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Home My WebLink AboutDocumentation_Regular_Tab 14_11/14/2013 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: N/A 11/14/13 Consent Agenda: Yes Resolution #: 36-13 Originating Department: Finance AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Rolling fiscal year 2012/2013 funding into fiscal year 2013/2014 to complete purchases that were approved and funded but not completed in budget year ending 09/30/13. BUDGET / FINANCIAL IMPACT: General Fund #001 Amount of this item: General Fund #001 -$89,565.00 Water Fund #401 Water Fund #401 - $197,998.00 Current Budgeted Amount Available: Amount Remaining after item: N/A N/A Budget Transfer Required: Yes Appropriate Fund Balance: Yes EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Funds were allocated in fiscal year 2012/2013 to fund specific projects/purchases that were not completed by fiscal year ending 09/30/13. The Departments are requesting that these funds be rolled into budget year 2013/2014 in order to complete the projects/purchases. APPROVALS: SIGNATURE: Department Head Finance Director , ,�— Reviewed for Financial Sufficiency 0 �� `!�' f� �4 No Financial Impact ❑ �- / �� Attorney: (for legal sufficiency) � Village Manager: __ . �.:, . _ _ _ _- ---- Submit for Council Discussion: � �--°-�!� �� Approve Item: ❑ % Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place "Sign Here" sticker on them) Form Amended: 10/20/11 RESOLUTION NO. 36-13 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2013/2014 GENERAL FUND #001 BUDGET BY $89,565.00 AND THE 2013/2014 WATER FUND #401 BUDGET BY $197,998.00 BY AMENDING EXPENDITURES AS SPECIFIED IN THE ATTACHED "SCHEDULE A" AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, $287,563.00 of the Fiscal Year 2012/2013 Budget remained encumbered at fiscal year-end 09/30/13 and the Departments are requesting that the funds be rolled forward to fund the completion of purchase orders that were approved and funded but not completed in budget year ending 09/30/13 and expect to be completed in budget year ending 09/30/14 and; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 36-13 amending and increasing the 2013/2014 General Fund #001 budget by $89,565.00 and the 2013/2014 Water Fund #401 budget by $197,998.00 by amending expenditures as specified in the attached Schedule A and authorizing the Village Manager to proceed on behalf of the Village providing for severability; providing an effective date; and for other purposes is hereby approved; Section 2 This Resolution shall become effective immediately upon passage. _ . . . ,.s.. . .. ..�, , . _ . .... . .:.: ... :. � :_ � .. e ;.. _ ... ..... . .. . . _ . . . , . :.,. :,� s ,� _ .. , .. . .. .: -. - . �-�. -. -� . � � . . � . � � _._. t._ _ �__ Funds to Roll Outstandina Forward as Ori inal Encumbrances Requested GL Account # PO # Vendor Descriqtion Encumbrances as of 09/30/13 bv Departments GENERAL FUND # 001 001-160-549.300 3030 GLOBAL EQUIPMENT COMPANY TWO BACKLESS BENCHES $ 1,076.73 $ 1,076.73 $ 1,077.00 001-192-664.600 3032 ZOLL MEDICAL CORPORTATION TWO CARDIAC MONITORS $ 58,991.36 $ 58,991.36 $ 58,992.00 001-192-664.600 3033 ZOLL MEDICAL CORPORTATION ONE CARDIAC MONITOR $ 29,495.68 $ 29,495.68 $ 29,496.00 General Fund Total: $ 89,565.00 WATER FUND # 401 401-411-549.671 2899A ARCADIS ENGINEERING-HYPOCHLORITE TANK REPLACEME $ 12,000.00 � 1,200.00 $ 1,200.00 401-411-549.671 2974A ARCADIS MISC. REHABILITATION ITEMS $ 65,000.00 $ 22,750.00 $ 22,750.00 401-411-549.671 3021A TLC DIVERSIFIED INC. HYPOCHLORITE TANK REPLACEMENT $ 177,600.00 $ 174,048.00 $ 174,048.00 Water Fund Total: $ 197,998.00 Total Roil Forward Request for Encumbered Funds: $ 287,563.00 FISCAL YEAR Zo�4 Villaqe of Tequesta Ba # Budqet Amendment Request JE # :'. - 4 � , . � � � . .. A . . .. . . i ,m: � � � .v . 5 � � . ��., . �. . . , . ... �.... . . ... : . . . . � . . . .� ... . . ...'i� ...�... '� �: . . ... ,. .C. :. Department: General Government Account: Other Misc. Charges Account #: 001-160-549.300 Original Budget Balance Available Transfer Amount New Balance Available $ 8,000.00 $ 6,588.00 $ 1,077.00 $ 7,665.00 Justification / Comments: Rolling Fiscal Year 2012/2013 funding into Fiscal Year 2013/2014 to complete purchases that were approved and funded but not completed in budgget year ending 09/30/13. Department: Fire Control Account: Mach/Equipment Account #: 001-192-664.600 Original Budget Balance Available Transfer Amount New Balance Available $ 432,850.00 $ 344,362.00 $ 88,488.00 $ 432,850.00 Justification / Comments: Rolling Fiscal Year 2012/2013 funding into Fiscal Year 2013/2014 to complete purchases that were approved and funded but not completed in budgget year ending 09/30/13. Department: Renewal & Replacement Account: Misc. Renewal & Replacement Account #: 401-411-549.671 Original Budget Balance Available Transfer Amount New Balance Available $ 60,000.00 $ -137,998.00 $ 197,998.00 $ 60,000.00 Justification / Comments: Rolling Fiscal Year 2012/2013 funding into Fiscal Year 2013/2014 to complete purchases that were approved and funded but not completed in bud et year ending 09/30/13. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: � � � . • � � �,:�� , . �� + � ,� _... �� . �� . �, . M u.�� w.. �� ,W , � . : . _ �. , : n . �� . � .� . e � Department: Other/Reserves/Conting. Account: Appropriate Fund Balance Account #: 001-990-399.999 Original Appropriation Appropriated to Date Appropriation Request New Appropriated to Date $ 0.00 $ 0.00 $ 89,565.00 $ 89,565.00 Justification / Comments: Rolling Fiscal Year 2012/2013 funding into Fiscal Year 2013/2014 to complete purchases that were approved and funded but not completed in budgget year ending 09/30/13. Department: OtheNReserves/Conting. Account: Appropriate Fund Balance Account #: 401-990-399.999 Original Appropriation Appropriated to Date Approprjation Request New Appropriated to Date $ 0.00 $ 0.00 $ 197,998.00 $ 197,998.00 Justification / Comments: Rolling Fiscal Year 2012/2013 funding into Fiscal Year 2013/2014 to complete purchases that were approved and funded but not completed in budgget year ending 09/30/13. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 JustificationJ Comments: • � � � , . ,� _ �;x,�. � .�..:�� wM, �. .,_ .,.,� �a . , �� ,,..,� ..,. �,. � ��. �� a., Department Head: Date: Budget Officer. Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Da