HomeMy WebLinkAboutAgreement_General_11/14/2013 (3) Car -Comm, Inc.
10111 Ironwood Rd Suite B, Palm Beach Gardens FL 33410
(561) 694 -0858
Client Participant: Village of Tequesta Agreement Date: 1010112013
Agreement Number: 13- 1157 -C
Agreement Term: 12 months
Level of Service:
( X) Basic Service ( X } wJPick- up/Delivery ( X) w /Field Service (} w /Loaner
{ X) Emergency Service ( X ) w /Vehicle Radio Wiring ( X) w /Antenna Diognostics (} Backup System
GENERAL TERMS OF AGREEMENT:
1. Includes parts and labor; excluding batteries or fixed antennas. ( note - antenna. coverage available)
2. Not covered are repairs due to abuse, vehicular accidents, vandalism, lightning, or water damage. Not covered
by this proposal is the redesign or movement of current or future equipment. These services along with normal
installations and removals are provided for at additional cost on a per Item basis. Not covered under this proposal is the
repair or replacement to /of equipment lost; stolen, damaged or tampered with by person(s) other than those which
represent Car -Comm, Inc. (ie. Public Works, auto dealers, other employees, or service personnel of any kind).
Items not covered by the manufacturers warranty requiring .repair due to water damage, lightning, abuse, etc.
will be repaired and billed" to the agency on a time and materials basis. Time and materials will be billed at public safety
contract rates of a minimum 15 %discount off materials list price and public safety agreement labor rates of $65.00 per
hour for bench work and $95.00 per hour for field service.
3. All Non -Fixed equipment shall be serviced at 10111 Ironwood Rd Suite B, Palm Beach Gardens, FL 33410. All
Fixed equipment shall be initially serviced in the field and only removed when necessary. In such cases the equipment
shall be serviced promptly and returned to service as quickly as possible. (note- pick -up and delivery option & available).
4. All Non - Fixed equipment shall be serviced between 9:00am and 3.00pm Monday through Friday with a work
status of V in 1s` out with other maintenance customers only. Specific pieces of "front -line" equipment may be
designated for "Emergency Service". (note lbanerprogram option available).
5. Equipment designated for "Emergency Service" shall be serviced 24 hours a day, 7 days a week, including
holidays. Initial response to a qualified problem shall be within 3 hours of successful notification. Emergency service
numbers are provided to all customers contracting for "Emergency Service" under this proposal.
6. Car -Comm, Inc. shall provide periodic maintenance reports to customer and will provide an accounting inventory
no less than once every 12 -month period. Car -Comm, Inc. shall provide written notification of equipment that has not
been serviced within a 12 -month period, to permit scheduling of routine maintenance for such equipment.
7. Contract is cancelable by either party with 30 days written notice.
8. Payment for contract services is due on the In day of the month of service period. Late payment on contract will
result in any or all of the following; a) Late payment surcharge - of $25.00 or 2% of the past due balance, whichever is
greater; b) Finance Charges - of 18% per annum on account balance; c) Suspension of services no maintenance, parts
or labor, nor other non - maintenance work shall be performed while account is in arrears, d) Holding and /or liquidation of
equipment - equipment in the possession of Car-Comm, Inc. shall not be released to owners while account is in arrears.
Accounts in arrears more than thirty days, forfeit rights to such equipment and Car -Comm, Inc. shall liquidate same to
apply towards outstanding balances. Failure to exercise anyor all of these rights shall not constitute a waiver of these
rights under this proposal. ( does not apply to , overnment accounts)
9. The equipment inventory list shall be supplied by the customer, attached to and made a part of this proposal. It
shall identify the number of pieces- cowered by manufacturer, model number, serial number and unit location or owner
applied number. Revisions made to thhis proposal may be documented through the inventory fist with a 30 day written
notice to either party. See Addendum reference back -up battery for repeater,
10. Car -Comm, Inc. shall not be held liabieIbr loss of any kind by customer, his assigns or employees, as a result of
customer's equipment's performance or down time required for repairs
I have read, understand and agree to this contract completely.
Client Name: Village of Teques ' Car -Comm, Inc.
/ zw - 9/191R0/3
Authorized Signature, Title D e 5tephanle Wa nnan, Administrator Date
Page 1 of 3
Prepared Village of Tequesta Police
09/1912013 Radio Maintenance 2013.2014 Inventory
NOT DISTRIBUTED Page 2 of 3
Vehicle M ems -
y u, 24 hr pick -up •' Factory Wiring or N N A I°
## t Q W Emerg and Field "' Warranty HandHeld a .,, a m
Item Type Make Model DAN Serial ' g Service Delivery Service Antenna Shipping Accessory Radio MoU
1 1 RPTR EFJ 2600 1 Condo TBA 03122/111 1 12,100-001 Inc Inc n/a Inc We Inc 100.00 1200.00
2 NIU EFJ NIU Condo TBA 03/22/11 1 121 75.00 Inc Inc n/a Inc n/a Inc 75.00 900.00
3 Voter EFJ Voter Condo TBA 03/22/11 1 121 75.00 Inc Inc n/a Inc Ma Inc 75.00 900.00
4 RCVR EFJ 260ORx NIS Not in Service 03122111 1 12 0.00 Inc Inc n/a Inc n/a Inc 0.00 0.00
5 RCVR EFJ 260ORx NIS Not In Service 03/22/11 1 12 0.00 Inc Inc n/a Inc n/a Inc 0.00 0.00
6 RCVR EFJ 2600RXI T k TBA 03122/11 1 1112 75.00 1 Inc Inc n/a Inc n/a Inc 75.00 900.00
7 Link Aria Condo TBA TBI 1 112 25.00 Inc Inc n/a Inc n/a Inc 25.00 300.00
8 Link Carlson Condo NIS TBI 1 112 0.00 Inc Inc n/a Inc n/a Inc 0.00 0.00
9 Link Carlson Condo Condo Worker Dama a NIS 1 112 0.00 Inc Inc n/a Inc n/a Inc 0.00 0.00
10 Link Carlson HO NIS NIS 1 12 0.00 Inc Inc n/a Inc n/a Inc 0.00 0.00
11 Link Carlson I Park NIS I NIS 1 121 0.00 Inc I Inc n/a Inc n/a Inc 0.00 0.00
12 Link Aria T k TBA TBI 1 12 25.00 Inc Inc n/a Inc n/a Inc 25.00 300.00
13 RCVR twwD TKR900 Condo TBA TBI 1 12 15.00 Inc Inc n/a Inc nla Inc 15.00 180.00
14 console zetm 4010 Disp TBA TBI 1 12 40.00 Inc Inc n/a Inc nla Inc 40.001 480.00
15 console zetron 4010 Disp TBA TBI 1 12 40.00 1 Inc Inc I n/a, Inc Na Inc 40.00 480.00
16 c onvol Stn Ui5p3tch 9883 Disp 9883BF204A24453 n/a 1 Removed w/reb ding 0.00
17 control stn Dispatch 51SL PB Cty 5377HO708T61653 10/31/09 1 12 15.00 Inc Inc nla Inc n/a Inc 15.00 180.00
18 Control Stn Dispatch 51SLES Te #1 5377H3406T69830 08/25/131 1 12 15.00 Inc Inc n/a Inc n/a Inc 15.00 180.00
19 HH EFJ 51SL P01 S270F2806T10986 1 03122111 1 12 T &M T 8,M T &M 0.75 0.75 1.35 12.50 15.35 184.20
20 HH EFJ 51 SL P02 5270F2706T99360 2 03122111 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
21 HH EFJ 51SL P03 527OF2806T10926 3 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
22 HH EFJ 51SL PO4 5270E 806T10981 4 03/22111 1 21 T &M T &M T &M 0.75 0.75 1.35 112.50 15.35 184.20
23 HH EFJ 51SL POS 527OF2806TIO970 5 03/22/11 1 121 T &M T &M T &M 0.75 0.75 1.35 H12.50 15.35 184.20
24 HH EFJ 51SL PO6 527OF2806TIO987 6 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 15.35 184.20 25 HH EFJ 51SL P07 5270F2806T10859 7 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 15.35 184.20
26 HH EFJ 51SL P08 5270F2806T10980 8 03/22111 1 12 T &M T &M T &M 0.75 0.75 1.35 15.35 184.20
27 HH EFJ 51SL P09 5270F2806TIO977 9 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 15.351 184.20
28 1 HH EFJ 51SL P110 5270F2806T10934 10 03/22/111 1 12 T &M T &M T &M 0.75 0.75 1.35 112.50 15.361 184.20
29 1 HH EFJ 51SL P12 527OF2906T11067 11 03/22111 1 1121 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
0.00
30 HH EFJ 51SL P13 1 5270F4508CS5225 12 03/22/11 1 12 Factory R Icd- 4/22/09 1 0.75 0.75 1.35 12.50 15.35 184.20
31 HH EFJ 61SL P14 527OF2906T11137 13 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 1 184.20
32 HH EFJ 51SL I P16 5270F2806T10878 14:03/22111 1 12 T &M T &M T &M 0.75 0.75 1.35 12.501 15.35 184.20
33 HH I EFJ 51SL P16 527OF2906T11125 115 103122111 1 12 T &M T &M T &M 0.75 0.75 1.35 11 2.50 15.35 184.20
34 HH EFJ 51SL P17 5 7OF2906T11086 16 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
35 HH EFJ 51SL P18 527OF2906T11116 117103/22/111 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
Mamtenancel TequestaPMoncing.xls
Prepared Village of Tequesta Police
09119/2013 Radio Maintenance 2013 -2014 Inventory
Pa e3of3
Vehicle 9* !3
24 hr Pick -up Factory Wiring or $ N N
.a Emerg and Field "' Warranty HandHeld c I c �
Item Type Make Model OAN Serial x Q Service Delivery Service Antenna Shipping Accessory Radio o
36 HH EFJ 51SL P79 527OF2 06T10837 18 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 112.50 15.35 184.20
37 HH EFJ 51SL P20 57 F2 06T10826 19 03122111 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
38 HH EFJ 61SL P21 527OF2806T10873 20 03/22/11 1 12 T &M T &M T &M 0.75 0.75 1.35 12.501 15.35 184.20
39 HH EFJ 51SLES P23 517OF260ST59475 21 01/31/13 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
40 HH EFJ 51SLES P24 5170F2608T59490 22 01/31/13 1 12 T &M T &M T &M 0.75 0.75 1.35 12.50 15.35 184.20
41 HH EFJ 51SLES P25 5170F2408C55448 23101/31/13 1 12 T &M T &M T &M 0.75 1 0.75 1.35 12.50 15.35 184.20
5170F2608T59475 /
42 HH EFJ 51 SLES TBD 517OF3509C17448 24 07111114 1 12 T &M T&M T &M 0.75 0.75 1.35 250 5.35 64.20
5170F2608T59490 /
43 HH EFJ 51SLES TBD 5170F3509C17971 25 07111114 1 12 T &M T &M T &M 0.75 0.75 1.35 2.50 5.35 64.20
5170F2408C55448 /
44 HH EFJ 51SLES TBD 617OF3509C17540 26 07111114 1 12 T &M T &M T &M 0.75 0.75 1.35 2.50 5.35 64.20
45 HH EFJ 51SLESI TBD 5170F3509 27 07111114 1 12 T &M T &M T &M 0.75 0.75 1.35 2.50 5.35 64.20
46 MOB EFJ 538E 1 626- 5477H2706T43528 1 03/23/11 1 112 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
47 MOB EFJ 53SL 534- 547BH240ST43169 2 03/23/11 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
48 MOB EFJ 53SL 316- 5477H2206T42678 3 03/23111 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
1C? ✓. ? : :V 5 -119 VHF Rad:o Crly 4 n;a 1 0 "811 T &Iv: TWO T &' :' - 8,v1 r &m X5 •.1 0.1n0 0.00
420-
50 MOB EFJ 53SL Car 24 5477H2606T43458 5 03/23/11 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
51 MOB EFJ 53SL 1 727- 5477112606743466 1 6 031231111 1 1 12 T &M T &M T &M 1 0.75 0.75 1.70 11.50 14.70 176.40
52 MOB EFJ 53SL 1 728- 5477H2606T43460 T 03/231111 1112 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 1 176.40
53 MOB EFJ 53SL Marine 5477H2606T43427 8 031231111 1 21 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
54 MOB EFJ 53SL 930- 5477H2506T43306 9 03/23/111 1 12 T &M T &M T &M 0.75 0.75 1.70 1 11.50 14.70 176.40
55 MOB EFJ 53SL 932- 5477H2606T43452 10 03123/11 1 12 T &M T &M T &M 0.75 0.75 1.70 11.501 14.70 176.40
56 MOB EFJ 53SL 035- 5477H2606T43473 11 03123111 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
57 MOB EFJ 53SL 933- 5477H2206T42723 12 03123/11 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
58 MOB EFJ 53SL 524- 5377HO40ST40637 13 03123/11 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
59 MOB EFJ 53SL 931- 5377110809C74565 141041221131 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 1 176.40
60 MOB EFJ 53SL 829- 5477H2706T74559 15 04/22/131 1 12 T &M T &M T &M 0.75 0.75 1.70 11.50 14.70 176.40
61 MOB EFJ 53SLES Mustg 1 53781-1290ST68970 16 07/02113 1 12 T &M T &M I T &M 0.75 0.75 1.70 111.50 14.70 176.40
62 MOB EFJ P MTRI Chief 1 5378111410792703 17 08/10/14 1 12 T &M T &M T &M 0.75 0.75 1.70 1 2.50 5.70 1 68.40
Monthly(s) & Annual Maintenance Totals: 1100.66 _L 13207.80
12 Month Total: 13207.80 1 , 13207.80
Red -Comes Out of Warranty During Period- Transistion Pricing Math Check
Blue -New Equipment Added Since Last Price Update ## Vehicle Assignments may not be accurate. 9/17/2013
Green -New Equipment Anticipated before Period Start
Radar Recertifica Not Covered - manufacturer supported only Where applicable. maintenance clients receive 15% or better on future purchases.
K9 Hot -N -Pop Not Covered - manufacturer supported only End of the Line clients also receive monthly rate freeze protection.
Maintenencel TequestaPDl .xis
Car -Comm, Inc. Agreement November 14, 2013
Communication Radio's Maintenance Services
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.