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HomeMy WebLinkAboutPension General_Documentation_Tab 09_08/06/2007I-SANS®N, PERRY ~ JENSEN, P.A. 40O EXECUTIVE CENTER DRIVE, SUITE 2O7 -WEST PALM BEACH, FLORIDA 33401-2922 ~LHANSON* anson~hpjfaw.com ANN H. PERRY aperry~ hpjfaw.com BONNI SPATARA JENSEN bsjensen ®hpjlaw.com 'u so Aon~urrsu w N.Y. C~ • Via Email Village of Tequesta General Employees Pension Fund Lori McWilliams, Pension Coordinator 345 Tequesta Drive Tequesta, FL 33469 Dear Lori: July 23, 2007 TELEPHONE (561)686-6550 FACSIMILE (561) 686-2802 Re: Hanson, Perry & Jensen Billing Statement Enclosed please find the Firm's invoice for services rendered for the period that ended 7/15/2007. Thank you for your payment of $851.04. Your current balance due is $468.75. (f you have any questions, please do not hesitate to contact me. Sincerely, `.~ l c~~ ~., Bonni S. Jensen BSJladt Enclosun; Copy to: Catherine Harding, Chairman Via Emaif Only l3 ~~--- HANSON, PERRY & JENSEN, P.A. 400 Executive Center Drive • Suite 207 West Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: General Employees Pension Fund Lori McWilliams, Pension Coordinator - Via Email Village Of Tequesta 345 Tequesta Drive Tequesta FL 33469 Copy to: Betty Laur /Catherine Harding, Chair -Via Email July 20, 2007 In Reference To: For professional services rendered as follows: Client / Fite No.: 1012 Invoice # 61635 Professional Services • Hrs/Rate Amount Plan Document 6/22/2007 BSJ Telephone call 0.10 17.00 Telephone call with Betty Laur re: Amendment 170.00/hr Plan Document KA Draft 2.00 130.00 Draft Amendment to Plan 65.00/hr Review Pension Plan Document Plan Document 6/27/2007 BSJ Review & revise 0.75 127.50 Review and revise Amendment to include 3% interest on 170.00/hr Refunds of Contributions Plan Document 6/28/2007 KA Telephone calls 0.50 32.50 Telephone calls with Lori McWilliams and Catherine 65.00/hr Harding re: Amendment Plan Document • •neral Employees Pension Fund Page 2 Hrs/Rate Amount 6/29/2007 KA Telephone call 0.25 16.25 Telephone call from Catherine Harding re: Ordinance to 65.00/hr allow interest on Refund of Contributions Plan Document SUBTOTAL: [ 3.60 323.25] Trustee Form 1 6/21 /2007 BSJ Correspondence with 0.75 127.50 Correspondence with Trustees re: Form 1 Filing 170.00/hr E-mail Memorandum and Form 1 Trustee Form 1 SUBTOTAL: [ 0.75 127.50] For professional services rendered 4.35 $450.75 Additional Charges Qty/Price Bill File 7/15/2007 HPJ Photocopies$ 90 18.00 Copy Charges 0.20 Bill File SUBTOTAL: [ 18.00) Total additional charges $18.00 Total amount of this bill $468.75 Previous balance $851.04 Total payments ($851.04) Balance due $468.75 • • ,~ Bogdahn Consulting, LLC. 340 West Central Ave Suite 300 Winter Haven, Fl 33880 Bill To Tequesta General Employee Pension Fund 5 Tequesta Drive :-.Y._~ .___-~__.. ____ ~ __ ._.._~.~._-- Suite 300 Tequesta, Fl 33469-2766 Invoice Date Invoice # 7/1/2007 2442 ~, ~ , _ ;7 Description Amount Quarterly Fee for 04/01/07 - 06/30/07 1,125.00 Balance Due ~ 1,125.00 ~~~~, • City of Tequesta For General Employees' Pension Fund (1087) Attn : lmcwil lia m s@teq uesta. o rg Village Hall 345 Tequesta Drive Tequesta, FL 33469 Dana Investment Advisors STATEMENT OF MANAGEMENT FEES -SETTLED TRADES For The Period 2nd Quarter 2007 Trust #80105025 • Portfolio Valuation with Accrued Interest as of 06-30-07 $ 991,959.07 Fixed Holdings 405,824 @ 0.2500% per annum divided by 4 253.64 Equity Holdings 586,135 @ 0.7500% per annum divided by 4 Quarterly Management Fee TOTAL DUE AND PAYABLE Thank You. cc: Celeste@BogdahnConsulting.com 1,099.00 $ 1,352.64 $ 1,352.64 • If you have any questions please call Jennifer @ (262}782-3631. Jennifer cf~ana.Invest~nent.r:t~tn Payment to: Dana Investment Advisors, Attn: Jennifer, P.O. Box 1067 Brookfield, ~NI, 53008-1067. Thank You • 455 Fairway Drive, Suite 103 Deerfield Beach, FL 33441 (954) 725-4490 Village of Tequesta Atten: Jody Forsythe 250 Tequesta Drive Suite 304 Tequesta, Florida 33469-0273 C O M P A N 1' r~.a July 9, 2007 ~~ ~ m ~ ~~ _ t~ ~ ~ J • ) ~ ~j'-1 ~] ' M== ''~~ :~~ ~ ;t, r-~, A/C 801055 ~ ~ Tequesta GE EE's P~sion~ ~ Fee Advice for Period April 1, 2007 to June 30, 2007 Total Market Value for Fund: $ 986,979.20 Detail of Calculation: Market Value Basis Point Rate Annual Fee Quarterly Fee • Market Value Fee 0 0004 $ 394 79 $98 70 . . . Security Transactions 109 $ 10.00 $ 1,090.00 $1,090.00 Lump Sum Distributions 0 $15 $ - $0.00 Invoice Payments 3 $ 15.00 $ 45.00 $45.00 Fee for Quarter $1,233.70 These fees will be charged to the accounts referenced in the month following the period end. If you have any questions call your account administrator: Karen Russo • ^~ _ Invoice Number Invoice Date Account Number ~~ 2-025-60462 iViay 08, 200 2124-447-4 5 01 5 T~~dEx Express Shipment Detail ~y Payor Type 1Driginal~ ~j~~ed afl: Apr 30, ?i1D7 Cost. Aef.: NQ REFERENCE 1{~FORti~ATiOfV t9eg. i12: r: Snippet Ref: #3: Fuel Surcharge -FedEx has appheo a tuel surcharge of 1QGOio to this shipment. Distance Based Pricing, Zone 2 The amount due shown on the remittance advice reflects the invoice balance due and includes only those items still outstanding. Any payment which could he applied to e specific shipment has been credited to the epproprlate activity summary enclosed. Payments and/or adjustments [hat could not be appheo to e specific shipment have been credited ageins? the total amount due on this invoice. FedEx has audited this shipmentfor correctpackages, weight, and service. Any changes made are reflected in the invoice amount. USAB TrackinglD 858691584439 Service Type FedEx Standard Overnight Package Type FedEx Box Zone 02 Packages 1 Rated Weight 8.0Ibs, 3 6 kgs Delivered May O1, 2007 11:30 Svc Area qA Signed by S.KEITH FedEx Use 012008532/0001283/_ Sender SHARIFATHARPE VILLAGE OF TEQUESTA, THE 345 TEQUESTA DR STE 300 TEQUESTA FL 334t39-306? US Transportation Charge Fuel Surcharge _ Total Charge Recipient ATTORNEY BENNIJENSEN HANSON PERRY $ JENSEN P A 400 EXECUTIVE CTR DR STE 207 WEST PALM BEACH FL 33401 US 20.65 2.07 USD x.72 Shipper Subtotal USD x.72 Total FedEx Express USD x,72 • V~DOR # O i~ INV. DATE S og o P0.# d0 00... INV. # ~ - -6o Z Ac r.u o ~ ao ,o ~ ~ o ~ _ o ', ~ DEPARTM ~ a ~` A RECD GATE -""----- FINANCE APP, • =. ~~ .. ~- R5 , `~- y` ~r L te ~ C-> ~` i~ ~ ~~ N ^~~ ~ -- 9 ~ , ;~ - r C ,7 L7 ~ rl ~ , , 4 ~ t __ -1 ~yq .a ~_ ± y_"~ { ~ ~ ~ V _~ N (-- _. Uj Vii' ~ _ ---t y ~ N i Doer 3i; ~o1l~~a~~ ~~~~~~ I~~~®o~e ~a~~~ 2-025-60462 fUal~ 08, 200 ~,~~®a~ml~ I~a~~~~c 2124-4477-~ Paoe 1 of 5 FedEx Tax ID~ 71-0427007 ~~~~ AddPess_ THE VILLAGE OF TEQUESTA 345 TEQUESTA DR TEQUESTA FL 33469-3062 Iaa~®a~e Saam~eaary RAay 0~, 200 EedE~ Express Services Transportation Charges Special Handling Charges Total Charges ~®T~~ THIS INV®ICE Other discounts may apply. • Ship~isa~_,~~drfess: VILLAGE OF TEQUESTA, THE 345 TEQUESTA DR STE 300 TEQUESTA FL 33469-3062 20.65 2,07 USD $22 72 ~S~ ~22.~2 Bw®ice ~a~esti®ras? ~®~dact EedEz~ Reve~~e Services Phone. (8001 622-1 147 114-F 7-6 (CST) Fax X8001546-3020 Internet. wv~nn~fetlex com __ ---- - _ ---- -_... -- --- - --- 1 --- -- - - - --- _ - - ---- -- _ -- --- - - To ensure propercredlt, please return this portion with your payment to FedEx. InvOICe e1116111beP ~~~OUn'1 iilt-rt'iber p9fY9®Uliff ®U~ Please do notstaple or fold. Please make check payable to FedEx C ^ for ehange of address, check here and complete form on reverse side. 2'~25'6~462 21 24-4477-4 U S ~ 22,72 Remittance Ad~rice Y®ur paymen6 is due by hAay 23, 2007 2124447720256046260000002272E39 AT 07 032561 952098185 A"3DGT IIBILIeIle111eJJie111111e11Llleleellle~el~I11111111L~I11eJ THE VILLAGE OF TEQUESTA 45 TEQUESTA DR UESTA FL "33469-3062 IBIIBIIIIBBIIIGBI9IeGBIIBIBIB/IGIBIGGBBIIGIBIAIIIBGI FedEx P 0 Box 94515 PALATINE IL 60094-4515 80534 113 Eu~E~©~~~ [~a~~~~~ Em~~~~~~ ~~g~ ~~~~a~~~ ~aa~~~~ ~-025-60462 Ma ~ 08, 200 2124-44e~-~ ~~~~~ ~~SpE~~~ ~B4~~i68t~~B~ ~~~~B~ ~~' ~'~~®P ~~'~~ ~~PBH~6~9~8~, ~ped ~fLA~r 3G, ~D07 est. €{e9.: NO REFEAEfV{:E !f~f~RI~ATiC~r~ Ref,#~: ~o;: ShiPPef R'ef. ~~_ I ue. Surcharge -rr_ . nas appiiea s tuei surcharge of 10.00% to nus sn~pmer;. > Distance E3ased Pn ng,Zone t Fed~x has audl,ed this shipment for corretrpackages, wel~ht, and se%vice Any ; hanges made are retlec[ed in ;he invoice amount. USAB Sender Recipien9 Tracking ID 858691584439 SHARIFA THARPE ATTORNEY BENfVIJENSEN Sernce Type FedEx Standard Overnight VILLAGE OF TEDUESTA, THE HANSON PERRY & JENSEN P A Package Type FedEx Box 345 T EQUESTA DR STE 300 400 EXECUTIVE CTR DR STE 207 Zone 02 TEDUESTA FL 33469.3062 US WEST PALM BEACH FL ?3401 US Packages 1 Rated Weight 8 Olbs, 3.6 kgs Delivered May ol, 2007 11:30 Svc Area AA Transportation Charge Signed by S-KEITH Fuel Surcharge FedEx Use 012008532/0001283% To9al Charge USD Page 5of5 20.65 2.07 $22.72 S~~pper S~sbt®ta9 ~S® 2.~~ ~®~~O EedE~ Eacp~es~ ~S~ S22.a~ • • ~ ao5~4 ,~~ GRS • Gabriel Roeder Smith & Company Consultants & Actuaries 301 East Las Olas Blvd. Suite 200 Ft. Lauderdale, Florida 33301-2254 (954) 527-1616 Invoice E 1 b'EI IfZ 'a*~ 6/30/2007 101865 i 4 TEQUESTA GENERAL EMPLOYEES PENSION TRUST Ms. JoAnn R. Forsythe, CPA Finance Director Village of Tequesta 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 Dept. # 78009 Gabriel Roeder Smith & Company PO Box 78000 Detroit, Michigan 48278-0009 or ACH Payment to: Gabriel Roeder Smith & Company JPMorgan Chase, ABA #: 072000326 Account #: 0486723 PLEASE INDICATE THE INVOICE NUMBER ON YOUR REMITTANCE. THANK YOU. DATE: TO: CC: FROM: RE: ME1Vf~1~\T~i.~M JULY 26, 2007 BOARD OF TRUSTEES GENERAL EMPLOYEES PENSION TRUST BETTY LAUR MONICA RAHIM JOANN FORSYTHE, FINANCE DIRECTOR REQUEST FOR REIMBURSEMENT ~: ,~ <- i~~~_~~c:i~ l~i~>> ~r~r~rr~.~~~i During a normal review of accounts, it has come to our attention that the General Fund #001 paid $326.10 to the Palm Beach Post to advertise an open position on the General Employees Pension Board of Trustees. By this memo, we are requesting reimbursement from the General Employees Pension Trust for this expense and asking that this item be placed on the next agenda for approval. Should you have any questions regarding this matter please contact Monica Rahim in the finance department. 7/27/0710:42 ~-~I~1 tnc.?A'~M EEACH NEW'SFArER~ iNC~^ .,.,~ .,...,...., 2006 I .. ~~ 3941.28 I accow»NaProern+ea 4 • 84 .~AENT 3694.21 ~ 247.07 0. 297~P. »~tn ~ cexeo¢POOnEtwuM+wonAnm aoros~w~w uu' Free ~® fILY1BE NU @E W0~ W AL.OHu101~Nf AODOWQ. J6 *334691004730* VILLAGE OF TEQ,UESTA P 0 BOX 3273 TEQLJESTA FL 33869-1004 ~29388400024707003694210003941282 PLEASE DETACM;AND RETURN UPPER PORTION WITH YOU 8/31 CE FORWARA 9 / 0 6 An~1Y' 9/ 19 AY[~NT 9/19 ~• 9/03 6155100 4 1527 ExeGUtive Assist. t 9/10 6523750 4 1527 CR~'W LEADER Rill-Li 9/10 24220, 4 1527 MAIl~TPII~,NCE WORIOvRF 9/17 0454191 6 T'Os~RS 9/24 ff! 6 UDGET SUN¢+'g.121' 9/24 0454167 6 TNC,RFA3E 9/03 5585190 16 104 tJO. 6558519VX7.Y,A[:F 0 9/13 6558470 16 104 N4. 6665847VILLAGE 0 TF~ PAY~1 BEAC~i POS'Y' 2751 SOLTI~ DIXIE HIGfiWAY p_o. sox 24694 WEST PALM HF•ACEi, FT.. 33416 QLTEISTIONS? nn~ io~G~r 247.07 13 LII~ES= 390.00 0 514.29 514.29 13 LIl~'3= 13.00 1 334.56 ~~BS•' 13 Y,Il1E.S~ 13.00 1 334.56 ~84*~d~ X 5.OOQ 10.00 1 326.10 326.10 X 6.50= 26.00 1 847.86 ~iG.7..CG X 11.25= 33.75 1 1100.59 .1.7.~fi••i'P• X 22.00= 22.00 1 148.50 1G~,.GP~ X 13.OOo 13.00 1 87.75~.~•: -.) _ ._ _ .. c:' ~' r f .. _ ,,. , STATEMENT OF ACCOUNT nc~NCOFVnsroueauouNrs Palm ~ieach Newspapers, Il'lc. y7Sl sovn, ~IIOE HOHxmT P.0.00x Yea v.ES+P/QM BEACH,RJB`10d~1 ~ei~r 5ateo~nv ~~~~~ TM -; - ~ ~, off 01978 ~J ~ e > SEPZ'II+~ER 2006 9-293884 9-293A84 s VILLAC~~ OF TBQ ~ TA (1~~ ~_) • JIJL-26-2007 10:57 Fr om:P B NEWSPAPERS INC 561 820 4340 Tc:5615756203 THE PALM BEACH POST • SUNDAY, SEPTEMBER 17, 2006 3bA or o s es e . ConsulMNon ~ ~ 1 ~.~.. NO.454191 VILLAGE OF TEQUESTA VtIANTED PENSION BOARD MEMBER!!!! GENERAL EMPLOYEES J'ENSfON BOARD G>F TRUSTEES The General Employees Pension Board of Trustees mesh on the 1~' lvbndoy of the Month (4 times per year) to review information regarding the Genera! Empoyyees Pension Fund. This Board is open to all residents over 18 ears of age, and must 6e a ra~istered voter within the Village of ~iresto. This is a Resident position, and must be approved the ~Iloge Council. B is required that the volunteer have some background in Finance, Pension Funds, or related experience in the finaltdal field. deterrent sun's heat ~~ ~ngU{T~ gh tower l 1ADl(0 ~ LASS INC. lketwd .Lc ~ ~~sa~ a Ins•rea 2-SZ81 =~~~+~ ~mething fery day. adult and community education tuber 16.29 at most community schod for specific dates and lion is else available online at letters d Intrest/Brief Resume will he accepted until 5:00 P.M. on Sep/errsber Z9, 2006 in order b 1>o considered fry tfse Villo~e Caunct1 at lheer Ocbber 12, 2DD6 Regular Councs7 Meetng. Applications received after the deadline will be kept fkx Future vacancies. If interested, please call or email the Village Clerk at {561) 515-r524d, or gmrlisle~tegvesro.org. Gwen E. Carlisle Village Clerk PUBLISH: Sunday; Sept 17, 2Q06 IkiliDUX _ REVQLLT7rI~N $INCH 1926 INTRODUCING THE DUX 8888. THE ONLY BED YOU'LL EVER NEED. k»sertand tutu the Crankto find your desired IurYtbarsuppod. Remove the crank and unzip the tap of the bed- Arrange the spring modules of different firmness to fine tune your comfort level. Now you're ready to experience the DUX difference. JUMP START Yt)lKt DAY, WE'LL PROViDETHE CRANK° - •-~ r: : , • ~~ ~-~. a. ONLY aT ~ l..l/~'/"TI r!'t S10RE5 eOCA RATON In The Shops at Boca Center on MiliW ry Trail t m ile North Of Palmetto Park Road to request a brochure call [56tJ gt6•zs35 tiv9wlr.DuxBed.cam JJt MY11.M. Pn A. M.M1Y..w pyyr-f~.yy4 rM~.rMww M~A. xr.r. u. wi,-wwwl0 w JUL-26-2007 10:04AM FAX:561 820 4340 ID: + P.2'2 PAGE: 001 R=75% ~~~~~~ ~~~~~~~ ~~o~~~~~~~~~~~ ~~~ ~. d~ep~a~ment ~aetae: -` y,_ ~~ ~.~ v, .: '~rave@ ®ates ~ , ~loyee iVaerse: _ .-.> , ~ .: Mileage Rate: lRS Current uetanea txnenses: Transpoe•tation Sun Mon Tue Wed Thu Fri Sat Totals dometer Readings 0 Miles Driven -'~' ~'~~' , ,~'~~j ) 0 X49 ~ J ~ `~~i ~~ ;. L/ 7) Reimburseme. -_ $ Parking and Tolls $ - uto Rental $ - axi/Limo $ - Fuel $ - irfare $ - Other $ _ Totals ~ ~~,, ~ 0 Lodging Sun Mon Tue Wed Thu Fri Sat Totals Lodging $ _ her $ `,t` `.~ - Totals $ : - _ Food Sun Mon Tue Wed Thu Fri Sat Totals Breakfast -~ $ _ Lunch „', :.~.. ,.. $ - er ~'~ $ _ r $ - _.~ Totals ~~ ~ •` $ Miscellaneous Sun Mon Tue Wed Thu Fri Sat Totals Supplies /Equipment $ _ $ ~ Phone, Fax ,~,;. Other $ ` Totals $ _ Conference/Seminar/Meeting Date Ptace Name $ Location Business Purpose Registration AmOUnt (, ~ F: .~ • _ - ,. of Totals r: ~ ~ Summary of Ex®a~ses Total Expenses $ , ' ~~ ~ ~e_, °~~_.:,_, Prepared By: Date: Less Cash Advance $ _ > ~ -:,; ,_ Less Company Charges $ Signature • Amount Due to Employee $ e4pproved ~y: Date: Amount Due to Village $ Ount # Olln$ # Signature Updated October 25, 2006 by: HANSOM PERRY JENSEN, PA VILLAGE OF TEQUESTA GENERAL EMPLOYEES' PENSION FUND STATEMENT OF POLICY FOR TRUSTEE EXPENSES WHEREAS, the Trustees of the Village of Tequesta General Employees' Pension Fund ("Trustees") attend conferences, seminars, and meetings ("conferences") and otherwise engage in services necessary to perform their duties for the Village of Tequesta General Employees' Pension Fund ("Fund"); and WHEREAS, the Trustees desire to adopt a Statement of Policy regarding Trustee conference expenses consistent with their fiduciary duties, the provisions of Section 112.061, Florida Statutes, Village of Personnel Policy and all other applicable laws; NOW, THEREFORE, it is hereby resolved that the following Statement of Policy Regarding Trustee Expenses is hereby adopted. • I. GENERAL CONSIDERATIONS A. A Trustee shall be reimbursed only for expenses properly and actually incurred in the performance of his or her duties with the Fund. B. A Trustee shall not be reimbursed for any expenses for which he or she had been paid or is due payment from any other source. A Trustee shall not be reimbursed for any expenses which would result in double payment. C. Trustee expenses shall be reasonable in amount and necessarily incurred, taking into account the area of the country where the expense is incurred and the standards for business expenses allowable by Florida Statutes and the Internal Revenue Service. HANSON, PERRY & JENSEN, P.A. West Palrn Beach, Florida • Page 1 of 5 D. The Board of Trustees shall approve all reimbursements for expenses in • accordance with this Statement of Policy. II. TRAVEL EXPENSES Trustees are entitled to payment for the actual costs incurred for: A. Air: Tourist Class (most economical) airfare. B. Car: The IRS standard mileage rate, subject to the maximum payable if the Trustee could have traveled by air. If more than one Trustee travels in the same car, reimbursement shall be made to the Trustee who incurs the expense. C. Other Means of Travel: Actual cost incurred on a common carrier, subject to the maximum payable if the Trustee could have traveled by air. No travel expenses shall be allowed if the Trustee is transported without charge. III. LODGING EXPENSES • Trustees are entitled to reimbursement for actual costs incurred for tod in based 9 9 on a single occupancy rate. IV. FOOD EXPENSE Trustees are entitled to reimbursement for actual costs incurred subject to the maximum allowable of $42.00 per day. V. OTHER EXPENSES Trustees are entitled to reimbursement for actual costs incurred for taxi, ferry fares, bridge, road and tunnel tolls, storage or parking fees and communication expense. HANSON, PERRY & JENSEN, P.A. West Palm Beach, Florida Page 2 of 5 IL VI. PER DIEM In lieu of all other payment for subsistence (including lodging, Food and Other Expenses), a Trustee traveling overnight shall be entitled to receive $50.00 per diem, plus Travel and Conference Expenses. If travel is overnight but less than 24 hours, then $12.50 shall be paid for each six (6) hours, or fraction thereof, of the day, measured from midnight to midnight. VII. CONFERENCE EXPENSES Convention registration fees and other actual and necessary fees for attending events which are not included in a basic registration fee, such as banquets are reimbursable. If meals or lodging are included in the registration fee, the Trustee will not be entitled to be reimbursed for such expenses separately, and the per diem shall be reduced. • VIII. DAYS FOR WHICH REIMBURSEMENT IS PAYABLE A. A Trustee shall be entitled to reimbursement while attending any conference and for direct travel to and from the point of origin and the point of destination, not to exceed one day of travel each way before and after the conference, unless it is not practical to complete the travel in one day. B. A Trustee shall not be entitled to any expense incurred as a result of any trips or personal expenditures outside the scope of his or her direct travel route on behalf of the Plan. HANSON, PERRY & JENSEN, P.A. West Palm Beach, Florida Page 3 of 5 • . IX. ACCOUNTING FOR EXPENSES A. A Trustee must submit an expense voucher for all expenses incurred, including per diem, within thirty (30) days after incurring the expense, on a form approved by the Board of Trustees. The approved Trustee Expense Voucher form is attached hereto. A copy of the Program or Agenda of the conference must be attached to the completed Trustee Expenses Voucher. B. Except for reimbursement for per diem, a Trustee must attach invoices, receipts or other written documentation to the completed Trustee Expense Voucher. Receipts are required for each expense in excess of $25.00. If any receipt includes amounts not subject to reimbursement (e.g., for a Trustee's spouse), the receipt should so indicate and be reduced accordingly. • C. For any conference where a certificate of attendance is issued, a Trustee must earn such a certificate in order to be reimbursed for expenses, unless the Trustee's absence is the result of illness or other good cause. D. The Certified Public Accountant for the Plan shall audit all Trustees expenses on an annual basis. The Certified Public Accountant shall notify the Board of Trustees if any expenses for Trustees do not comply with this Statement of Policy regarding Trustee Expenses. HANSON, PERRY & JENSEN, P.A. West Palm Beach, Florida Page 4 of 5 ~ J X. ADVANCES • A. A Trustee may receive an advance to cover the expenses to be properly and actually incurred in the immediate future. However, a copy of the Program or Agenda for the conference must be provided before the advance is paid, itemizing the registration fee and any meals or lodging included in the registration fee. B. A Trustee shall promptly return to the Plan any amount advanced which exceeds the expenses incurred. C. A Trustee shall be entitled to reimbursement for expenses incurred in excess of the advance, but consistent with this Statement of Policy, and subject to approval by the Trustees. THIS STATEMENT OF POLICY REGARDING TRUSTEE EXPENSES is adopted by the Board of Trustees of the VILLAGE OF TEQUESTA GENERAL EMPLOYEES' • PENSION FUND this day of , 2007 to be effective on the day of , 20 TRUSTEES By: As Chairman By: As Secretary Witnessed by: BSJ/ka -February 1, 2007 H:\Tequesta GE 1012\POLICIES & Forms\2007 GE-revised EXP POLICY.wpd HANSON, PERRY & JENSEN, P.A. West Palm Beach, Florida Page 5 of 5 n ~_.~ • TEQUESTA GENERAL EMPL®1(EES PENSI®N TRUST FUND Travel Expense Reimbursement Form Department Name: Travel Dates: ~mployee Name: Mileage Rate: IRS Current Detailed Expenses: Transportation Sun Mon Tue Wed Thu Fri Sat Totals Odometer Readings ~ Miles Driven ~ Reimbursement $ _ Parking and Tolls $ _ uto Rental $ _ Taxi/Limo $ _ Fuel $ _ irfare $ _ Other $ _ Tota Is ~ Lodging Sun Mon Tue Wed Thu Fri Sat Totals Lodging $ _ Other $ _ Totals $ _ Food Sun Mon Tue Wed Thu Fri Sat Totals ,inch ner er otals $ - $ - $ - Miscellaneous Sun Mon Tue Wed Thu Fri Sat Totals Supplies /Equipment $ _ Phone, Fax $ _ Other $ _ Totals $ _ Conference/Seminar/Meeting Date Place Name 8 Location Business Purpose Registration ARIOUnt Totals Summa of Ex enses Total Expenses $ Prepared By: Date: Less Cash Advance $ Less Company Charges $ Signature Amount Due to Employee $ Approved By: Date Amount Due to Village $ ount # count # Signature Updated October 25, 2006 by: HANSON PERRY JENSEN, PA Sorry! When printing directly from the browser your map may be incorrectly cropped. To print the _ entire map, try clicking the "Printer-Friendly" link at the top of your results page. •~ ~ 1 ~~~Csed- C~~ Tequesta, FL 33469-1901, US To~t~~o ~~~. ~o~~: 2 hours, 55 minutes =... ~ ~®®S ~©d~aer Gie~d~ Marco Island, FL 34145-5304, US 175.49 miles ~;~~ `°~_ , i~l ~U9LdB FfE; [~S ®US$c^; C-C~ ~. ~ 1: Start out going WEST on BUNKER PL toward GOLFVIEW DR. <0.1 miles O 2: Turn LEFT onto GOLFVIEW DR. 0.5 miles O ~: Turn LEFT onto EL PORTAL DR. 0.1 miles 4: EL PORTAL DR becomes TEQUESTA DR. 0.4 miles O ~: Turn RIGHT onto VV RIVERSIDE DR. 1.1 miles 6: Turn RIGHT onto FL-811 5 / FL-AlA ALT S /GLYNN MAYO HWY / N OLD 1.1 miles $~~ DIXIE HWY. Continue to follow FL-811 S / FL-AlA ALT S /GLYNN MAYO HWY. ~•=_. ~: Turn RIGHT onto FL-706 W / W INDIANTOWN RD. 3.9 miles 706 RAMI I 8: Take the FLORIDA'S TURNPIKE ramp. RAMS ~ g: Take the ramp toward MIAMI. 10: Merge onto FLORIDA'S TURNPIKES (Portions toll). ~i~t 11: Take the 5R-869-TOLL S / SAWGRASS EXWY SOUTIi exit- EXIT 71- toward CORAL SPRINGS /KEY WEST. 12: Merge onto FL-869 5 / SAWGRASS EXPY S (Portions toll). 869 ^aY, 13: Merge onto I-75 N toward NAPLES (Portions toll). t ~~~.~ l' _ 14: Take the CR-951 Sexit- EXIT 101- toward NAPLES /MARCO ISLAND O 1S: Turn LEFT onto CR-951 S /COLLIER BLVD. 16: CR-951 S /COLLIER BLVD becomes COLLIER BLVD / FL-951 5 951 1~: End at 400 ~ C®BB6ea~ eev~ Marco Island, FL 34145-5304, US T®t~~ Est. Tanve: 2 hours, 55 minutes ~'®t~R Est. ~osta~~e: 175.49 miles 0.1 miles 0.2 miles 44.3 miles 0.7 miles 20.8 miles 83.7 miles 0.4 miles 7.0 miles 10.3 miles of 2 8/2/2007 I I :59 AParI _ Sorry! When printing directly from the browser your map may be incorrectly cropped. To print the _ entire map, try clicking the "Printer-Friendly" link at the top of your results page. u harlotte Pnrt 1~4-~ -ca 1 "'" ::'75 T~ G-orrJa Rabrork Palmdale :::, 'lupiter 7136 7i - '.~E =' '1fj; 2G'; -- _.'ar:al Pr.ln- Palm ~eaCh 3T' h~l ror~' laven P hokPe ?SE -. .t=. +laruo~ 76, -- tvo tl ralm ream ~aiVleta E 41 l a Rellz BC'` Cleu~'IStpn -- - - `' tort !Ayers ShcreS 441 --- $05' West Pal '' - dlyers 83~ $35 (iell~ Glade Ro~~~~l Palm RFarn S~~cth ~3f g8. .,Pplrn dea 6ort Myers 884 GreenaCrps ' lake We tatec ''" I ehlnh A.rre; $32 (7ke~'ar,t~ Cape Coral 832 reloa `` I;ntana $o ntoi tort pAyPr;'~h11-9~ .8[t Ind _ y =~ 846 tort h9yers R.earn Villrq~s (if ;~no,F IDelray B+ .fstero In-,m:.kaleF - 2-7- 4411 r 4~ j r $$J '80~' Roce Rata Bonita tiprr,gt p ~,, ~, ~ Na les Park ~'''' 858 " ` ` , `-,. ~ Coral Springs ~~ c; ~ ` J Ncr.,l-~ v3plrs Pompano $ .. _ Tamarac ~~~, 1'. Naples - r== '~ ='~ Plantation Fort Lauder •['act Naples ~'s ;~J51; ----- 1Prorne - 41-' - ~' --' PerxtbrokQ pines ;441 Hoilywood - C.o~elanri n~,i ;rrs: ,. ~' 27 ctirl'~ -~Car.~~ia t ' fveralades City ;~ 2C:? G;:~q,Cu l I c.~; ue..t...^~ lial ` ?~:?~+~'~ All rights reserved. Use Subiect to License/Copyright These directions are informational only. No representation is made or warranty given as to their content, road conditions or route usability or expeditiousness. User assumes al l risk of use. MapQuest and its suppliers assume no responsibility for any loss or delay resulting from such use. • '~ 2 8/2/2007 11:59 !~ . .:.7 . ~ . ~ _ -.w,,, ._ C ~..,_~_r . ~ _r:.. Hwi'e r~::.U~TI,•TTSdBii~JiiS „'?#.f., '~,~i, ~. ~, ~: ~ -~ j,~. ,. ~~4 ~' ~, , C1alr`iy A~.liviiies ~'~II S ~ is You are about to discover "an island within an island". Kick off your shoes and explore our paradise, because once your bare feet touch the sand, all worries will be washed away with the tides. Comfortably stylish, our laid back setting is nestled on three miles of pristine beaches, the perfect back-drop for doing everything or nothing at all. The welcoming Marco Island Marriott Beach Resort, Golf Club and Spa is in tune with your needs and offers all the amenities you have come to expect. With several restaurants and lounges to choose from, you will never go hungry. features exquisite seafood and steaks, while has lighter fare that is complemented by breathtaking Gulf views. Stop by for casual dining the whole family can enjoy. Indulge in a variety of water sports, excursions, fishing, eco-adventures, beach volley ball, two pools and so much more. Marco Island and the surrounding areas are full of great adventures waiting to be had. You will never be in search of something to do. • ;r ~, ~- ~ ~~ _.~.r.-~--<-... ~- ;_ ,~ ~ li ~ I , .., ~' _ . . _. equipment. The features an 18-hole championship course recently re-designed by acclaimed golf course designer Robert Cupp, Jr., this stunning semi-private layout features generous fairways, oversized and receptive greens, immaculate turf conditions and the option of playing from 5 tee locations. Our 14-acre state-of-the-art practice facility features the world-famous Faldo Golf School by Marriott, Ez-go Golf Carts equipped with Prolink GPS yardage and upscale rental Send tension adrift while you float worry-free in the lush oasis of our new With 24,000 square feet of tranquility, 24 treatment rooms and 6 seaside terraces, The Spa offers up the perfect world of supreme indulgence. Relax and enjoy a range of services, from massage treatments to Bali Baths, from nail care services to facial treatments. Every o ~ I ~~~. ~~ ry~ ~~i _ - ' 1--;~ . _ ~ ~~T. r V+''.. ~,' ~ l~_ r ~ Y Check Rates & Availability Check-in date Aug, 2007 2 Check-out date Aug, 2007 3 No. of rooms Guests /room ~ 1 f.fj,i"} ... ~,'~ ~ ~'- 203 ~~~~ ,. iCk t'e e FOf rllr~r° i•1"~~rr112h0'i 1 e2 ~i2i2am~ i i:s7 A~vr E~.~e•its Local Ara. ~...inta:t inch of your body will benefit from this supreme indulgence. - - And let's not forget our "little guests" every kid's in the mood for fun, they will find it here at the Tiki Tribe! Their day will be filled with outdoor activities, games, toys, arts and crafts and more, while parents are working out in our Health Club, playing golf or simply enjoying one of our pools. We are ready to assist you in planning the perfect vacation stay! • PARADISE FOUND! In 2007, the Resort celebrates the completion of $187 million renovation. The Resort has completely redesigned and introduced upscale retail outlets including a ladies' boutique, men's clothier shop, surf-to-sand shop for all beach and outdoor necessities and agourmet-to-go cafe. In addition 4o the retail areas, Ouinn's pool has been completely re-designed and transformed into afree-form fantasy pool boasting two jacuuis and has also been relocated closer to the beach, so guests can enjoy the superior views of the Gulf of Mexico. If that is not enough, a new Italian Trattoria, 400 Pazzi's and the Rookery Steakhouse have also been added to enhance your dining experience. Final enhancements will entail renovating the remainder of the guestrooms by the end of 2007. Please look at our or call Reservations at 800-GET-HERE. • • ~f 2 ?;/2/2007 1.1:57 .asllb