HomeMy WebLinkAboutDocumentation_Regular_Tab 09_11/14/2013 7 � = VILLAGE OF TEQUESTA
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1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Ordinance #:
11/14/2013 Regular Council Meeting
Consent Agenda: X Resolution #:
Originating De�partment:
Leisure Servic�s
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Approval of services from Island Time P�oductions for Annual Tequesta Festival
3. BUDGET / FINANCIAL IMPACT:
Account #: Amount of this item:
001-231-534.303 $34, 670.00
Current Budgeted Amount Available: Amount Remaining after item:
$45,000 $10,330.00
Budget Transfer Required: Appropriate Fund Balance:
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Island Time Productions is to provide rides, games and food at the Village's Annual Tequesta Festival
on Saturday, November 23 2013 from 12:00 pm — 5:00 pm.
5. APPROVALS:
a 1� ��
Dept, Head: ��� Finance Director�'Approved
� ''� No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
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Village Manager: _ -�-` --
Routing Sheet Process
• SUBMIT FOR COUNCIL DISCUSSION: 1. Send ALL completed forms to
f Finance for review ONE WEEK prior
• APPROVE ITEM: ❑ � to agenda items due into Clerk's
❑ Office.
• DENY ITEM: 2. Finance sends Routing Sheet to
Clerk by deadline.
Form amended 08/26/08 3. Clerk formulates agenda and sends
to Manager for review / approval.
Village Of Tecfi�esta
Pa�rks & Rec�r+ea�ian Departinent
Date: 10/29/2013
To: Michael Couzzo, Village Manager
Cc: Lori McWilliams, Village Clerk
From: Greg Corbitt, Director of Parks & Recreation
RE: Island Time Productions Services for Tequesta Fest 2013
Village Council Agenda Item for November; 2013 Meeting; to approve service agreement of
Island Time Productions, Inc to provide the following for the Tequesta Fest 2013:
• Saturday, November 23, 2013
• 12-5PM
• Thrill Ride (Fury)
• Thrill Ride (Silver Streak)
• Thrill Ride (Super Hard Slide)
• Children's Ride (Dragon Wagon)
� Children's Ride (Track Style Train)
• Children's Ride (Dizzy)
• Children's Ride (Wiggle Worm)
• Water Gun Race Game with 144 Prizes
• RolI-A-Ball Game with 144 Prizes
• Multi-Player Game with 144 Prizes
• Confection Trailer:
l. 500 Carmel Apples
2. 150 Carmel Corn
3. Unlimited Bags of Cotton Candy
4. Unlimited Bags of Popcorn
5. Unlimited Snow Cones
• Safety Cable Covers
• SQ 230 Quiet-Pak Generator
• FG 90KVA Super Quiet-Pak Generator
Interoffice Memo
• Full Staffing ,
• Pick-up & Delivery
• Erect & Strike(take down) with very little impact to the area in a very efficient
manner
� Provide all necessary copies of insurance
� All rides are State inspected for safety
• Provide professionaUtop notch service and product to the Village for the past
eight years
• Provide electrical power to the event's stage and selected vendors
• On-site supervision before, during and after the event
• Pre-event meetings with staff to go over logistics and concerns
• Finally, experience and quality
ISLAND TIME PRODUCTIONS, INC
AN AMUSEMENT COORDINATING & REFERRAL AGENCY
PO BOX 14968 N.P.B'., FL. 33408
PHONE 561-801-1617--- EMAIL BUSTONEI@BELLSOUTH.NET--- FAX 561-863-6390
SERVICE / PROPOSAL AGREEMENT / INVOICE
AGREEMENT DATE: 9/ 25 / 13
CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS & RECREATION
ADDRESS: 399 SEABROOK RD TEQUESTA FL.
PHONE:561-575-6247 FAX:561-575-7307
DATE AND TIME OF EVENT: SATURDAY NOV. 23� , 2013 12 PM TO 5 PM
ADDRESS OF EVENT: VILLAGE GREEN PARK 357 TEQUESTA DR.
CONTACT PERSON: GREG CORBIT
PHONE NUMBER AT EVENT:
ENTERTAINMENT/SERVICE TO BE PROVIDED:
1) THRILL RIDE ( FURY / SHIP ) W/ FULL STAFF, P& D, E& S
1) THRILL RIDE ( SILVER STREAK ) W/ FULL STAFF, P& D, E& S
1) SUPER SLIDE ( 115' HARD 3 LANE ) W/ FLJLL STAFF, P& D, E& S
1) WAGON COASTER W/ FULL STAFF, P& D, E& S
1) SP1N RIDE ( PUPPY DOGS ) W FULL STAFF, P& D, E& S
1) TRACK STYLE TRAIN W/ FULL STAFF, P& D, E& S
1) KIDDIE CAR RIDE W/ FULL STAFF, P& D, E& S
1) WATER GUN RACER W/ FULL STAFF, P& D, E& S, UP TO 144 QUALIT'Y PRIZES
1) ROLL-A-BALL RACER W/ FULL STAFF, P& D, E& S, UP TO 144 QUALITY PRIZES
1) MULTI PLAYER ROOLER GAME W/ FULL STAFF, P& D, E& S, UP TO 144 QUALITY PRIZES
1) CONFECTION TRAILER W/ FULL STAFF, P& D, E& S, 300 CARMEL / CANDY APPLES,
150 CARMEL CORN, 100 BAGGED PEANUTS, UNLIMITED COTTON CANDY, POPCORN
SNOW CONES MADE TO ORDER
1) SQ 230 QiJIET-PAK GENSET W/ DISTRO, WIRES, ALL FiTELS & OILS
1) FG 90 QUIET-PAK GENSET W/ DISTRO, WIRES, ALL FUELS AND OILS
********* REQLTIRED STATE 1NSPECTION ---- FEE'S INCLUDED ****************
******* SET-UP THRUSDAY NOV. 21 -- INSPECTION TO BE ON FRIDAY NOV 22 *******
TOTAL REVENUES DLTE: $ 34,670.00
50% DEPOSIT DUE: N/ A BY: N/ A
D $ - BY: PRIOR TO OPENING OF EVENT
AT 12 PM ON NOV. 23� , 2013
ISLAND TIME PRO. INC. CONTRACT'ED PARTY
DATE: � Z tr � ( � DATE:
****** DO TO UNFORSEEN AND / OR UNCONTROLLABLE CIRCUMSTANCES SUCH AS ******
ACTS OF GOD , LOSS OF BUSINESS , MECHA1vICAL DIFFICULTIES ,LOSS OF STAFF , ETC.
EQUIl'MENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM