Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 15_08/08/2013 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: 8/8 Consent Agenda: No Resolution #: Originating Department: Manager __ _ ___ � � � • • • • � i �� ( ,. I� IIIII�N " (��I!� �v'( >>IJIf( �IG�II II� I{�° � • Council Consideration and ,4pproval �f ����������V �U �� �,- �, .ro�> � y�'�greement between M. T. Causley, Inc. and the Village of Tequesta - Village Manager Couzzo � . . •, Account #: Amount of this item: �� ,�,� LL , ��, �cT, F�j NS � �� �_..i ( � ���l.C: �� ft` � L " p�. C �: �/ lL E� /d P' � ('Y� CC� / � h/i�`ji h 1� Current Budgeted Amount Available: Amount Remaining after item: e`�`� !,j ���_ � a`�'����F� �'� u� �` t°r-"�z<' T r � .,' ig.; } a .,� - �i, v�/t �i �- rr- l! �`� f�ii�l. U�va ec, ;: I��'ti � f�F.�' v➢�a. ��v���:r.�..� v/('t��g'� ! Budget Transfer Required: ° Appropriate Fund Balance: ' ' • ' •' .• • •- • • • - ,�- �. � -� . . Department Head Finance Director . Reviewed for Financial Sufficienc '�'��` �� ` `��� � �����' �" ��� Y � , No Financial Impact ❑ :' `�:� Attorney: (for legal sufficiency) � Viltage Manager: F � Submit for Council Discussiorr. Q Approve Item: ❑ Deny Item: � � � � � �;� ( i �� a�J� WtY p �,�� � 1 \�•�;. `r.. • — — � 1Ck'��. ,II � ,1H`�i� '"��� _�;I lll i ���; it � �1�� )[? ^ — . - • • . - • . -. • . ���et ` �ir��;+ 1 ;i °�rt� � r . ° aR;)�; Form Amended: 7/12/12 �� � � _ �r--�.. ._. . ., _.�_ W_��..,.._ _..� �--�-- e�o ��V 5���� �.L��m BiJILDIN(� & G+OVEF?f�MEN� (��6�f��:`�M�3�1T' ���VI+��� Applicant subrnits building pet•mit application Sta�f d�terreiines need for Planniiig and Zoe�ing Redie� --.�, �—_` YES NO C� ----------___�____ � ----, �lanning & Zoning 12eview J �taff determines the need for I Fire Review --- ---------____ � Staff determines thE need for �,� ��� Fire I�ez�ic��� C � `� \� �_ � ------- � �r�•� ` �---r I � e�•� ��an �evec�v � l ` ___ _ � �-- --- I � � � ------- _�_____---._.__---��._. ^ L __E3u�it€���� ('la�n'��:;�i�;�-----�I r fs� _ `-.--._...---------------.._______----..��_, r - ------ ' — �- � ����1���; s��:ds ��r��r�.e��ts tc� ��,�1¢ca�t aft��• � €����� T:pQ����°t�r;��r�t I>°�,'���� F�'6��Yr1����►�e> i_.-------_..—_-- ---_-- ---__ �— '��' i��q=tEier q�evie�v is s•eya�i�•�d, pia��s ai°e ����flie•�e�;cl ��� I each I9epartrne�� to reaiew, Ir afl requireiu��et� a�•e ��t�g�p�! '�iEia��� �s��ePS ��,ri��t� � �__._. —1 � �_ _ _� _�.____- � �'illa�� �saues Pe�°��it __,_,-- �I -' M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTMENT SERViCES June 10, 2013 Mr. Michael Couzzo, Jr. Village Manager Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 M.T. Causley, Inc. is pleased to submit the following Proposal to provide the Village of Tequesta with Building Department Services. The scope of services includes, but is not limited to, fulfilling the duties of Chief Building Official, Plan Examiners, Inspectors, as wetl as permit technicians and shall include the areas of building, building roofing, plumbing, plumbing gas, electric, mechanical, and HVAC, as well as emergency and disaster response services. RESOURCES M.T. Causley's workforce consists of Building Officials, Inspectors, Plans Examiners, Code EIIIUIC:CIII�I�t ��IGC�Ij, a�iiliiii�tiaiiJ� ai�u �8i'iiiiiiiil� �taff b�asti�r� �a�� �ears �f SU��@SS�Ui experience. The professional team is licensed by the State of Florida and together hold over 30 different types of licenses. Even though the main office is located in Homestead, M.T. Causley employs staff members which reside throughout Florida. Not only does this allow M.T. Causley the opportunity to assist cities and counties throughout the State, it also provides coverage in the event of natural disasters. Our clients rely on M.T. Causley to provide continuous, uninterrupted services regardless of vacations, illnesses, increase in workloads or special projects. EXPERIENCE M.T. Causley has assisted many cities with the establishment of their building department including the development of ordinances, drafting extensive Fee Schedules, creating necessary departmental forms and implementing new computer systems. M.T. Causley provides turn-key building department services, supplemental services, disaster assessment services and pass-thru (plan review and inspection services for special projects) services to � over 47 cities. � 97 NE 15 Street, Homestead, FL 33030 � Phone: 305-246-0696 r P'ax: 305-242-3716 Page 1 June 10, 2013 (continued) Our veteran team, most of which have heid contractor licenses, displays vast knowledge of each individual trade, thanks to their many years in the field. The professional team is licensed by the Florida Department of Business Regulation. Due to their many years in the construction industry, M.T. Causley's staff has extensive experience with a wide range of residential and commercial, new and existing construction, hospitals, schools, colleges, court facilities, air reserve bases in addition to pre- and post- disaster emergency services. OUR COMMITMENT As the sole owner of M.T. Causley, I am dedicated to meeting the needs of my clients, not the financial demands of stockholders. Focused on exceeding the expectations of our clients, we are committed to providing efficient, prompt, and excellent customer service guaranteeing performance at an optimal level. Capable of providing a wide range of services, we focus on the individual needs of our clients and tailor our services to meet those needs. M.T. Causley is committed to perform Building Department Services within the designated time period. As a pioneer in this industry, M.T. Causley's focus and dedication to customer services allows us to provide building department services at a superior level, impossible for our competitors to replicate. With the many years of experience, qualified, licensed staff pool, wide range of services available, impeccable reputation, multiple locations and dedication to customer service, positions M.T. Causley in a league of their own and therefore, is the best qualified firm to perform Building Department Services to the Village of Tequesta. Sincerely, . �-, �_. _ .. .4-- _ � �� .��-� j�`�-= � . icha�-T: i:ausley President 97 NE 75 Street, Homestead, FL 33030 r Phone: 305-246-0696 x Fax: 305-242-3716 Page 2 M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTME S ERVICES ._ i IV f . . .., .._, _� _,:: :,�� �� �� � � _ f l I I �� �I� V' � �' � i , I i Organizational Structure �,_ �� ,� �, � � f .� � ., .. r.., ...__ _ . Page 3 Organizational Structure M. CAUSLEY, �NC. BUILDING & GOVERNMENT DEPARTMENT SERVICES � �� I VILLAGE MANAGER ' ; , ' BUCK EVANS Building Official �� .a.. ,. < _...�. „ ....-...-.,r _... .—.:.�.,..srrrr—� . �_-.,_—.�� „ ., t :— . 4 � •-.• .� _ i c � hr .. .. .. .. . . .. ... . . . ._... ... .. ___ — _ . _ .. .... _ . .. .. .. . _ _ _ ... . . . _ .. . .. I . M!.l��!-Cprtif p��ns Exasnyner & Inspector ; Permit Technicians � � Page 4 M.T. CAUSLEY, INC. BUILDING & GOVERNMENT D SERVICES Scope of Services Page 5 Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTMENT SERVICES M.T. Causley understands that the Village of Tequesta desires to secure a qualified firm with the experience and technical qualifications to provide Building Department Services. To accomplish this successfully, M.T. Causley will work diligently to ensure the needs of the Village are met, providing services in a timely fashion and within budget, while optimizing the level of service to the Town. M.T. Causley proposes to supply a primary and alternate team of multi- certified Plans Examiners and Inspectors, as well as Building Officials who are properly licensed and certified in accordance with F.S. 455, 468, 471, 481, and 489. Staff will perform plan review and inspections services during the Village's designated hours in accordance with the Florida Building Code, Village amendments, and applicable codes. Staff will be provided with the necessary equipment to fulfill their duties. In addition to Building Department Services, staff will perform any other related services required by the Village and all other governmental agencies having jurisdiction. The following provides a detailed approach and methodology to providing services to the Town. Buildin_q Oft'icial The designated Building Official will oversee compliance with the Villages's adopted standard code, Florida Building Code, National Electrical Code, Unsafe Building Abatement Code, and FEMA Regulations. Additionally, the Building Official will administrate all plan review, inspections and enforcement. Services will be coordinated with Village's Planning and Zoning Consultants, Village's Fire Marshall, and Villages Code Enforcement Officers. Review of Plans • Staff will review plans at the Village's Building Department Division during normal business hours_ . Review construction plans for new single and multi-family dwellings, new non-residential development and all residential and commercial additions/re-models for compliance with codes. Page 6 Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPART SERVICES . Plan review shall include, but not be limited to building, roofing, mechanical, HVAC, plumbing, structural and electrical. . Review of plans will result in recommendation of approval, approval with modifications, or denial of the plans with clear and specific written findings and observations that support the recommendations. Reviewers will upload information utilizing the Village's permitting system. . Walk-thru plans review services will be provided during Village designated times for minor permits. . Staff will be available to review comments with architects, contractors, developers, and property owners to obtain necessary changes for approval. . Staff will determine building permit valuations for construction projects, calcutate impact fees. . Provide the Village with recommended code revisions that are necessary or desired. . M.T. Causley will review and maintain all records required by FEMA in association with the processing of building permits in the format required by FEMA and Flood Plain Manager. lnspections , �I . Alt inspections shall be performed within 24 hours of request during I normal business hours, Monday thru Friday, excluding U.S. Federal Holidays and natural disasters. . Staff will inspect permitted construction within the Village limits for compliance with FBC, NEC, Village codes and ordinances and permitted plans and specifications. . Inspectors will advise and confer with architects, engineers and Village personnel, as well as homeowners, contractors and developers. Questions, concerns and inquires shall be received and responded to within one (1) business day. Page 7 Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEP A R TMENT SERVICES . Inspectors will conduct technical field inspections of new, repair, remodel, demolition and alteration of industrial, residential and commercial buildings during the various phases of construction, installation and operation, assuring work conforms to all applicable building codes and approved plans and specifications. Written comments will be issued if the work is not in accordance with the approved plans or applicable codes. . Inspectors will maintain formal inspection records provided by the Village. Inspection results will be entered in the Village's permit system. . Staff will conduct change of occupancy inspections as well as investigate complaints, hazardous building inspections and assist with prosecution of building code and hazardous building violations. Staff will provide written reports of complaints, provide adequate alternatives to bring buildings into compliance and clarify the intent of codes and ordinances. . Staff will provide services with regard to Unsafe Buildings, inspect, post, and record violations and conduct public hearings and provide support to the Unsafe Structures Board. Record Keepincr All plans, sketches, drawings, computation details, inspection reports and other documents will be the property of the Village. M.T. Causley will work with the Village to ensure proper storage of files. Emer_qencv Services Staff will be available to respond to any type of emergency requested by the Village's Law Enforcement or the Village's authorized representative within one hour. Mr. Causley will be the primary point-of-contact and can be reached via cell phone at any time. In the event of a declared emergency, M.T. Causley will staff the EOC and will assist with damage assessment and safety inspections. M.T. Causley will work with the Village during post disaster times in restoring Plan Review and Inspection Services. Page 8 Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEP S ERVICES Dama_qe Assessment M.T. Causley has extensive experience in providing damage assessment services. M.T. Causley has first-hand knowledge of what needs to be done in the event of a disaster and the experience to accomplish those tasks in a successful and efficient manner. In addition to staff experienced in disaster assessment and reconstruction, M.T. Causley's staff includes Flood Plain Managers. A FEMA Coordinator is also available if needed. Extended hours may be available to meet the needs of the Village and the community prior to and following a natural disaster. Many of our staff are trained in damage assessment. If the Village were to experience an unfortunate disaster, local staff would obviously be consumed with their normal duties, as well as personal concerns. The benefit of M.T. Causley having employees located throughout the state including Broward, Miami-Dade, Palm Beach, Monroe, Marion and Pasco Counties, as well as Tennessee, is that these team members would be available to provide necessary relief and added services to the Village. Gustomer Service Repuirements M.T. Causley provides customer service standards for all personnel and will also follow the Village's guidelines. . Staff shall greet each customer presenting to the office and by phone in a courteous and professional manner. . Questions, concerns, and phone calls shall be returned within one business day. . Flexible work schedules may be established to extend office hours and services following a natural disaster to perform special code compliance sweeps and enforce building code regulations and other unexpected issues. M.T. Causley's staff are well-known for their customer service skills throughout Florida. We strive to provide a professiona�, welcoming atmosphere in the building department. It is our goal to work with customers to reach optimum outcomes. Our staff will blend in well with Page 9 i Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTMENT SERVICES the Village staff to create a cohesive working relationship. M.T. Causley is able to assist the Village staff with implementing additional customer service standards which include scripting for telephone and counter etiquette, as well as appearance and non-verbal issues if requested. M.T. Causley can assure the Village that customer service is of extreme importance as our reputation depends on it. It is our goal to assist contractors, developers and property owners in a courteous and professional manner. Rather than saying "No" to a customer, we believe it is important to try to find a way to assist them in achieving their goal and yet ensure the Florida Building Code and all related codes are complied with. ldentification Staff shall be identified with a Village of Tequesta identification badge, visible and displayed at all times. Staff will wear polo shirts identifying their name and the M.T. Causley logo. M.T. Causley's vehicles are identified with M.T. Causley's logo and are well maintained, clean and in safe operating conditions. E��ment Field staff are equipped with company vehicles, cellular phones, laptops, cameras, and the equipment necessary to fulfilt their duties. Field staff are required to possess and maintain a valid Florida driver's license. As a result of the transportation and technology available to our staff, the need to physically "check-in" at our offices is eliminated. Our staff , � ��'�,� ` � i I �� becomes your staff and the fact that they are contract employees � :� is transparent to customers. � �� ' ,-� � , � ,,"�` Administrative Services: � ; � � ,i* (� i � �� Technical staff will assist Village staff and applicants in ��- �` '� interpretation of adopted local and state codes as required. Permit ` �- ' packages will be reviewed for completeness, accuracy and compliance with the Florida Building Code upon submittal. Page 10 Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DE SER Upon statutory code revisions, staff will coordinate with Village staff in updating permit application forms and submittal guidelines as needed. Furthermore, amendments to the Florida Building Code will be reviewed and updated upon adoption of new Florida Building Code. Updates of forms and information relating to the Building Department with the Village's website administrator. Additional Services . Provide zoning compliance (building permits, business tax receipts, occupational licenses). . Work with facility management on all Village bids for construction or maintenance, repairs, etc. Services to be assi_qned to third party, when required: . Annexations . Land use Amendments . Rezonings . Special Exceptions . Site & Developments Plans . Variances Facilities The Village will provide personnel with facilities and support services adequate for the performance of their duties, including office space, computers, office materials and equipment, including access to Village clerical support. Page I 1 Approach M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTMENT SERVICES Back_qround Checks and Dru_q Testin_q M.T. Causley, Inc. is committed to providing a safe, efficient, and productive environment for all employees. Therefore, job applicants and current employees are asked to provide body substance samples (such as urine and/or blood) to determine the possibility of illegal use of drugs or alcohol. Applicants and current employees working in proximity of children will have a Level 2 background check. Any applicant who fails the drug test or the Level 2 background check will not be accepted for employment. Any employee who refuses to submit to drug testing is subject to disciplinary action up to and including termination of employment. Employees are required to read the Drug-Free Workplace Policy and sign a statement acknowledging their understanding of the policy and intent to follow the policy. Additionally, employees must sign the Background Check and Credit History authorization included in the Employee Handbook (sample has been included in the following page). Background checks and drug test screenings are conducted by InfoChecks USA, LLC. Included in the background checks, M.T. Causley requests a complete history from the Department of Motor Vehicles. Additionally, M.T. Causley leases its vehicles through Enterprise Rental Car. Enterprise supplies M.T. Causley with monthly reports detailing the activity of each vehicle, including the speed that vehicles are driven and traffic violations. Fee Structure Compensation and Billin_q �� M.T. Causley will work with the Village in establishing services the Village may need to ensure the building department is working as efficiently and customer-service oriented as possible. M.T. Causley will provide a monthly statement for services rendered, and will track items including, but not exclusive to, number of permits issued, total hours for plan review by trade, inspectors hours, number of inspections by trade, time per inspection in total and time to perform actual inspection. Page 12 BACKGROUND GHECK AND CREDff HIST�RY AUTHORIZATION 8 ORDER FORM Under ihe appiicabie provisans of the federal Fai� Qredit Reporting Ad {FCRA), natice is hereby give� fhat a consumer report af investigatitire oores�mer re�art may be made which may indude informaaon pertaining to yrwr empbyment his�y, educatianal scoompNshments, ainin�i reaxd, drivn9 ��, ���Y> ch�racter, ger�eral reputation �nci personel charaderistics. This report msy a�o indu� infarma�4on perteinng to a commencisl driver's licenss and cammeraal driving wark his�ary which, ur�er provisions of the United Ststes Depertrnent af Trans�ortstian� can inchxie irquties ir�Eo drug and slcottiol besting and use. This report wiN be proccssed by the pobentisl employer or a third p�ty adirg an behalf of the potential esriploy�er. M nvestigatian int� your workers compensatia�n �d1or indus#rial acxident background may aiso be caxiudad accadirg ba tt�e provision of the Americans with Disebiit� Act (ADA). The potential empbyer or Itrrd pariy conducts business according bo all appli��le feder�l and sta6e Isws. The pdential empbyer or third P�I/ agrees b� �e iis best and most pret:ise eftoris bo fumish iks `cieM' (defined as business, comPeRY, atta►'ieY� emplayer or cxgarrrization which contracts wilh the ihird perty to p�ovi� services to themj, with accuate, curtent, oomplete end reia�e information based on such infom�etion es it ia reasons6iy avaiabfe arxi abtained via applicsbie public �cords sarces ar�d/or infvrrr�tion services u6lized by the poter►tial empfoyer or third party_ Sources atso include oontact n person os by telephone, fax, U.S. mail and eMedronic m�i af an appNcant's previous empfoyera, �ucatian afbciaFs, and ather individuals who csn pro�ide acarate verification and c�fmtiafl� of the applicar�t's backg�d. However, the pder�ial empbyer ar fhird party cannd qusraratee the eccuracy of tl�e i�ormation provided by the sources, wtr'ch indude cx�t bureaus, cbuts, pubfic record de�, corrxtKxYy accepted infatmation �uroes and individuals, indud�ng p��a� err�byers. Under the prorisfans of the FCRA, you have Uie right to ciispute ir�tcxm�ian prov�ied 'm the report and, at6er Pr�►�9 P� identification, you can request a cflpy s� such r+eporf�s), ncMidi� cieteils about Uie sarce$ aF the infonnation. Such inform�ion wiN be provided to you at na cost w�hin thsty days af�er receivmg your request. Thia i�vmration wll be Pravided t�+ tl�e Corr�perry, beesi�ess. athxr�e�r, e�loyer cx organization which reguested the thid party provide fhe irrfomiation. I, the �ndersigned, have read and fuly uderstsnd the above notice. 1 hereby autt�aciae It�e p�e►�al empbyer or U�ird psrty b investi9� mY �P� �Y, educafinnal accompistrr�e�nts, txir�n� reccxd, �i�ug r�ecord, credit ti�story, characbe�, ge�ersl reputation, personal characteris6cs arxi information pertainng to a conxneraal dm�er's ficense and corrrr�ercial driuing woflc h�tory, induding nquiries inb dng ar�d alcnhd tesfing snd use. i agr�ee nd � trotd the potentisl emp�oyer ar thind party respo�s�ble in arry mamer far errors n infamation pavided bo the potential empioyer or third party by any of fhe sources the potential employer or third party uses to �tein such info�r�ation abou2 mY �R�f ��Y, educational acoompistments, cnminal record, dri�ing record, credit hi�story, character, gene� reputation ancf personal characteristics. I el�o agree not to hdd fhe patential empioyer or third p�iy nesponsiWe for reports deemed by me to be inoorrect, w�hen the poterrtial empbyer or third party had, in good faith and accor�dir�g to its estab6shed lawfi� pr�dices, based its information on �ources it nonnally trtilizes, such as tt�ose tisted abc�ve. App6cant's Rrinted Narr�e Sigttiahre of Appicant Da�e Appicar� Resadent Address Telephone # Social Se�xrity # o►� uc� � Date of Bath Race Sex �Raoe, date of 9ifh and Sex nfonnation used ady tor badcgroir�d screec►inB P��S•? Page 13 M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTMENT SERVICES Proposed Prices for Services Page 14 Price Proposal M.T. CAUSLEY, INC. BUILDING & GOVERNMENT DEPARTMENT SERV M.T. Causley proposes to supply the Village of Tequesta Building Department Service based on the following hourly rates: ,, STANDARD ' BEYOND 5 PM SERVICE ! HOURLY RATE SAT RDAYS* Building Official $75 per hour $112.50 per hour Multi-certified Plans Examiner & Inspector $70 per hour $105.00 per hour � Single Trade Plans Examiners: i$68 per hour ;. $102.00 per hour � ' (Building, Mechanical, Electrical & Plumbing) Single Trade Inspectors: '$68 per hour �$102.00 per hour (Electrical, Mechanical, Plumbing and Building) '' In the event of a natural disaster, the City will be $65 per hour, plus '$97.50 per hour, ' ;.� provided with qualified staff to conduct damage expenses i.e., : plus expenses i.e., ;? ; assessment services � lodging, travel and :' lodging, travel, and :; ' meals �' meals � � Services requested for US Federal recognized holidays and Sundays will be provided at 2 times the standard hourly rate. Page 15 Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems.