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Home My WebLink AboutDocumentation_Regular_Tab 06_08/08/2013 ; �� = VILLAGE OF TEQUESTA - �° AGENDA ITEM TRANSMITTAL FORM ; " -4, ! ch C 1. VILLAGE COUNCIL MEETING: Meeting Date: Meeting Type: Regular Ordinance #: Click here ta enter text. August 8, 2012 Consent Agenda: Yes Resolution #: Click here to er�ter text. Originating Department: Manager 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) 1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: 3. BUDGET / FINANCIAL IMPACT: Account #: Item a& c— 001-210-546.303 Amount of this item: Item a-$1,600.00 Item b— 001-210-546.303 & 403-250- Item b—$3,254.00 546.303 Item c - $2,256.00 Current Budgeted Amount Available: Amount Remaining after item: a. $6,726.65 (acct 210) a. $5,126.65 (acct 210) b. $5,126.65 (acct 210) & b. $3,499.65 (acct 210) & $194.27 (acct 403) $1,821.27 (acct 403) �, k�� b� �� . `,.t. .�, �,, �. c. �� t��x-� l��a�e��.�� °�1 �° ` � � Budget Transfer Required: No Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) 1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: a. Duren Roofing, Inc.-Village Hall Roof Leak Repair Contract. b. Altec Roofing, Inc. — Public Works Facility Rook Leak Repair Contract. c. CMI/Custom Mechanical, Inc.-Air Conditioning & Electrical Maintenance Agreement. 5. APPROVALS: Dept. Head: - t; Finance Director: [��"t,Reviewed for Financial ti :„ �d �Sufficiency ,: �� No Financial Impact Attorney: (for legal sufficiency) Yes ❑ No ❑ Village Manager: • SUBMIT FOR COUNCIL DISCUSSION: ❑ • APPROVE ITEM: ❑ • DENY ITEM: � r � �� MEMORANDUM 9 �� t O � � - y �� Village of Tequesta �° Administration TO: Village Council FROM: Michael Couzzo, Village Manager DATE: August 8, 2013 SUBJECT: Presentation of Agreement, Contracts, etc. Per Village Ordinance I respectfully present the following agreements, proposal, commitments and memorandum of understanding to Council. a. Duren Roofing, Inc.-Village Hall Roof Leak Repairs Contract. b. Altec Roofing, Inc. — Public Works Facility Rook Leak Repair Contract. c. CMI/Custom Mechanical, Inc. Air Conditioning & Electrical Maintenance Agreement. l�' ��,��/�� Contract ea � , � �� .,;��, _. _��.. ,��cr �j (�� ,� _, �,�$ F�RLM BEACH �_ _ �,, .. . ._ ._ _ _ MRRTaNy (�61 } 74�4-8�Q0 t? U . �Ct)C ��'1� �' NC��3E a�i, C?L�I'1C� ��.... a�. ��}�.�1, �7�� .�J�f)'Ri�� c"'!X: '� —��—�'� �—�J."�}rJ� ( 7 S 8 3 ) , 11VL71AtV Flli/Eft �772} 562-532v Responsible Partyo Work is to be Performed; Tequesta Town Hall Same as mailing address: 345 Tequesta Drive 561�768-0482 Tequesta, FL 33469 mhaluck@tequesta.o�°g Project: Exploratory tile field leak We hereb Pro ose to do the followin : VJe shall open up leaking area and follow stains to water intrusion area after which we shall install new felt, tile underlayment and any flashing necessary to complete job. We shall then wait approximately three weeks before re� instaliing iiies. Work shaii i�e done in ihe ioiiowing iashion on ihe iotiowing area(s). 1. Exploratory tile field leak on rear side above center flat deck. This leak repair may require more man hours to complete leak repair if stains continue up toward ridge and or down to roof edge below beyond a 4x6 area. I estimate 16-201�ours foi• this repair. All work shall be done on a time and material basis with rate set at $69.00 per man hour for all time spent for job. This includes drive time; time spent picking up materials as well as disposing of debris from your job and any titne spent due to your job. NOTE: In some cases tiles are no longei• made and in most cases tiles will not match existing tiles even if the exact tile in the same color is found due to fading of tiles, therefore we haVe no choice but to paint the tiles with the closest match we can get to yout° specific tile. We shall paint tiles only when necessary to get the closest match we can, however it will not be perfect. Payment is due on a percentage of completion method as w� bill you. Any changes in payment schedule made by Duren Itoofing or lack of getting a deposit is in no vvay evidence of tYus not being a true, legal contract once signed by both parties. Thank you for the oppoz•tunity to bid yout• work. If you have any further questions feel fx•ee to contact us farther. Signing this proposal constitutes a contract Conh�act cost estimates are valid for thirty days afrer the date on the authorized representative's signahtre line. Upon client signah�re, contract is in effec[ until completion of worlc In the event that customer cancels the conh�act before any worlt has commenced, or during work at or for the property, customer shall be liable for liquidated damages in the amount of $ I,000.00 if the job is a repair, and $ 5,000.00 if the job is a re-roo£ In addition, homeowner shall be liable For all time and materials spent in connection whether on or off site (with rate set at $74.00 per man how), for this job. In any legal action or proceeding related to, connected with or arising from this agreement, the prevailing pariy shall be entitled to reimbursement of its costs, inchiding alt reasonable attorneys' fees, whether incun'ed in or out of court, on appeal, arbitration or in any insolvency or bankruptcy proceedings. Any warranties, if listed on body of conhact, are only to fix the defective roof area, and our liability is limited to that, We are not liable for consequential damage due to said roof leak. Our bills az'e due when sent �vithout exception. Any Uill not paid within fifteen days of completion shall be subject to a I.5 % per month finance charge in addition to ' any monies spent for bill collection, These finance chazges shall conunence from date of invoice(s) and interest shall accrue on all balances due. Any homeowner's association or i architectural review boazd fee (or any fee besides permit & landfill fees) will be billed directly to client. Duren Roofing, Inc. is not responsible for any driveway or gufler damage, While we exercise reasonable care, damage to gutters is ittevitaUle during the consh'uction process. WAIVER OF NRY TRIAL: EACH PARTY HEREBY I4dOWINGLY, VOL[INTARILY AND INTENTIONALLY V✓A] VES ANY AND ALL RIGHTS IT MAY HAVE TO A TRIAL BY JL1RY. Any work done by others to a re-roof or a repau by non Duren Roofu�g employees voids any warranty provided by Duren Roofing. Auy written notes on our contracts that are not utitialed by our salesman and the conh�act signer witlt a date is void and not agreed to by Duren Roofuig and while we may choose do the job it does no[ signify our agreement to said note. Wiih my signature, I accept the above prices, conditions, and payment tertns as satisfactory & authorize Duren Roo6ng, Inc. to complete the work as outlined. DATE_6-27-13 GB DATE Salesman Signature �t�t� �,�, # cc_ca��s Cust�me� Sflgnat�re ' u�rvuvv. DurertRoofi ng.carr� Duren Roofing, Inc. July 25, 2013 Village Hall Exploratory Tile Field Leak ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. F�„�om:ALTEC �OOFING 561 747 1645 07/25/2013 09:4fi #658 P.001/001 , 8'�� ,�� s€��g, �� 1 �7�� , , .. i,.a 150 Toney Penna Drive � Jupiter, FL 33458 ��a��.��; (561 } 747-199Q �`+�� : (772) 778-1997 a��`��`:,�,��'��`,��:x�' __ _ ��: (561) 747-1645 ± 6 i f � t? . Village of Tequesta Date: Q7/23I2013 136 Bridge Rd Tequesta, FL 33469 Buildinq: Utility Garage 136 Bridge Rd Tequesta, FL 33469 Office: {561) 575-6233 Fax: (561) 575-6245 � � �� Job: WO #1d187 Work To Be Performed: (1) SEAL ANY ROOF OPENINGS ON ENTIRE ROOF WITH ETERNA BOND HEAVY DUTY SEALANT TAPE; OVER ONE ALUMINUM METAL PIECE SEALED WITH POLYURETHANE CAULKING. (2) INSTALL (2) TWO RUBBER BOOTS ON VENT STACKS. Price: $3,254.00 Any further conditions to this Estimate/Contract, it is hereby understood that this Estimate/Contract may be withdrawn by us if not accepted witYLin 20 days from above date: that this Estimate/Ccntract when duly exccuted by bcth parti�s, continu�s an entire and binding cantract bet�NZe;� us �� that if any obligation hereunder is enforced by action at law or in equity, then the party against whom such is enforced ab ees to pay all costs including reasonable attorney fees. Our workers are fully covered by Worlanan's Compensation Insurance. Date: ' � • ` ti° ;, - Alex Lamb Signed: , AltecRoofzng, Inc. , ,,,,, , , ,, ,, , ,, ,, , , ,, ,, , ,, ,, ,, ,, ,, ,, ,,.,,.,,.,,,,,.,,,,,.,,..,.,,.,,...,,,.,,,,, ,, ,, ,, .,.,..,,,,. . . ,, ,, , ,, ,, ,. ., , ,, ,, ,, ,, , ,,.,. ,. ,, ,, ,, ,, .. ,, ., ,, Acceptance of Estimate/Contract The foregoing terms, conditions, and specifications are hereby accepted and agree to as a valid and binding contract and (Ilwe) hereby authorize you to execute same. Altec Roofing, Inc. July 25, 2013 Roof Repair Contract Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. Energy � Air Conditioning & Electrical $8VI11g5 ' ' 1414 10th Street*Lake Park, FI. 33403 Agreement �ustom Meeh�nicat, lnc. (561) 844-1004 *(561) 844-1074 Fax darlaCdcmiac.com Location of Equipment: VI LLAG E 0 F TEQU ESTA SAM E 345 TEQUESTA DRIVE TEQU ESTA, FL 33469 � • - 561-262-4339 mhaluckCdtea uesta.ore We agree to provide you * Lower Utility Bills *Monitor Refrigerant Pressure *Test Safety Controls with o complete Tune-Up *Fewer Repairs *Meaure for Proper Air Flow *Measure volts/amps on Motors and Professional *159� discount on repairs *Adjust Thermostat Calibration *Treat Condensate Drain *Priority Customer *Test Electric Heater *Test Starting Capabilities cleaning as described *Inflantion Protedion *Clean Evaporetor Coil �in place) *Tighten Electrcial Connections below for your air *24-Hr Emergency Service *Lubricate all Moving Parts *Rinse Condenser Coil conditioning equipment *Never an Overtime Charge *Clean or Replace Filter *Meaure Temperature Difference during the time indicated *Agreement Transferable *Clean & Adjust Blower Components 6elow. (Stays with Equipment) �r- .r . 4 UNITS FILTER SIZE 20X25X2 . •. . . -. � . �• Tune-Ups Filters . . .• . . -. . . $396.00 Per �sit $168.00 Per Visit -. . -. . CompanyApproval: Darla Maletzke Date: o�-zois EXP: sePt-zoia Customer ApprovaL• ��-- ate: � Y �` n CMUCustom Mechanical, Inc. July 31, 2013 Air Conditioning & Electrical ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems.