HomeMy WebLinkAboutDocumentation_Regular_Tab 05D_05/12/1994 /
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VILLAGE OF TEQUESTA
Post Office Box 3273 • 357 Tequesta Drive
�' Tequesta, Florida 33469-0273 • (407) 575-6200
� - `�� � Fax: (407) 575-6203
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•C~ �°°"`' . VII�LAGE MANAGER'S REPORT � � �
APRIL 11, 1994 - MAY 6, 1994
During this reporting period, there were 652 recorded phone
calls to the Village Manager's Office and 176 citizen
�.nquiries at the lobby counter.
0 Letter to Julian Garcia, Director, Florida Department of
Community Affairs, Regarding 1994 Inventory of Publicly Owned
Lands.
O Memorandum to Gary Preston, Director of Public Works &
Recreation, Regarding Annexation and F.S. 171.062(4)(A)
O Letter to John C. Randolph, Village Attorney, Regarding
Storage of Camping Equipment on Residential Property.
O Letter to Joseph Benjamin, Regarding Christopher's Village
Foundation Proposal for Development of the Tequesta Center.
0 Memorandum to All Department Heads Regarding Employee Advisory
Council.
0 Memorandum to Department Heads Regarding Estimated COLA for
Budgetary Purposes.
0 Memorandum to Scott D. Ladd, Building Official, Regarding
Resolution No. 12-93/94; Interlocal Agreement Between Palm
Beach County and Tequesta for the Annexation of Three
Enclaves.
O Letter to Robert Milbank, President, Tequesta Country Club
Community Association, Regarding TCCCA Data Base.
O Letter to Debra Mercer, Jupiter-Tequesta Junior Woman's Club,
Regarding 4th Annual Spring Arts & Crafts Fair.
O Memorandum to Scott D. Ladd, Building Official, Regarding
Request for Copy of Tequesta Recreation and Open Space Element
of Comprehensive Plan.
O Memorandum to Village Council Regarding FY 1994/95 Budget
Calendar.
O Memorandum to Village Council Regarding Jupiter Water Rate
Increase.
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O Memorandum to Village Council Regarding Tequesta Branch
Library; Request for Delay.
O Letter to Mac Goodner Regarding Tequesta Equity Study
Commission.
O Memorandum to all Equity Study Commission Members Regarding
Equity Study Commission Inaugural Meeting.
O Memorandum to Bill C. Kascavelis, Finance Director, Regarding
• Recommendation for Funding of Necessary Computer Purchases.
O Memorandum to Bill C. Kascavelis, Finance Director, Regarding
Water Enterprise Fund; Retained Earnings Cash Flow Analysis.
O Memorandum to Carl R. Roderick, Chief of Police, Regarding Use
of Reserve Officers for Country Club Drive Traffic
Enforcement.
O Memorandum to Gary Preston, Director of Public Works &
Recreation, Regarding Dover Ditch Drainage Improvement
Project.
' 0 Memorandum to Bill C. Rascavelis, Finance Director, Regarding
1994 Bond Issue.
O Letter to Robert Milbank, President, Tequesta Country Club
Community Association, Regarding Garage Sales.
0 Letter to John C. Randolph, Village Attorney, Regarding
Request for Ordinance Prohibiting Parking within Swale Areas
of Country Club Drive.
O Letter to John C. Randolph, Village Attorney, Regarding
Request for Ordinance Amending Section 13.1-91 of the Code of
Ordinances.
0 Letter to Peggy Cox, Band Office Volunteer, Jupiter High
School, Regarding Request for Temporary Signage.
O Letter to Richard C. Dent, Executive Director, ENCON,
Regarding Tequesta Participation in Proposed ENCON Septic Tank
Study.
O Letter to Susan Brennan, Regarding Appointment as Regular
Member to Tequesta Board of Adjustment.
O Letter to Ernest Kuonen, Regarding Appointment as Regular
Member of the Code Enforcement Board.
O Letter to Betty Coyle Regarding Appointment as Alternate
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Member of eoard of Adjustment. . ,_
O Letter to Rathleen Gonot, PMG Associates, Regarding Proposal
to Review Christopher's Village Foundation Development Project
in Tequesta.
O Letter to Abe Lehrman Regarding Appointment as Alternate
Member to Code Enforcement Board.
O Memorandum to Village Council Regarding Tequesta Facility
Needs.
O Memorandum to Carl R. Roderick, Chief of Police, Regarding
$2.00 Surcharge for Criminal Justice Education.
O Letter to John C. Randolph, Esq., Village Attorney, Regarding
Agreement for Financial Advisory Services.
O Memorandum to Scott D. Ladd, Building Official, Regarding
Kennedy Memorandum 4/26/94; Siegel Violation of Health &
Sanitation Code Section 10-18(2).
O Memorandum to Gary Preston, Director of Public Works &
Recreation, Regarding Country Club Drive Improvement Project;
1994 Bond Issue.
O Memorandum to Bill C. Kascavelis, Finance Director, Regarding
Martin County Request for Financial Information Relative to
Tequesta Park and Country Club Drive.
O Letter to Messrs. Walker, Bushey and Murray Regarding Country
Club Drive Bike Path.
O Letter to John C. Randolph, Village Attorney, Regarding
Complaint for Declaratory Judgement and to Enjoin or Set Aside
a Corporate Act; Jupiter�Tequesta Junior Citizens, Znc;
Constitution Park.
O Letter to John C. Randolph, Village Attorney, Regarding
Country Club Drive Restrictive Easement.
O Memorandum to Villaqe Council Regarding Martin County Bridge
Weight Restrictions.
O Memorandum to Village Council Regarding Consideration of
Appointments to Community Appearance Board; Agenda Item.
O Memorandum to Scott D. Ladd, Building Official, Regarding
Tec�uesta Comprehensive Development Plan.
O Memorandum to Gary Preston, Director of Public Works and
Recreation, Regarding Stormwater Utility; FY 1995 Budget.
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O Letter to Marsha Wasmund Regarding Village Green.
O Memorandum to Scott D. Ladd, Building Official, Regarding
Consideration of Acceptance of Palm Beach County's Delegated
Authority to Restore Jurisdiction under the County's Coastal
Protection Ordinance.
O Letter to Ann Fahey, Regarding Girl 5cout Leaders Day;
Tequesta Proclamation.
O Letter to Robert McIntyre, Loxahatchee Historical Society,
Regarding Gallery Square North Parking Lot; Seafare Festival.
0 Letter to Phil Crannell, Gee & Jenson, Regarding Tequesta
Facilities Needs Assessment.
O Memo to Village Council Regarding Jupiter Bulk Water Rate
Increase Via lndexing.
O Memorandum to Village Council Regarding Agreement for
Financial Advisory Services with Florida Municipal Advisors,
Inc.; Agenda Item.
O Memorandum to Village Council Regarding Bond Counsel
Engagement Letter; 1994 Bond Issue; Agenda Item.
O Memorandum to Village Council Regarding Ordinance Prohibiting
Parking within Swale Areas of Country Club Drive; Agenda Item.
O Memorandum to Village Council Regarding Ordinance Amending
Provisions Regarding Development Agreement; Agenda Item.
O Letter to Elaine Weiler, Executive Director, Beach Road
Associati.on, Regarding Beach Road Association Meeting with
Village Cauncil Regarding Tequesta Position on Granting
Coastal Protection Jurisdiction to Pa1m Beach County.
O Meeting�with Joe Benjamin on April 11.
O Meeting on April 12 with Pete Pimentel to review
infrastructure needs of the Christopher Village Foundation
Proposal. '
O Conducted a Staff Meeting on April 12, wherein the following
items were discussed:
1) In response to Manager inquiries, the Finance Director
indicated that the pre-employment letter to his recent
new hires had been issued and accepted�by the same.
2) Finance Director was requested to determine the source of
the reported $4,576 loss in refuse revenues as indicated
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in the Comprehensive Annuel Financial Report for FY 1993.
3) Finance Director was requested to produce the budget
calendar.
4) Inquiries were made of Messrs. Presto^ & Ladd relative to
the status of Country Club Drive eassments.
5) The Building Official was questionec relative to a lack
of proper office coverage on April 1, 1994.
6) Mr. Ladd was asked about the statu� of the previously
requested comparison spreadsheet fo� the Equity Study
Commission.
7) Mr. Ladd was requested to bring the issue of Tequesta
Pines tree planting to closure and make a recommendation.
8) The input of all Departments was sought relative to the
creation of an Employee Advisory Council.
9) The Director of Public Works sought direction relative to
the County initiated Riverside Drive Pathway Project.
10) The Director of Public Works indicated that due to the
number of unforeseen projects, all available engineering
funds have been expended, requiring a budget amendment by
the Village Council.
11) The Director of Public Works sought direction relative to
a request for a different format for street signs.
12) The Fire Chief indicated that a nev vehicle would be
needed for the transport of volunteers to the scene
wherein their services are utilized.
13) The Fire Chief indicated the cost to be $175 for a
pedestrian gate at the property line with Gallery Square
North parking lot.
14) The Fire Chief indicated that the estimated cost for
Tequesta compliance with the new OSHA confined space
requirements to be $37,000.
15) The Finance Director indicated he was working on
forthcoming Finance & Administration Committee Meeting
documents.
16) The Finance Director indicated that one of his clerks
would be off for an estimated four (4) weeks in June.
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17) Building Official indicated that the automatic teller
machine proposed for Gallery Square North was not
proposed on Village of Tequesta property.
18) The Water System Manager indicated that relief was needed
for the number of incoming calls received by customer
service representatives and requested direction in where
refuse inquiries should be sent.
19) Water System Manager indicated that Old Dixie Highway
right-of-way was sufficient for FP&L electrical poles.
20) The Village Clerk indicated that all carrier routes
associated with the Newsletter had been updated.
O Met with Town of Jupiter staff and consultants on April 13
regarding Jupiter's proposed indexing of Tequesta bulk service
water rate.
O Met with PMG & Associates to review parameters of study
regarding Christopher Village Foundation Development Proposal
on April 13.
O On April 14, met with Rick Dent, Executive Director, ENCON,
Regarding Low-Pressure Sewer System and Septic Tank Study.
O Attended the Village Council Meeting on April 14.
O Attended the Finance and Administration Committee Meeting on
April 15.
O Met with Audrey Wolf and Jerry Brownlee on April 15 regarding
consideration of deadline extension for Tequesta Branch
Library.
O Village Manager on vacation from April 18 through and
including April 22.
O Attended a meeting on April 25 at the offices of the Northern
Palm Beach County Water Control District relative to the
Christopher Village Foundation Development Proposal.
O Met on April 25 with Phil Crannell, AIA, Gee & Jenson,
regarding outline of action to address Tequesta facility
needs.
O A Staff Meeting was held on April 26, wherein the following ,
items were discussed:
1) The Building Official was reminded of the request for a
code enforcement update for the next Public Safety
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Committee Meeting.
2) The Building Official was asked the status of the work
associated with the desired annexation program of the
Village Council and to bring all outstanding issues to
fruition.
3) A general discussion was held with all Department Heads
regarding the relocation of operations in order to
facilitate the immediate facility needs issues facing
Tequesta.
4) A general discussion with all Department Heads was held
relative to the forthcoming budget.
5) All Department Heads were asked feedback relative to
proposed Employee Advisory Council..
6) The Water System Manager was asked the status of the
previously requested air quality control measures for the
annex building.
7) The Director of Public Works made inquiries regarding the
recent correspondence issued in regard to Village Green.
8) The Director of Public.Works sought direction regarding
entrance driveway improvements at Village Hall.
9) The Director of Public Works sought direction regarding
, contract increases with Nichols Sanitation.
10) The Chief of Police requested status on Village Manager
action regarding �ew hire.
11) The Chief of Police asked whether he should budget for
reserve officers.within a new separate division of his
budget or within the patrol division.
12) Water System Manager indicated that gopher turtle burrows
had been found in the Little Club easement wherein .
pipeline is planned for installation and that mitigation
efforts were underway.
13) Water System Manager indicated there still was no action
from Southern Bell relative to relocation of wire to
enable Well 25 work to commence.
14 ) Village Clerk indicated Palm Beach Blood Bank would be on
Village property from 2:30 P.M. to 5:00 P.M., May 31,
1994. �
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O Attended the Public Works Committee Meeting on April 26.
O Met with Mayor Mackail and Gary Van Brock regarding Dorner
Trust property on April 27.
0 Attended the Village Council Meeting on April 28, 1994.
0 Attended the inaugural Equity Study Cor��ission Meeting on
April 29.
o Met with .7oe Benjamin on April 29.
O Attended the Special Village Council Meeting on May 2.
0 Jointly sponsored Town Meeting with ,7upiter Medical Center on
Health Care was conducted on May 3.
O Met with Dr. Jacobs and Messrs. Lehrmann, Niebling and Hart on
May 6 Regarding ENCON Septic Tank Study and Low Sewer
System.
O Memorandum to Village Council Regarding Request for Temporary
Sales Office; Agenda Item.
O Memorandum to Village Council Regarding Ordinance Amending
Development Fees; Agenda Item.
The Water Department's Moathly Water Usaqes Report and Monthly
Water Quality Analysis Report for the Month of April, 1994 is
attached hereto and made a part of this Report.
The Department of Fire-Rescue Villaqe Manager's Report for the
Month of April, 1994, is attached hereto and made a part of this
Report.
The Department of Community Development Monthly Building Report for
the Months of March and April, 1994, is attached hereto and made a
part of this Report.
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Attachments
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VILLAGE OF TEQUESTA ' � j
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MEMQRANDUM . �� �
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TO: Thomas G. Bradford, Village Manager
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FROM: Thomas C. Hall, Water System Manager
DATE May 5, 1994
SUBJECT: Monthly Water Usages
The following is a summary of water pumpage for the month of
April 1 through April 30, 1994.
TEQUESTA WATER TREATMENT PLANT
APRIL 1994 APRIL 1993
Target Pumpage 43.000 m.g. 39.000 m.g.
Actual Pumpage 46.604 m.g. 44.368 m.g.
Maximum Day 1.988 m.g. 1.925 m.g.
Minimum Day� 1.011 m.g. 0.944 m.g.
Average Day 1.553 m.g. 1.479 m.g.
Backwash Water Used 0.869 m.g. 1.863 m.g,
Hydrant Flushing 0.188 m.g. 0.017 m.g.
WATER PURCHASED FROM JUPITER
Target Pumpage 45.500 m.g. 45.500 m.g.
Actual Pumpage 45.485 m.g. 37.736 m.g.
Maximum Day 2.061 m.g. 1.867 m.g,
Minimum Day 0.623 m.g. 0.572 m.g.
Average Day 1.516 m.g. 1.258 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
Total Pumpage 92.089 m.g. 82.104 m.g.
Maximum Day 3.925 m.g. 3.342 m.g.
Minimum Day 2.111 m.g. 2.233 m.g.
Average Day 3.070 m.g. 2.737 m.g.
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RE: Monthly Water U�ages
May 5, 1994
Page 2 -
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1994 1993
Metered Service Connections 4,486 4,426
Rainfall 4.95" 1.64"
Jupiter Purchased Water - Annual Contract .... 547.500 m.g.
Water received from Jupiter to-date ....... 402.316 m.g.
Balance . . . . . . . . . . . . . . . . . 145.184 m. g.
MONTHLY WATER QUALITY ANALYSIS
MARCH 1994
PARAMETER 1994 1993
PH 7.6 7.6
Total Alkalinity 179 mg/1 190 mg/1
Total Hardness 186 mg/1 195 mg/1
Calcium Hardness 178 mg/1 186 mg/1
Color 9 pcu 6 pcu
Iron .02 mgll .03 mg/1
Chlorides 53 mg/1 66 mg/1 �
Turbidity 0.15 ntu .03 ntu
CYilorine (total) 2.9 mg/1 2.7 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation - Replacements - 10
New Installs - 6 .
Hydrant Maintenance - Flushed - 5
Replaced - p
Serviced - 5
Blows Offs Flushed - 2
TCH/mk
c: Bill Kascavelis, Director of Finance
� Roy Fallon, Chief Operator
Tom Jensen, P.E., Reese, Macon & Associates
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., � �.:_�. � VILLAGE OF TEQUESTA
��� DEPARTMENT OF FIRE RESCUE
��:: VILLAGE MANAGERS REPORT -
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:�> ;r �.�, ,, ,�.�,,,,,,: . APRIL 1994
Number of days included in this report 30
Total number of calls 41 Nwnber of inedical caUs 29
Number of fire calls 3 Number of calls classified as others 9
Resources utilized for incident mitigation
Number of Engine company responses 36 Number of ladder company responses 9
Number of tunes Mutual Aid was received 0 Number of times Mutual Aid was given 1
Total number of hours needed for incident mirigation 70.5
Average daily staffing
Daily on duty firefighting force 4.89
Daily on duty career firefighting force 4.21
Daily on duty volunteer firefighting force 0.68
Average number of volunteer firefighters on duty during daytime hours 0.34
Average number of volunteer firefighters on duty during night time hours 0.90
Fire Code Enforcement
Total hours utilized on Code Enforcement SS Hours spent on pre-fire planning 4.5 .
Number of violations found this month 134 Number of violations conected this month 1
Required Duties
Hours needed for vehicle maintenance 58.5 Hours utilized for equipment testing 9
Hours needed for equipment mai.ntenance 37 Hours needed for equipment checks 79
Hours needed for building maintenance 70.5 Hours needed for hose testing 0
Hours needed for hydrant testing 1 Total gallons of water used 6150
Miscellaneous
Hours dedicated to community service 18.5
Hours required for administrative support 182
Firefighter physical fitness program 103
' VILLACiS OF TLQOSSTA �� �?
DEPARTMENT OF COMMUNITY DEVELOPMFs
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VdI�IflE 4F '�►
MONTHLY BUILDING REPORT: MARCH 1994 � = -� ' � A ° `���S�a' ' �_
N
N0. OF THIS SA.ME MON:H THIS FISCAL F'33C G��C . YR.
INS�'EG. M��NTH LAST YEI�R YR. TO DATE �' TO E R�s TO • TE
Puilding 126 118 752 ����� �F�tCk ''
F..�1?G �t 1C ZJ G2 175 ��� 77
FlumbinQ 23 23 142 149 • 61
Code Enf orcE 23 19 126 114 5�
TOTAL 197 182 1. 195 1.202 525
Ua i l y Avg . 8. F� $. � 5. 9 9. 9 $. S
PFsRMITB ISSDED
BUILDING:
Number 66 59 302 239 16S
s Va� 1 ue 303, 412. 00 255. 554. 00 2. 746. Z46. 00 2, 362. 589. 00 1, 270, 931. �0
Fermit Fees 4.869. 00 4. 142. l70 40. 798. 00 '�7, 937. 04 19, 75�. �C�
ELECTRIC:
Number 7 15 �6 52 24
Fermit Fees 505. 00 1. 112. 0� 2.547. 00 3. 121. 0� 1, 431. ��
PLL7MBIIVG:
NumL�sr 8 S '�2 36 15
Fermit Fees 449. 00 137. 00 . 1. 7�5. 4C� 1, 717. 00 729. 00
NATQRE OF BOILDING PSRI�liTS
No. Of Dwei 1 ing
Tyta� af Fsrmit Permits Units Permit FB66 Valuation
Gingle Family - - - -
�ommercial - - - -
Publ ic Canst. 1 - � 1S.40Q. 00
LandscapinQ - - - -
Dsmvl it ion ( Inter ivr> 2 - 150. OQ 14, 000. C1C�
P�ol s! Spas 4 - 750. 00 50, 000. DO
Siqns 7 - 267.50 10.340,aQ
Qthers 49 - 2. 826. SO 168. 572. 00
Alterations & Additions:
Single Family 1 - 360.00 12.000.00
Multi-Family - - - -
Commerc i a 1 2 - 515. 00 33. 500. 00
SOB-TOTAL �6 - 4. 869. 00 303, 412. 00
Electric 7 505.00 -
Flumbing a 449.00 -
�rn�rnr. 81 0 5. 823. 00 3 03, 412. 0 0
VILLAGE OF TEQO�STA
DFPARTM$NT OF COMMUNIIR DEVELOPMENT
A D D I T I 0 N A L R E V E N U E
MONTH: MARCH 1994
QC�UPATIONAL LICENSES: 'I s 1.253.75
COUNTYWIDE LICENSES: 22 44.00
ZONING VARIANCES: � 400.00
SFECIAL EXCEPTIONS: — —
ANNEXATION PETITIONS: — —
SUBDIVISION FEES: — —
COMP PLAN AMENDMENT/LAND USE CHANGE — —
LAND DEVELOPMENT FEES: — —
SITE PLAN REVIEW: 1 2,000.00 �
COMMUNITY APFEARANCE HOARD 1 50.00
BLDG. DEPT. SERVICES: — 4, 766. 30
MAPS / CODES / COPIES: — 53.50
WATER CONSERVATION/PROTECTION FEE: 9 405.00
COUNTY / ROAD IMPACT FEES: — —
RADON/BCAIF SUR�HARGE: — 60.04
RECREATIONAL IMPACT FEES; — —
TOTAL S 9.032.55
+
• TOTAL C PERMITS) 5.823. QQ
� TOTAL MONTH 14, 855. 55
TOTAL DEPT. REVENO�: FISCAL YEAR TO DATE: S 96.103.55
CALENDAR YEAR TO DATE: � 45.319.88
jmm
VILLAGE OF TEQUEBTA
DFPARTMENT OF COMMUNITY DEVSI,OPMFsNT
MONTHLY BUILDING REPORT: APRIL 1994
N0. OF THIS SAME MONTH THIS FISCAL LAST FISCAL CAL. YR.
INSPEC. MONTH LAST YEAR YR. TO DATE YR. TO DATE TO DATE
Buildinq 126 121 878 895 463
Electric 19 28 194 193 96
Plumbinq 22 30 1E,4 179 83
Misc. 7 12 133 126 57
TOTAL 174 191 1369 1�93 699
Daily Avg. 8. 3 8. 7 9.6 9, 7 8.4
PERMITS ISSUED
HUILDING:
Number 4E 55 348 294 211
� Va1ve 109. 717. 00 658, 119. 00 2. 855. 863. 00 3, 020, 708. 00 1, 380.648. 00
Permit Fees 2. 102. 75 1Q, 146. 00 42, 901. 00 48.083. 00 21.853, 00
ELECTRIC:
Number 13 4 59 56 37
Fermit Fees 366. 50 100. 00 2, 913. 50 3. 221. 00 1. 797. 50
PLUMBING:
�7ucnber 6 3 38 39 2�
Pe=mit FeeB 255.00 200.00 2.040.00 1.917.00 984.00
NATURE OF HUILDING PERMITS
No. Of Dwelling
Tvue of Permit Permits Unit6 Permit Fees Valuation
Sinqle Family - - - _
Commercial - - _ _
Public Const. - - - _
Landscaping - - - _
Demolition tInterior) - - - _
Pools / Spas 1 - 112. 50 7, 500. 00
Signe 3 - 75. 00 450. 40
Others 41 - 1.870. 25 98.567.00
Alterations & Additions: •
Sinqle Family 1 - 45.00 3,200.00
Multi-Family - - - _
Commercial - - _ _
SUH-TOTAI, 46 - � 2, 102.75 109.717.00
Electric 13 366. 50 -
Pl umbinq 6 255. 00 -
TOTAL 65 - 2. 724. 25 109. 717. 00
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VILLAGE OF TEQUESTA
DEPARTMENT OF COMMUNITY DEVELOPMENT
A D D I T I 0 N A L R E V E N U
MONTH: APRIL 1994
OCCUPATIONAL LICENSES: 8 S 34�.00
COUP�TYWIDE LICEPdoES: lg 36, 50
ZONING VARIAt10ES: 1 100.00
SPECIAL EXCEPTIONS: — _
ANNEXATION PETITION�: — _
SUBDIVISION FEES: — _
ZONING CHANGES: — _
LAND DEVELOPMENT FEES: — _
SITE PLAN REVIEW: — _
COMMUNITY APPEARANCE BOARD — _
BLDG. DEPT. SERVICES: — _
MAFS / CODES / COPIES: — 2.50
WATER CONSERVATION/PROTECTION FEE: S 225.00
COUNTY / ROAD IMPACT FEES: — —
RADON SURCHARGE: — 28.66
RECREATIONAL IMPACT FEES: — _
TOTAL 8 740.66
+
TOTAS, C PERMITS> 2.724. 25
TOTAL MONTH 3, 464. 91
TOTAL DFPT. REVENOFS: FISCAL YEAR TO DATE: 8 99, 568. 46
CALENDAR YEAR TO DATE: t 48.784.79
7mm