The URL can be used to link to this page

Home My WebLink AboutDocumentation_Regular_Tab 08_10/10/2013 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: October 10, 2013 Consent Agenda: Yes Resolution #: Originating Department: Public Works AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) 1. Approve Sheehan Turf Care, Inc. to maintain the Kiwanis Park Ball Fields for a period of one year, from Oct. 1, 2013 to Sept. 30, 2014. BUDGET / FINANCIAL IMPACT: Account #: 001-210-546.309 Amount of this item: $30,000.00 Current Budgeted Amount Available: Amount Remaining after item: $132,000.00 $102, 000.00 (Fiscal Year 2014 Budget) (Fiscal Year 2014 Budget) Budget Transfer Required: No Appropriate Fund Balance: Q EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Authorizing Sheehan Turf Care, Inc. to maintain the ball fields at Kiwanis Park for a period of one year, from Oct.1, 2013 to Sept. 30, 2014. APPR9VALS: Sl�NATURE: Department Head Finance Director �,, � � , Reviewed for Financial Sufficiency 0 1 1�/�- No Financial Im act ` G�v `'�' p ❑ Attorney: (for legal sufficiency) Village Manager: Submit for Council Discussion: Q � �, Approve Item: ❑ �„��`�� Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place "Sign Here" sticker on them) Form Amended: 10/20/11 t v t' i ''' MEMORANDUM ,� Q � ° � Village of Tequesta r �� Administration TO: Village Council FROM: Michael Couzzo, Village Manager DATE: October 10, 2013 SUBJECT: Presentation of Contract Per Village Ordinance I respectfully present the following agreements, proposal, commitments and memorandum of understanding to Council. a. Sheehan Turf Care, Inc. 1 Year Maintenance Agreement providing lawn services to Kiwanis Park ball fields. Village of Tequesta Date: 10/1/2013 Purchase Order Requisition Date Purchase Order is Req'd: 10/4/2013 (Not a Purchase Order) Department: Public Works *Revised November 14, 2011 Req. #: Quotes Received: 3 (See Attached) Recommended Vendor: Vendor #: Vendors Bids Sheehan Turf Care, Inc. 2372 Sheehan Turf Care, Inc. 30,000.00 Address: 19791 Jasmine Drive Keep It Green 44,820.00 City: Jupiter Terracon Services, Inc. 68,600.00 State & Zip: FL, 33469 Comments: Maintenance of Ball Fields at Kiwanis Park for 12 months, from Oct. 1, 2013 to Sept. 30, 2014. Sheehan Turf Care, Inc. had the lowest bid. Manuf./ Available Balance Item Description Part# Qty. Unit Price Total Cost Account # Finance Use On/y) Ball Field Maintenance 12 $ 2,500.00 $ 30,000.00 001-210-546.309 $ - $ - $ - $ - $ - $ - $ - $ - Total: $ 30,000.00 Finance/Administrative Use Onlv: The Department Director's / Designee's signature below certifies that (1) this purchase order requisition is complete and in compliance with the Village's Purchasing Policies and Procedures and (2) all procurement require ents have been satisfied. Department Director / Designee Signature: �� Date: �1 '� "� 1'� The Finance Department signature below certifies that (1) this requisition has been approved by an authorized Department Director/Designee, (2J that the correct account numbers have been used and (3) there is adequate funding in the accounts listed. Finance Signature: Date: Village Manager Approval: Date: Village Council Approval: Resolution #: Date: � Sheehan Turf Care, Inc. SheehanTurfCare@gmail.com 19791 Jasmine Drive (561) 262-9123 JUPITER .FL 33469 Proposal This service agreement between Village Of Tequesta /ocated at Kiwanas Park, Tequesta, FL 33469 and Sheehan Turf Care, Inc., an independent contractor will be valid October 1 , 2013 thru September 30 , 2014 1. SERVICES TO BE RENDERED AS PART OF THE MONTHLY SERVICE: A. MOW/NG: Weekly mowing of fields, frequency is determined by seasonal variations. Minimum 52 cuts. B. EDGING: Warning track areas will be chemically treated once a month.. C. FERTILIZATION: Sheehan Turf Care will fertilize all turf as follows. a. Monthly checks on all irrigation on ball fie/ds. b. Spring and fall application of Dylox for contro/ of grubs and mo/e crickets. c. Every 3 months application of 19-0-19 Pre-M (Weed control) d. Applications will be made quarterly 10-4-20 D. PEST CONTROL: Sheehan Turf Care will perform week/y checks for pest in all turf areas with control methods to follow if present. The services in the service agreement to be provided for a Monthly fee of $2500.00, or $30,000.00 a year. ADDITIONAL SERVICES If requested, the following services will be performed and billed on a"time and materials" basis: A. Verticutting 8. Topdressing C. Aerification D. Overseeding Sheehan Turf Care, Inc. & Village of Tequesta October 10, 2013 Services Agreement for Kiwanis Park ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. � �r � . T � ♦ — w� Keep It Green Total Lawn Maintenance 145 2" Street, West Palm Beach, FL 33413 Phone #: 561-214-2924 Proposal/Service Contract Date of Proposal/Service Contrnct: _.9/30/13 �Customer Info� Name: Vi l lage Of Tequesta Phone #: Email: Service Address: Billing Address: Kiwanis Park Item Description Price Per Month 1 MOWIng: All turf areas will be cut at 1%z'to 2" in height throughout the property. AI{ areas not $3250Jmonth reachable by a mower will be trimmed to the cut by a weed eater. Property will receive 18 visits per yr. Once a month from November thru April Twice a month from May thru October 2 Plant Bed Contractor will edge all beds, spray with roundup and/or remove weeds from the planter N/A Maintenance: beds on the property. 3 Plant/Hedge All plant material will be maintained to promote healthy plant growth and maturity. Some N/A Tr'imming: plants require hedge trimmed with mechanical hedge shears, while other ornamentals and flowing shrubs will be maintained by selective hand pruning. 4 Trees: All low lying limbs on shade trees will be lifted above 7' as long as the maturity of the tree N/A accommodates such trimming. 5 PaImS: All dead branches or seed pods up to 12' will be trimmed as needed. N�A 6 IYrlgdtlon: Irrigation will be checked monthly for proper operation and watering needs. $85�mOnth ***(Parts will be billed to homeowner)*** 7 Fertilizing: Fertilizer will be rotated monthly. (Grass one month/Plants-one month/Trees-one month $175/month 8 P25t Control: A visual inspection of all grass will be performed, and home owner will be informed of any $225/month pest control needs. Any service not mentioned above will be provided under a separate contract/proposal. **Contractor will remove and dispose of all debris caused by or related to the services performed.** Billing/Payment: Services will be billed on the 1st of every month, and payment will be due by the 15 of the following month. P►ease send-all pavments to 145 2" "5treei; .WesttPalin,8'earch�:F.�;;334�1�. ___ _ ___ . _._. . __.____. _ . (Any party can cancel with 30 day written notice at any time or if contract is not being fulfilled.) The above contract was made on this May_ day of 30 2013 , between Daniel Wood and X Date: X Date: Daniel Wood Customer 1� • T � � � . Keep It Green Total Lawn Maintenance 145 2" Street, West Palm Beach, FL 33413 Phone #: 561-214-2924 Proposal/Service Contract �ate of Proposal/Service Contract ._9/30/13 �Customer Info� Name: Vi l lage Of Tequesta Phone #: Emai I: Service Address: Billing Address: Kiwanis Park Item Description Price Per Month 1 MOwing: All turf areas will be cut at 1%z"to 2" in height throughout the property. All areas not $3250/month reachable by a mower will be trimmed to the cut by a weed eater. Property will receive 18 visits per yr. Once a month from November thru April Twice a month from May thru October 2 P18nt Bed Contractor will edge all beds, spray with roundup and/or remove weeds from the planter N/A Maintenance: beds on the property. 3 Plant/Hedge All plant material will be maintained to promote healthy plant growth and maturity. Some N � A Trlmmlllg: plants require hedge trimmed with mechanical hedge shears, while other ornamentals and flowing shrubs will be maintained by selective hand pruning. 4 TreeS: All low lying limbs on shade trees will be lifted above 7' as long as the maturity of the tree N/A accommodates such trimming. 5 Palms: All dead branches or seed pods up to 12' will be trimmed as needed. N�A 6 Irrigatioi�: Irrigation will be checked monthly for proper operation and watering needs. �`g,�� mOnth ***(Parts will be billed to homeowner)*** 7 Fertllilirlg: Fertilizer wifl be rotated monthly. (Grass one month/Plants-one month/Trees-one month $175/month 8 Pest Control: A visual inspection of all grass will be performed, and home owner will be informed of any $225/month pest control needs. Any service not mentioned above will be provided under a separate contract/proposal. **Contractor will remove and dispose of all debris caused by or related to the services per formed.��`* _ _ -_ � �� ` '- T � ` ��` ' � �C�� MENTIONED ABOVE IS 3735 IVIONT'H a . : : _ t- ', � . 6 . 7 � � �:_ . .. .�. � . . ..__ __ -__ ,.��..,..�n,...�....a. .. ..� ;�44,820/1(EAR� Billing/Payment: Services will be billed on the 1st of every month, and payment will be due by the 15 of the following month. Please send all payments to 145 2" Street, West Palm Beach, FL 33413. (Any party can cancel with 30 day written notice at any time or if contract is not being fulfilled.) The above contract was made on this May_ day of 30 2013 , between Daniel Wood and X Date: X Date: Daniel Wood Customer �. Cornj�ierc. ial Contr �� A(��,�� Agz # 1'1��.. � SERVICES, Il'`IC. � 4631 t�si� 743 -1129 Villa�e of Teq.- Public Works Kiwanis Park Atm: Kussell `'Vhite 2284 County I.ine Kd 345 Teq�iesta Drive Tequesta, FL 33469 iz IVlonthly Total This contract is for a period of six-ffrl and includes mowing, fertilirasion, pest management, and 9,300.Od 55,80Q.00 inigation. Work to be performed as per the attached specifications item 1 Verticuting as needed per visit 7,200.00 7,2d0.00 Airification and sanding per visit 5,600.00 5,G00.00 Overseeding will be quoted as needed G.00 Yearly Sum uf This Contract $68,600.00 Terracon Ser��ices, (nc. as a business is licensed �nd qualifted tu spra} la��ns and ornamentals in dze State of Fiorida. "i'erracon Sen�ices, (nc. is licensed b� Palm [�each County ti� perfnrm ircigotion ��ork and maintains general liability and ��orkers ce�mpensation insurance. Certiticates of insurance are available upon rcyi.iest In acceptance of this contract please sign below and return. Customer 5ignature �Date P.O. Box 2766 • Jupiter, FL 33468 • 561-743-1129 • Fax 561-743-1079