Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 05D_05/12/1994 / : VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive �' Tequesta, Florida 33469-0273 • (407) 575-6200 � - `�� � Fax: (407) 575-6203 4 0 � t •C~ �°°"`' . VII�LAGE MANAGER'S REPORT � � � APRIL 11, 1994 - MAY 6, 1994 During this reporting period, there were 652 recorded phone calls to the Village Manager's Office and 176 citizen �.nquiries at the lobby counter. 0 Letter to Julian Garcia, Director, Florida Department of Community Affairs, Regarding 1994 Inventory of Publicly Owned Lands. O Memorandum to Gary Preston, Director of Public Works & Recreation, Regarding Annexation and F.S. 171.062(4)(A) O Letter to John C. Randolph, Village Attorney, Regarding Storage of Camping Equipment on Residential Property. O Letter to Joseph Benjamin, Regarding Christopher's Village Foundation Proposal for Development of the Tequesta Center. 0 Memorandum to All Department Heads Regarding Employee Advisory Council. 0 Memorandum to Department Heads Regarding Estimated COLA for Budgetary Purposes. 0 Memorandum to Scott D. Ladd, Building Official, Regarding Resolution No. 12-93/94; Interlocal Agreement Between Palm Beach County and Tequesta for the Annexation of Three Enclaves. O Letter to Robert Milbank, President, Tequesta Country Club Community Association, Regarding TCCCA Data Base. O Letter to Debra Mercer, Jupiter-Tequesta Junior Woman's Club, Regarding 4th Annual Spring Arts & Crafts Fair. O Memorandum to Scott D. Ladd, Building Official, Regarding Request for Copy of Tequesta Recreation and Open Space Element of Comprehensive Plan. O Memorandum to Village Council Regarding FY 1994/95 Budget Calendar. O Memorandum to Village Council Regarding Jupiter Water Rate Increase. ,. . �„ ... t O Memorandum to Village Council Regarding Tequesta Branch Library; Request for Delay. O Letter to Mac Goodner Regarding Tequesta Equity Study Commission. O Memorandum to all Equity Study Commission Members Regarding Equity Study Commission Inaugural Meeting. O Memorandum to Bill C. Kascavelis, Finance Director, Regarding • Recommendation for Funding of Necessary Computer Purchases. O Memorandum to Bill C. Kascavelis, Finance Director, Regarding Water Enterprise Fund; Retained Earnings Cash Flow Analysis. O Memorandum to Carl R. Roderick, Chief of Police, Regarding Use of Reserve Officers for Country Club Drive Traffic Enforcement. O Memorandum to Gary Preston, Director of Public Works & Recreation, Regarding Dover Ditch Drainage Improvement Project. ' 0 Memorandum to Bill C. Rascavelis, Finance Director, Regarding 1994 Bond Issue. O Letter to Robert Milbank, President, Tequesta Country Club Community Association, Regarding Garage Sales. 0 Letter to John C. Randolph, Village Attorney, Regarding Request for Ordinance Prohibiting Parking within Swale Areas of Country Club Drive. O Letter to John C. Randolph, Village Attorney, Regarding Request for Ordinance Amending Section 13.1-91 of the Code of Ordinances. 0 Letter to Peggy Cox, Band Office Volunteer, Jupiter High School, Regarding Request for Temporary Signage. O Letter to Richard C. Dent, Executive Director, ENCON, Regarding Tequesta Participation in Proposed ENCON Septic Tank Study. O Letter to Susan Brennan, Regarding Appointment as Regular Member to Tequesta Board of Adjustment. O Letter to Ernest Kuonen, Regarding Appointment as Regular Member of the Code Enforcement Board. O Letter to Betty Coyle Regarding Appointment as Alternate 2 ' ! Member of eoard of Adjustment. . ,_ O Letter to Rathleen Gonot, PMG Associates, Regarding Proposal to Review Christopher's Village Foundation Development Project in Tequesta. O Letter to Abe Lehrman Regarding Appointment as Alternate Member to Code Enforcement Board. O Memorandum to Village Council Regarding Tequesta Facility Needs. O Memorandum to Carl R. Roderick, Chief of Police, Regarding $2.00 Surcharge for Criminal Justice Education. O Letter to John C. Randolph, Esq., Village Attorney, Regarding Agreement for Financial Advisory Services. O Memorandum to Scott D. Ladd, Building Official, Regarding Kennedy Memorandum 4/26/94; Siegel Violation of Health & Sanitation Code Section 10-18(2). O Memorandum to Gary Preston, Director of Public Works & Recreation, Regarding Country Club Drive Improvement Project; 1994 Bond Issue. O Memorandum to Bill C. Kascavelis, Finance Director, Regarding Martin County Request for Financial Information Relative to Tequesta Park and Country Club Drive. O Letter to Messrs. Walker, Bushey and Murray Regarding Country Club Drive Bike Path. O Letter to John C. Randolph, Village Attorney, Regarding Complaint for Declaratory Judgement and to Enjoin or Set Aside a Corporate Act; Jupiter�Tequesta Junior Citizens, Znc; Constitution Park. O Letter to John C. Randolph, Village Attorney, Regarding Country Club Drive Restrictive Easement. O Memorandum to Villaqe Council Regarding Martin County Bridge Weight Restrictions. O Memorandum to Village Council Regarding Consideration of Appointments to Community Appearance Board; Agenda Item. O Memorandum to Scott D. Ladd, Building Official, Regarding Tec�uesta Comprehensive Development Plan. O Memorandum to Gary Preston, Director of Public Works and Recreation, Regarding Stormwater Utility; FY 1995 Budget. 3 • O Letter to Marsha Wasmund Regarding Village Green. O Memorandum to Scott D. Ladd, Building Official, Regarding Consideration of Acceptance of Palm Beach County's Delegated Authority to Restore Jurisdiction under the County's Coastal Protection Ordinance. O Letter to Ann Fahey, Regarding Girl 5cout Leaders Day; Tequesta Proclamation. O Letter to Robert McIntyre, Loxahatchee Historical Society, Regarding Gallery Square North Parking Lot; Seafare Festival. 0 Letter to Phil Crannell, Gee & Jenson, Regarding Tequesta Facilities Needs Assessment. O Memo to Village Council Regarding Jupiter Bulk Water Rate Increase Via lndexing. O Memorandum to Village Council Regarding Agreement for Financial Advisory Services with Florida Municipal Advisors, Inc.; Agenda Item. O Memorandum to Village Council Regarding Bond Counsel Engagement Letter; 1994 Bond Issue; Agenda Item. O Memorandum to Village Council Regarding Ordinance Prohibiting Parking within Swale Areas of Country Club Drive; Agenda Item. O Memorandum to Village Council Regarding Ordinance Amending Provisions Regarding Development Agreement; Agenda Item. O Letter to Elaine Weiler, Executive Director, Beach Road Associati.on, Regarding Beach Road Association Meeting with Village Cauncil Regarding Tequesta Position on Granting Coastal Protection Jurisdiction to Pa1m Beach County. O Meeting�with Joe Benjamin on April 11. O Meeting on April 12 with Pete Pimentel to review infrastructure needs of the Christopher Village Foundation Proposal. ' O Conducted a Staff Meeting on April 12, wherein the following items were discussed: 1) In response to Manager inquiries, the Finance Director indicated that the pre-employment letter to his recent new hires had been issued and accepted�by the same. 2) Finance Director was requested to determine the source of the reported $4,576 loss in refuse revenues as indicated 4 . in the Comprehensive Annuel Financial Report for FY 1993. 3) Finance Director was requested to produce the budget calendar. 4) Inquiries were made of Messrs. Presto^ & Ladd relative to the status of Country Club Drive eassments. 5) The Building Official was questionec relative to a lack of proper office coverage on April 1, 1994. 6) Mr. Ladd was asked about the statu� of the previously requested comparison spreadsheet fo� the Equity Study Commission. 7) Mr. Ladd was requested to bring the issue of Tequesta Pines tree planting to closure and make a recommendation. 8) The input of all Departments was sought relative to the creation of an Employee Advisory Council. 9) The Director of Public Works sought direction relative to the County initiated Riverside Drive Pathway Project. 10) The Director of Public Works indicated that due to the number of unforeseen projects, all available engineering funds have been expended, requiring a budget amendment by the Village Council. 11) The Director of Public Works sought direction relative to a request for a different format for street signs. 12) The Fire Chief indicated that a nev vehicle would be needed for the transport of volunteers to the scene wherein their services are utilized. 13) The Fire Chief indicated the cost to be $175 for a pedestrian gate at the property line with Gallery Square North parking lot. 14) The Fire Chief indicated that the estimated cost for Tequesta compliance with the new OSHA confined space requirements to be $37,000. 15) The Finance Director indicated he was working on forthcoming Finance & Administration Committee Meeting documents. 16) The Finance Director indicated that one of his clerks would be off for an estimated four (4) weeks in June. 5 r 17) Building Official indicated that the automatic teller machine proposed for Gallery Square North was not proposed on Village of Tequesta property. 18) The Water System Manager indicated that relief was needed for the number of incoming calls received by customer service representatives and requested direction in where refuse inquiries should be sent. 19) Water System Manager indicated that Old Dixie Highway right-of-way was sufficient for FP&L electrical poles. 20) The Village Clerk indicated that all carrier routes associated with the Newsletter had been updated. O Met with Town of Jupiter staff and consultants on April 13 regarding Jupiter's proposed indexing of Tequesta bulk service water rate. O Met with PMG & Associates to review parameters of study regarding Christopher Village Foundation Development Proposal on April 13. O On April 14, met with Rick Dent, Executive Director, ENCON, Regarding Low-Pressure Sewer System and Septic Tank Study. O Attended the Village Council Meeting on April 14. O Attended the Finance and Administration Committee Meeting on April 15. O Met with Audrey Wolf and Jerry Brownlee on April 15 regarding consideration of deadline extension for Tequesta Branch Library. O Village Manager on vacation from April 18 through and including April 22. O Attended a meeting on April 25 at the offices of the Northern Palm Beach County Water Control District relative to the Christopher Village Foundation Development Proposal. O Met on April 25 with Phil Crannell, AIA, Gee & Jenson, regarding outline of action to address Tequesta facility needs. O A Staff Meeting was held on April 26, wherein the following , items were discussed: 1) The Building Official was reminded of the request for a code enforcement update for the next Public Safety 6 Committee Meeting. 2) The Building Official was asked the status of the work associated with the desired annexation program of the Village Council and to bring all outstanding issues to fruition. 3) A general discussion was held with all Department Heads regarding the relocation of operations in order to facilitate the immediate facility needs issues facing Tequesta. 4) A general discussion with all Department Heads was held relative to the forthcoming budget. 5) All Department Heads were asked feedback relative to proposed Employee Advisory Council.. 6) The Water System Manager was asked the status of the previously requested air quality control measures for the annex building. 7) The Director of Public Works made inquiries regarding the recent correspondence issued in regard to Village Green. 8) The Director of Public.Works sought direction regarding entrance driveway improvements at Village Hall. 9) The Director of Public Works sought direction regarding , contract increases with Nichols Sanitation. 10) The Chief of Police requested status on Village Manager action regarding �ew hire. 11) The Chief of Police asked whether he should budget for reserve officers.within a new separate division of his budget or within the patrol division. 12) Water System Manager indicated that gopher turtle burrows had been found in the Little Club easement wherein . pipeline is planned for installation and that mitigation efforts were underway. 13) Water System Manager indicated there still was no action from Southern Bell relative to relocation of wire to enable Well 25 work to commence. 14 ) Village Clerk indicated Palm Beach Blood Bank would be on Village property from 2:30 P.M. to 5:00 P.M., May 31, 1994. � 7 . O Attended the Public Works Committee Meeting on April 26. O Met with Mayor Mackail and Gary Van Brock regarding Dorner Trust property on April 27. 0 Attended the Village Council Meeting on April 28, 1994. 0 Attended the inaugural Equity Study Cor��ission Meeting on April 29. o Met with .7oe Benjamin on April 29. O Attended the Special Village Council Meeting on May 2. 0 Jointly sponsored Town Meeting with ,7upiter Medical Center on Health Care was conducted on May 3. O Met with Dr. Jacobs and Messrs. Lehrmann, Niebling and Hart on May 6 Regarding ENCON Septic Tank Study and Low Sewer System. O Memorandum to Village Council Regarding Request for Temporary Sales Office; Agenda Item. O Memorandum to Village Council Regarding Ordinance Amending Development Fees; Agenda Item. The Water Department's Moathly Water Usaqes Report and Monthly Water Quality Analysis Report for the Month of April, 1994 is attached hereto and made a part of this Report. The Department of Fire-Rescue Villaqe Manager's Report for the Month of April, 1994, is attached hereto and made a part of this Report. The Department of Community Development Monthly Building Report for the Months of March and April, 1994, is attached hereto and made a part of this Report. /krb Attachments 8 ,��� �11 i �,� i VILLAGE OF TEQUESTA ' � j � v�ua.::: L= % �� �. - T�uL��S rA o WATER DEPARTMENT , . �t ., - �.�; , • , � t Po�t Of(icc B�� ?�17� • ?57 Tcquc�ta i�rivc �' i (':�:' • ; "� �� ` � Tcqucsta,.Florida 33-1t�a-0-i7-i • (�3(171 �75-6?�-i � ��� � �--- � . { . " � �ax: (407) 575-6'?39 � �''�; _ �' . , .;- �. �i G.=. �� "� MEMQRANDUM . �� � .� TO: Thomas G. Bradford, Village Manager � FROM: Thomas C. Hall, Water System Manager DATE May 5, 1994 SUBJECT: Monthly Water Usages The following is a summary of water pumpage for the month of April 1 through April 30, 1994. TEQUESTA WATER TREATMENT PLANT APRIL 1994 APRIL 1993 Target Pumpage 43.000 m.g. 39.000 m.g. Actual Pumpage 46.604 m.g. 44.368 m.g. Maximum Day 1.988 m.g. 1.925 m.g. Minimum Day� 1.011 m.g. 0.944 m.g. Average Day 1.553 m.g. 1.479 m.g. Backwash Water Used 0.869 m.g. 1.863 m.g, Hydrant Flushing 0.188 m.g. 0.017 m.g. WATER PURCHASED FROM JUPITER Target Pumpage 45.500 m.g. 45.500 m.g. Actual Pumpage 45.485 m.g. 37.736 m.g. Maximum Day 2.061 m.g. 1.867 m.g, Minimum Day 0.623 m.g. 0.572 m.g. Average Day 1.516 m.g. 1.258 m.g. TOTAL DISTRIBUTION SYSTEM PUMPAGE Total Pumpage 92.089 m.g. 82.104 m.g. Maximum Day 3.925 m.g. 3.342 m.g. Minimum Day 2.111 m.g. 2.233 m.g. Average Day 3.070 m.g. 2.737 m.g. � RE: Monthly Water U�ages May 5, 1994 Page 2 - ------------------------------- 1994 1993 Metered Service Connections 4,486 4,426 Rainfall 4.95" 1.64" Jupiter Purchased Water - Annual Contract .... 547.500 m.g. Water received from Jupiter to-date ....... 402.316 m.g. Balance . . . . . . . . . . . . . . . . . 145.184 m. g. MONTHLY WATER QUALITY ANALYSIS MARCH 1994 PARAMETER 1994 1993 PH 7.6 7.6 Total Alkalinity 179 mg/1 190 mg/1 Total Hardness 186 mg/1 195 mg/1 Calcium Hardness 178 mg/1 186 mg/1 Color 9 pcu 6 pcu Iron .02 mgll .03 mg/1 Chlorides 53 mg/1 66 mg/1 � Turbidity 0.15 ntu .03 ntu CYilorine (total) 2.9 mg/1 2.7 mg/1 DISTRIBUTION SYSTEM MAINTENANCE Meter Installation - Replacements - 10 New Installs - 6 . Hydrant Maintenance - Flushed - 5 Replaced - p Serviced - 5 Blows Offs Flushed - 2 TCH/mk c: Bill Kascavelis, Director of Finance � Roy Fallon, Chief Operator Tom Jensen, P.E., Reese, Macon & Associates \ \� ., � �.:_�. � VILLAGE OF TEQUESTA ��� DEPARTMENT OF FIRE RESCUE ��:: VILLAGE MANAGERS REPORT - :,�: � . :;,�, , :�> ;r �.�, ,, ,�.�,,,,,,: . APRIL 1994 Number of days included in this report 30 Total number of calls 41 Nwnber of inedical caUs 29 Number of fire calls 3 Number of calls classified as others 9 Resources utilized for incident mitigation Number of Engine company responses 36 Number of ladder company responses 9 Number of tunes Mutual Aid was received 0 Number of times Mutual Aid was given 1 Total number of hours needed for incident mirigation 70.5 Average daily staffing Daily on duty firefighting force 4.89 Daily on duty career firefighting force 4.21 Daily on duty volunteer firefighting force 0.68 Average number of volunteer firefighters on duty during daytime hours 0.34 Average number of volunteer firefighters on duty during night time hours 0.90 Fire Code Enforcement Total hours utilized on Code Enforcement SS Hours spent on pre-fire planning 4.5 . Number of violations found this month 134 Number of violations conected this month 1 Required Duties Hours needed for vehicle maintenance 58.5 Hours utilized for equipment testing 9 Hours needed for equipment mai.ntenance 37 Hours needed for equipment checks 79 Hours needed for building maintenance 70.5 Hours needed for hose testing 0 Hours needed for hydrant testing 1 Total gallons of water used 6150 Miscellaneous Hours dedicated to community service 18.5 Hours required for administrative support 182 Firefighter physical fitness program 103 ' VILLACiS OF TLQOSSTA �� �? DEPARTMENT OF COMMUNITY DEVELOPMFs . VdI�IflE 4F '�► MONTHLY BUILDING REPORT: MARCH 1994 � = -� ' � A ° `���S�a' ' �_ N N0. OF THIS SA.ME MON:H THIS FISCAL F'33C G��C . YR. INS�'EG. M��NTH LAST YEI�R YR. TO DATE �' TO E R�s TO • TE Puilding 126 118 752 ����� �F�tCk '' F..�1?G �t 1C ZJ G2 175 ��� 77 FlumbinQ 23 23 142 149 • 61 Code Enf orcE 23 19 126 114 5� TOTAL 197 182 1. 195 1.202 525 Ua i l y Avg . 8. F� $. � 5. 9 9. 9 $. S PFsRMITB ISSDED BUILDING: Number 66 59 302 239 16S s Va� 1 ue 303, 412. 00 255. 554. 00 2. 746. Z46. 00 2, 362. 589. 00 1, 270, 931. �0 Fermit Fees 4.869. 00 4. 142. l70 40. 798. 00 '�7, 937. 04 19, 75�. �C� ELECTRIC: Number 7 15 �6 52 24 Fermit Fees 505. 00 1. 112. 0� 2.547. 00 3. 121. 0� 1, 431. �� PLL7MBIIVG: NumL�sr 8 S '�2 36 15 Fermit Fees 449. 00 137. 00 . 1. 7�5. 4C� 1, 717. 00 729. 00 NATQRE OF BOILDING PSRI�liTS No. Of Dwei 1 ing Tyta� af Fsrmit Permits Units Permit FB66 Valuation Gingle Family - - - - �ommercial - - - - Publ ic Canst. 1 - � 1S.40Q. 00 LandscapinQ - - - - Dsmvl it ion ( Inter ivr> 2 - 150. OQ 14, 000. C1C� P�ol s! Spas 4 - 750. 00 50, 000. DO Siqns 7 - 267.50 10.340,aQ Qthers 49 - 2. 826. SO 168. 572. 00 Alterations & Additions: Single Family 1 - 360.00 12.000.00 Multi-Family - - - - Commerc i a 1 2 - 515. 00 33. 500. 00 SOB-TOTAL �6 - 4. 869. 00 303, 412. 00 Electric 7 505.00 - Flumbing a 449.00 - �rn�rnr. 81 0 5. 823. 00 3 03, 412. 0 0 VILLAGE OF TEQO�STA DFPARTM$NT OF COMMUNIIR DEVELOPMENT A D D I T I 0 N A L R E V E N U E MONTH: MARCH 1994 QC�UPATIONAL LICENSES: 'I s 1.253.75 COUNTYWIDE LICENSES: 22 44.00 ZONING VARIANCES: � 400.00 SFECIAL EXCEPTIONS: — — ANNEXATION PETITIONS: — — SUBDIVISION FEES: — — COMP PLAN AMENDMENT/LAND USE CHANGE — — LAND DEVELOPMENT FEES: — — SITE PLAN REVIEW: 1 2,000.00 � COMMUNITY APFEARANCE HOARD 1 50.00 BLDG. DEPT. SERVICES: — 4, 766. 30 MAPS / CODES / COPIES: — 53.50 WATER CONSERVATION/PROTECTION FEE: 9 405.00 COUNTY / ROAD IMPACT FEES: — — RADON/BCAIF SUR�HARGE: — 60.04 RECREATIONAL IMPACT FEES; — — TOTAL S 9.032.55 + • TOTAL C PERMITS) 5.823. QQ � TOTAL MONTH 14, 855. 55 TOTAL DEPT. REVENO�: FISCAL YEAR TO DATE: S 96.103.55 CALENDAR YEAR TO DATE: � 45.319.88 jmm VILLAGE OF TEQUEBTA DFPARTMENT OF COMMUNITY DEVSI,OPMFsNT MONTHLY BUILDING REPORT: APRIL 1994 N0. OF THIS SAME MONTH THIS FISCAL LAST FISCAL CAL. YR. INSPEC. MONTH LAST YEAR YR. TO DATE YR. TO DATE TO DATE Buildinq 126 121 878 895 463 Electric 19 28 194 193 96 Plumbinq 22 30 1E,4 179 83 Misc. 7 12 133 126 57 TOTAL 174 191 1369 1�93 699 Daily Avg. 8. 3 8. 7 9.6 9, 7 8.4 PERMITS ISSUED HUILDING: Number 4E 55 348 294 211 � Va1ve 109. 717. 00 658, 119. 00 2. 855. 863. 00 3, 020, 708. 00 1, 380.648. 00 Permit Fees 2. 102. 75 1Q, 146. 00 42, 901. 00 48.083. 00 21.853, 00 ELECTRIC: Number 13 4 59 56 37 Fermit Fees 366. 50 100. 00 2, 913. 50 3. 221. 00 1. 797. 50 PLUMBING: �7ucnber 6 3 38 39 2� Pe=mit FeeB 255.00 200.00 2.040.00 1.917.00 984.00 NATURE OF HUILDING PERMITS No. Of Dwelling Tvue of Permit Permits Unit6 Permit Fees Valuation Sinqle Family - - - _ Commercial - - _ _ Public Const. - - - _ Landscaping - - - _ Demolition tInterior) - - - _ Pools / Spas 1 - 112. 50 7, 500. 00 Signe 3 - 75. 00 450. 40 Others 41 - 1.870. 25 98.567.00 Alterations & Additions: • Sinqle Family 1 - 45.00 3,200.00 Multi-Family - - - _ Commercial - - _ _ SUH-TOTAI, 46 - � 2, 102.75 109.717.00 Electric 13 366. 50 - Pl umbinq 6 255. 00 - TOTAL 65 - 2. 724. 25 109. 717. 00 r � VILLAGE OF TEQUESTA DEPARTMENT OF COMMUNITY DEVELOPMENT A D D I T I 0 N A L R E V E N U MONTH: APRIL 1994 OCCUPATIONAL LICENSES: 8 S 34�.00 COUP�TYWIDE LICEPdoES: lg 36, 50 ZONING VARIAt10ES: 1 100.00 SPECIAL EXCEPTIONS: — _ ANNEXATION PETITION�: — _ SUBDIVISION FEES: — _ ZONING CHANGES: — _ LAND DEVELOPMENT FEES: — _ SITE PLAN REVIEW: — _ COMMUNITY APPEARANCE BOARD — _ BLDG. DEPT. SERVICES: — _ MAFS / CODES / COPIES: — 2.50 WATER CONSERVATION/PROTECTION FEE: S 225.00 COUNTY / ROAD IMPACT FEES: — — RADON SURCHARGE: — 28.66 RECREATIONAL IMPACT FEES: — _ TOTAL 8 740.66 + TOTAS, C PERMITS> 2.724. 25 TOTAL MONTH 3, 464. 91 TOTAL DFPT. REVENOFS: FISCAL YEAR TO DATE: 8 99, 568. 46 CALENDAR YEAR TO DATE: t 48.784.79 7mm