HomeMy WebLinkAboutDocumentation_Regular_Tab 05_12/12/2013 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #:
12/12/2013
Consent Agendla: Yes Resolution #:
Originating Department: Human Resources
AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Revision of personnel policy 5.6 (Uniformed Services Leave)
BUDGET / FINANCIAL IMPACT:
Account #: N/A Amount of this item: N/A
Current Budgeted Amount Available: Amount Remaining after item: N/A
N/A
Budget Transfer Required: No Appropriate Fund Balance: No
EXECUTIVE SUMMARY OF MA�JOR ISSUES: (This is a snap shot description of the agenda item)
The Human Resources department is seeking to revise personnel policy 5.6 as set out in
attached memo of 11/20/2013 addressed to the Village Manager.
,
APPROVALS: SIGNAT � . ;
Department Head ' �� ,��
Finance Director ,�
Reviewed for Financial Sufficiency ❑ �'�' f�--
No Financial Im act ■ ���`�,
P ;/
Attorney: (for legal sufficiency) See attached
Village Manager: ----
.._...---�_�: =_. _ - --
Submit for Council Discussion: � �--�� �� `
Approve Item: ❑
Deny Item: �
SPECIAL INSTRUCTIONS FOR CLERK: ('rf you wish to have agreements signed, be sure to include the
number of copies you want signed and place �Sign Here" sticker on them)
Form Amended: 10/20/11
• • � • �
Memo
To: Michael R Cou�o, Jr., Village Manager
P
From: Merlene Reid, HR Director
Date: November 20, 2013
Re: Personnel Policy Revision
The Human Resources department is requesting approval to revise policy 5.6,
Un'rformed Services Leave. This is to bring the Village's policy in line with Section
115.07 of Florida Statutes, which supersedes our current policy as written.
VILLAGE OF TEQUESTA
PERSONNEL POLICY
2. Active Duty for Training (school)
3 Inactive Duty Training Assemblies
(weekend drills)
TITLE: UNIFORMED SERVI�ES LEAVE/
RESERVE �ND NATIONAL
GUARD TRAL\I'�G LLAVE 4. Extended leave of absence for voluntary
active duty service (enlistment)
POLICY: 5.6 5. Involuntary call-up
6. Funeral honors duty performed by
EFFECTIVE: July 1, 2004 National Guard or reserve members
7. Absence from work for an examination
I REVISED. T••�°,�� to determine fitness for any of the above
December 12, 2013 types of duty
PAGES: 2 B. Military leave of absence shall result in no loss
of seniority status or benefits, which would have
normally accrued if the employee had not been
CONTENTS: This policy consists of the following absent for such purposes.
numbered sections:
C. The Village will not require the employee to use
I. Employer's Responsibilities normal annual leave (accrued vacation) for such
II. Employee's Responsibilities purposes. The employee may; however, request
III. Accounting Procedures use of vacation, compensatory time, or leave
without pay to supplement absences for military
PURPOSE: To establish procedures for duty. In addition, and in accord with the
requesting and accounting for leaves of absence by provisions of Section 1 1�.07, Florida Statutes
employees of the Village for participation in reserve officers or reserve enlisted personnel in
obligations with the United States Armed Forces. the United States military or naval service or
members of the National Guard are entitled to
SCOPE: This policy applies to all regular leave of absence without loss of pav on all da�
full-time Village employees who are serving in: durinQ which thev are engaged in training
ordered under the provisions of the United States
a. the Army, Navy, Marine Corps, and the Air militarv or naval training regulations, up to 240
Force, workine hours in anv one annual period.
b. the Coast Guard when operating as a service
of the Navy, D. An employee who is called to or volunteers for
c. the Commissioned Corps of the National service with the armed forces of the United
Oceanic and Atmospheric Administration, States or the National Guard is eligible for
d. the Commissioned Corps of the Public reinstatement in his/her position upon
Health Service, and completion of service, providing that the period
e. the National Disaster Medical System. of service is four years or less.
I. EMPLOYER'S RESPONSIBILITIES: E. The Village will make a reasonable effort to
adjust work schedules and assignments to
A. The Village will release employees for service accommodate employees fulfilling military
with the Armed Forces when the employee obligations.
participates in:
F. An employee promoted or hired to fill a vacancy
1. Annual Training (summer camp) created by a person on military leave is
1
appointed to the position subject to the return of
the absent employee. Upon such retiun, a
promoted employee is restored to his/her original
position or an equivalent position. A
replacement employee is subject to layoff if no
other position is available.
II. EMPLOYEE'S RFSPONSIBILITIES:
A. The employee is responsible to provide to their
department head copies of a11 military orders,
which will result in a leave of absence for active
military duty. Orders must specify the duties of
absence, promulgation authority, letter order
number and signature of issuing authority.
Employees aze required to notafy their
supervisors at the earliest possible date upon
learning of scheduled military duty.
B. Employees who fail to return to work on the date
specified in the leave request without receiving
an extension in advance or without providing
appropriate and acceptable documenta.tion
regarding the need for an extension will be
subject to disciplinary action up to and including
termination.
C. Inactive duty training da.tes (weekend drills)
should be provided to the Department Head as
soon as available if the dates conflict with
scheduled employment with the Village.
III. ACCOUNTING PROCIDURES:
A. All military leaves will be processed via the
Personnel Action form.
B. Military Leave will be accounted for in
increments of 24-hour periods (from 0001 hours
to 24W hours).
C. It is the responsibility of the official verifying
work schedules in each department to nota.te the
use of military leave on the employee's payroll
report.
/FIled:bIDitary Leave 5.6
APPROVAL:
MICHAII. COUZZO, MANAGER
TEQUESTA, FLORIDA
2
Reid, Merlene
From: Lucille Tumer [LETumerC�carson-adkinslaw.com]
Sent: Wednesday, November 27, 2013 3:55 PM
To: Reid, Merlene
Subject: Revised Un'rform Services leave
Merlene—
We have reviewed the proposed modification to Personnel Policy 5.6 (Uniform Services Leave/Reserve and National
Guard Training Leave). The proposed policy changes are legally sufficient, and the newly revised policy is an
appropriate change to the existing Personnel Policies.
Please contact us if we can be of further assistance.
Lucille E . �`[LYriET LETurner@carson-adkinslaw.com
Carson & Adlans 850-8g4-ioo9
293o Wellington Circle, Suite 2oi g5 �
Tallahassee, FL 32309 850-g22-�o63 cell
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