3,696,502 639,151 4,335,653 • Total Liabilities and Fund Balances `� 4,409,927 $ 639,151 5,049,078 � � Amounts Reported for Governmental Activities in the Statement of Net Assets are Ditferent Because: • Capital assets used in the governmental activities are not tinancial resources and, • therefore, are not reported in the funds. 13,617,847 Net pension assets are not considered to represent a financial asset in the governmental funds 423,014 � Long-term liabilities, including notes payable, are no due and payable in the current • period and, therefore, are not reported in the governmental funds: Note payable (3,026,069) � Compensated absences (510,621) � Net OPEB obligation (158,000) � Net Assets of Governmental Activities $ 14,681,824 � � The accompa�rying notes are an integral part of these financial statements. � 18 � � � VILLAGE OF TEQUESTA, FLORIDA � STATEMENT OF REVENUES, EXPENDITURES AND CHARGES IN FUND BALANCES � GOVERNMENTAL FUNDS � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 • Other Total � General Governmental Governmental � Fund Funds Funds . Revenues � Ad valorem taxes $ 4,268,732 $ -- $ 4,268,732 Othertaxes 1,235,941 -- 1,235,941 � Intergovernmental 755,792 -- 755,792 � Franchise fees 393,734 -- 393,734 � Charges for services 948,395 -- 948,395 Intragovernmental 503,163 -- 503,163 � Grants, contributions and donations 7,744 119,200 126,944 � Licenses and permits 417,702 -- 417,702 w Investment earnings 39,946 9,227 49,173 Fines and forfeitures 21,534 36,005 57,539 � Miscellaneous 51,793 34,271 86,064 � Rents and royalties 167,636 -- 167,636 � Impact fees 18,257 -- 18,257 Total Revenues 8,830,369 198,703 9,029,072 � � Expenditures - Current: General government 1,469,615 -- 1,469,615 � Public safety 5,901,568 1,000 5,902,568 � Transportation 725,833 -- 725,833 . Leisure services 552,002 -- 552,002 Capital outlay 335,689 -- 335,689 � Debt service: � Principal 282,537 -- 282,537 • Interest 137,027 -- 137,027 Fiscal Charges 9,841 -- 9,841 � Total Expenditures 9,414,112 1,000 9,415,112 � Excess (Deficiency) of Revenues • over Expenditures (583,743 197,703 (386,040 � Other Financing Sources (Uses) � Transfers in 251,300 -- 251,300 � Transfers out -- (251,300) (251,300) � Total Other Financing Sources (Uses) 25 ],300 (251,300) -- � Net Change in Fund Balances (332,443) (53,597) (386,040) � Fund Balances- Beginning 4,028,945 692,748 4,721,693 � Fund Balances - Ending $ 3,696,502 $ 639,151 $ 4,335,653 � � The accompanying n�otes are an integral part of these financial statements. � � 19 � � � � • VILLAGE OF TEQUESTA, FLORIDA � RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND � CNANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE • STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � Amounts reported for governmental activities in the statement of activities • (Page 19) are different because: � Net change in fund balances - total governmental funds $(386,040) � + Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their � estimated useful lives and reported as depreciation expense. This is the � amount by which capital outlays exceeded depreciation in the current period. � The details of the difference are as follows: � Capital outlay 335,689 � Depreciation expense (756,704) � Net Adjustment (421,015) • The issuance of long-term debt provides current financial resources to • governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. � i The detail of the differences are as follows: � Principal payments: � Notes Payable 237,444 • Capital Leases 45,093 � Net adjustment 282,537 � Some expenses reported in the statement of activities do not require the • use of current financial resources and, therefore, are not reported as expenditures in governmental funds: � � The details of the difference are as follows: • Compensated absences 43,298 Net pension expenses (9,622 � 33,676 � Change in net assets of governmental activities (Page 17) $(490,842 � � � � � � � � • The aecompanying notes are an integral part of these financral statements. � 20 � � � VILLAGE OF TEQUESTA, FLORIDA - STATEMENT OF NET ASSETS � PROPRIETARY FUNDS • SEPTEMBER 30, 2012 • � Business-type Activities • Water Nonmajor Fund Funds Total � Assets � Current Assets • Cash and cash equivalents $ 3,653,733 $ l,023,288 $ 4,677,021 Investments 106,500 12,260 1 18,760 � Receivables, net 383,417 8,346 391,763 • Inventories 40,862 572 41,434 • Prepaid iteins 42,149 373 42,522 Other assets 24,209 -- 24,209 � Total Current Assets 4,250,870 1,044,839 5,295,709 � � Non-Current Assets • Capital assets not being depreciated 415,790 198,553 614,343 Capital being depreciated, net 18,214,452 1,392,533 19,606,985 � Total Non-Current Assets 18,630,242 1,591,086 20,221,328 � Total Assets 22,881,1 12 2,635,925 25,517,037 � i Liabilities Current Liabilities � Accounts Payable 39,028 162,172 201,200 � Accrued Liabilities 23,453 -- 23,453 � Due to other governments 406 -- 406 Customer Deposits 24,883 -- 24,883 � Current portion of compensated absences 15,930 -- I 5,930 � Current portion of notes payable 296,218 -- 296,218 • Total Current Liabilities 399,918 162,172 562,090 � Non-Current Liabilities � Net OPEB obligation 18,000 -- 18,000 � Compensated absences 125,909 1,135 127,044 • Notes payable 5,206,269 -- 5,206,269 � Total Non-Current Liabilities 5,350,178 1,135 5,351,313 � Total Liabilities 5,750,096 1,135 5,913,403 � Net Assets � Invested in capital assets, net of related del�t 13,127,755 1,591,086 14,71 R,841 � Unrestricted 4,003,261 881,532 4,884,793 � Total Net Assets $ 17,131,016 $ 2,472,618 $ 19,603,634 � � � The accompanying notes are an integral part of these frnancial state�nents. • 21 � � � � � VILLAGE OF TEQUESTA, FLORIDA • STATEMENT OF REVENUES, EXPENDITURES AND CHARGES IN NET ASSETS � PROPRIETARY FUNDS � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � � Business-type Activities • Water Nonmajor Fund Funds Total � Operating Revenues � Charges for services $ 4,436,958 $ 810,585 $ 5,247,543 � � Operating Expenses • Cost of sales and services: • Plant production 1,349,944 -- 1,349,944 Distribution 700,884 -- 700,884 � Stormwater -- 100,120 100,120 � Purchased services -- 461,993 461,993 � Management services 485,229 17,934 503,163 � Administration 307,878 -- 307,878 � Depreciation 942,672 96,116 1,038,788 � Total Operating Expenses 3,786,607 676,163 4,462,770 � • Operating Income 650,351 134,422 784,773 � Non-Operating Revenues (Expenses) � Miscellaneous revenue 30,802 -- 30,802 � Investment earnings 26,930 3,517 30,447 � Interest expense (220,847) -- (220,847) � Other fiscal charges (9,643) -- (9,643) � Total Non-Operating Revenues (Expenses) (172,758 3,517 (169,241 � � Change in Net Assets 477,593 137,939 615,532 � Net Assets - Beginning 16,653,423 2,334,679 18,988,102 � Net Assets - Ending $ 17,131,016 $ 2,472,618 $ 19,603,634 � � � � � � � The accompanying notes are an integral part of these,financial statenaents. � � 22 � � � VILLAGE OF TEQUESTA, FLORIDA • STATEMENT OF CASH FLOWS • PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � Business-type Activities � Water Nonmajor • Fund Funds Totals � Cash Flows from Operating Activities Cash received from customers, governments and other funds $ 4,301,31 l$ R13,445 $ 5,1 14,756 • Cash paid to suppliers (1,651,238) (527,905) (2,179,143) � Cash paid to employees (1,340,500) (52,973) (1,393,473) Net Cash Provided by Operating Activities 1,309,573 232,567 1,542,140 � Cash Flows from Capital and Related Financing Activities � Acquisition and construction of capital assets (617,609) (82,922) ('700,531) � Principal payments on long-term debt (260,364) -- (260,364) • Interest and fiscal charges paid (220,847) -- (220,847) Net Cash Used in Capital and Related Financing Activities (1,098,820 (82,922 (1,181,742 � Cash Flows from Investing Activities • Interest received on investments 31,887 1,631 33,518 � Net Cash Provided by lnvesting Activities 31,887 1,631 33,518 � Net Increase in Cash and Cash Equivalents 242,640 151,276 393,916 � Cash and Cash Equivalents - Beginning 3,411,093 872,012 4,283,10� � Cash and Cash Equi��alents - Ending $ 3,653,733 $ 1,023,288 $ 4,677,021 • Adjustments to Reconcile Operating Income to Net • Cash Provided by Operating Activities Operating income $ 650,351 � 13�4,422 $ 784,773 � Depreciation 942,672 96,116 1,038,788 � Changes in operating assets and liabilities: (Increase) decreasein: � Accounts receivable (135,647) 2,860 (132,787) � Inventories (12,157) 30 (12,127) Prepaid items and other assets (3,884) (92) (3,976) � Increase (decrease)in: � Accounts payable (129,567) (861) (130,428) Accrued ]iabilities (938) -- (938) � Customer deposits 3,212 -- 3,212 � Compensated absences (4,469 92 (4,377 Net Cash Provided by Operating Activities $ 1,309,573 $ 232,567 $ 1,542,140 � Noncash Investing Activities � Change in fair value of investments $ 16,091 $ 1,873 $ 17,964 � Acquisition and construction of capital assets $ -- $ 123,688 $ 123,688 � � � � � � The accompanyiirg notes are an integral part of these frnancial statements. • 23 � � � � � � VILLAGE OF TEQUESTA, FLORIDA i • STATEMENT OF FIDUCIARY NET ASSETS • FIDUCIARY FUNDS SEPTEMBER 30, 2012 � � � Pension • Trust • Funds • Assets Cash and cash equivalents $ 663,348 � Investments, at fair value: a Corporate stocks 4,924,855 � Corporate bonds 1,336,797 . Government backed securities 2,411,333 • Mutual funds 1,070,108 � Prepaid items 4,373 Contributions receivable 38,867 � Accrued interest receivable 24,054 � � Total Assets 10,473,735 � • Liabilities • Accounts Payable 31,783 Due to Broker 19,218 � Unearned contributions 37,834 � � Total Liabilities 88,835 � � Net Assets Held in Trust for Pension Benefits $ 10,384,900 � � � � i • • • • • • � The accompanying notes are an integral part of these financial statements. � � 24 � � � VILLAGE OF TEQUESTA, FLORIDA � STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS ` FIDUCIARY FUNDS � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � � Pension � Trust • Funds • Additions Contributions: � Employer (including State) $ 865,463 � Employee 200,463 � Total contributions 1,065,926 � � Investment income � Net depreciation in fair value of investments 886,707 � Interest earnings 493,914 1,380,621 � Less investment expenses (85,671) � Net investment income 1,294,950 � � Total Additions 2,360,876 � � Deductions � Benefits paid 275,397 � Refunds of contributions 9,406 Operating expenses 61,366 � � Total Deductions 346,169 � Net Increase 2,014,707 � � Net Assets Held in Trust for Pension Benefits � Net assets- beginning 8,370,193 � � Net assets- ending $ 10,384,900 � � � � � � Tlze accompanying notes are an integral part of these financial statenients. � � 25 � � � � � � ! � � � � � � � w i � � • • • • • � • NOTES TO BASIC FINANCIAL STATEMENTS • � • � � � w � • � � � i • • � � • � ! w � � � � � � � � ! i � ! N • ! • � ! • • � • • • * i w � � � • � � N � • • • s w • � • w � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 w � NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES � The Village of Tequesta, Florida is a municipal corporation organized in 1957 pursuant to � Special Act 57-1915, Laws of Florida. The Village has a Council-Manager form of � government. The Village's major operations include public safety (police, fire � rescue/EMS), streets and roads, culture and recreation, public improvements, planning and � zoning, water, stormwater, recycling services and general and administrative. The financial statements of the Village have been prepared in conformity with accounting principles � generally accepted in the United States (GAAP) as applied to governmental units. The � Governmental Accounting Standards Board (GASB) is the accepted standard-setting body • for establishing governmental and financial reporting principles. The more signi�cant of the Village's accounting policies are described below: � � A. THE FINANCIAL REPORTING ENTITY � The financial statements were prepared in accordance with governmental accounting � standards, which establishes standards for defining and reporting on the financial reporting � entity. The definition of the financial reporting entity is based upon the concept that elected � officials are accountable to their constituents for their actions. One of the objectives of � financial reporting is to provide users of financial statements with a basis for assessing the accountability of the elected officials. The financial reporting entity consists of the Village, � organizations for which the Village is financially accountable and other organizations for � which the nature and significance of their relationship with the Village are such that � exclusion would cause the reporting entity's financial statements to be misleading or � incomplete. The Village is financially accountable for a component unit if it appoints a voting majority of the organization's governing board and it is able to impose its will on � that organization or there is a potential for the organization to provide specific financial � benefits to, or impose specific financial burdens on, the Village. The Village has no � component units to report for the fiscal year ending September 30, 2012. � B. GO VERNME.NT- WIDE AND FUND F1.NANCIAL STA TEMENT.S � � The government-wide financial statements distinguish between the governmental and business-type activities of the Village. Governmental activities are those supported by � taxes and intergovernmental revenues. Business-type activities rely to a significant extent � on fees and charges for support. � Government-wide financial statements include a Statement of Net Assets and a Statement � of Activities. These statements report on the government as a whole and provide a � consolidated financial picture of the government. Fiduciary funds (the Village's pension � trust funds) are eXCluded from this presentation as the asset�s are held for the benefit of a • third party (members and beneficiaries) and cannot be used to address activities or obligations of the Village. r � 26 � r � � VILLAGE OF TEQUESTA, FLORIDA . NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � w NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED� � The statement of activities demonstrates the degree to which the direct expenses of a given � function or segment is offset by program revenues. Direct expenses are those that are � clearly identifiable with a specific function ar segment. Program revenues include 1) � charges to customers or applicants who purchase, use, or directly benefit from goods, � services, or privileges provided by a given function or segment and 2) grants and � contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among � program revenues are reported instead as general revenues. � Separate financial statements are provided for governmental funds, proprietary funds, and � fiduciary funds, even though the latter are excluded from the government-wide financial � statements. Major individual governmental funds and major individual enterprise funds are r reported as separate columns in the fund financial statements. All remaining nonmajor � governmental funds or proprietary funds are aggregated and reported as other governmental • or non-major funds. � Since the governmental fund financial statements are presented on a different measurement � focus and basis of accounting than the government-wide statements, a reconciliation is � provided which briefly explains the adjustments necessary to reconcile the results of governmental fund accounting to the government-wide presentations. � w The Village's fiduciary funds are presented in the fund financial statements. Since by • definition these assets are being held for the benefit of a third party (pension participants) � and cannot be used to address activities or obligations of the government, these funds are not incorporated into the government-wide statements. � � C. MEASUREMENT FOCU.S, BASIS OFACCOUNTINC AND BAS1.S OF PRESENT.�I TION • The government-wide financial statements are reported using the economic resources � measurenzent focus and the accrual basis of' accounting, as are the proprietary fund and � fiduciary fund financial statements. Revenues are recorded when earned and expenses are • recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and � similar items are recognized as revenue as soon as all eligibility requirements imposed by � the provider have been met. � Governmental fund financial statements are reported using the current financial resources � measurement focus and the modified accrual basis of accounting. Revenues are recognized � as soon as they are both measurable and available. Revenues are considered to be available � � � 27 � � r � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICTES (CONTINUED� � • C. MEASUREME.NT FOCUS, BASIS OF ACCOU.�1'TI.�VG AND BAS1S OF PRESENT.4 T]O.N (CONTINUED) � � when they are collectible within the current period or soon enough thereafter to pay • liabilities of the current period. For this purpose, the Village considers revenues to be available if they are collected within 45 days of the end of the fisca] year. Expenditures are � recorded when a liability is incurred. However, debt service expenditures, as well as � expenditures related to compensated absences and claims and judgments, are recorded only • when payment is due. � Property taxes, sales taxes, franchise taxes, grant revenues and investment earnings � associated with the current fiscal period are all considered to be susceptible to accrual � are recorded as earned as they are measurable and available. All other revenues are � considered measurable and available only when cash is received by the Village. � D. MAJOR FU.NDS AND BASIS OF PRESE.NTA TION � The accounts of the City are organized on the basis of funds, each of which is considered a � separate accounting entity. The operations of each fund are accounted for using a separate � set of self-balancing accounts, which comprise its assets, liabilities, fund equities, revenues � and expenditures or expenses. Fund accounting is designed to demonstrate legal compliance � and to aid financial management by segregating transactions related to certain government functions or activities. � � Accounting principles generally accepted in the United States of America set forth � minimum criteria (percentage of the assets, liabilities, revenues or expenditures/eXpenses of either fund category or the governmental and enterprise combined), for the determination of � major funds. The non-major funds are presented in one column in the fund financial � statements. � The Village reports the following major governmental fund: � � The General Fund is the Village's primary operating fund. It accounts for all financial • resources of the general government, except those required to be accounted for in another • fund. � The Village reports the following major proprietary funds: � The Water Fund is used to account for the activities of the water utility, which includes � the processing and distribution of potable water to Village residents and some � surrounding communities. � � 28 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1- SUMM.ARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED� � D. MAJOR FU.�'DS AND BASI.S OF PRESE.NT�A TION (CO.NT]NUED) • � Additionally, the Village reports the following fiduciary funds: r The pension trust funds account for the activities of the Firefighters' Pension Trust Fund, � the Police Officers' Pension Trust Fund and the General Employees' Pension Trust Fund. � These funds accumulate resources for pension benefits to qualified employees. � Private-sector standards of accounting and financial reporting issued prior to December 1, � 1989, generally are followed in both the government-wide and proprietary fund financial � statements to the extent that those standards do not conflict with or contradict guidance of � the Governmental Accounting Standards Board. The Village has the option of following � subsequent private-sector guidance for their business-type activities and enterprise funds, � subject to this same limitation. The Village has elected not to follow subsequent private- sector guidance. � As a general rule, the effect of interfund activity has been eliminated from the government- � wide financial statements. Exceptions to this general rule are payments-in-lieu of taxes and � other charges between the Village utility functions and various other functions of the � Village. Elimination of these charges would distort the direct costs and program revenues � reported for the various functions concerned. • Amounts reported as program revenues include 1) charges to customers or applicants for � goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital � grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. � � Proprietary funds distinguish operating revenues and expenses from non-opes°ating items. � Operating revenues and expenses generally result from providing services and producing and delivering goods in comlection with a proprietary fund's principal ongoing operations. � The principal operating revenues of the Village's water utility, stormwater utility and refuse � and recycling funds are charges to customers for services. Operating expenses for • proprietary funds include the costs of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as � nonoperating revenues and expenses. � When both restricted and unrestricted resources are available for use, it is the Village's � policy to use restricted resources first, then unrestricted resources as they are needed. � � � � � 29 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTINC POLICIES (CONTINUED� � • E ASSETS, LJABILITIESNETASSETSOREQUITY � 1. Deposits and Investments � The Village's cash and cash equivalents are considered to be cash on hand, demand and � time deposits and short-term investments with original maturities of three months or less � from the date of acquisition. State statutes authorize the Village to invest in obligations � of the U.S. Treasury, its agencies and instrumentalities, commercial paper, corporate . bonds, repurchase agreements, the State Board Investment Pool and the Florida Municipal Investment Trust The Village maintains a cash and an investment pool that is � available for use by all funds with the exception of the Water Utility which has separate � accounts with the State Board of Administration (SBA). Pooled cash is classified as � "Cash and Cash Equivalents" in the Statement of Net Assets and pooled investments are combined with other separate investments and classified as "Investments." Interest � income earned as a result of pooling is distributed to the appropriate funds based on the � month end equity balance in each fund. � All investments, except the State Board Investment Pool, are reported at fair value, which � is based on quoted market prices. The Investment Pool is segregated into the Florida � PRIME which is recorded at its value of the pool shares (2a7-like fund) which is fair value • and Fund B which is accounted for as a fluctuating NAV pool and is reported based on the fair value factar. � � 2. Receivables and Payables � Activities between funds that are representative of lending/borrowing arrangements � outstanding at the end of the fiscal year are referred to as "due to/from other funds". Any � residual balances outstanding between the governmental activities and business-type � activities are reported in the government-wide financial statements as "internal balances." r All trade and other receivables are shown net of an allowance for uncollectibles. � Allowances for uncollectible receivables are based upon historical trends and the • periodic aging of receivables. � Water charges to customers are based on actual water consumption. Consumption is � based upon a monthly cycle. The Village recognizes revenue and a related receivable for � unbilled consumption as of September 30` of each year. � � � � � 30 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED� � E ASSETS, LIABIL/TIES NET ASSETS OR EQUITY (CONTINUED) • � 3. Inventories � Inventories of the general fund are valued at cost on a first-in, first-out (FIFO) method. � Inventories consist of expendable supplies held for consumption. The cost is recorded � as an expenditure when the individual inventory items are used. � Inventories of the Water Fund are valued at lower of cost (determined using the weighted � average) or market and consist of pipes, valves, fittings and meters. The cost is recorded � as an expense when the individual inventory iten7s are put into service. � 4. Capital Assets � � Capital assets, which include property, plant and equipment, intangibles, and certain � infrastructure assets (e.g., utiliry plant, roads, bridges, sidewalks, and similar items), are � reported in the applicable governmental or business-type activities columns in the government-wide financial statements. In the case of the initial capitalization of general � infrastructure assets (i.e., those reported by governmental activities) the Village chose to � include all such items regardless of their acquisition date. Capital assets are defined by the � Village as assets with an initial, individual cost of more than $1,000 and an estimated useful life in excess of one year and $25,000 for intangibles with an estimated useful life ` in excess of one year. Purchased or constructed assets are recorded at actual cost or � estimated historical cost if actual cost is unavailable. Donated capital assets are recarded � at estimated fair market value at the date of donation. � The costs of normal maintenance and repairs that do not add to the value of the asset or � materially extend the asset's life are not capitalized. Major outlays far capital assets and � improvements are capitalized as projects are constructed. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the � capitalized value of the asset constructed. � Capital assets of the Village are depreciated using the straight line method over the � following estimated useful lives: � Buildings 20 — 40 years • Improvements other than buildings 20 — 50 years � Infrastructure 20 — 50 years � Machinery and equipment 5— 15 years � Intangibles 5 — 20 years • � � 31 r � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS r � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1- SUMMARY OF SICNIFICANT ACCOUNTING POLICIES (CONTWUED� � � E ASSETS, LIABILITIES NET ASSETS OR EQUITY (CONTINUED� � 5. Compensated Absences � It is the Village's policy to permit employees to accumulate within certain limits, earned � but unused vacation time, sick leave and compensatory time which will be paid to � employees upon separation from Village service. All vacation, sick leave pay and � compensatory time is accrued when incurred in the government-wide and proprietary • fund financial statements. In the governmental funds, a liability is recorded only for unused vacation and sick leave payouts for employees who have separated, for example, � as a result of employee resignations and retirements. • 6. Long-Term Obligations � � In the government-wide financial statements, and proprietary fund types in the fund • financial statements, long-term debt and other long-term obligations are reported as � liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, as well as � issuance costs and refunding gains/losses, are deferred and amortized over the life of the � bonds using the straight-line amortization method. Bonds payable are reported net of � the applicable bond premium or discount and refunding gains/losses. � In the fund financial statements, governmental fund types recognize bond premiums and • discounts, as well as bond issuance costs, during the current period. The face amount of � debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as , other financing uses. Issuance costs, whether or not withheld from the actual debt � proceeds received, are reported as debt service expenditures. � 7. Nature and Purpose of Classifications of Fund Equity � � In the fund financial statements, governmental funds report fund classifications that � comprise a hierarchy based primarily on the extent to which the Village is bound to honor constraints on the specific purposes for which amounts in those funds can be � spent. Amounts that are restricted to specific purposes either by a) constraints placed on � the use of resources by creditors, grantors, contributors, or laws or regulations of other � governments or b) imposed by law through constitutional provisions or enabling � legislation are classified as restricted fund balances. Amounts that can only be used for specific purposes pursuant to constraints imposed by the Village Council through an � ordinance or resolution (both are equal and are considered the highest level of decision � making authority) are classified as committed fund balances. Amounts that are � � 32 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � r FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED� � E ASSETS, LIABIL1TlES NET ASSETS OR EQUITY (CO_NTINUED� � � 7. Nature and Purpose of Classifications of Fund Equity (continued) � constrained by the Village's intent to be used for specific purposes but are neither * restricted nor committed are classified as assigned fund balances. Assignments are made � by Village management based on Council direction. Non-spendable fund balances '� include amounts that cannot be spent because they are either (a) not in spendable form or � (b) legally or contractually required to be maintained intact. Unassigned fund balance � represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. � � Restricted fund balance will be spent before unrestricted fund balance when an � expenditure is incurred for purposes for which both restricted and unrestricted • (committed, assigned and unassigned) amounts are available. Similarly, within unrestricted fund balance, committed, assigned then unassigned amounts, in that order, � will be spent when an expenditure is incurred for a purpose for which amounts in any of � those classifications could be used. � The Village's policy is to maintain an adequate General Fund fund balance to provide � liquidity in the event of an economic downturn or natural disaster. The Village Council � has adopted a financial standard to maintain a General Fund minimum unassigned fund • balance of two months of General Fund operating expenditures. • 8. Net Assets � Net assets of the government-wide and proprietary funds are categorized as invested in � capital assets, net of related debt; restricted ar unrestricted. Invested in capital assets, � net of related debt, is that portion of net assets that relates to the Village's capital assets � reduced by accumulated depreciation and by any outstanding debt incurred to acquire, � construct or improve those assets, excluding unexpended proceeds. • Restricted net assets is that portion of net assets that has been restricted for general use � by external parties (creditors, grantors, contributors, or laws or regulations of other � governments) or imposed by law through constitutional provisions or enabling • legislation. Unrestricted net assets consist of all net assets that do not meet the � definition of either of the other two components. � � � � 33 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NoTE 2 — PROPERTY TAXES • CALENDAR OFPROPERTY TAX EVE.h'T.S � � • January 1, 2011 — Property taxes are based on assessed property value at this date � as determined by the Palm Beach County Property Appraiser. • • May 31, 2011 - Property assessment roll and certificates of value by the Palm w Beach County Property Appraiser are provided to the Village. • July 20, 2011 — Proposed tax millage rate approved by the Village Council and � provided to the Palm Beach County Property Appraiser, who mails notices to the � taxpayers. � • September 23, 2011 — Property tax millage rate ordinance approved by the Village Council. � • October 1, 2011 — Beginning of fiscal year for which taxes are levied. � • December 31, 2011 — The Palm Beach County Property Appraiser notifies the � Village of the taxable value on the final property tax assessment roll. • • April 1, 2012 — Unpaid property taxes become delinquent and become a lien. • June 1, 2012 — Tax certificates are sold by the Palm Beach County Tax Collector. � � Property tax collections are governed by Chapter 197, Florida Statutes. The Palm Beach � County Tax Collector (Tax Collector) bills and collects all property taxes levied within � the County. Discounts are allowed for early payment of 4% in November, 3% in December, 2% in January and 1% in February. If property taxes are not paid by April 1, � the County adds a 3% penalty on real estate and a 1'/2% penalty on personal property. � � The Tax Collector advertises and sells tax certificates on all real property for delinquent , taxes. Certificates not sold revert back to the County. The Tax Collector must receive payment before the certificates are issued. Any person owning land on which a tax � certificate has been sold may redeem the land by paying the Tax Collector the face � amount of the tax certificate plus interest and other costs. The owner of a tax certificate � may at any time after taxes have been delinquent (April 1), for two years, file an application for a tax deed sale. The County, as a certificate owner, may exercise similar � procedures two years after taxes have been delinquent. Tax deeds are issued to the � highest bidder for the property which is sold at public auction. The Tax Collector remits � current taxes collected through four distributions to the Village in the first two months of the tax year and at least one distribution each month thereafter. The Village recognizes � property tax revenue in the period in which they are levied. The Tax Collectar pays t�he � Village interest on monies held from day of collection to day of distribution. The Village � has no control over the investment program of the Tax Collector as this program is � governed by State statutes. � � � 34 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE Z - PROPERTY TAXES (CONTINUED� � CALENDAR OFPROPERTY TAX EVENTS (CONTINUEDJ � � Assessed values are established by the Palm Beach County Property Appraiser at � approximately fair market value. The assessed value for operating purposes of property at ` January 1, 2011, upon which the 2011-2012 levy was based, was $767,420,895. • The Village is permitted by Article 7, Section 8 of the Florida Constitution to levy taxes up w to $10 (10 mills) per $1,000 of assessed valuation for general governmental services. The � millage rate to finance general governmental services for the year ended September 30, � 2012 was 5.7671 mills per $1,000 of assessed valuation. � NOTE 3- DEPOSiTS AND INVEST!VIENTS • � DEPOSIT.S � All of the Village's deposits are held in qualified public depositories pursuant to State of � Florida Statutes, Chapter 280, Florida Securiry for Public Deposits Act. Under the Act, � every qualified public depository shall deposit with the Treasurer eligible collateral of the r depository to be held subject to his or her order. The Treasurer, by rule, shall determine the • collateral requirements and collateral pledging level for each qualified public depository. The pledging level may range from 25% to 200% of the average monthly balance of public � deposits depending upon the depository's financial condition and establishment period. All � collateral must be deposited with an approved financial institution. Any potential losses to � public depositors are covered by applicable deposit insurance, sale of securities pledged as collateral and, if necessary, assessments against other qualified public depositories of the � same rype as the depository in default. At September 30, 2012, none of the Village's � primary bank balances were exposed to custodial credit risk. i INVESTME.�1'TS - VILLAGE � + The Village has adopted an investment policy in accordance with Florida Statutes to • establish guidelines for the efficient management of its cash reserves. The Village is authorized to invest in obligations of the U.S. Treasury, its agencies and instrumentalities, � certificates of deposit, the State Board of Administration Investment Pool, any � intergovernmental investment pools authorized pursuant to Chapter 163 of the Florida • Statutes, SEC registered money market funds with the highest credit quality rating from a • nationally recognized rating agency, and securities of any interest in any open-end or closed-end management type investment company or investment trust registered under the � Investment Company Act of 1940, provided that the portfolio is limited to obligations of � the U. S. government, its agencies and instrumentalities and to repurchase agreements fully � � 35 � � � � � w VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 3- DEPOSITS AND INVESTMENTS (CONTINUED� � i INVESTMENTS - VILLAGE (CONTINUED) � collateralized by such U.S. government obligations and provided that such investment � company or investment trust takes delivery of such collateral either directly or through an • authorized custodian. � The State Board of Administration (SBA) administers the Florida PRIME (formerly known � as the Local Government Surplus Funds Trust Fund (LGIP) and the Fund B Surplus Funds � Trust Fund (Fund B), both of which are governed by Chapter 19-7 of the Florida � Administrative Code and Chapters 218 and 215 of the Florida Statutes. These rules provide guidance and establish the policies and general operating procedures for the administration � of the Florida PRIME and Fund B. The Florida PRIME is not a registrant with the � Securities and Exchange Commission (SEC); however, the Board has adopted operating S procedures consistent with the requirements for a 2a-7-like fund, which permits money market funds to use amortized cost to maintain a constant net asset value (NAV) of $1 per � share. The fair value of the position in the Florida PRIME is equal to the value of the pool � shares. � Fund B is accounted for as a fluctuating NAV pool, not a 2a-7-like money market fund. � That is, accounting valuations reflect estimates of the market value of securities rather than � their amortized cost. Due to the lack of an actively traded market for Fund B securities, the � "market value" is an estimate of current liquidation value that has been determined through • a collaborative process among various pricing experts and sources in the marketplace. As of September 30, 2012, the fair value factor for Fund B was $.94896811 per share. Fund B is � not subject to participant withdrawal requests. Distributions from Fund B, as determined � by the SBA, are effected by transferring eligible cash or securities to the Florida PRIME, � consistent with the pro rata allocation of pool shareholders of record at the creation of Fund B. One hundred percent of such distributions from Fund B are available as a liquid balance � within the Florida PRIME. The investments in the Florida PRIME and Fund B are not � insured by FDIC or any other governmental agency. � � � � � � � � � � 36 � � � � VILLAGE OF TEQUESTA, FLORIDA w NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 3— DEPOSITS AND INVESTMENTS (CONTINUED� � INVESTMENTS - VILLAGE (CONTINUED) � i At September 30, 2012, the Village of Tequesta had the following deposits and investments: � � Weighted • Deposits and Average Credit Percent Investments Fair Value Maturity Rating Distribution � Demand deposits $ 8,992,130 96.9% � SBA-Florida PRIME 1 19,273 39 days AAAm S&P 1.3% � SBA - Fund B 169,607 4.08 years Not rated 1.8% � Total Investments 288,880 � Total Deposits and Investments $ 9,281,010 100.00 � i Interest Rate Risk � Interest rate risk exists when there is a possibility that changes in interest rates could � adversely affect an investment's fair value. Generally, the ]onger the time to maturity, the greater the exposure to interest rate risk. The Village's investment policy disallows the � purchase of securities that have a maturity, at the time of purchase, of greater than five � years. Due to the nature of the securities in Fund B, the interest rate risk information � required by GASB 40 is not available. The weighted average life is estimated at 4.08 years as of September 30, 2012, however, because Fund B consists of restructured or defaulted � securities there is considerable uncertainty regarding the weighted average life. � Credit Risk � Credit risk is the risk that a debt issuer will not fulfill its obligations. The investment policy � limits credit risk by requiring that investments be limited to investments in specific � securities and short-term obligations of U.S. corporations are rated at the time of purchase � at one of the three highest classifications as established by a nationally recognized � statistical rating organization. Fund B is not rated by any nationally recognized statistical rating agency. � � � � � � � � � 37 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 3— DEPOSITS AND INVESTMENTS (CONTINUED� � � INVESTMENTS - GENERAL EMPLOYEE.S' PENSION TRUST FUND � At September 30, 2012, the General Employees' Pension Trust Fund had the following � deposits and investments: Weighted Credit � Fair Value Average Rating Dis ribut on � Maturity (Moody) � Cash $ 50 0.00% � Money Market 50,672 2.19% i Corporate Bonds 1.53 years � Bonds 26,170 A2 1.13% Bonds 52,636 A3 2.27% � Bonds 29,580 Aa3 1.28% � Bonds 44,500 Ba3 I .92% • Bonds 26,993 Baa 1 1.17% • Bonds 84,702 Baa2 3.66% Bonds 56,783 Baa3 2.45% � U.S. Agencies 77,094 0.13 year Aaa 3.33% � U.S. Treasuries 258,160 1.33 year Aaa 11.14% � Fixed Income Mutual funds 245,610 10.60% � Corporate stocks 1,363,651 58.86% • Total 2 3 I h 601 ] 00.00% � Interest Rate Risk � Interest rate risk is the risk that changes in interest rates will adversely affect the fair value � of an investment in debt securities. Generally, the longer the time to maturity, the greater the exposure to interest rate risks. The established performance objectives require � investment maturities to provide sufficient liquidity to pay obligations as they become due. • The Plan does not have a formal policy relating to interest rate risk. At September 30, . 2012, the weighted average maturity does not exceed 1.53 years. � Credit Risk � Credit risk is the risk that a debt issuer will not fulfill its obligations. The investment policy � limits credit risk by requiring that investments made or held in the fund shall be limited to: � • Obligations issued by the U.S. Government or obligations guaranteed as to principal and • interest by the U.S. government or by an agency of the U.S. Government; � � � � 38 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 3- DEPOSITS AND INVESTMENTS (CONTINUED) � INVESTMENTS - GENERAL EMPLOYEES' PENSION TRUST FUND (CONTINUED) • � Credit Risk (continued) � • Bonds, stocks, or cominingled funds administered by national or state banks, or � other evidences or indebtedness, issued or guaranteed by a corporation organized • under the laws of the United States, any state or organized territory of the United � States, ar District of Columbia provided that the securities meet the following ranking criteria: � ■ Fixed Income: Holds a rating in one of the four highest classifications by a � major rating service ,� ■ Equities: Traded on a National Exchange � ■ Money Market: The money market fund or STIF provided by the Plan's � custodian. � At September 30, 2012, the investments of the General Employees' Pension Trust Fund � were in compliance with the investment policy. � � Concentration of Credit Risk • Concentration of credit risk is defined as the risk of loss attributed to the magnitude of an investment in a single issuer. The Plan utilizes limitations on securities of a single issuer to � manage this risk. The Plan's investment policy limits investments in common stock or � capital stock of any one issuing company or aggregate of any one issuing company to 5% of - the outstanding capital stock of the company. The investment policy requires that the value of bonds issued by any single corporation shall not exceed 10% of the total fund. � � Investments in corporate common stock and convertible bonds shall not exceed 70% of the � fund assets at market value. Foreign securities shall not exceed 25% of the market value of � the fund. If the Plan owns investments at the end of a calendar quarter which no longer satisfy the applicable investment standard then such investment is disposed of at the earliest � economically feasible opportunity. � � � � � � � � � 39 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 3- DEPOSITS AND INVESTMENTS (CONTiNUED) � INVESTMENT.S - GENERAL EMPLOYEES' PENSION TRUST FUND (CONTINUED� � � Foreign Currency Risk � Foreign currency risk is the risk that changes in exchange rates will adversely affect the fair � value of an investment. Exposure to foreign currency risk is low as foreign investments are through ADR's (shares listed in the US), Mutual funds (registered in the US), or Yankee � bonds (traded in US dollars). The investment policy permits a maximum of 25% of the � market value of the fund securities to be invested in foreign securities. At September 30, 2012, 14.2% of the market value of the fund was invested in foreign securities, which met �' the limitations of the policy. � . INVESTMENT.S - POLICE AND FIREFlCHTERS' PENSlON TRUST FU.ND � At September 30, 2012, the Police and Firefighters' Pension Trust Fund had the following � deposits and investments: • Weighted � Average Credit Percent Fair Value Maturity Rating Distribution � � Cash $ 6,874 0.08% � Money Market 605,752 7.49% • Corporate Bonds: 4.55 Bonds 116,186 A 1 1.44% � Bonds 10,388 A2 0.13% � Bonds 84,228 A3 1.04% • Bonds 18,563 Aa3 0.23% • Bonds 168,165 Baa 1 2.08% Bonds 381,869 Baa2 4.72% � Bonds 212,029 Baa3 2.62% � ABS/CMBS Securities 24,005 Aaa 0.30% � U.S. Agencies 1,463,567 0.59 years Aaa 18.09% • U.S. Treasuries 612,511 3.17 years Aaa 7.57% � Int'1 Equity Mutual Funds 824,498 5.67 years 10.19% Corporate Stocks 3,561,204 44.02 � • Total $ 8,089,839 100.00% � � � � � 40 � � � � VILLAGE OF TEQUESTA, FLORIDA i NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 • � NOTE 3- DEPOSITS AND INVESTMENTS (CONTINUED� � INVESTMENTS - POLICE AND FIREFIGHTERS' PENSION TRU.ST FDND (CONTINUED� � � Interest Rate Risk � Interest rate risk is the risk that changes in interest rates will adversely affect the fair value • of an investment in debt securities. Generally, the longer the time to maturity, the greater the exposure to interest rate risk. The Plan does not have a formal policy relating to interest � rate risk. The established performance objectives require investment maturities to provide � sufficient liquidity to pay obligations as they become due. At September 30, 2012, the � weighted average maturity in years for each investment type is included in the preceding table and ranges from 0.59 to 5.67. ', � Credit Risk • Credit risk is the risk that a debt issuer will not fulfill its obligations. The investment policy limits credit risk by requiring that: � • Fixed income investments must hold a rating in one of the four highest classifications � by a major rating service. � • Equities must be traded on a national exchange. � • Money market investments must hold a minimum rating of Standard & Poor's Al or � Moody's P 1. � � At September 30, 2012, the investments of the Police and Firefighters' Pension Trust Fund � were in compliance with the policies. � Concentration of Credit Risk � Concentration of credit risk is defined as the risk of loss attributed to the magnitude of an � investment in a single issuer. The Plan utilizes limitations on securities of a single issuer to manage this risk. The Plan's investment policy limits investments in common stock, capital � stock or convertible stock of any one issuing company or aggregate of any one issuing • company to 5% of the outstanding capital stock of the company. The investment policy • requires that the value of corporate bonds issued by any single corporation cannot represent more than 5% of the total fund. Investments in corporate common stock and convertible � bonds shall not exceed 70% of the fund assets at market value. Mortgage-backed securities • issued by non-government entities are limited to 15% of the fixed income portfolio. • Foreign securities shall not exceed 15% of the value at cost of the fund. If the Plan owns investments that complied with the limitations at the time of purchase, which subsequently � exceed these limits or do not satisfy the applicable standards, the non-compliant investment � may be held until it is economically feasible to dispose of the investment. � � � � 41 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 3- DEPOSITS AND INVESTMENTS (CONTINUED) � INVESTMENTS - POLICE AND FIREFIGHTERS' PENSION TRUST FUND (CONTINUED� � � Custodia/ Credit Risk • Custodial credit risk is identified as the risk that the Plan may not recover cash and • investments held by another party in the event of a financial failure. The Plan requires all securities to be held by a third party custodian in the name of the Plan. Securities � transactions between a broker-dealer and the custodian involving purchase or sale of • securities by the transfer of money or securities must be made on a"delivery vs. payment" • basis to ensure that the custodian will have the security or money in hand at the conclusion of the transaction. � � Foreign Currenc_y Risk Foreign currency risk is the risk that changes in exchange rates will adversely affect the fair � value of an investment. Exposure to foreign currency risk is low as foreign investments are � through ADR's (shares listed in the US), Mutual funds (registered in the US), or Yankee • bonds (traded in US dollars). The investment policy permits a maximum of 15% of the market value of the fund to be invested in foreign securities. At September 30, 2012, � approximately 11.5% of the market value of the fund was invested in foreign securities, � which met the limitations of the policy. � Risks and Uncertainties — Pension Plans � The Plans invest in various investment securities. Investment securities are exposed to � various risks such as interest rate, market and credit risks. Due to the level of risk � associated with certain investment securities, it is at least reasonably possible that changes in the values of investment securities will occur in the near term and, that such changes � could materially affect the amounts reported in the statement of plan net assets for each • Plan. The Plans, through their investment advisors, monitor Plan investments and the risks • associated therewith on a regular basis which each Plan believes minimizes these risks. � Contributions to the Plans are made and the actuarial present value of accumulated plan • benefits are reported based on certain assumptions pertaining to interest rates, inflation rates and employee demographics, all of which are subject to change. Due to uncertainties � inherent in the estimations and assumptions process, it is at least reasonably possible that � changes in these estimates and assumptions in the near term would be material to the � financial statements. � � � � � � � 42 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 , � NOTE 4 - RECEIVABLE5 • Receivables at September 30, 2012 for the government's individual major funds and non- � major funds in the aggregate, including the applicable allowance for uncollectible accounts, � are as follows: � Nonmajor • and Other • General Water Funds Total � Customers billed $ 204,416 $ 385,266 $ 2,901 $ 592,583 � Intergovernmental 155,971 1,030 5,480 162,481 � Other taxes 40,481 -- -- 40,481 � Gross receivables 400,868 386,296 8,381 795,545 � Less: allowance for � uncollectibles (17,280) (2,879) -- (20,159) � Net Total Receivables $ 383,588 $ 383,417 $ 8,381 $ 775,386 � � � Governmental funds report deferred revenue in connection with receivables for revenues � that are not considered to be available to liquidate liabilities of the current period. � Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. � At the end of the current fiscal year, various components of unearned revenue reported in • the governmental funds were as follows: � � GENERAL FUND • Prepaid cell tower leases $ 177,594 � Prepaid business taxes 49,678 � Prepaid licenses and registrations not yet due 11,110 � Total $ 238,382 � � � � � � � � 43 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � ` NOTE S - INTERFUND TRANSFERS • Interfund transfers during the year ended September 30, 2012 were as follows: r � Transfers In � Nonmajor � General Governmental � Transfers Out Fund Funds Total , Nonmajor governmental funds $ 251,300 $ -- $ 251,300 w Total $ 251,300 $ -- $ 251,300 � � Transfers were used to (1) move excess funds remaining after completion of capital projects !� from the Capital Projects funds to the operating fund and (2) move funds from the Law � Enforcement Trust (LET) to the General Fund to reimburse the operating fund for • purchases eligible and approved to be paid out of the LET. There were no interfund receivables ar payables at September 30, 2012. r • L'VTERFUND ADMINISTRATIVE FEE � During the year ended September 30, 2012, the Enterprise Funds remitted $503,163 to the � General Fund for Administrative Management fees. This amount is reflected as Intra- � governmental Services revenue in the General Fund and as management fees, an operating + expense, in the Enterprise Funds. The fees charged in fiscal year ended September 30, 2012 were approximately $180,050 higher than the previous year due to the Village � adopting the recommendations of a study performed by Public Resources Management � Group, Inc. � � � � � � � � ` � � � � 44 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 ,� � NOTE 6 - CAPITAL ASSETS , Capital asset activity for the year ended September 30, 2012 was as follows: � � Beginning Ending � Balance Additions Deductions Balance Governmental Activities � Capital assets not being depreciated: . Land $ 634,017 $ -- $ -- $ 634,017 Total Capital Assets Not Being Depreciated 634,017 -- -- 634,017 � Capital assets bein� depreciated: � Buildings 8,043,522 -- -- 8,043,522 � Improvements other than buildings 2,509,255 -- -- 2,509,255 Infrastructure 4,544,085 -- -- 4,544,085 � Machinery and equipment 4,546,583 167,456 -- 4,714,039 Intangibles -- 168,233 -- 168,233 � Total Capital Assets Being Depreciated 19,643,445 335,6R9 -- 19,979,134 � Less accumulated depreciation for: � Buildings (1,519,741) (201,088) -- (1,720,829) Improvements other than buildings (799,461) ( ] 16,184) -- (915,645 ) � Infrastructure (184,629) (]07,595) -- (292,224) � Machinery and equipment (3,734,769) (315,014) -- (4,049,783) Intangibles -- (16,823) -- (16,823) � Total Accumulated Depreciation (6,238,600) (756,704) -- (6,995,304) � Total Capital Assets Being Depreciated, Net 13,404,845 (42 ],015) -- 12,983,830 � Governmental Activities Capital Assets, Net $ 14,038,862 � (421,015) $ -- $ 13.617,847 Business-T�•pe Activities • Capital assets not being depreciated: � Land S 83,335 $ -- � -- � 83,335 � Construction-in-progress 2,484,766 516,070 (2,469,828 531,008 Total Capital Assets Not Being Depreciated 2,568,101 516,070 (2,469,828 614,343 � Capital assets being depreciated: � Buildings 979,512 -- -- 979,512 � Improvements other than buildings 58,720 -- -- 58,720 Infrastructure 29,608,204 2,641,386 -- 32,249,590 � Machinery and equipment 1,321,508 136,592 -- 1.458,100 � Total capital assets being depreciated 31,967,944 2,777,97R -- 34,745,922 Less accumulated depreciation for: � Buildings (569,438) (20.429) -- (589,867) � Improvements other than buildin�s (10,570) (2,349) -- (12,919) Infrastructure (12,476,483) (94Q091) -- (13,416,574) � Machinery and equipment (1,043,658) (75,919) -- (1,119,577) � Total Accumulated Depreciation (14,100,149) (1,038,788) -- (15,138,937) � Total Capital Assets Being Depreciated, Net 17,867,795 1,739,190 -- 19,606,985 Business-T��pe Acti��ities Capital Assets, Net $ 20,435,896 � 2,255,260 �, (2,469,828 $ 20,221,328 � � w 45 w • • � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 r w NOTE 6- CAPITAL ASSETS (CONTINUED� � • Depreciation expense was charged to functions/programs of the Village as follows: � Governmental Activities: � General government $ 145,266 � Public safety 359,389 • Transportation 170,265 Leisure services 81,784 � � Total Depreciation Expense - Governmental Activities $ 756,704 � Business-Type Activities: � Water $ 942,672 • Nonmajor funds 96,116 � Total Depreciation Expense - Business-Type Activities $ 1,038,788 r � • NOTE � - LONG-TERM DEBT � GOVERNMENTAL ACTIVITIES � � Note Payable On September 13, 2002, the Village signed a$5,000,000 promissory note with the Bank of � America, with an interest rate of 4.28%, payable monthly in arrears and maturing September � 13, 2022. Proceeds from the note were used to finance the final construction of the public � safety faciliry, to repay existing debt obligations and to reimburse the Village for prior capital � expenditures incurred in connection with the construction of the public safety facility. � Debt service requirements to maturity are as follows: � For The Year Ending � September 30, Principal Interest Total � 2013 $ 247,809 $ 124,692 $ 372,501 � 2014 258,626 113,875 372,501 2015 269,915 102,586 372,501 � 2016 281,697 90,805 372,502 r 2017 293,993 78,509 372,502 � 2018-2022 1,674,030 258,492 1,932,522 � Total $ 3,026,070 $ 768,959 $ 3,795,029 � � � 46 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � r FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � r NOTE 7- LONG-TERM DEBT (CONTINUED� w GOVERNMENTAL ACT/6'ITIES (CONTINUE'D) � � Capital Leases � On February 13, 2003, the Village entered into a capital lease with Bank of America in the � amount of $397,922 for the financing of a fire pumper. The a�pplicable interest rate was 3.61% with principal and interest payments totaling $46,720 due annually on Apri1 15` � The lease was assigned to SunTrust and the final lease payment of $46,720 was made on � April 17, 2012. � At September 30, 2012 the Village had no capital lease debt. � r BCISINESS-TYPE ACTIVITIES � Note Payable - 2004 � On June 30, 2004, the Village signed a$645,170 promissory note with the Bank of America, ` with an interest rate of 4.96% per annum, maturing May 1, 2024. Proceeds from the note � were used to finance the expansion of the Village water system. Interest on the outstanding principal balance is paid in arrears, on the first day of each and every May and November. � The final payment of the entire unpaid principal balance and all accrued was originally due on � May 1, 2024, however, $146,275 was prepaid on the note and the expected date of maturity is � May 1, 2021. � Debt service requirements to maturity are as follows: � For the Year Ending • September 30: Principal Interest Total 2013 $ 29,000 $ 15,520 $ 44,520 � 2014 30,000 14,081 44,081 M 2015 32,000 12,593 44,593 • 2016 33,000 11,006 44,006 � 2017 35,000 9,369 44,369 � 2018-2021 153,895 19,125 173,020 � Total $ 312,895 $ 81,694 $ 394,589 • Note Payab/e - 2008 � On July 14, 2008, the Village signed a$6,554,935 promissory note with the Bank of + America, with an interest rate of 3.6852% per annum, maturing on March l, 2028. The � proceeds of the note were used to advance refund the 1998 Water Revenue Bonds. Principal � and interest are paid monthly and payments conunenced on August 1, 2008 with interest paid in arrears. � � w 47 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 7 - LONG-TERM DEBT (CONTINUED � • BUSINESS-TYPEACTII�IT7ES (CONTINUED) � Note Payable - 2008 (continued) � Debt service requirements to maturity are as follows: � For the Year Ending � September 30: Principal Interest Total � 2013 $ 267,218 $ 202,353 $ 469,571 � 2014 277,867 192,160 470,027 2015 287,885 181,626 469,511 � 2016 300,398 171,127 471,525 � 2017 312,859 159,216 472,075 � 2018-2022 1,746,280 609,186 2,355,466 � 2023-2027 2,112,095 250,341 2,362,436 2028 232,290 2,532 234,822 � � Total $ 5,536,892 $ 1,768,541 $ 7,305,433 � CHANGES IN LONG-TERM DEBT � The following is a summary of changes in long-term liabilities of the Village for the year , ended September 30, 2012: � Beginning Ending Due Within • Balance Additions Deletions Balance One Year � Governmental Activities: Note payable - 2002 $ 3,263,514 $ -- $ 237,444 $ 3,026,070 $ 247,809 r Capitalleases 45,092 -- 45,092 -- -- � Compensated absences 553,919 61,956 ]05,254 510,621 105,250 � Net OPEB obligation 158,000 -- -- 158,000 -- ` Total Governmental Activities $ 4,020,525 $ 61,956 $ 387,790 $ 3,694,691 $ 353,059 � M Business-Type Activities: Note payable - 2004 $ 339,895 $ -- $ 27,000 $ 312,895 $ 29,000 � Note payable - 2008 5,792,723 -- 255,831 5,536,892 267,218 � Unamartized defened loss � on refunding of debt (369,767) -- 22,467 (347,300) -- � Co�npensated absences 147,350 24,947 29,323 142,974 15,930 Net OPEB obligation 18,000 -- -- 18,000 -- � � Total Business-Type Activities $ 5,928,201 $ 24,947 $ 334,621 $ 5,663,461 $ 312,148 � All governmental activities compensated absences are liquidated by the General Fund. � 48 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS w � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � . � NOTE 8- FLORIDA RETIREMENT SYSTEM � PLAN DESCRIPTION • � All full time employees hired before January 1, 1996 are eligible to participate in the � Florida Retirement System (FRS), a cost sharing, multiple-employer, public retirement � system controlled by the State Legislature and administered by the State of Florida � Department of Administration, Division of Retirement. The FRS provides retirement and disability benefits, annual cost of living adjustments and death benefits to plan members � and beneficiaries. A post-employment health insurance subsidy is also provided to eligible � employees. � Benefits are established by Chapter 121, Florida Statutes and Chapter 22B, Flarida � Administrative Code. Amendments to the law can only be made by an act of the Florida � Legislature. � The State of Florida issues a publicly available financial report that includes financial � statements and required supplementary information for the FRS. The latest available report � was for the fiscal year ended June 30, 2012. That report may be obtained by writing to the • State of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee, Florida 32315-9000 or visiting the website at http://dms.myflorida.com. � � FUNDING POLICY ! The FRS funding policy provides for monthly employee and employer contributions. � Employer contributions are at actuarially determined rates that, expressed as percentages of � annual covered payroll are adequate to accumulate sufficient assets to pay benefits when � due. Level percentages of payroll employer contribution rates, established by State law, are determined using the entry-age actuarial cost method. The level percentages of payroll r method is also used to amortize the unfunded liability over a period of 30 years, and to � amortize each change in actuarial assumptions. � The employer contribution rates by job class for the Village's employees at September 30, � 2012 were as follows: regular employees — 5.44%, special risk employees — 14.9% and � employees participating in the Deferred Retirement Option Program (DROP) — L 11 %. The � regular and special risk employees' rates include 1.11 % for the employer Health Insurance � Subsidy contribution and 0.03% for an administrative fee. The DROP rate includes the 1.11% Health Insurance Subsidy contribution but the 0.03% administrative fee does not � apply to DROP participants. The employee contributions rate is 3.00%, • The Village's contributions to the FRS for the fiscal years ended September 30, 2010, 2011 � and 2012 were $155,540, $131,421 and $ 67,295 respectively, which were equal to the r required contributions for each fiscal year. � � 49 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE H- FLORIDa RETIREMENT SYSTEM (CONTINUED) i � PLA1V DESCRIPTION (CONTINUED� � Effective July 1, 2011 employees participating in the Florida Retirement System (FRS) � except for those who are DROP participants are required to contribute 3% of their � compensation to the plan. Only employer contributions are required on the salaries of the � DROP participants. � . NOTE 9 - PENSION PLANS � The Village maintains two single employer defined benefit pension plans, the Public Safety � Officers' Pension Trust Fund and the General Employees' Pension Trust Fund (GPTF). � Since the Public Safety Officers' Plan receives contributions that may not be used to pay � benefits of all employee classes, two separate pension trust funds, the Firefighters' Pension Trust Fund (FPTF) and the Police Officers' Pension Trust Fund (PPTF) are reflected in the � financial statements. The General Employee's Plan is also reflected as a pension trust fund in • the financial statements. � SU,�YIMARY OF SIGNIFICANT ACCOU.NTI.NC POLICIES � � Basis of Accounting The pension trust funds are reported on the accrual basis of accounting. Plan member and � state contributions are recognized as revenues in the period that the contributions are due. � Employer contributions to each Plan, as calculated by each Plan's actuary, are recognized • when due and the employer has made a formal commitment to provide the contributions. Benefits and refunds are recognized when due and payable in accordance with the terms of � the plan. Expenses are recognized in the accounting period incurred. � � Method Dsed to Value Investments Investments are reported at fair value, which is determined as follows: securities traded on a � nationa] securities exchange are valued at the last reported sales price on the last business � day of the fiscal year; securities traded in the over-the-counter market and listed securities w for which no sales was reported on that date are valued at the last reported bid price. Purchases and sales of securities are recorded on a trade-date basis. Net appreciation � (depreciation) in the fair value of investments includes the difference between the cost and � the fair value of investments held, as well as the net realized gains or losses from securities . sold. Gains or losses on sales of securities are based on average cost. Dividend and interest income is recorded as earned. � � � � � 50 � � � e VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 — PENSION PLANS (CONTINUED) � CURRENT ME1ti�BERSHIP i � Membership in each Plan consisted of the following at September 30, 2012: � FPTF PPTF GPTF � Covered Group � Active members 17 13 35 � Vested terminated members 1 1 2 � Service & Disability Retirees and Bene�ciaries 2 -- 1 . Total 20 14 38 � Actuarial evaluation as of October 1, 2011 for the General Employees' Pension Trust Fund � has one retiree receiving benefits. Actuarial evaluation as of October 1, 2011 for the Public � Safety Officers' Trust Fund has a total of two (retirees and beneficiaries) receiving benefits. � A. PUBLIC SAFETY OFFICERS' TRUST FUND • � Plan Deseription � The Public Safety Officers' Trust Fund is a single-employer defined benefit plan � administered by a five-member Board of Trustees that covers all Village police officers and firefighters hired after 1996 (prior to 1996, the Village participated in the Florida �' Retirement System). The Plan is also governed by Chapters 112, 175 and 185, Florida � Statutes. � Any firefighter or police officer who completes six or more years of credited service and � attains age 55, or completes 25 years of credited service and attains age 52, is eligible for � normal retirement benefits. The monthly retirement benefit shall be equal to 3% for the � first six (6) years of service, 3.5% for the next four (4) years of service, 4% for the next five (5) years of service, 3% for the next six (6) years of service, 2% for the next four (4) years � of service and 3% for all years after twenty-five years of service. Early retirement may be � taken after a firefighter or police office attained the age of 50 and has six (6) years of � credited service. In the event of early retirement, benefits are actuarially reduced to take into account the firefighter or police officer's younger age and earlier commencement of � retirement benefits. Such reduction shall not exceed 3% per year. Disability benefits can � be received for total and permanent disabilities as determined by the Board of Trustees. If . the pension is granted, the benefit amount shall be as follows: � • � � � 51 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 - PENSION PLANS (CONTINUED) w � CURRENT MEMBER SH/P (CONTINUED� � A. PUBLIC SAFETY OFFiCERS' TRUST FUND (CONTTNUED� � Plan Description (continued) � If the injury or disease is service connected, the firefighter or police officer shall be entitled � to the greater of (a) or (b): � (a) A monthly pension equal to 42% of his/her average monthly compensation as of his/her � disability retirement date, or � (b) The accrued normal retirement benefit. � If the injury or disease is not service connected, the firefighter or police officer shall be � entitled to the greater of (a) or (b): � (a) A monthly pension equal to 25% of his/her average monthly compensation as of his/her � disability retirement date, or � (b) The accrued narmal retirement benefit. � If the firefighter or police officer dies prior to retirement from the Village, his beneficiary � shall receive the following benefit: � � (a) Line-of-Duty-Death-Benefit — a pension to the spouse (or children) of 50% of Average � Final Compensation for life. (b) Non-Line-of- Duty-Death — the spouse of a member with six years of credited service � will receive the actuarial equivalent of the accrued early or normal retirement benefit. � If the firefighter or police officer dies or terminates employment with less than six years of � credited service, he/she is entitled to a refund of the money he contributed. � � All retirees and beneficiaries receiving pension benefits will be paid a monthly supplemental benefit equal to $20 per month for each year of the member's Credited � Service up to a maximum of $600. The supplemental benefit ceases upon the later of the � death of the retired member or beneficiary. � Funding Po[icy � Contribution requirements of Plan members and the Village are established, by and may be � amended only by the Village Council. Firefighters and police officers are required to � contribute 5% of their compensation to the Plan. Pursuant to Chapters 175 and 185 of the Florida Statutes, premium taxes on certain property and casualty insurance contracts written r on Village properties is collected by the State and is remitted to the Plan. The amount of � insurance premium taxes collected by the Village totaled $184,580 for the year ended � � 52 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � r FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 — PENSION PLANS (CONTINUED) � CURRENT MEMBERSHIP �CONTIN(IED) � i A. PUBLIC SAFETY OFFICERS' TRUST FUND (CONTINUED) � Funding Policy (continued) � September 30, 2012: $128,114 for property insurance contracts for firefighters under � Chapter 175 and $56,466 for casualty insurance contracts for police officers under Chapter � 185. This amount was also recognized as a revenue and an expenditure in the General - Fund. Employer contributions for the fiscal year ending September 30, 2012 determined using the actuarial valuation dated October 1, 2011 were 19.97% of covered payroll for � police officers and 25.91 % of covered payroll for firefighters. The Village is required to � contribute the remaining amounts necessary to finance the benefits based on actuarially • determined amounts. � The Firefighters' Pension Trust Fund (part of the Public Safety Officers' Trust Fund) does � not issue separate stand alone financial statements. Included below are the Statement of � Fiduciary Net Assets and the Statement of Changes in Fiduciary Net Assets as of and for the year ended September 30, 2012. � FIREFIGHTERS' PENSION TRUST FUND � STATEMENT OF FIDUCIARY NET ASSETS • SEPTEMBER 30, 2012 • Assets • Cash and cash equivalents $ 433,129 ]nvestments 5,303,701 � Contributions receivable 32,881 � Accounts Receivable ] 0,634 Prepaid items 1,701 � Total Assets 5,782,046 � Liabilities � Accounts payable 12,373 � Due to Broker 7,964 � Unearned contributions 23,915 • Total Liabilities 44,252 • Net Assets Held in Trust for Pension Benefits $ 5,737,794 • � � � � � 53 � � i � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 - PENSION PLANS (CONTINUED) ` � CURRENT MEMBERSHIP (CONTINUED� � A. PUBLIC SAFETY OFFICERS' TRUST FUND (CONTINUED) � Funding Policy (continued) � � FIREFIGHTERS' PENSION TRUST FUND ! STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � ADDITIONS � Contributions $ 528,298 • Investment income , net 710,259 i Total Additions 1,238,557 � DEDUCTIONS � Benefits paid 266,863 � Operating expenses 18,726 � Total Deductions 285,589 � � Net Increase 952,968 � Net Assets Held in Trust for Pension Benefits: • Net Assets - Beginning 4,784 826 � � Net Assets - Ending $ 5,737,794 � � � � � i • � • � • • � 54 i � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9- PENSION PLANS (CONTINUED) a CURRE.�YT ME.M1IBERSHIP (CONTINUED) � � A. PUBLIC SAFETY OFFICERS' TRUST FUND (CONTINUF,D� � Funding Policy (continued) � � The Police Officers' Pension Trust Fund (part of the Public Safety Officers' Trust Fund) � does not issue separate stand alone financial statements. Included below are the Statement � of Fiduciary Net Assets and the Statement of Changes in Fiduciary Net Assets as of and for the year ended September 30, 2012. � � POLICE OFFICERS' PENSION TRUST FUND � STATEMENT OF FIDUCIARY NET ASSETS � SEPTEMBER 30, 2012 � � Assets � Cash and cash equivalents $ 179,497 Investments 2,173,513 � Contributions receivable 647 � Accounts receivable 3,996 � Prepaid items 1,701 • Total Assets 2,359,354 � � Liabilities � Accounts payable 11,659 Due to Broker 3,264 � Unearned contributions 13,919 � Total Liabilities 28,842 � Net Assets Held in Trust for Pension Benefits $ 2,330,512 � � i • � i r ! • ss r i • � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 - PENSION PLANS (CONTINUED) � � Funding Policy (continued) � POLICE OFFICERS' PENSION TRUST FUND � STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � ADDITIONS � Contributions $ 269,698 � Investment income, net 262,573 � Total Additions 532,271 � DEDUCTIONS � Operating expenses 18,726 � Total Deductions 18,726 � � Net Increase 513,545 � Net assets held in trust for pension benefits: � Net Assets - Beginning 1,816,967 � Net Assets - Ending $ 2,330,512 � • B. GENERAL EMPLOYEES' PENSION TRUST FUND � Plan Description � The General Employees' Pension ?rust Fund is a single employer defined benefit plan � administered by a five member Board of Trustees that covers all Village general employees � hired after 1996 (prior to 1996, the Village participated in the Florida Retirement System). Any general employee who attains age 62, or completes 30 years of credited service � regardless of age, is eligible for normal retirement benefits. The monthly amount of normal � retirement income for a general employee is equal to the number of years of credited � service multiplied by 2% of his average highest compensation. Early retirement may be taken after a general employee has attained the age of 50 and has six (6) years of credited � service. In the event of early retirement, benefits are actuarially reduced to take into � account the general employee younger age and earlier commencement of retirement • benefits. Such reduction shall not exceed 5% per year. Disability benefits can be received � far total and permanent disabilities as determined by the Board of Trustees. If the pension is granted, the benefit amount shall be as follows: � � � � 56 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 - PENSION PLANS (CONTINUED) � B. GENERAL EMPLOYEES' PENSIO,N TRL�ST FU�1'D (C0:1'TI,ti'L'ED� � � Plan Desc�iption (continued) � If the injury or disease is service connected, the general employee shall be entitled to the � greater of (a) or (b): � (a) A monthly pension equal to 42% of his/her average monthly compensation as of his � disabiliry retirement date, or � (b) An amount equal to the number of years of his/her credited service multiplied by 2% of • his average monthly salary based upon his final five years of service. � If the injury or disease is not service connected, the general employee shall be entitled to � the greater of (a) or (b): � (a) A monthly pension equal to 25% of his/her average monthly compensation based on his * final five (5) years of service, or � (b) An amount equal to the number of years of his/her credited service multiplied by 2% of � his average monthly salary based upon his final five years of service. • If the general employee dies prior to retirement from the Village, the beneficiary shall � receive an amount equal to the vested pension benefit. A survivor benefit is payable to the � beneficiary starting when the member would have reached retirement age. • If the general employee dies or terminates employment with less than six years of credited � service, he is entitled to a refund of the money contributed. � � Funding Policy � Contribution requirements of Plan members and the Village are established, and may be amended only by the Village Council. General employees are required to contribute 5% of � their compensation to the Plan. Employer contributions for the fiscal year ending � September 30, 2012 determined using the actuarial valuation dated October l, 2011 were � 9.09% of covered payroll. The Village is required to contribute the remaining amount necessary to finance the benefits based on an actuarially determined amount. � � r � � � � � 57 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 — PENSION PLANS (CONTINUED) � • B. GENERAL EMPLOYEES' PENSION TRUST FU�D �CONTINUED) � Plan Description (continued) � The General Employees' Pension Trust Fund does not issue separate stand alone financial � statements. Included below are the Statement of Fiduciary Net Assets and the Statement of Changes in Fiduciary Net Assets as of and for the year ended September 30, 2012. • GENERAL EMPLOYEES' PENSION TRUST FUND � STATEMENT OF F[DUCIARY NET ASSETS • SEPTEN1BER 30, 2012 � Assets Cash and cash equivalents $ 50,722 � Investments 2,265,879 � Contributions receivable 5,339 Accounts receivable 9,424 � Prepaid items 971 � Total Assets 2,332,335 � Liabilities � Accounts payable 7,751 • Due to broker 7,990 � Total Liabilities 15,741 � Net Assets Held in Trust for Pension Benefits $ 2,316,594 • GENERAL EMPLOYEES' PENSION TRUST FUND � STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS • FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 • ADDITIONS Contributions $ 267,930 � Investment income, net 322,118 � Total Additions 590,04R � DEDUCTIONS � Benefits paid 8,534 � Refunds of contriburions 9,406 Operating expenses 23,914 � Total Deductions 41,854 � Net Increase 548,194 � Net assets held in trust for pension benefits: � Net Assets - Beginning 1,768,400 • Net Assets - Ending $ 2,316,594 � � sg • • � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 - PENSION PLANS (CONTINUED) � AN,NL!9L PENSION COST A.ND NET PE:N.4tO,ti' ASSET • � The Village's current contributions were determined through actuarial valuations performed � as of October 1, 2011. Significant actuarial assumptions as of the latest actuarial valuations � are as follows: Public Safety Officers' Pension Fund � Police General Employees' � Firefighters' Officers' Pension Fund - Valuation date 10/1/2012 10/1/2012 10/1/2012 • Actuarial cost method Entry Age Normal Entry Age Normal Aggregate Amortization method Closed, level $ Closed, level $ N/A � Remaining amortization period 20 20 N/A • Asset valuation method Five year smoothing Five year smoothing Five year smoothing Actuarial assumptions: � Investment rate of return 7.5% 7.5% 7.5% • Projected salary increase 6% 6% 6°/o • Includes inflation at 3% 3% 4% Cost of living adjustments N/A N/A N/A � � The aggregate actuarial cost method was used to determine the annual required contribution � of the employer for the General Employees Pension Fund for the 2010 fiscal year. Because this method does not identify or separately amortize unfunded actuarial liabilities, � information about the Plan's funded status and funding progress has been prepared using • the entry age actuarial cost method for that purpose, and the information presented is � intended to serve as a surrogate for the funded status and funding progress of the Plans. � The Village's 2012 annual pension cost and net pension asset for each Plan are shown � below. Police General � Firefighters' Officers' Employees' � Annual required contribution (ARC) $ 334,518 $ 170,367 $ 169,131 � Interest on net pension asset (NPA) (11,004) (]0,312) (11,132) � Adjustment to ARC (15,992) (15,496) (17,448) � Annual pension cost 339,506 ] 75,SS1 175,447 Contributions made 335,449 170,534 174,899 � (Increase) decrease in NPA 4,057 5,017 548 � Net Pension Asset - Beginning (146,722) (137,488) (148,426) � Net Pension Asset - Entling $ (142,665 $ (132,471 $ (147,878 � � � � 59 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 9 — PENSION PLANS (CONTINUED) � • A.�'NUAL PEN.SION COST AND NET PE,N.SION AS.SET (CONTINUED� � Three-Year Trend Infonnation � Annual Percentage Net Pension Pension of APC Obligation � Fiscal Year Ending Cost (APC) Contributed (Asset) � � Firefighters' Retirement System September 30, 2010 $ 358,129 98.6% $ 151,314 � September 30, 2011 327,608 98.6% (146,722) � September 30, 2012 339,506 98.8% (142,665) � Police Officers' Retirement System � September 30, 2010 141,183 96.7% (142,105) � September 30, 2011 140,718 96.7% (137,488) September 30, 2012 175,551 97.1 % (132,471) � • General Employees' Retirement Svstem September 30, 2010 152,166 97.4% (154,285) � September 30, 201 1 170,346 96.6% (148,426) � September 30, 2012 175,447 99.7% (147,878) • FUNDED ST,4 TUS AND FUNDING PROGRE.SS � � The funded status of the Plans as of October l, 2011, the most recent actuarial valuation � date, is as follows: � Actuaria] • Accrued UAAL as Actuarial Liability Unfunded a% of � Value (AAL) - AAL Funded Covered Covered � Assets Entry Age (UAAL) Ratio Payroll Payroll (a) (b) (b) - (a) (a) / (b) ( c) ((b - a) / c) • Public Safety Pension Fund: Fire $ 4,754,263 $ 6,034,582 $ 1,280,319 78.8% $ 1,313,021 97.5% � Police 1,772,107 1,685,977 (86,130) 105.1% 858,342 -]0.0% � General Employees' Pension Fund* 1,965,445 1,921,731 (43,714) ]023% 1,902,093 -2.3% � *For purposes of this schedule, the AAL for the General Employees' Plan was determined � using the entry age actuarial cost method. Note that the ARC for the Plan was calculated � using the aggregate actuarial cost method. � � � � 60 � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 • � NOTE 9 - PENSION PLANS (CONTINUED) � FUNDED STA TUS AND FUNDING PROGRES.S (CO.NTINUED� � . � The schedule of funding progress, presented as required supplementary information (RSI) � following the notes to the financial statements, presents multiyear trend information about � whether the actuarial values of plan assets are increasing or decreasing over time relative to � the AALs for benefits. � � NOTE 1 O - OTHER POST EMPLOYME�'�'T BE:ti'EFITS • PLANDESCRIPT/O:h' � � The Village provides an optional single employer defined benefit post-employment � healthcare plan to eligible individuals. The plan allows its employees and their beneficiaries, at their own cost, to continue to obtain health, dental and other insurance � benefits upon retirement. The benefits of the plan conform to Florida Statutes, which are � the legal authority far the plan. The plan has no assets and does not issue a separate � financial report. � FUNDINC POLICY AND ANNUAL OPEB COST � The Village does not directly make a contribution to a health plan on behalf of retirees. � However, retirees and their beneficiaries can purchase from the Village's healthcare � provider the same health plan, at the same group rates as are charged to the Village for � active employees. Under GASB 45, the Village is required to calculate an offset to the cost • of these benefits as an Employer Contribution, based upon an implicit rate subsidy prepared by the Village's actuary. This offset equals the total age-adjusted costs paid by the Village � for its active employees for coverage of the retirees and their dependents for the year net of � the retiree's own payments for the year. The annual other post employment benefit (OPEB) � cost is calculated based on the annual required contribution (ARC) of the employer, an amount actuarially determined in accordance with GASB Statement No. 45. The ARC � represents a level of funding that, if paid on an ongoing basis, is projected to cover the � current cost of the benefit. Any unfunded actuarial liabilities are amortized over a period • not to exceed thirty years. � October l, 2012 the Village changed from a traditional health plan to a high deductible � health plan (HDHP) with a$1,500/$3,000 deductible for single coverage and $3,000/$6,000 � deductible for family. Subsequently, the two retirees that were currently purchasing health insurance from the Village elected not to purchase the HDHP and no additional retirees � requested to avail themselves of the HDHP. The Village considers this indicative that � � � 61 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS i � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 1 O — OTHER POST EMPLOYMENT BENEFITS (CONTINUED) � • FUNDINC POL/CYAND ANNUAL OPEB COST (CONTINUED� � future retirees will choose not to participate in the HDHP. Under that assumption, the � annual required contribution (ARC) for fiscal year 2012 is zero reflecting no current cost of � benefits. The Village of Tequesta has less than 100 employees, has experienced low participation in prior periods and has no active participation of retirees currently in the � HDHP. The Village considered amortizing the current unfunded liability in one year, � effectively allowing the Village to write the existing liability off in the current year. • However, the Village decided to take a conservative approach by monitoring participation over the next two years before determining whether to permanently write off the liability. � • Required Contribution Rates , Employer Pay-as-you-go Plan members N/A � � FY 2012 Annual Reqtw Conmbution (ARC) $ -- � Interest on Net OPEB Obligarion -- Adjusmient to ARC -- � Annual OPEB Cost -- � Employer Confibutions -- � Increase in the Net OPEB Obligation -- � Net OPEB Obligation - October l, 201 1 176,000 � Net OPEB Obligation - September 30, 2012 176,000 � � Three-Year Trend Information � Fiscal Annual Percentage of Annual Net OPEB � Year End OPEB Cost OPEB Cost Contributed Obligation � 2010* $ 106,000 16% $ 89,000 � 2011 107,000 19% 176,000 � 2012 -- 0% 176,000 � * First year of OPEB � � � � � � � 62 s • � � VILLAGE OF TEQUESTA, FLORIDA i NOTES TO FINANCIAL STATEMENTS � � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � NOTE 11 - COMMITMENTS AND CONTINGENCiES • LEASE AGREEMENTS � � On December 20, 1994, the Village entered into an Interlocal agreement with Palm Beach � County. Per the agreement, Palm Beach County provided for partial funding, land � acquisition and design and construction of a branch library within Tequesta. Upon completion of the project, the library was leased to Palm Beach County for 50 years for an � annual rent of one dollar. In the event the Village terminates the lease before the end of 50 � years, the Village must reimburse Palm Beach County a depreciated value using a useful , life of 25 years based on an initial value of $405,000 calculated on a straight-line basis. � CONTRACTED SER VlCES - REFIISE AND RECYCL]NG COLLECTION � The Village entered into a solid waste and recyclable collection agreement with Waste � Management Inc. of Florida on September 13, 2007 for a period of five years beginning � October O1, 2007 and expiring September 30, 2012. With this agreement the Village � granted Waste Management the exclusive franchise for solid waste collection of residential, � commercial, industrial and roll-off refuse, recycling and vegetative waste. The Village, on August 5, 2010, entered into the first amendment to the agreement separating the diesel fuel � and collection components of the rate allowing for separate calculation of an annual � increase. The annual change in the collection component is determined using the CPI (June � to June) while the annual change in the fuel component is determined using the change in the cost of diesel fuel determined by reference to EIA/DOE website that reports average � prices. Effective September 30, 2010 the Village entered into a second amendment to the ! agreement extending the term of the current agreement and additional five (5) years from October 1, 2012 and expiring September 30, 2017. � � CONTRACTED SER VICES - FIRE/EMERGENCY MEDICAL SER VICE • Effective October 1, 1993, the Village entered into an Interlocal agreement with Jupiter � Inlet Colony for the Village to provide fire protection/emergency medical services for a fee. � For the year ended September 30, 2012, fire protection fees received from Jupiter Inlet � Colony were $218,217. � CONSTR UCTION COMMI TMENTS , Significant construction commitments as of September 30, 2012 are as following: � � Estimated Estimated � Expended Cost to Completion � Description to Date Complete Date � Water Plant Expansion $ 198,553 $ 143,000 November, 2012 � i 63 � ! � � w � VILLAGE OF TEQUESTA, FLORIDA � NOTES TO FINANCIAL STATEMENTS � ` FOR THE FISCAL YEAR ENDED SEPTEMSER 30, 2012 � � NOTE 12 - RISK MANAGEMENT � The Village is exposed to various risks of loss related to torts, theft of, damage to and � destruction of assets, errors and omissions, injuries to employees and natural disasters. � While the Village cannot anticipate the areas in which potential claims may arise, the � Village purchases commercial insurance to protect against areas of possible exposure germane to municipal entities such as property, liability, automobile, workers' � compensation, crime, storage tank, inland marine and railroad coverage. Deductibles and � limits vary by coverage and are secured based upon the Village's tolerance of risk retention • in each area. � At the Village Council's direction, the property deductible of $100,000 is applicable far all � perils excluding hurricane/windstorm damage. The Florida Municipal Insurance Trust � (FMIT) applies a named storm deductible of 5% of the 100% value of real and personal property, personal property of others and business income values at the time of loss or � damage at the locations where the damage occurred, subject to the policy deductible, • whichever is greater. The Village continues to self insure all properties valued under � $100,000. FMIT issued members in good standing a return of premium credit; the Village of Tequesta received a total credit of $16,280 in fiscal year 2012 related to policy year s 2009/2010 and $5,493 related to policy year 2010/2011. � The Village remains fully insured with the FMIT for workers' compensation coverage with � statutory limits. Premiums are based upon risk class and remuneration of covered � employees adjusted by an experience modification factor which includes three prior years � of claims history. At the end of each fiscal year, the plan is audited and the Village can either receive a return of premium or be required to pay additional premium base upon � actual versus estimated payroll. FMIT's final audit for fiscal year 2011/2012 resulted in the � Village being refunded a total of $23,537, of which $13,280 was workers' compensation related. This was due to the temporary reduction in staffing in the police department, which � also impacted our general liability which experienced a refund of $9,622. Property and � auto accounted for the additional $635. � There were no significant changes in insurance coverage from coverage in prior years. � Settled claims have not exceeded the commercial coverage in any of the past three fiscal � years. � • NOTE 13 - JOINT VENTURE r The Village, in conjunction with six other municipalities, organized a consortium to provide r mutual fire and emergency aid. The consortium is known as the Northern Area Mutual Aid � Consortium (NAMAC). During 1999, the consortium purchased equipment and supplies as � well as collected contributions. The consortium does not issue separate financial statements. The Village has not been obligated to contribute any funds to the consortium � since its inception in 1999. � ! 64 i • � � � ` r i • � ! � • ! • � • • M • � • � Page Intentionally Left Blank �' • i ! • • r • • ! � � # • • r • • ! � ! i ! � � � � � � � � � � � � � � � � � � � � � � • REQUIRED SUPPLEMENTARY INFORMATION • � • • • • • • • • • • • • • • • • w • • � � � � r w • • • • • • • • � • • • • • • • • • • • • • • • � • • • • • • • • � • • • • � � • VILLAGE OF TEQUESTA, FLORIDA � REQUIRED SUPPLEMENTARY INFORMATION • BUDGETARY COMPARISON SCHEDULE GENERALFUND � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � • Variance with Final • Budget � Budgeted Amounts Actual Positive Original Final Amounts (Negative) • Revenues � Ad valorem taxes $ 4,271,000 $ 4,271,000 $ 4,268,732 $ (2,268) Othertaxes 1,164,�00 1,238,675 1,235,941 (2,734) � Intergovernmental 767,340 767,340 755,792 (11,548) • Franchise fees 390,000 390,000 393,734 3,734 Charges for services 8R6, I 90 886,190 948,395 62,205 � Intragovernmental 334,659 503,163 503,163 -- w Grants, contributions and donations 8,100 8,100 7,744 (356) Licenses and permits 484,200 484,200 417,702 (66,498) � Investment earnings 31,000 31,000 39,946 8,946 • Fines and forfeitures 20,800 20,800 21,534 734 Miscellaneous 32,300 32,300 51,793 19,493 � Rents and royalties 165,190 165,190 167,636 2,446 • Impact Fees 850 850 18,257 17,407 Capital lease at inception 120,870 120,870 -- (120,870) � � Total Revenues 8,676,999 8,919,678 8,830,369 (89,309) • Expenditures Current: � General government 1,461,390 1,502,567 1,469,615 32,952 � Public safety 5,766,160 5,975,906 5,901,568 74,338 Transportation 762,970 782,389 725,833 56,556 � Leisure services 574,590 574,590 552,002 22,588 • Capital outlay 265,373 349,444 335,689 13,755 Debt service: � Principal 286,791 286,791 282,537 4,254 • Interest 137,285 137,285 137,027 258 Fiscal charges 12,000 12,000 9,841 2,159 • Total Expenditures 9,266,559 9,620,972 9,414,112 (206,860 � � Excess (Deficiencv) of Revenues (589,560) (701,294) (583,743) 117,551 � Other Financing Sources Transfers in 251,300 251,300 251,300 � Total Other Financing Sources 251,300 251,300 251,300 -- � Net Change in Fund Balances (338,260) (449,994) (332,443) 1 17,551 � Fund Balances- Beginning 4,028,945 4,028,945 4,028,945 -- • Fund Balances - Ending � 3,690,685 $ 3,�78,951 $ 3,696,502 $ 1 17,551 � � � � � See note to budgetary comparison sehedule. � 65 � � � VILLAGE OF TEQUESTA, FLORIDA � NOTE TO THE BUDGETARY COMPARISON SCHEDULE r r FISCAL YEAR ENDED SEPTEMBER 30, 2012 ! i NOTE 1- BUDGETS AND BUDGETARY ACCOUNTING � � Formal budgetary integration is employed as a management control device during the year � for the General Fund, Special Revenue Fund and Capital Projects Funds. All budgets are • legally enacted through passage of a resolution. � Budgets are adopted on a basis consistent with accounting principles generally accepted in � the United States of America. For budgeting purposes, current year encumbrances are not • treated as expenditures. • The Village follows these procedures in establishing the budgetary data reflected in the � financial statements: � 1) Prior to September l the Village Manager submits to the Village Council a � proposed operating budget for the fiscal year commencing the following October 1`'. i The operating budget includes proposed expenditures and the means of financing � them. � 2) Public hearings are conducted to obtain taxpayer comments. � � 3) Prior to October l the budget is legally enacted through adoption of a resolution. � As the original budgeted appropriations were adopted by resolution, all changes to the total � appropriations of a fund must be adopted by resolution. Budget amendments for items in � excess of $5,000, capital items ar amendments transferring funds between unrelated � departments are presented to the Village Council for approval. Budget amendments not • requiring Village Council approval are submitted by departments to the Finance Department and the Village Manager for approval. During the year, total supplemental � appropriations of $354,413 were approved and adopted for the General Fund. � Appropriations are legally controlled at the fund level and expenditures may not legally � exceed budgeted appropriations at that level. Appropriations lapse at year end. � � � � � � � � i • 66 � � � � � � VILLAGE OF TEQUESTA, FLORIDA � REQUIRED SUPPLEMENTARY INFORMATION � SCHEDULE OF EMPLOYER CONTRIBUTIONS - PENSIONS � � � Annual Village Contribution Fiscal Required Village Premium Tax Percentage � Year Contribution Contribution Contribution Contributed � � Firefighters' Pension Fund • 2007 171,986 116,915 70,455 108.9% • 2008 201,074 127,844 70,455 98.6% 2009 211,458 143,079 70,455 101.0% � 2010 342,571 279,911 70,455 102.3% � 2011 322,793 252,561 70,455 100.1% � 2012 334,518 335,449 70,455 121.3% � • Police Officers' Pension Fund � 2007 111,243 87,635 33,130 108.6% 2008 85,371 87,240 33,130 141.0% � 2009 88,769 81,539 33,130 129.2% � 2010 130,820 102,069 33,130 103.3% � 201 1 135,996 136,101 33,130 124.4% � 2012 170,367 170,534 33,130 119.5% • General Emplovees' Pension Fund � 2007 92,042 122,449 N/A 133.0% � 2008 88,790 130,665 N/A 147.2% � 2009 92,364 141,407 N/A 153.1% � 2010 146,458 148,167 N/A 101.2% • 2011 164,487 164,487 N/A 100.0% � 2012 169,131 174,899 N/A 103.4% � � � � � � � � � � � � 67 � � � � VILLAGE OF TEQUESTA, FLORIDA . REQUIRED SUPPLEMENTARY INFORMATION � SCHEDULE OF FUNDING PROGRESS - PENSIONS � � Actuarial � Accrued � Actuarial Liability Unfunded UAAL as a% • Actuarial Value of (AAL) - AAL Funded Covered of Covered � Valuation Assets Entry Age* (UAAL) Ratio Payroll Payroll Date (a) (b) (b) - (a) (a) / (b) (c) ((b - a) / c) � � Public Safety Pension Fund �i�: • ]0/O1/03 1,966,148 1,610,963 (355,185) 122.00% 1,339,667 26.5% 10/O1/OS 2,782,953 2,598,331 (184,622) 107.10% 1,650,403 11.2% � 10/01/07 4,080,609 3,730,247 (350,362) 109.40% 1,931,87] 18.1% � ] 0/O 1 /09 • Fire 3,965,053 4,471,106 506,053 88.7% 1,434,855 35.3% Police 1,333,909 987,399 (346,507) 135.1% 749,835 -46.2% � 10/1/2011 6,526,370 7,720,559 1,194,189 84.5% 2,171,363 55.0% � Fire 4,754,263 6,034,582 1,280,319 78.8% 1,313,021 97.5% • Police 1,772,107 1,685,977 (86,130) 105.1% 858,342 -10.0% Note: Separate information for fire and police was not available prior to the 10/O l/09 valuation. � � �>> Through 10/1/07 the annual required contribution (ARC) was calculated using the aggregate � actuarial cost method. Information in this schedule for those ears was calculated using the entry age actuarial cost method as a surrogate for the funding progress of the Plan. � � General EmploVees Pension Fund �2� . 10/1/2007 1,026,897 764,571 (262,326) 134.3 1,500,201 17.50% � ]0/1/2008 1,235,850 1,034,855 (200,995) 119.4 1,790,280 -1L20% 10/1/2009 1,465,279 1,341,518 (123,761) ]09.2 1,890,529 -6.55% � l0/1/2010 1,716,448 1,625,288 (91,220) ]05.6% 1,858,451 -4.90% � ]0/1/2011 1,965,445 1,921,731 (43,714) 102.3% 1,902,093 -2.30% � �2> The annual required contribution (ARC) was calculated using the aggregate actuarial cost method. � Information in this schedule is calculated using the entry age actuarial cost method as a surrogate � for the funding progress of the Plan. • � � � � � � � � � 68 � � � � � � � VILLAGE OF TEQUESTA, FLORIDA � REQUIRED SUPPLEMENTARY INFORMATION � SCHEDULE OF FUNDING PROGRESS - OTHER POST EMPLOYMENT BENEFITS � � • Unfunded � (a) Actuarial Actuarial Actuarial Unfunded Accrued � Actuarial Value of Accrued Actuarial Funded Covered Liability as of � Valuation Date Assets Liability (AAL) Liability Ratio Payroll % of Covered � October 1, 2009 $ -- $ 484,000 $ 484,000 0.00% $ 4,1 11,000 11.80% � � � October 1, 2012, the Village changed from a traditional health plan to a high deductible health plan � (HDHP) with a$1,500/$3,000 deductible for single coverage and $3,000/$6,000 deductible for family. • Subsequently, the two retirees that were currently purchasing health insurance from the Village elected not � to purchase the HDHP and no additional retirees requested to avail themselves of the HDHP. The Village considers this indicative that future retirees will choose not to participate in the HDHP. Under that � assumption, the annual required contribution (ARC) for fiscal year 2012 is zero reflecting no current cost � of benefits. The Village of Tequesta has less than 100 employees, has experienced low participation in • prior periods and has no active participation of retirees currently in the HDHP. The Village considered � amortizing the current unfunded liability in one year, effectively allowing the Village to write the existing liability off in the current year. However, the Village decided to take a conservative approach by � monitoring participation over the next two years before determining whether to permanently write off the � liability. � � � � � � � � � � � � � � � � � � 69 � � � � � � � � � � � � � � � � � � � � � � Page Intentionally Left Blank � i • • • • • • • • • • � • • • • • • • • • • � � � � � � � � � � � � � � � � � � � � � � COMBINING AND INDIVIDUAL FUND � STATEMENTS AND SCHEDULES • • • • • • • • • N • • • • • • • • • • • � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � NONMAJOR GOVERNMENTAL FUNDS • • • • • • • • • • • • • • • • i • • • • • � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � S � i • • i ! • • • i • � NONMAJOR GOVERNMENTAL FUNDS � Special Revenue Funds � � Special revenue funds are used to account for specific revenues that are legally restricted � to expenditures for particular purposes. � , Special Law Enforcement Trust Fund — This fund accounts for forfeitures received by � the Police Department. The forfeitures must be expended for certain law enforcement � purposes as prescribed by Florida Statute Chapter 932.704. � Capital Projects Funds � Capital Improvement Fund — This fund is used to account for the maintenance and � upkeep of the Village's general infrastructure (such as roads, bridges, sidewalks and � storm water drainage systems) and streetscape beautification projects. r � Capital Projects Fund — This fund accounts for the acquisition or construction of major � capital projects, other than those financed by proprietary fund rypes. � � � � � * � � � w • • � • � � � � � � � � � � i • i • • # � i • i ! Page Intentionally Left Blank � � • ! • • • • ! i r � ! � � � ! � w • • • • � � � VILLAGE OF TEQUESTA, FLORIDA � COMBINING BALANCE SHEET � NONMAJOR GOVERNMENTAL FUNDS � SEPTEMBER 30, 2012 � � Special Revenue Capital Projects Total � Specia] Law Capital Capital Nonmajor Enforcement Improvement Projects Governmental � Fund Fund Fund Funds • Assets • Cash and cash equivalents $ 30,740 $ 395,853 $ 212,523 $ 639,1 16 Other Receivables 35 35 � Total Assets $ 30,775 $ 395,853 $ 212,523 $ 639,151 � S Liabilities and Fund Balances � Liabilities $ -- $ -- $ -- $ -- � • Fund Balances ResMcted for: � Law Enforcement 30,775 -- -- 30,775 • Assigned to: � Subsequent year's budget -= 290,440 1 12,000 402,440 Capital Projects 105,413 ] 00,523 205,936 � • Total Fund Balances 30,775 395,853 212,523 639,151 � Total Liabilities and Fund Balances $ 30,775 $ 395,853 $ 212,523 $ 639,151 � � � � � � r � � � � � � � � � � � � 70 � � � VILLAGE OF TEQUESTA, FLORIDA � COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHARGES IN FUND � NONMAJOR GOVERNMENTAL FUNDS • SEPTEMBER 30, 2012 � � Special Revenue Capital Projects Total � Special Law Capital Capital Nonmajor Enforcement Improvement Projects Governmental � Fund Fund Fund Funds • Re��enues • Grants, contributions and donations $ -- $ 1 19,200 $ -- $ 1 19,200 Forfeitures/confiscations 36,005 -- -- 36,005 � Miscellaneous -- 34,271 -- 34,271 � Investment earnings -- 9,227 -- 9,227 • Total Revenues 36,005 162,698 -- 198,703 � � Expenditures Current: � Public Safety 1,000 -- -- I ,000 � Total Expenditures I,000 -- -- 1,000 � � Excess of Revenues Over � Expenditures 35,005 162,698 -- 197,703 � Other Financing Oses � Transfers out (50,000) (201,300) -- (251,300) � Total Other Financing Uses (50,000) (201,300) -- (251,300) � � Net Change in Fund Balances (14,995) (38,602) -- (53,597) � Fund Balances - Beginning of Year 45,771 434,454 212,523 692,748 � � Fund Balances - End of Year $ 30,776 $ 395,852 $ 212,523 $ 639,151 � r � � � � � � � � � � � 71 • � � � � VILLAGE OF TEQUESTA, FLORIDA � BUDGETARY COMPARISON SCHEDULE � SPECIAL LAW ENFORCEMENT TRUST FUND • FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � Variance � with Final • Budget � Budgeted Amounts Actual Positive Original Final Amounts (Negative) � Revenues � Forfeitures/Confiscations $ 50,000 $ 50,000 $ 36,005 $ (13,995) � Expenditures � Current: • Public Safety 1,000 1,000 1,000 -- � Excess of Revenues Over � Expenditures 49,000 49,000 35,005 (13,995 � � Other Financing Uses � Transfers out (50,000) (50,000) (50,000) -- � Net Change in Fund Balances (1,000) (1,000) (14,995) (13,995) � � Fund Balances - Beginning 45,771 45,771 45,771 -- � Fund Balances - Ending $ 44,771 $ 44,771 $ 30,776 $(13,995) � � � � � � � � � � � � � � � � � � 72 � � � VILLAGE OF TEQUESTA, FLORIDA • BUDGETARY COMPARISON SCHEDULE � CAPITAL IMPROVEMENT FUND � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 - � Variance � with Final • Budget • Budgeted Amounts Actual Positive Origina] Final Amounts (Negative) � � Revenues • Grants, contributions and donations $ 48,000 $ 48,000 $ 119,200 $ 71,200 Investment earnings -- -- 9,227 9,227 � Miscellaneous -- -- 34,272 34,272 � Total Revenue 48,000 48,000 162,699 114,699 � � Expenditures � Current: + Leisure services 4R,000 48,000 -- (48,000) � Excess of Revenues � Over Expenditures -- -- 162,699 162,699 � Other Financing Uses • Transfers out (201,300 (201,300 (201,300 -- � � Net Change in Fund Balances (201,300) (201,300) (38,601) 162,699 � Fund Balances - Beginning 434,454 434,454 434,454 -- � � Fund Balances - Ending $ 233,154 $ 233,154 $ 395,853 $ 162,699 � � � � � � � � � � � � � � 73 • � � � � VILLAGE OF TEQUESTA, FLORIDA • BUDGETARY COMPARISON SCHEDULE � CAPITAL PROJECTS FUND � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � � � Variance • with Final • Budget Budgeted Amounts Actual Positive � Original Final Amounts (Negative) � � Revenues $ -- $ -- $ -- $ -- � • Expenditures -- -- -- -- � Excess Revenues Over Expenditures -- -- -- -- � � Net Change in Fund Balance -- -- -- -- � � Fund Balances - Beginning 212,523 212,523 212,523 -- � Fund Balances - Ending $ 212,523 $ 212,523 $ 212,523 $ -- � � � � � � � � � � � � � � i • • • • • � 74 � � � � � � � � � � � � � � � � � � � � � � Page Intentionally Left Blank �' • • • • • • • • • • • • • • • • • • • • • • � � � � � � � � � � � � � � � � � � � � � � NONMAJOR ENTERPRISE FUNDS • • • • • • • • • • • • • • • • • • • • • • � � � � � � � � � � � � � r � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � NONMAJOR ENTERPRISE FUNDS � Stormwater Fund — This fund is used to account for the construction and maintenance � of the Village's stormwater system. � � Refuse and Recycling Fund — This fund is used to account for revenues received from • non-ad valorem assessments charged to residents for residential curbside pick-up of solid waste and recyclable material. � � � � � � � � � � � � � � � � � i • • � � � � � � � � � � � � � � � � � � � � � Page Intentionally Left Blank � • • � • • • • • • • • • • • • • • • • i • • � � � VILLAGE OF TEQUESTA, FLORIDA • • COMBINING STATEMENT OF NET ASSETS • NONMAJOR ENTERPRISE FUNDS SEPTEMBER 30, 2012 � � � Total • Nonmajor • Stormwater Refuse & Enterprise • Utility Recycling Funds Assets � Current Assets � Cash and cash equivalents $ 874,404 $ 148,884 $ 1,023,288 � Investments 6,142 6,118 12,260 � Receivables, net 2,519 5,827 8,346 Inventories 572 -- 572 � Prepaid items 373 -- 373 � � Total Current Assets 884,010 160,829 1,044,839 � � Non-Current Assets � Capital assets not being depreciated 198,553 -- 198,553 Capital being depreciated, net 1,392,533 -- 1,392,533 � � Total Non-Current Assets 1,591,086 -- 1,591,086 � • Total Assets 2,475,096 160,829 2,635,925 � Liabilities � Current Liabilities � Accounts payable 123,688 38,484 162,172 � � Non-Current Liabilities � Compensated absences 1,135 -- 1,135 � Total Liabilities 124,823 38,484 163,307 r � Net Assets � Invested in capital assets, net of related debt 1,591,086 -- 1,591,086 � Unrestricted 759,187 122,345 881,532 � Total Net Assets $ 2,350,273 $ 122,345 $ 2,472,618 � � � � � 75 � � � VILLAGE OF TEQUESTA, FLORIDA � COMBINING STATEMENT OF REVENUES, EXPENDITURES � AND CHANGES NET ASSETS � NONMAJOR ENTERPRISE FUNDS � SEPTEMBER 30, 2012 � � Total � Nonmajor � Stormwater Refuse & Enterprise � Utility Recycling Funds � Operating Revenues � Charges for services $ 323,193 $ 487,392 $ 810,585 � Operating Expenses • Stormwater 100,120 100,120 � Purchased services 461,993 461,993 � Management services 11,290 6,644 17,934 � Depreciation 96, ll 6 -- 96,116 � Total Operating Expenses 207,526 468,637 676,163 � � Operating Income 115,667 18,755 134,422 � � Non-Operating Revenues � Investment earnings 2,212 1,305 3,517 � Total Non-Operating Revenues 2,212 1,305 3,517 � � Change in Net Assets 117,879 20,060 137,939 � � Net Assets - Beginning 2,232,394 102,285 2,334,679 � Net Assets - Ending $ 2,350,273 $ 122,345 $ 2,472,618 � � � � � � � � � � � � 76 � � i � � VILLAGE OF TEQUESTA, FLORIDA � COMBINING STATEMENT OF CASH FLOWS i NONMAJOR ENTERPR[SE FUNDS � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 � Nonmajor � Stormwater Refuse & Enterprise � Utility Recycling Funds Cash Flows from Operating Activities r Cash received from customers, governments and other funds $ 323,022 $ 490,423 $ 813,445 � Cash paid to suppliers (61,306) (466,599) (527,905) � Cash paid to employees (52,973) -- (52,973) � Net Cash Provided by Operating Activities 208,743 23,824 232,567 � Cash Flows from Capital and Related Financing Activities �, Acquisition and construction of capital assets (82,922) -- (82,922) � Net Cash Used in Capital and Related Financing Activities (82,922 -- (82,922 M Cash Flows from Investing Activities � Interest received on investments 1,250 381 1,631 � Net Cash Provided by Investing Activities 1,250 381 1,631 � . Net Increase in Cash and Cash Equivalents 127,071 24,205 151,276 � Cash and Cash Equivalents - Beginning 747,333 124,679 872,012 � Cash and Cash Equivalents - Ending $ 874,404 $ 148,884 $ 1,023,288 � Adjustments to Reconcile Operating Income to � Net Cash Provided by Operating Activities: � Operating income $ 1 15,667 $ 18,755 $ 134,422 � Depreciation 96,116 -- 96,116 � Changes in operating assets and liabilities: ([ncrease) decrease in: � Accounts receivable (171) 3,031 2,860 � Inventories 30 -- 30 � Prepaid items and other assets (92) -- (92) Increase (decrease)in: � Accounts payable (2,899) 2,038 (86l ) � Compensated absences 92 -- 92 � Net Cash Provided by Operating Activities $ 208,743 $ 23,824 $ 232,567 � • Noncash Investing Activities Change in fair value of investments $ 955 $ 918 $ 1,873 � Acquisition and construction of capital assets $ 123,688 $ -- $ 123,688 ! � � � '� 77 � � � � � � i � i � • r • i • � • � M i i � • Page Intentionally Left Blank � • • • • i • • • ! • � � � • i ! • ! ! � � • � � � � � N � r � � � � � � � � � � � � w � FIDUCIARY FUNDS • • • • • • • • • • • i • • • • • • • • w � � � � � � M • • • • • � • • • • • • • • • • i • • • • • • • � • • • r • • • • • • • • r � � � � � � � � � � � � � r � � � � � FIDUCIARY FUNDS � Firefighters' Pension Trust Fund — This fund accounts for the accumulation of � resources and for contributions and benefits of the firefighter employees. � Police Officers' Pension Trust Fund — This fund accounts for the accumulation of � resources and for contributions and benefits of the police employees. � �, General Employees' Pension Trust Fund — This fund accounts for the accumulation of � resources and for contributions and benefits for the general employees of the Village. � r � � � � � � � � � � � � � � � � � � � � � � � � w • � • • • • � • • • • • Page Intentionally Left Blank � • • • • i • • • � • ! • � � • • � • � • • • � � � VILLAGE OF TEQUESTA, FLORIDA • • COMBINING STATEMENT OF FIDUCIARY NET ASSETS • FIDUCIARY FUNDS SEPTEMBER 30, 2012 � � � Police General • Firefighters' Officers' Employees' • Pension Pension Pension Trust Fund Trust Fund Trust Fund Total � Assets � Cash and cash equivalents $ 433,129 $ 179,497 $ 50,722 $ 663,348 � Investments, at fair value: � Corporate stocks 2,526,016 1,035,188 1,363,651 4,924,855 � Corporate bonds 720,262 295,171 321,364 1,336,797 � Government backed securities 1,472,594 603,485 335,254 2,411,333 Mutual Funds 584,829 239,669 245,610 1,070,108 � Prepaid items 1,701 1,701 971 4,373 � Contributions receivable 32,881 647 5,339 38,867 � Accrued interest receivable 10,634 3,996 9,424 24,054 � Total Assets 5,782,046 2,359,354 2,332,335 10,473,735 � � Liabilities � Accounts payable 12,373 11,659 7,751 31,783 � Due to broker 7,964 3,264 7,990 19,218 � Unearned contributions 23,915 13,919 -- 37,834 � Total Liabilities 44,252 28,842 15,741 88,835 � � Net Assets Held in Trust for � Net As Pension Benefits $ 5,737,794 $ 2,330,512 $ 2,316,594 $ 10,384,900 � � � � � � � � � � � � � 78 � � � VILLAGE OF TEQUESTA, FLORIDA � COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS � FIDUCIARY FUNDS � FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 r � � Police General � Firefighters' Officers' Employees' • Pension Pension Pension Trust Fund Trust Fund Trust Fund Total � Additions � Contributions: � Employer (including State) $ 463,564 � 227,000 $ 174,899 $ 865,463 � Employee 64,734 42,698 93,031 200,463 � Total contributions 528,298 269,698 267,930 1,065,926 • Investment income � Net appreciation in fair � value of investments 463,223 177,473 246,011 886,707 � Interest earnings 278,850 114,096 100,968 493,914 � 742,073 291,569 346,979 1,380,621 � Less investment expenses (31,814) (28,996) (24,861) (85,671) � Net investment income 710,259 262,573 322,118 1,294,950 � Total Additions 1,238,557 532,271 590,048 2,360,876 � � Deductions � Benefits paid 266,863 -- 8,534 275,397 � Refunds of contributions -- -- 9,406 9,406 � Operating expenses 18,726 18,726 23,914 61,366 � Total Deductions 285,589 18,726 41,854 346,169 � � Net Increase 952,968 513,545 548,194 2,014,707 � � Net Assets Held in Trust for � Pension Benefits � Net assets- beginning 4,784,826 1,816,967 1,768,400 8,370,193 Net assets- ending $ 5,737,794 $ 2,330,512 $ 2,316,594 $ 10,384,900 � � � � � � � 79 � � , t ,��r� , ;lrr �I'/1 r'�� Ai-� S�E C�'�� Tls�t� s�t' A ► � � � . � � � � � � � r � � � � � � � � � � � � � � i • • • • • � ! � • ! i • • • � � � • • • • � � � � � STATISTICAL SECTION � This part of the Village of Tequesta's Comprehensive Annual Financial Report presents detailed � information as a context for understanding what the information in the financial statements, note � disclosures, and required supplementary information says about the Village overall financial � health. � � Contents Page � � Financial Trends � These schedules contain trend information to help the reader understand how the � Village's financial performance and well-being have changed over time. 80-84 � � • Revenue Capacitv These schedules contain information to help the reader assess the Village most � significant local revenue source, the property tax. 85-88 � � � Debt Capacity • These schedules present information to help the reader assess the affordability of the � Village current levels of outstanding debt and the Town's ability to issue additional debt in the future. 89-93 � � � Demographic and Economic Information � These schedules offer demographic and economic indicators to help the reader � understand the environment within which the Village's financial activities take place. 94-95 � � Operating Information � These schedules contain service and infrastructure data to help the reader understand � how the information in the Village's financial report relates to the services the Village � provides and the activities it performs. 96-98 � � Sources: Unless other wise noted, the information in these schedules is derived from � the Comprehensive Annual Financial Reports for the relevant year. � � � � � � � VILLAGE OF TEQUESTA, FLORIDA NET ASSETS BY COMPONENT LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2003 2004 2005 2006 2007 200& 2009 2010 2011 2012 Governmental Activities Invested in capital assets, net of related debt $ 2,209,191 $ 921,8K9 $ 1,788,749 $ 4,5]5,096 $ 6,C79,855 $ 6,959,332 $ 7,330,897 $ 7,525,570 $ 10,730,256 $ 10,591,77R Restricted 143,370 140,990 -- -- -- -- -- Unrestricted 4,423,513 4,947,R3R 6,926,208 5,570,447 5,402,774 6,459,522 6,218,462 5,306,661 4,442,410 4,090,046 Total Governmental Activities Net Assets $ 6,632,704 $ S,R69,727 $ 8,714,957 $ 10,228,913 $ 12,223,619 $ 13,41R,R54 $ 13,549,359 $ 12,R32,231 $ 15,172,666 $ 14,681,R24 Business-Type Activities: Invested in capital assets, net of related debt $ 10,561,209 $ 9,602,911 $ 10,R15,151 $ 11,722,188 $ 14,513,500 $ 14,OR2,989 $ 13,713,525 $ 13,037,012 $ 14,673,046 $ 14J18,841 Restricted 317,193 322,R I R 317,102 396,369 328,544 -- -- -- -- -- Unrestricted 4,R43,7R1 5,901,624 4,604,463 4,R67,905 3,046,229 3,SR1,512 3,997,271 4,975,318 4,315,056 4,884,793 Total Business-Type Activities Net Assets $ 15,722,183 $ 15,R27,353 $ 15,736,716 $ 16,986,462 $ 17,RRR,273 $ 17,664,501 $ 17,710,796 $ 18,�12,330 $ 18,98R,102 $ 19,603,(34 Primary government: Invested in capital assets, net of related debt $ 12,770,400 $ 10,524,R00 $ 12,603,900 $ 16,237,284 $ 21,193,355 $ 21,042,321 $ 21,044,422 $ 20,562,582 $ 25,403,302 $ 25,31Q619 Restricted 317,193 322,S1R 317,102 539,739 469,534 -- -- -- $ -- $ -- Unrestricted 9,267,294 10,849,462 11,530.671 10,43R,352 8,449,003 10,041,034 10,215,733 10,2R1,979 8,757,466 8,974,R39 Total Governmental Activities Net Assets $ 22,354,887 $ 21,697,OR0 $ 24,451,673 $ 27,215,375 $ 30,11 1,892 $ 31,OR3,355 $ 31,260,155 $ 30,844,561 $ 34,160,76R $ 34,285,458 80 ••••!•••••i••••••••••••••••••••••••••••�•••• � � / • � � � � � � � � � � � � � � � � / � � � � � � � � � � � � � � � � � � • � � • � �'ILLAGE OF TEQUESTA, FLORIDA CHANGESIN NET ASSETS LAST TEN FISCAL YEARS (ACCRUAL BASIti OF AC('OUNTING) 2003 2004 200> 20U(, 2007 2008 2009 2010 2011 2012 F.xpenses Govemmen[al activities: Generr,ilgovernment $ 1.299.R12 $ 1,105,741 $ 1.361,013 $ 1,402,53� $ 1,39L654 � 1,344,038 $ 1.501,344 $ IS03,75D $ IS9L�7> $ 1,629.115 Public.cafety 3,649.R03 4.13A._l74 4,69L063 5,577,243 5,634.834 5.7ft4,245 5,807,477 6313,R1i 5,989,357 6,210,36� Transportation 474,I34 804,�23 656,ISR R37,441 766.226 736,844 774,966 R43A60 R57,456 898.45R Leisureservices 3R5,192 458.G59 605,745 756,224 559,583 539.450 639,590 710.68� 635,671 635,110 h�teres[ on long-temi debt 277.R5� 262.479 24R.728 243.871 229,074 206,126 IR0.770 169.79: 158.6R5 146,868 TotalGovernmentalAc[ivitiesExpenses 6,086,796 6.769,776 7,562,707 R$17,314 R,SN1371 8,610,703 8,904,147 9,542,022 9.232.744 9.519.916 Business-rype ac[ivities� Water 3.R81J52 3,975.76fi 4,026,027 4,IR7,2�7 4,139,7R4 3,760,426 3,907,950 3.989,517 3,R29,330 4.(117.097 Storm�ca[er 278.4d2 155,537 142,7R8 19H 99i 18RJ09 215.163 226.498 223,421 194.731 207526 Refuse and recycling 229.460 252,933 260J15 270,R87 3063d7 420,081 444,449 331,156 444302 46N.6_l7 Communityde��elupment i93J05 >13,101 -- -- — -- -- — -- -- Total Bosiness-Tcpe Activities Expenses 4982.759 4,897,337 4.429.530 4.fi57.137 4.634,840 4,39i,�,70 4,S7k,R97 4.644,q94 4.4fiZ963 4,693,260 Total Priman� (:overnment Program E�penses S 11.069,555 $ 11,667,113 $ I 1,992,237 $ 13.474.d51 $ 13.216,2I I $ 13.006373 $ 13,4R3,04�1 $ 14,1R6,I 16 $ 13,700,707 $ 14,213,176 Program Revenues Go��ernmental activities: Charges for services: Generalgovemment $ 352.901 $ 439,646 $ 260.647 $ 270.137 $ 27821� $ 475144 $ 302,182 $ 316,ft1fi $ 568.452 $ 742.438 Public sefety 477A41 538.056 I,(M0,427 1,121,642 1,006.947 863.391 783,774 899,fi39 1,28},72R 1,270308 Transportation __ __ __ __ __ �� _ '_ _' " Leisure service+ 63A3R 42.430 4,410 57,261 54,364 50,219 72,4H7 92A�3 77,9�5 71,939 Operating grants iind contributiuns �6517 43945 515,438 365,IR3 20350 18,711 67,R42 24354 SN,746 60,260 Capital �rmts and contnbutions -- -- — 535 000 54,764 57,736 100,000 2,6R9,626 I 19,200 Total Governmental Actirities Vro�ram Revenues 949,897 1,064,077 I,k20,922 2,349,223 1,414,640 1,465,313 1,226,285 1,432,812 4.678,507 2,264,145 Business-Type Actirities Charges for services: Water 4AR2.459 3,931,562 4,037.674 4,090,268 3,SSO,SOR 3,463.Sfi4 3,R(,3.439 4.076.112 4,Sti5,287 4.436.95R Stormwater 297.843 303.4�0 298J8ki 301,993 303173 299,729 314569 713.12fi 314.2fi4 323,193 Refuse and recycling 242,901 24R.2�2 277.SR9 283.R21 2R5,917 402,439 414,312 414,657 436,142 4N7392 Communiridevelopment 62RA68 34R.�11 -' — -- -- -- -- -- — Operatin� gran�s and contributions -- -- -- 42,471 7,827 - 51,51 I Capital grants and contribu[ions -- -- I 19,944 4R4A00 430.000 — -- -- -- -- Total Business-Tcpe Activities Program Rerenues �.251,271 4.831,775 4,733,395 �,202,553 4,877.525 4.165.732 4,592,320 4,R55,426 5,335,693 5,247,543 Total Priman Government ProKram Revenues 5 6,201J6A $ S,R95,R52 $ 6,554,317 $ 7,551,776 $ 6.292,165 $�,631,(k15 $ S,81R,605 $ 6.288,23R $ 10,014,200 $ 7,511.688 Net(Expense) Revenue Governmental activities $ (�,136.899) $ (5.705.699) $ (5,741.785) $ (6,468,091) $ (7,166.73I) $ (7_145,390) $ (7,677,R62) $ (R,109,21D) $ (4,554.237) $ (7.255,771) Business-rype activities 26R.�12 (65,562) 303,865 54�,416 242.685 (229,938) 13,423 211,332 867,730 554.283 Total Primary Government Net Expense $ (4,868,387 $ (5,771,261 $ (5,437,920 $ (5,9�2,675 $ �6924.046 $ (7,375,328 $ (Z664,439 $ (7,R97,87R $ (3.686,507) $ (6,701.4R8 Rl VILLAGE OF TEQUESTA, FLORIDA CHANGES IN NET ASSETS (CONTINUED) LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) General Revenues and Other Changes in Net Assets 2003 2004 2005 200G 2007 2008 2009 2010 20ll 2012 Governmental activities: Taxes: Propertytaxes $ 3,392,623 $ 3,781,095 $ 4,494,713 $ 5,166,754 $ 6,139.007 $ 5,661,200 $ 5,173,ROR $ 4,643,816 $ 4,341,66R $ 4,26R,732 Other taxes 1,093,877 1,089,7R1 l,OR4,R27 l,OR7,759 1,157,128 1,123,272 1,2R5,063 1,315,006 1,266,6R1 1,235,941 Franchise fees based on gross receipts 35Q423 372,212 367,77R 419,929 477,711 462,296 466,541 435J66 412,441 393,734 Unrestricted intergovernmental 520,921 558,069 622,457 679,001 815,82R 7R3,034 702,616 717,673 724,400 718,277 Unrestricted investmentearnings R9,532 79,483 214,5$R 392,961 404,R16 152,602 R,725 71,067 32,775 49,173 Miscellaneous revenues 123.740 83,126 641,901 173,362 106,647 37,621 171,614 208,754 116,707 99,072 Gain (loss) on sale of capital assets 6,400 (1,012,584) -- 1.981 -- -- -- -- - -- Transfers (7,$47 (8,460 710, I S I 60,300 60,300 12Q600 -- -- -- -- Total Go��ernmental Activities 5,569,669 4,942J22 R,136,415 7,982,047 9,161.437 8,340,625 7,ROR,367 7,392,082 6,894,672 6,764,929 Business-Type Activities Unrestrictedlnvestmentearnings 70,706 75,R46 164,163 2R0.665 321.718 86,R11 (9,20R) 49,973 28,074 30,44R Miscellaneous revenues 10,917 82,576 151,4R7 479,145 397,708 39,955 42,080 40,229 79,96R 30,801 Gain I loss) on sale of capital assets 6R 1,912 3,R50 (710, I51) 4,820 -- -- -- -- -- -- Transfers 7,847 8,460 -- (60,300 (60,300 (120,600 -- -- -- -- TotalBusiness-TypeActivities 771,382 170,732 (394,501) 704,330 659,126 6,166 32,872 90,202 lOR,042 61,249 Total Primary Government 6,341,051 5,113,454 7,741,914 R,686,377 9,820,563 8,346,791 7,841,239 7,482,284 7,002,714 6,826,17R Change in net assets: Governmental activities 432,770 (762,977) 2,394,630 1,513,956 1,994.706 1.195,235 130,505 (7U,128) 2,340,435 (49QR42) Business-type activities 1,039,894 ]05,170 (90,636) 1,249,746 901,811 (223,772) 46,295 301,534 975,772 615,532 Total Primary Government $ 1,472,664 $(657,807 $ 2,303,994 $ 2,763,702 $ 2,896,517 $ 971,463 $ 176,R00 $(415,594 $ 3,316,207 $ 124,690 R2 • • • • • • • • • / � . • / • • • • • � • • • • . • / • • • � • � • � • � • . • • • • . ••��•��•••�s��s�•si�s•��ss•��••�•s•��• VILLAGE OF TEQUESTA, FLORIDA FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) 2003 2004 2005 2006 2007 200R 2009 2010 2011 2012 General Fund Reserved $ 43,745 $ 50,509 $ 56,759 $ 176,410 $ 47,493 $ 82,197 $ 383,766 $ 129,394 $ -- $ -- Unreserved 3,170,436 3,71K,3R0 3,424,40R 3,221,390 4,456,247 5,180,611 4,296,418 3,846,418 -- -- Nonspendable -- -- -- -- -- -- -- -- 228,049 178,478 Restricted -- -- -- -- -- -- -- -- 419,591 549,034 Assigned -- -- -- -- -- -- -- -- 1,372,125 1,481,792 Unassigned 2,009,180 1,487,198 Total General Fund 3,214,1K 1 3,76R,HK9 3,4R I, l67 3,397,ti00 4,503,740 5,262,R08 4,680,184 3,975,812 4,028,945 3,696,502 All Other Covernmental Funds Reserved 155,645 341,722 K23,675 143,370 196,426 12,752 29,50R 117,R38 -- -- Unreserved, reported in: Special revenue fund 237,R58 15,692 17,901 255,179 362,SR2 391,527 22,037 21,072 -- -- Capital Projects funds 1,069,670 RR9,395 2,519,033 1,599,416 457,R85 803,511 1,502,939 1,366,119 -- -- Restricted -- -- -- -- -- -- -- -- 45,771 30,775 Assigned 646,977 608,376 Total Other Governmental Funds $ 1,463,173 $ 1,246,R09 $3,360,609 $ 1,997,965 $1,016,893 $ 1,207,790 $ 1,554,4R4 $ 1,505,029 $ 692,748 $ 639,151 Note: ln fiscal year 2007, started a breakdown of unreserved of other governmental funds. The Village i�nplemented GASB Statement No. 54 for the fiscal year ended September 30, 201 I 83 VILLAGE OF TEQUESTA, FLORIDA CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YE.4RS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) 3003 2004 2005 2006 2007 200A 2009 2010 20I1 2012 Revenues Taxes $ 4,R36,923 $5,243,Oftti $ 5,579,540 $ 6.254.513 $ 7,296,135 $ 6,R71,639 $ 6,45R,R71 $ �,958.822 $5.608.349 $5,504,673 Intergovemmental 575,9R6 596,947 622,457 679,001 HIS,R2R 7R3,034 724375 839.110 776,500 755,792 Franchise fees - - 367,77R 419,929 477,71 I 46229b 466,541 435,766 412,441 393.734 Charges for services 362,663 477,513 490,995 507,702 526,922 574,937 597,269 6R7,332 R88,639 948395 Intrago�•emmental 337.490 341,700 254,ri9R 262,700 273,150 2R0,100 292,990 307,740 323,110 503,163 Grants 56.517 43,945 515,43X 900J83 90,39R 76,44R 37,SR, -- -- 126,944 Licenses and permits 103.564 9.1,601 549,titi4 631,52� 401,704 299,059 211,371 279.R35 332,913 417,702 Interest R3.166 79,4R3 214,SR8 392,961 404,R16 152,602 ttJ25 71,067 32,775 49,173 Fines and forfeitures 5R_467 57,413 352,254 34,R25 I I I,ORO 40,779 34,R77 21,721 204.273 57,539 Miscellaneous R0.494 R3,126 2li9,(,47 175,i43 52,k99 3ti,242 RO,h03 (i2.009 141,902 R6A64 Rentsandroyalties - - - - IOR.628 103,627 120.596 Ifit.492 162,651 167,636 Impact fees 32.143 I1,028 9,707 12,292 3,RSR 2,575 A51 -- -- IR,257 Total Re�enues 6,527,4I3 7A27,R44 9,247,IR6 10,270,970 l0,_563,129 9,6ft5,338 9,034,652 8,R24,894 8,AA3.553 9,029,072 Expenditures Currenr. Generalgovemment I?X9,050 1,225,950 1,314,270 1391,612 1.371,14R 1,220,238 1,373,158 1,341,475 1.410,417 L469,615 Publicsafety 3,443,961 3,91R,79R 4,35�,936 5,233,807 5,291,39R 5,439,202 5.411.745 S,R30,734 5,56�A91 5,902,56R Transportation 440,263 776,273 625.014 R07,fi51 736.436 692,552 7103Rq 73R,323 714,934 725,833 Leisure services 347.975 3R4,9R0 523,439 692,40H 495,767 467.740 562,714 619.340 54R,729 5�2.002 Capital outlay 1,439,607 36R,303 R70,453 3,162,034 1,892,075 357,373 752,980 5942�4 973,810 335.6R9 Debt sercice: Principal 470,22I 319,280 336,101 3R2,6R7 4R2,665 572,742 278,R31 2R4.A33 271.035 2A2,537 Interest 277,R55 262,479 255,672 243,R71 222,93R 200,236 171,297 159,506 14R,186 137,027 Fiscal charges -- -- -- -- 6,136 S,R90 9,473 10.2R6 10,499 9,841 Total Expenditures 7.70R,932 7,255,663 R,276,RR5 I 1.914,070 10,49R,Sfi3 R,R55,973 9,270,SR2 9,578,721 9.642.701 9,415,ll2 Escess (DeTicienc}•) of Recenues OverEzpenditures (l,1RI,519) (227,R19) 970,301 (1,643,100) 64,SbR R29,364 (235,930) (753,827) 75{ 9,148) 38( 6 Other Financing Sources (Uses) Transfersin 464,954 326.010 3,771,617 2.02336R fiR5,644 924,300 L642,R13 273,549 250,000 251,300 Transfers-out (472,R01) (334,470) (3,068,840) (1,963,06R) (625,344) (X03,700) (1,642,R13) (273,549) (250,000) (251,300) Other proceeds -- 574,624 152,999 136,789 -- -- -- -- -- -- Total Other Financing Sources (Uses) (7,R47) 566,164 855,776 197,089 60,300 120,600 -- -- -- -- NetChangeinFundBalances $(1,189,366) $ 33R,345 $ 1,R26,077 $(1,446,011) $ 124,R6R $ 949,964 $ (235,930) $ (753,R27) $ 7( 59,148) $ (386,040) Deb[ Service as a Percentage of NoncapitalEzpenditures 11.93% 8.45 � 7.99°/ 7.16'% R20"/ li.99°/ 528% 4.95% 4.R4% 4.62% R4 •i�!l��•r��•i•�!!�l�i•�•�r�f��•+��i•�•�Ri��• � � � � � � • � � � � • � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � VILLACE OF TEQUESTA, FLORIDA ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Centrally Real Property Personal Property Assessed Property Total Estimated Estimated Estimated Estimated Assessed Actual ".lust" Actual ".lust" Actual ".lust" Actual °Just" Value as a Taxable Value of Taxable Value of Taxable Value of Taxable Direct Value of Percentage of Fiscal Year Ending As�essed Taxable Assessed Taxable Assessed Taxable Assessed Tax Taxable Actual September 30 Value Property Valuc Propcny Valuc Pronerty Valuc Rate Property Value 2003 503,562,346 672,68R.8R7 19,211,494 22,202,297 2R7,762 287,762 523,061,602 6.7305 695,17R,946 75% 2004 SR3,470,30R 789,42R,369 19,4H8,528 22,409,OR7 326,474 326,474 603,2R5,310 6.49R0 R12,163,930 74% 2005 695,900,596 950,969,79R 19,752,631 22,669,061 340,4R5 340,4R5 715,993,712 6.4980 973,979,344 74% 2006 R04,692,SR6 1,159,6R6,579 2U,372,762 23,2R6,106 340,R39 340.R39 825,406.IR7 6.49R0 1,1R3,313,524 70% 2007 959,650,125 1,369,02R,275 21,925,090 21,925,090 385,284 3K5.2ti4 981,960.499 6.4980 1,391,338,6a9 71"/0 200ft 992,309.662 1,410,466,330 24,52i9,752 27,733,69R 4R9,214 4H9,214 1,�17,388,628 5.7671 1,43R,689,242 71% 2009 905,243,765 1,263,3H0,924 20,238,412 2fi,800,R75 724,859 730,883 426,207,036 5.7671 1,290,912,6R2 72% 2010 R13,253,151 l,OR7,7R2,592 19,R67,770 25,R72,707 713,541 71R,791 R33,906,426 5.7671 1,114,374,270 75% 2011 759,663,152 990,741,690 20,OR7,425 26,205,842 471,680 476,546 780,222,257 5.7671 1,017,424,078 77% 2012 746,532,525 972,735,340 17,997,653 23,646,754 4R7,407 491,873 765,017,585 SJ671 996,R73,967 77% Source: Palm Beach County Property Appraiser's office: . Form DR-403 V Revised Recapitulation of the Ad Valorem Rolls of Tequcsta, Palm Beach County Florida 85 VILLAGE OF TEQUESTA, FLORIDA PROPERTY TAX RATES - ALL DIRECT AND OVERLAPPING GOVERNMENTS (Per $1,000 of Assessed Value) LAST TEN FISCAL YEARS Direct RatES Overlapping Rates (1) S. Florida Jupiter Fl. Island Children's County Fiscal Year Ending Village County Everglades School County Water Mgmt Inlet Nav. District Services Health Care September 30 Rate County Debt Construction Distnct Library District District (F1ND) Council District 2003 6.7305 4.5000 0.3084 0.1000 8.7790 0.5403 0.5970 0.0916 0.0385 0.6228 1.1300 2004 6.4980 4.5000 0.2910 0.1000 8.5710 0.5833 0.5970 0.0916 0.0385 0.6902 1.1300 2005 6.4980 4.5000 0.2677 0.1000 8.4320 0.5807 0.5970 0.0916 0.0385 0.6902 1.1000 2006 6.4980 4.4500 0.2692 0.1000 8.1060 0.6250 0.5970 0.0916 0.1000 0.6887 1.0800 2007 6.49R0 4.2R00 0.1975 0.1000 7.8720 0.5989 0.5970 0.0916 0.0385 0.6199 0.9700 2008 5.7671 3.7R 1 1 0.2002 0.0894 7.3560 0.5441 0.5346 0.0909 0.0345 0.5823 0.8900 2009 5.7671 3JR11 0.1845 0.0894 7.2510 0.5427 0.5346 0.1000 0.0345 0.6009 0.9975 2010 5.7671 4.3440 0.2174 0.0894 7.9R30 0.5518 0.5346 0.1253 0.0345 0.6898 1.1451 2011 5.7671 4.7500 0.2460 0.0894 8.1540 0.6069 0.5346 0.1364 0.0345 0.7513 1.1451 2012 SJ671 4J815 0.2110 0.0624 R.1800 0.60R1 0.17R5 0.1364 0.0345 0.7475 1.1250 (1) Overlapping rates are those of local and county governments that apply to property owners within the Village of Tequesta. Sources: Palm Beach County Property Appraiser's office 86 �••••••••i••••••••••••••�••••••••••••••i•i•• •••••••••••••••••••!•••••••••••••••••••••••• VILLAGE OF TEQUESTA, FLORIDA PRINCIPAL PROPERTY TAXPAYERS CURRENT YEAR AND NINE YEARS AGO 2012 2003 Percentage of Percentage of Taxable Total Village Taxable Total Village Assessed Taxable Assessed Taxable Taxpayer Value Rank Value Value Rank Value Tamwest Realty, Inc (County Line Plaza) 15,119,430 1 1.98% $ 10,591,214 2 1.76% DDR S.E. Tequesta, LLC (Teq. Shoppes) 7,769,576 2 1.02% 6,800,000 3 1.13% Florida Power & Light Co. 7,135,261 3 0.93% Terrace Communities Tequesta LLC 6,494,508 4 0.85% 7,399,360 4 1.23% ALS North America, Inc. 4,000,000 5 0.52% 3,400,000 9 0.56°/o Taylor William B 3,806,086 6 0.50% SLO ML LLC 3,718,800 7 0.49% Tracy Thomas J. 3,291,908 8 0.43% Elliott Edward W.Jr 3,085,326 9 0.40% JMZ Tequesta Properties INC 2,989,867 10 0.39% Hersey Harry 4,209,551 7 0.70% Lighthouse Cove Apartments, Ltd. 17,446,234 1 2.89% H& J Tequesta Assoc. 5,450,000 5 0.90% AHC Purchaser [nc 4,482,061 6 0.74% Tequesta Country Club 3,576,696 8 0.59% Centex Homes 3,277,853 10 0.54% Total $ 57,410,762 7.50% $ 66,632,969 11.05% Source: Palm Beach County Tax Collector's System, tax year 2012 87 VILLAGE OF TEQUESTA, FLORIDA PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Collected within the Fiscal Year Taxes Levied Fiscal Year of the Levy Collections Total Collections to Date (2) Ended for the Percentage in Subsequent Percentage September 30, Fiscal Year (1) Amount of Levy Years Amount of Levy 2003 3,520,466 3,388,176 96.2% 13,983 3,402,160 96.6% 2004 3,912,003 3,776,782 96.5% 4,125 3,780,907 96.6% 2005 4,650,578 4,486,224 96.5% 5,857 4,492,081 96.6% 2006 5,363,489 5,164,292 96.3% 5,543 5,169,835 96.4% 2007 6,355,149 6,134,038 96.5% 9,004 6,143,042 96.7% 2008 5,863,796 5,663,439 96.6% 4,401 5,667,839 96.7% 2009 5,341,529 5,162,044 96.6% 13,219 5,175,263 96.9% 2010 4,809,222 4,627,732 96.2% 10,460 4,638,192 96.4% 2011 4,513,447 4,338,395 96.1 % 5,834 * 4,344,229 96.3°/a 2012 4,425,793 4,254,037 96.1% -- 4,254,037 96.1% (1) The tax levied in a fiscal year is based on the taxable value of the prior year (2) Includes discounts taken by property taxpayers. *Break down by the years for this amount is not available at this time. Some delinquent collections in FY 12 are applied to FY 11. Source: Palm Beach County Tax Collector's office. 88 •••••••••••••••••••ai••••••••••••••••••••••• � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � VILLAGE OF TEQUESTA, FLORIDA RATIOS OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS Governmental Activities Business-type Activities Total Percentage Fiscal Year Ending Revenue Notes Capital Revenue Notes Primary of Personal Per September 30 Bonds Payable Leases Bonds Payable Government Income Capita 2003 695,000 4,83R,352 353,636 7,345,000 13,827 13,245,8 ] 5 7.10% 2,484 2004 595,000 4,669,648 363,065 7,185,000 645,170 13,457,883 6.81% 2,383 2005 490,000 4,493,579 461,032 7,020,000 524,R52 12,989,463 6.53% 2,284 2006 3R0,000 4,309,R27 508,886 6,R50,000 504,852 12,553,565 6.29% 2,202 2007 259,846 4,118,053 338,150 6,670,000 437,952 11,824,001 4.61% 1,990 2008 -- 3,917,908 225,39R -- 6,929,640 11,072,946 339% 1,877 2009 -- 3,709,027 155,44R -- 6,66H,462 10,532,937 3.03% 1,794 2010 -- 3,491,028 R8,613 -- 6,405,528 9,9R5,171 3.04% 1,774 2011 -- 3,263,515 45,092 -- b,132,618 9,441,225 2.92% 1,677 2012 -- 3,026,070 - -- 5,849,788 8,875,858 2.94% 1,572 Note: Details regarding the Village's outstanding debt can be found in the notes to the financial statements. 89 VILLAGE OF TEQUESTA, FLORIDA RATIO OF NET OUTSTANDING DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS (�) Assessed (A) (B) ( A- B) Ratio of Net Net Value of Gross Debt Service Net O/S Debt to Outstanding Fiscal Year Ending (1) Taxable Outstanding Funds Outstanding Value of Debt September 30, Population Property Debt Availablc (O/S) Debt Taxable Property Per Capita 2003 5,333 523,061,602 13,245,815 225,676 13,020,139 2.49% 2,441 2004 5,648 603,285,310 13,457,883 272,801 13,185,082 2.19% 2,334 2005 5,686 715,993,712 12,989,463 294,444 12,695,019 1.77% 2,233 2006 5,702 825,406,187 12,553,565 378,680 12,174,885 1.48% 2,135 2007 5,942 981,960,499 11,824,001 482,726 11,341,275 1.15% 1,909 2008 5,898 1,017,388,628 11,072,946 369,490 10,703,456 1.05% 1,815 2009 5,872 926,207,036 10,532,937 -- 10,532,937 1.14% 1,794 2010 5,629 833,906,426 9,985,171 -- 9,985,171 1.20% 1,774 2011 5,629 780,222,257 9,441,225 -- 9,441,225 1.21% 1,677 2012 5,646 765,017,585 8,875,858 -- 8,875,858 1.16°/a 1,572 (1) Florida Estimates of Population - Bureau of Economic and Business research, University of Florida (2) Form DR-422 "Certificate of Final Taxable Value" 90 � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � •••••••••••••••••••••••••••••••••i•••••••••• VILLAGE OF TEQUESTA, FLORIDA LEGAL DEBT MARGIN INFORMATION LAST NINE FISCAL YEARS Total Assessed Value (1) $ 765,017,585 Legal Debt Margin Debt limitation - 10% of total assessed value (2) 76,501,759 Total bonded debt outstanding -- -- Less amount in debt service fund -- Total Debt Applicable to Limitation -- Legal Debt Margin $ 76,501,759 2004 2005 2006 2007 200R 2009 2010 2011 2012 Debt Limit $71,463,973 $R2,565,44R $9R,162,738 $ 101,695,653 $93,130,772 $83,442,520 $83,390,643 $7R,022,226 $ 76.501,759 Total Net Debt Applicable to Limit 322,199 195,556 1,023 -- -- -- -- -- -- Legal debt margin $71,141,774 $82,369,892 $98,161,715 $ lO1,695,653 $93,130,772 $83,442,520 $R3,390,643 $78,022,226 $ 76,501,759 Total Net debt Applicable to Limit as a Percentage of' Debt Limit 0.45% 0.24% 0.00% 0.00°/o 0.00% 0.00% 0.00% 0.00°/o 0.00% (1) Form DR-422 "Certificate of Final Taxable Value" (2) Village of Tequesta Charter Section 5.02 Limitations 91 VILLAGE OF TEQUESTA, FLORIDA DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT SEPTEMBER 30, 2012 Estimate Estimate Share of Net Percentage Direct and Debt Applicable to Overlapping Governmental Unit Outstanding Tequesta Debt (a) (b) OVERLAPPING Palm Beach County $ 207,340,000 0.62% $ 1,285,508 P.B.C. School Board 30,650,000 0.62% 190,030 Subtotal, overlapping debt 1,475,538 DIRECT DEBT Village of Tequesta 3,026,070 3,026,070 Total direct and overlapping debt $ 4,501,608 (a) Sources: Palm Bcach County and PBC School Board Note: For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the Village taxable assessed value and dividing it by the PBC taxable assessed value. (Data provided by the PBC Property Appraiser's Office) Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the Village of Tequesta. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the Village of Tequesta. This process recognizes that, whcn considering the Village's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be takcn into account. However, this does not imply that every taxpayer is a resident and therefore responsible for repaying the debt of each overlapping government. 92 � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � / � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � VILLAGE OF TEQUESTA, FLORIDA PLEDGED-REVENUE COVERAGE LAST TEN FISCAL YEARS Net Fiscal Pledged Less: Available Debt Service (2) Year Revenues (1) Expenditures Revenue Principal Interest Coverage 2003 448,946 143,585 305,361 95,000 48,585 2.13 2004 464,973 142,678 322,295 100,000 42,678 2.26 2005 459,873 141,490 318,383 105,000 36,490 2.25 2006 524,468 140,135 384,333 110,000 30,135 2.74 2007 593,649 143,370 450,279 120,154 23,216 3.14 2008 515,700 275,836 239,864 259,846 15.990 0.87 2009 -- -- -- -- -- - 2010 -- -- -- -- -- - 2011 -- -- -- -- -- - 2012 -- -- -- -- -- - Note: Details regarding the Village's outstandin� debt can be found in the notes to the financial statements. (1) Pledged revenues include franchise fees, licenses and permits from Fund 101. Fund 101 closed in fiscal year 2009. (2) Debt paid in full in fiscal year 2008. 93 VILLAGE OF TEQUESTA, FLORIDA DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Per Palm Beach Capita County Fiscal Population Personal Personal Median Unemployment Year (1) Income (2) Income (2) Age (3) Rate (4) 2002 $ 5,327 $ 186,306,498 $ 34,974 47.5 5.1 % 2003 5,333 186,516,342 34,974 47.5 6.2% 2004 5,648 197,533,152 34,974 47.5 5.7°/a 2005 5,686 198,862,164 34,974 47.5 3.1 % 2006 5,702 199,421,748 34,974 47.5 3.7% 2007 5,942 256,397,300 43,150 47.5 3.3% 2008 5,898 326,224,278 55,311 47.5 7.3% 2009 5,872 347,311,184 59,147 47.5 9.7% 2010 5,629 328,497,182 58,358 47.5 11.4°/a 20ll 5,629 323,447,969 57,461 49.9 11.0% 2012 5,646 302,061,000 53,500 49.9 9.2% Sources: (1) Florida Estimates of Population - Bureau of Economic and Business research, University of Florida. (2) US Department of Commerce, Bureau of Economic Analysis, Regional Economic Information System, April 2011 (3) U.S. Census Bureau, 2010 Census (4) U.S. Department of Labor, Bureau of Labor Statistics, Labor Market Statistics Center, Local Area Unemployment Statistics Program 94 •••••••••••••••••a•••••••••••••••••••••••••• � r � � VILLAGE OF TEQUESTA, FLORIDA � PRINCIPAL EMPLOYERS - PALM BEACH COUNTY (1) � � CURRENT YEAR AND NINE YEARS AGO � � 2011 2003 S Percentage of Percentage of Total County Palm Beach Total County , Employer Employees Rank Employment Employees Rank Employment i School Board of Palm Beach County 21,49$ I 3.88% 18,677 1 3.32% � Palm Beach County 11,381 2 2.06% 9,000 2 1.60% � Tenet Healthcare Corporation 6,100 3 1.10% 3,040 6 0.54% � Florida Power & Light 3,632 4 0.66% 2,800 7 0.50% Intercoastal Health Systems, tnc. 3,100 5 0.56% � G4S 3,000 6 0.54% � HCA (Hospital Corporation of America) 2,714 7 0.49% Florida Atlantic University 2,706 R 0.49% � Bethesda Memorial Hospital 2,391 9 0.43% � Office Depot 2,250 10 0.41 % State Government 8,216 3 1.46% ! Federal Government 5,819 4 1.03% � Columbia PB Healthcare System, Inc. 4,000 5 0.71 % � Boca Raton Resort & Club 2,380 8 0.42% U.S. Sugar Corporation 2,200 9 0.39% � Florida Crystals 2,000 10 0.36% � 58,769 10.62�% 58,132 ] 0.33% � � Note: 2012 numbers were not available at time of publication. � Source: Business Development Board of Palm Beach County. Data is for Palm Beach County, Florida. � Employment infonnation for the To��n is not available. � � � � � � � � � � � w w � 95 w • VILLAGE OF TEQUESTA, FLORIDA FULL-TIME EMPLOYEES BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS Function/Program 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Governmental Activities General government 8.5 12.0 1 1.5 10.5 9.5 15.0 15.0 10.0 10.5 10.5 Public safety S l.0 45.0 45.0 46.0 51.0 50.0 49.0 50.0 49.0 50.0 Transportation 2.5 - - 3.0 4.0 4.0 4.0 4.0 4.0 4.0 Leisure services 2.5 2.0 2.0 3.0 3.0 3.0 3.0 3_0 3_0 3.0 Total Governmental Activities 64.5 59.0 58.5 62.5 67.5 72.0 71.0 67.0 66.5 67.5 Business-Type Activities Water 12.5 14.5 14.0 15.0 15.5 15.0 16.0 15.0 14.5 14.5 Storn�water - - - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Corrununity development (1) 3.0 2.5 - - - - - - - - Total Business-Type Activities I5.5 17.0 14.0 16.0 16.5 16.0 17.0 16.0 15.5 15.5 Total Primary Government 80.0 76.0 72.5 78.5 84.0 88.0 88.0 83.0 82.0 83.0 Note: The Village was able to access this data from 2002. Source: Village of Tequesta Human Resource Department Notes: A full-time einployee is scheduled to work 2,088 hours per year (including vacation and sick leave). Full-time-equivalent employment is calculated by dividing total labor hours by 2,088. (1) Community Development activities (planning, building and code enforcement) were accounted far in an enterprise (business-type activity) fund until fiscal year 2005 when the fund was closed. Planning and building activities are currently accounted for in the General Fund, and code enforcement as part of the function of Public Safety. 96 r�ls•�•••i•�i�•ii••�i•�•i•�•i��r•�•••i+�s••• � � . VILLAGE OF TEQUESTA, FLORIDA � OPERATING INDICATORS BY FUNCTiON/PROGRAM � w LAST SEVEN FISCAL YEARS � • 2006 2007 2008 2009 2010 2011 2012 Governmental Activities � General government � Registered voters 4,00� 4,007 4,439 4,612 4,505 4,543 4,676 Public safety: � No. of full-time certified police officers 16 19 17 1 S 17 19 11 * � No. of calls received 3,300 3,500 3,535 3,533 3, ] 78 3,266 3,272 No. of arrests 199 238 224 251 296 204 129 � No. of parking violations 162 148 ] 71 131 124 R2 149 � No. of incident numbers issued 817 853 965 887 881 595 622 Fire department: � No. of full-time certified firefighters 16 19 20 21 21 22 21 • No.ofemergencyresponses 1,254 1,122 1,143 1,189 1,043 ],096 1,155 No. of transports 622 521 621 651 562 622 695 • No. of fires extinguished 632 601 522 538 481 474 460 � No. of inspections 326 412 435 476 480 462 495 Building, zoning: � No. of building pennits issued 1,049 998 906 784 812 800 883 • No. ofbuilding inspections conducted 2,214 2,581 2,039 1,771 1,579 1,728 1,93] Leisure services: • No. of Spring Classes -- -- 8 8 10 10 10 � No. of Suminer Classes =_ _= 4 5 4 4 4 No. of Mo��ies 4 4 3 3 3 � Business-Type Activities � Water: • No. of customers 4,612 4,722 4,968 4,983 4,982 5,019 4,996 • Average daily consumption 2.7R2 mg 2.349 mg 2.351 mg 2.175 mg 2.175 mg 2.698 mg 2.550 mg • Sources: Various Village departments Note: The Village began to report this information in fiscal year 2006, as prior information is not available. � • * The number is much lower than the year before due to increased number of reserve ofticers to cover for the full-time officers • that left the department during the FY 2012. � � � � � � � � � � � � 97 � � s w VILLAGE OF TEQUESTA, FLORIDA � CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM � � LAST SEVEN FISCAL YEARS w � Function/Program 2006 2007 2008 2009 2010 2011 2012 � s • Governmental Activities � General government: � Municipal center 0 0 1 1 1 1 1 Public safety � Police: � No. of stations 1 1 1 1 1 1 1 � No. of patrol units 12 l2 � 9 15 15 1 1 Fire: � No. of stations 1 1 1 1 1 I 1 • No. of ambulances 2 2 2 2 3 3 3 � No. of pumpers 3 3 2 2 3 3 3 Transportation: � Miles of street lane iniles 48 43 43 *24 24 24 24 � No. of bridges l 1 1 1 1 1 1 � Leisure services No. of parks 3 3 3 4 4 5 5 � No. of park acreage 48 48 48 50 53 54 54 � No. of playgrounds 3 3 2 2 2 2 2 • No. of baseball/softball diainonds 3 3 3 3 3 3 3 � No. of skate-parks 1 1 1 1 1 1 1 � Business-type activities: � Water: . Miles of water mains 50 75 72 72 73 72 72 No. of fire hydrants 550 430 430 430 430 430 430 � Storage capacity (thousands of gallons) 3,250 3,250 3,250 3,250 3,250 3,250 3,250 � � Sources: Various Village departments • Note: The Village began to report this infonnation in fiscal year 2006, as prior information is not available. � � * This report is presenting the revised method in calculating the �niles of street fane � � � � � � � 98 � � � � � � � � � � � � • -� • �� /`i � • �''/ � . � • �`�� % � . � � � � � � � � � � � • rr�'�x•_ .m:ea � ° � �� . +� ,�r �.. � �� • __ • • � • • • � • • • • • • • • • � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ' CUM . • ACCOUNTANTS � ADVISORS • • � INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER � FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED � ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE • WITH GOVERNMENT AUDITING STANDARDS � � Honorable Mayor, Village Council and Village Manager � Village of Tequesta, Florida i � We have audited the financial statements of the governmental activities, the business-type � activities, each majar fund and the aggregate remaining fund information of the Village of � Tequesta, Florida (the Village) as of and for the year ended September 30, 2012, which � collectively comprise the Village's basic financial statements and have issued our report thereon dated March 28, 2013. We conducted our audit in accordance with auditing standards generally � accepted in the United States of America and the standards applicable to financial audits � contained in Government Auditing Standards, issued by the Comptroller General of the United � States. � Internal Control over Financial Reporting � • In planning and performing our audit, we considered the Village's internal control over financial • reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the � effectiveness of the Village's internal control over financial reporting. Accordingly, we do not � express an opinion on the effectiveness of the Village's internal control over financial reporting. � A deficiency in internal control exists when the design or operation of a control does not allow � management or employees, in the normal course of performing their assigned functions, to � prevent, or detect and correct misstatements on a timely basis. A mater•ial weakness is a � deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Village's financial statements will not be � prevented, or detected and corrected on a timely basis. � � Our consideration of internal control over financial reporting was for the limited purpose � described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or � material weaknesses. We did not identify any deficiencies in internal control over financial � reporting that we consider to be material weaknesses, as defined above. � � � � 99 � • MARCUMGROUP MEMBER • Marcum uv • 525 Okeechobee Boulevard • Suite 750 • West Palm Beach, Florida 33401 ■ Phone 561.653.7300 • Fax 561.653.7301 ■ mel'CUmllp.COm � � � � i • • • • • • • • • • • • • • • i • • � s • • • • • • • s � • • • • � • s � • • • � � r r � � Compliance and Other Matters � As part of obtaining reasonable assurance about whether the Village's financial statements are � free of material misstatement, we performed tests of its compliance with certain provisions of � laws, regulations, contracts, and grant agreements, noncompliance with which could have a � direct and material effect on the determination of financial statement amounts. However, • providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances � of noncompliance or other matters that are required to be reported under Governn2ent Auditing � Standard.s. � This report is intended solely for the information and use of the Mayor, Village Council, � management, and regulatory agencies and is not intended to be and should not be used by anyone � other than these specified parties. � ° �i �,C. L G � � � West Palm Beach, FL � March 28, 2013 � � � � � � � � � � � � � � r � r � � � 100 � � � � � � r r � � � � � � � � � � � � � � � i • • • • • • • • • • • • r • r • • • • � • • • • � ' CUM. • ACCOUNTANTS • ADVISORS • � MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE • AUDITOR GENERAL OF THE STATE OF FLORIDA � � Honorable Mayor, Village Council and Village Manager � Village of Tequesta, Florida � We have audited the accompanying financial statements of the governmental activities, � business—type activities, each major fund, and the aggregate remaining fund information of the � Village of Tequesta, Florida (the Village) as of and for the year ended September 30, 2012, and • have issued our report thereon dated March 28, 2013. � We conducted our audit in accordance with auditing standards generally accepted in the United � States of America and the standards applicable to financial audits contained in Government � Auditing Standards issued by the Comptroller General of the United States. We have issued our � Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters. Disclosures in that report, which is dated March 28, 2013, should be considered � in conjunction with this management letter. � • Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General, which governs the conduct of local governmental entity audits performed in the State of � Florida. This letter includes the following information, which is not included in the � aforementioned auditors' report; � � Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or � not corrective actions have been taken to address significant findings and recommendations � made in the preceding annual financial audit report. There were no findings or � recommendations reported in the preceding annual financial report. � ➢ Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of � the provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. � In connection with our audit, we determined that the Village complied with Section 218.415, Florida Statutes. � ➢ Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the � management letter any recommendations to improve financial management. In connection � with our audit, we did not have any such recommendations. � � Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of � provisions of contracts or grant agreements, or abuse, that have occurred„ or are likely to � have occurred, that have an effect on the financial statements that is less than material but � more than inconsequentiaL In connection with our audit, we did not have any such • findings. � � 101 � 0 • MARCUMGROUP M E M B E R � Marcum ur � 525 Okeechobee Boulevard • Suite 750 � West Palm Beach, Florida 33401 ■ Phone 561.653.7300 ■ Fax 561.653.7301 ■ mel'CUmIIp.COm � r � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � i- Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based � on professional judgment, report the following matters that have an inconsequential effect � on the financial statements, considering both quantitative and qualitative factors: (1) • violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and � (2) deficiencies in internal control that are not significant deficiencies. In connection with our audit, we did not have any such findings. � 'v Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title � and legal authority for the primary government and each component unit of the reporting � entity be disclosed in this management letter, unless disclosed in the notes to the financial � statements. The Village was incorporated in 1957 By Laws of Florida 57-1915. There are � no component units related to the Village. � � Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as � to whether or not the local governmental entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific � condition(s) met. In connection with our audit, we determined that the Village did not meet � any of the conditions described in Section 218.503(1), Florida Statutes. � y Section 10.554(1)(i)7.b., Rules of the Auditor General, requires that we determine whether � the annual financial report for the Village for the fiscal year ended September 30, 2012, • filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), � Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2012. In connection with our audit, we determined that these two � reports were in agreement. � y Section 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied financial � condition assessment procedures. It is management's responsibility to monitor the � Village's financial condition, and our financial condition assessment was based in part on • representations made by management and the review of financial information provided by same. The assessment was done as of the fiscal year end. � � Pursuant to Chapter 119, Flarida Statutes, this management letter is a public record and its � distribution is not limited. Auditing standards generally accepted in the United States of America � require us to indicate that this letter is intended solely for the information of the Mayor, Village Council, management, and the Florida Auditor General, and is not intended to be and should not � be used by anyone other than these specified parties. � °-�,y��, LL� � �� West Palm Beach, FL � March 28, 2013 � � � � � � � � 102 � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �