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Home My WebLink AboutPension General_Documentation_Tab 06_05/07/2007/ ~r VILLAGE OF TEOUESTA CHECK REQUEST Vendor # Date: ~~ ' __ ; ~~ __ sr i ~ e ~ Mail Return to Dept. Vendor Name: ,.t~p,,~; ,;~.,, . ~.~ ~ _ ` ~ + ~..9 .~ J, >'t ~ ,.~ t,,. yam, ,fit -(,? ~ •' r~L~,~/?J ~.~~,i'~:; r >~x ~ ~ 7 ~` ~ rs .Uc ~ ~ ~~ Address: ,~ ~.~.~-:~a~~.:~ 4 ~.,_~~~-.- r ,r. ~ Reason for Request: (Please attach appropriate documentation) j t4-G~:.- vj".~,~,. ,`~~•,~.,~.~.y;,w.~,o.._ ~'d''Lt<'i~ri~G ~ -, ;:v ~~r;~wy" ~~,~.~y"u~i-~'.-L ~:~'y-~~•e-~~ ,, .~ . ~. v ~ ., Charge to Account No. ~~; ~~. ';~ . ~ ~ ~•' ` ~ ~~ d~ ..~ ~°d ~~ ~Amount:~`i6 ~ ~~ d "' ~ `~ _ Total .~'°~; ~~< Requested By: ~ ~ ~ :~ ,- Special Instructions: r Approved By: ~~ ~`,~tJ~.,% (J' ~ ., ~ (Depaatment Head) ~~ REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. • .PLEASE PLAN YOUR REQUESTS ACCORDINGLY! 1~VPBOVNyFileslChcck Requcst VILLAGE OF TEQUESTA BOARD OF TRUSTEE'S 10 8 0 GENERAL EnIIPLOYEE'S PENSION TRUST FUND ''I' 250 TEQUESTA DRIVE SUITE 300 E3-i4aais~o ~~~ TEQUESTA, FL 33469 DATE ~~'.;-~~, ~"~ "~-t (;-`"~y l' ~ ~ 1 n THE C~ ~~ y DER OF 7 C . -~ i~ ~7`=3 , r--~-_~.. at-~ (~ .ti , <- -~~° ~~~~~a - ~ i -"° ~(~k ` =:~ ~ ~ I ~-~r`"~' t,~-~C~'' i. 1 c .~ L- 11~., ~i~~+~~t ~c~; ~-.. ~ .~ ~ `~-1- , ~, _ \ - '' DOLLARS o ,I. •..~ ~I 111 dCpCIIdCII~ 250 Tequesta Drlve. Sle. 10~ 1 C<mutmnity Bank Tequesta Florida 33469 .j 14.~~tt~-~-~~=" ua00 L080~~' x:0670 ~44~,0': -z~ ~_ ba~~ ~~ '~ ~R~7 ~ ~, __, ,~ ~ ~ . _....- ~.~-.:~. _ ~,.- . ..- r, ., _ 0008 38 3~i' ;~` • C~ 1nedlbtua![blew;/YOrt~Jt.LUClei~ewS 03/01%07 - 03/31/07 VILLAG~ OF TEQUESTA 11 ~l.~T-t P1eCCe Trl liU ne 23 TOTALAMOUNT DUE UNAPPLIED AMOUNT 13 TERMS OF PAYMENT ~I~~~'e ~' Beach Press Journal ~~ !~~ ~~ ~e 1u iter Courier 504.62 NET DUE END OF MONTH _ P ~ 1 CURRENT NET AMOUM DUE 22 30 DAYS ~ 60 DAYS OVER 90 DAYS Seb stian Sun ~ TCPaIm '2 INVOICE NUMBER PAGEN 5 BIWNG DATE 6 BILLED N MBER 7 ADVE2 5 /CLIENT NUMBER ' ~_ _ i 1439689 1 03/31/07 ~ ~ '~i BILLED ACCOUNT NAME AND ADDRESS VILLAGE OF TEQUESTA 250 TEQUESTA DR 300 SUITE TEQUESTA FL 33469 ~ 9 ~ REMfTTANCE ADDRESS SCRIPPS TREASURE COAST NEWSPAPERS DEPT AT 40237 ATLANTA GA 31192-0237 010143968900000504628 PL@R,SE DEYB.C~B eAR7D REuL6RP8 UPPEt~ ~®Rd6®It7 e}yBg&i V®UF£ RE6IAIY~AVi9Cf< "0~. DATE j 11 NEWSPAPER REFERENCE 13 Id DESCRIP110N~OTHER COMMENTS/CHARGES 15 16 SAU SIZE BILLED UNITS 17 TIMES RUN 1B RATE 19 GROSS AMOUNT 20 NET AMOUNT I 02/28 ~~ ~ BALANCE FORWARD CJ:'~. _ r - ,j j''. _ , 9 10 ~ 03/31 1441590 Finance Charge 1.59 I ----- 03/04 --------------- 1'74b602 ----------------------------- frmain/82 - ~~~~~ _ _ ---------- Sx7.5I --------- 1 ----------- 397.13 ----------- 397.13 COUR/FULL 37.5I 10.59 • I ~ I ~ _,, n _~/ ' l T ~ k~,~, ~,3 ~> ~: +4 "',''..t,r> {a,: R- . ~ V C1ViJ4J!'v ~ ~. r' ). _,,, "" .,,Ea ~ ~ - ...,..ur_~::e;'a~ -i ~ r~,~.~~pNNp66~~.yi~~ ~~1,,.tldIF UJ 7'~~' s .. ... . x -_ ~, t ~, -" FrJ ""i It f . ~ ~a. ? ~s5 f'~ ,~ v ~ ~~. rl I ,1 ~ ~ L pp ~ ~~ ~'t s1~ ~ {1 q ~ l~ s pp~~ ~~~ (J ~ 'R._. ~" p,.~ t f ~ G ~ ~ ~' . ~ .. ~~ f ~~. `" e~;f>`9 Er UEPA`~iTttlcPl f N{=/ D i~JPo E__ Fi' i~i~1C . q ° _ 7 , ~~ o `~ Fs R fl F.r ~ ~' d (~ ~ 4 ~ o f U (( ~ YOUR A000UN PAST DUE. PLEASE REMIT MMEDIATELY IN THE ENCLOSED EPJ~ ELOPE. ~~~q'~1~EP~9~ ®~ ~~~~f~~T AIGING OF PAST DUE I~MOUPdTS, a1 SERVICE CFIARGE OF i'l~% PER dMOR9TH Wtl! AsE ADDED TO P!!5T DUE 13AL61R9CES. ~TM 21~ CURRENT NET AMOUM DUE 22 30 DAYS ,60 DAYS '-' OVER 9C-DAYS °UNAPPLIEDAMOUM 23 TOTALAMOUNt DUE 398.72 .00 105.90 00 504.62 ~ - ® PO Box 9009, Stuart, FL 34995-9009 RE~rTTAivc>=, ADDRrss: ~ ®~C~'H~~DS '~'fl ~~Sl.&Il'e ~®~S$ 772-223-9191 ~ F'AX 772-286-9447 Treasure Coast 1 V ~~'S `clt ~1CS Dept. AT 40237 ~ ~ Toll Free 1-877-5(,f1-9191 ~.,__._ ,- 2A~ ~OICE NUMBER S ADVERTISER INFORMATION -~--~--_~~ ". _ - ~ ~ / ~ ".,~ 1 BIWNG PERIOD 6 BILLED ACCOUNT NUMBER 7 ADVERTISER CLIENT NUMBER 2 ADVERTISER/CLIENT NAME 1439689 03/01/07 - 03/31/07 11507174 VILLAGE OF TEQUESTA .,,,arNncu amounts are Incluaeo m ,uTaa amvun[ aue FED ID# 59-1093327 Foau, wz BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND • REGULAR QUARTERLY MEETING MINUTES November 6, 2006 PAGE 7 renewal and then advise the boards. The General Employees portion of the premium was $839.20, which Ms. Reid reported was a very slight increase over last year's premium, and the policy remained the same. The board was saving money by having this coverage jointly with the Public Safety Officers' board. MO- T,_ ION: Board .member Reid made a motion to approval renewal of the liability insurance. Secretary Mangum seconded the motion, wbicb carried by unanimous 3-0 vote. tamely Attorney Jensen reported the Public Safety Officers' Board had changed their policy on payment of invoices. Mr. Ken Nielson on their board, who used to be an internal auditor for the City of West Palm Beach, had brought to that board's attention a law that invoices must be paid on a timely basis, and that the Statute defined timely payment basis as 45 • days after the due date, and the due date was established as the date the invoice was received. The Public Safety Officers' Board had adopted a policy to pay invoices in between meetings and those payments were ratified at their next meeting. Attorney Jensen noted she was happy with the way her invoices were currentl basis, and if this law was an issue for the board she would be happy t change her bi ]s to quarterly instead of monthly bills. Mr. Bogdahn noted that if someone's invoice was not paid within that time period, whether the provider's contract included finance charges or not, the board could be billed for finance charges and would have to pay them, because State statutes outlined that, which Attorney Jensen confirmed. Attorney Jensen advised no one was having an issue, but the Public Safety Board had changed their policy based on Mr. Nielson's experience with the law, to pay invoices in between meetings. Discussion ensued. Secretary Mangum expressed his opinion that staff should be able to pay the bills when due and the boazd ratify them at their next meeting. MOTION: Secretary Mangum made a motion to adopt a procedure that invoices submitted in accordance with authorized expenditures by the board can be paid timely without prior approval by the board. Board member Reid seconded. the motion, wbicb carried by unanimous 3-0 vote. Community Bank • ~f ~ ~d '~ ~'.F '~~-~.. _.. ...- ti • C7 VILLAGE OF TEnUESTA CHECK REQUEST Vendor # Date: ~ ~~ ~ '~ '~ (,~ ~~ ~. Mail Return to Dept. Vendor Name: ~~~~`~.: ,:.r, ~~ (w y .+r' ~ t - . ~. ~' ~'~;_{~ ~t,~ ~:2,~ti. ~` ~. i C..4 ,k -.4 Address: r~..~, ~ ~" ~y~~ t <. ~. ~~:.-~,~ _~ ~rj~ ~ i, ~..4 ~'~% ) d"' ,_~,~ ~:~ .~=~•~ ~ ,~. 1`LC..~.. y~-`1 %~ao 1 ~l 1 ~~--~_t~ ~'-~~:_., ~'' L--~. .~J`~ - T. ~~ ~ °' c7; ~A ~;~.,~~L..,., - . .. ~ . Reason for Request: (Please attach appropriate documentation) y /} [i; ..~i,~ ~Sy~,l.. '('~i4..; ...4./C..~:~i ~~Yrl.....t, /~f:,./ •..l-.'~ l . L~....~ ~'i I ~ - ~ Charge to Account No. Amount: Total ~ ~- ~~- L:~. , ~~ ~~. Requested By: 'r~~, ~ c'c.,`~ ,a Approved By: '' (Department Head) Special Instructions: REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WP80VvIyFileslCheck Request 4OO EXECUTIVE CENTER DRIVE, SUITE 207- WEST PALM BEACH, FLORIDA 33401-2922 JILL HANSON~ m hanson®hpJlaw.com H. PERRY ry®hpjlew.com BONNI SPATARA JENSEN bsJensen ®hpJlaw.com 'n~so ADMITTED u~ N.Y • Via Email Village of Tequesta General Employees Pension Fund Betty Laur, Pension Administrator Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 Dear Betty; February 22, 2007 TELEPHONE (561)686-6550 FncslnnlLE (567) 686-2802 Re: Hanson, Perry & Jensen Billing Statement Enclosed please find the Firm's invoice for services rendered for the period that ended 2/15/2007. Thank you for your payment of $221.00. Your current balance due is $659.80. If you have any questions, please do not hesitate to contact me. Sincerely, ~~~- Bonni S. Jens n BSJ/adt Enclosure Copy to: Robert Garlo, Chairman Via Regular Mail \~d% I S C~,-~ ~7P'41~AS®1~l, PEfSY'~~ ~ od~9YS~1~6, ~./'~, 400 Executive Center Drive • Suite 207 VNest Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: General Employees Pension Fund Pension Administrator, Village of Tequesta -via email P.O. BOX 3273 250 Tequesta Drive, Suite 300 Tequesta FL 33469-0273 ATTN: Betty Laur /Copy to: Chairman February 22, 2007 In Reference To: For professional services rendered as follows: Client /File No.: 1012 Invoice # 61305 Professional Services Hrs/Rate • Administrative Rules 2/1/2007 KA Review & revise 0.50 Review and revise from attorney markup 65.00/hr Administrative Rules 2/2/2007 BSJ Draft 0.25 Draft revised rules part 4 -meetings to show change 170.00/hr as required by the Board Draft cover Memorandum to Trustees with revised Rules Administrative Rules SUBTOTAL: [ 0.75 Attendance at Trustee Meetings 2/2/2007 KA Prep Atty Rept 1.50 Prepare Attorney Report, Handouts, and Notebook for 65.00/hr upcoming Meeting - 02/05/07 Attendance at Trustee Meetings Amount 32.50 42.50 75.00] 97,50 C7 General Employees Pension Fund • Page 2 Hrs/Rate Amount 2/5/2007 BSJ Attend 1.75 297.50 Attend meeting 170.00/hr Attendance at Trustee Meetings SUBTOTAL: [ 3.25 395.00] Monitor/Consultant - BOGDAHN 2/1 /2007 ADT Research 1.00 65.00 Research Coleman v. Morgan Stanley case 65.00/hr Monitor/Consultant - BOGDAHN SUBTOTAL: [ 1.00 65.00] Participant Education 1/26/2007 KA E-Mail 0.25 NO CHARGE E-Mail to Betty Laur to confirm Bonni S. Jensen 65.00/hr participation at 02/05/07 participant meetings Participant Education 1/2007 KA E M - ail 0.15 NO CHARGE E-Mail to Merlene Reid comparison FRS/DB and 65.00/hr General Employees plan provisions Participant Education SUBTOTAL: [ 0.40 0.00] Trustee Expense Policy 2/1/2007 KA Review & revise 0.50 32.50 Review and revise from attorney markup Trustee 65.00/hr Expense Policy to show Internal Revenue Service Standard Mileage Trustee Expense Policy 2/2/2007 BSJ Draft 0.25 42.50 Draft cover Memorandum to Trustees with Expense 170.00/hr Policy Trustee Expense Policy SUBTOTAL: [ 0.75 75.00] • General Employees Pension Fund • For professional services rendered Additional Charges Bill File 2/15/2007 HPJ Photocopies$ Copy Charges Bill File SUBTOTAL: Total additional charges Total amount of this bill Previous balance • Total payments Balance due Page 3 Hours 6.15 Amount $610.00 Qtv/Price 249 49.80 0.20 [ 49.80] $49.80 $659.80 $221.00 {$221.00) $659.80 • BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FLiND REGULAR QUARTERLY' MEETING MINUTF,S November 6, 2006 PAGE 7 renewal and then advise the boards. The General Employees portion of the premium was $839.20, which Ms. Reid reported was a very slight increase over last year's premium, and the policy remained the same. The board was saving money by having this coverage jointly with the Public Safety Officers' board. MOTION: Board member Reid made a motion to approval renewal of the liability insurance. Secretary Mangum seconded the motion, which carried by unanimous 3-0 vote. Report by Attorney Bonni Jensen regarding State Regulation that invoices be paid timely Attorney Jensen reported the Public Safety Officers' Board had changed their policy on payment of invoices. Mr. Ken Nielson on their board, who used to be an internal auditor for the City of West Palm Beach, had brought to that board's attention a law that invoices must be paid on a timely basis, and that the Statute defined timely paymetit basis as 45 • days after the due date, and the due date was established as the date the invoice was received. The Public Safety Officers' Board had adopted a policy to pay invoices in between meetings and those payments were ratified at their next meeting. Attorney Jensen noted she was happy with the way her invoices were currently paid, on a quarterly basis, and if this law was an issue for the board she would be happy to change her bills to quarterly instead of monthly bills. Mr. Bogdahn noted that if someone's invoice was not paid within that time period, whether the provider's contract included finance charges or not, the board could be billed for finance charges and would have to pay them, because State statutes outlined that, which Attorney Jensen co~rmed. Attorney Jensen advised no one was having an issue, but the Public Safety Board had changed their policy based on Mr. Nielson's experience with the law, to pay invoices in between meetings. Discussion ensued. Secretary Mangum expressed his opinion that staff should be able to pay the bills when due and the board ratify them at their next meeting. MOTION: Secretary Mangum made a motion to adopt a procedure that invoices submitted in accordance with authorized expenditures by the board can be paid timely without prior approval by the board. Board member Reid seconded the motion, which carried by unanimous 3-0 vote. Consideration of increasing minimum amount of funds held in Independent Community Bank • VILLAGE OF TEOUESTA CHECK REQUEST Vendor # Vendor Name: Address ~ Date: ~.F z~ ~~~ p ~'~ ~ Mail I Return to Dept ~~S~,c r ~~ ` ~ Reason for Request: (Please attach appropriate documentation) ~. , -~ w. Charge to Account No. Amount: ..,. ~~ Requested By: ~,~ ~ ~~_~ v$ Special Instructions: ~; Total ~ ,~ Eca ~ a f''' ,,~;-~ Approved By: ~~~~~.:. ~~ ' ~ ~ "1 tt%d ~ ~,f ~.a e ~~~, (Department Head) REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. • PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WPSOVv1yF~les~Check Request ~~ Gabriel Roe~,~~~C,~jian~~ `'4 ~ consultants ~ ~~s i ~~ ~~FSTA 301 East Las ~a~vd. Suite 200 .-;-,, ~~~ _ 6 ~~~ ~ ~ ~ ~ Ft. Lauderdale, l~rida 33301-2254 (954) 527-1.616 Invoice ~ ~i ]/31/`'007 100343 ~ B r e e ~ TEQUESTA GENERAL EMPLOYEES PENSION TRUST Ms. JoAnn 'R. Forsythe, cPA Finance Director Village of Tequesta 250 Tequesta Drive, Suite 300 Tequesta,ll, 3346y-0273 Dept. # 78009 Uabriel Roeder- Smith & Company PO Bow 78000 Detroit, Michigan 48278-0009 or ACH Payment to: Gabriel Roeder Smith & Company JPMorgan Chase, ABA #: 072000326 Account #: 0486723 PLEASE INDICATE THE INVOICE NUMBER ON YOUR REMITTANCE. THANK YOU. BOARD OF TRUSTEES • TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND REGULAR QUARTERLY MEETING MINUTES November 6, 2006 PAGE 7 renewal and then advise the boards. The General Employees portion of the premium was $839.20, which Ms. Reid reported was a very slight increase over last year's premium, and the policy remained the same. The board was saving money by having this coverage jointly with the Public Safety Officers' board. MOTION: Board .member Reid made a motion to approval renewal of the liability insurance. Secretary Mangum seconded the motion, which carried by unanimous 3-0 vote. Resort by Attorney Bonni Jensen regarding State Regulation that invoices be paid hme Attorney Jensen reported the Public Safety Officers' Boazd had changed their policy on payment of invoices. Mr. Ken Nielson on their board, who used to be an internal auditor for the City of West Palm Beach, had brought to that board's attention a law that invoices • must be paid on a timely basis, and that the Statute defined timely payment basis as 45 days after the due date, and the due date was established as the date the invoice was received. The Public Safety Officers' Board had adopted a policy to pay invoices in between meetings and those payments were ratified at their next meeting. Attorney Jensen noted she was happy with the way her invoices were currently paid, on a quarterly basis, and if this law was an issue for the board she would be happy to change her bills to quarterly instead of monthly bills. Mr. Bogdahn noted that if someone's invoice was not paid within that time period, whether the provider's contract included finance charges or not, the board could be billed for finance charges and would have to pay them, because State statutes outlined that, which Attorney Jensen confirmed. Attorney Jensen advised no one was having an issue, but the Public Safety Board had changed their policy based on Mi. Nielson's experience with the law, to pay invoices in between meetings. Discussion ensued. Secretary Mangum expressed his opinion that staff should be able to pay the bills when due and the board ratify them at their next meeting. MOTION: Secretary Mangum made a motion to adopt a procedure that invoices submitted in accordance with authorized expenditures by the board can be paid timely without prior approval by the board. Board member Reid seconded the motion, which carried by unanimous 3-0 vote. Consideration of increasing minimum amount of funds held in Ind'eDendent • Community Bank