The URL can be used to link to this page

Home My WebLink AboutDocumentation_Regular_Tab 10_12/12/2013 �� r� % � '' VILLAGE OF TEQUESTA ' -: AGENDA ITEM TRANSMITTAL FORM 1. VILLAGE COUNCIL MEETING: Meeting Date: Meeting Type: Regular Ordinance #: N/A 12/12/13 Consent Agenda: No Resolution #:43-13 Originating Department: IT 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) APPROVAL TO APPROPRIATE FUNDS IN THE AMOUNT OF $12,200 TO RETROFIT THE AIR CONDITIONING SYSTEMS IN THE PUBLIC SAFETY SERVER ROOM AND 911 EQUIPMENT CLOSET. 3. BUDGET / FINANCIAL IMPACT: Account #: 001-175-546.303 / 001-192- Amount of this item: $12171.44 546.303 Current Budgeted Amount Available: Amount Remaining after item: $� $0.00 Budget Transfer Required: No Appropriate Fund Balance: Yes 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Existing A/C systems are insufficient to cool the rooms and both doors must be propped open with industrial fans blowing air out of the rooms. This is a violation of FDLE regulations and creates an undesirable environment for our equipment. 5. APPROVALS: ;� --- ��- De t. Head: i`� �� p -- � Finance Director:,�� Reviewed for Financial %� Sufficiency " � No Financial Impact Attorney: (for legal sufficiency) Yes ❑ No ❑ - _____. --- - illage Manager: - • SUBMIT FOR COUNCIL DISCUSSION: � • APPROVE ITEM: ❑ • DENY ITEM: � RESOLUTION NO. 43-13 A RESOLUTION OF THE VII.LAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, INCREASING THE FISCAL YEAR 2013/2014 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $12,200 FOR THE INSTALLATION OF A NEW AIR CONDITIONING SYSTEM IN THE PUBLIC SAFETY SERVER AND 911 ROOMS AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ON BEHALF OF THE VII.LAGE PROVTDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Whereas, the project will consist of the removal of the deficient existing cooling systems in both rooms, replacement of the louvered door in the primary server room, relocation of certain fire sprinkler branch lines, and installation of new properly sized air conditioning system and duct work with 2 zone damper system Whereas, the total cost of the project was estimated at $12,200 Whereas, the replacement project was not budgeted in the fiscal year 2013/2014 Whereas, funding in the amount of $12,200 needs to be appropriated in building . ma.intenance accounts #001-175-546.303 and #001-192-546.303 NOW, TI�REFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF TI� VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Resolution # 43-13 is hereby approved, increasing the fiscal year 2013/2014 general fixnd #001 budget by appropriating fund balance in the amount of $12,200 for the installation of a new air conditioning system in the public safety server and 911 rooms and authorizing the village manager to execute on behalf of the village providing an effective date; and for other purposes. Section 2. This Resolution sha11 become effective immediately upon passage. ,r o. ,. �� • i i� • � �,� �� 1 • �• r- � \ / V '�� To: Mr. Couzzo From: Brad Gomberg Date: 10/25/2013 Re: Public Safety Server Room Cooling Mr. Couzzo, As we have discussed on several occasions, the cooling equipment in the public safety server room and 911 equipment closet is significantly inadequate. This presents an unacceptable environmental condition for over $500,000 in technology running in those spaces, and could likely cause catastrophic failure of those devices. Temperature in the 911 closet reaches close to 90 F. and temperature in the primary server room exceeds 100° F. Several inexpensive solutions have been attempted but ultimately all have failed. As such, I have placed high speed industrial fans running 24/7 in the server room and have had to prop both rooms doors open which violates FDLE security and accreditation standards. My recommendation is to proceed immediately with remediation of these spaces. This process would consist of removal of the deficient existing cooling systems in both rooms, replacement of the louvered door in the primary server room, relocation of certain fire sprinkler branch lines, and installation of new properly sized air conditioning system (3 ton) and duct work with 2 zone damper system. I have obtained quotations for services to complete this project which are attached to this packet. My vendor recommendation is below: Fire Sprinkler Line Relocation - Metro Fire Protection ($1,071.44) Air conditioner removal and installation — Wagner's Refrigeration ($10,200) Door Replacement — ($900) Total Cost — $12,171.44 ��.�� .��. � A�� t�� .�� 1556 Cypress DR Jupiter Fl ,33469 Apri110, 2012 Village Of Teqnesta 345 Teqnesta Drive Tequesta 33469 To Brad �Ve here by submit specifiea�ions �nd aa estimated proposal for : To Provide And Install New RUITD 2 Stage 3 Ton 16.50 SEER 410-A Split System � Price Inclndes New RUUD 2 Stage 3 TON 16.50 SEER Unit , ABC Cutting 4" Bore, Abacoa Electric Services , Thermostat , Hurricane straps , Labor, Roof Stand, Aug Drain P�n, Aua Float S�vitch, Refrigerant Line Set, SuppIy Plenum , Return Plenam, Dnct work Snpply And Returns, Condensate Pump, Drain Connections , Freon , Time Delay ,�Vlastic , Freight , Duct Tape , 5gray Adhesive , PVC Glue , PVC Fifiting , PVC Pipe , Permit, And Any Misc Materials Needed To Complete The Job. M# UARL-038-JEC Warranty; Compressor �yr , Parts lyr , Labor 1 yr Note; Total $10,200.00 Thank you , Kevitt Wagner MNG/Owner Cell# 561-202-7285 Aceepfance of Quotataon - The Aboae prices, specflflca�iooas amd eomditions and conditions are satisfactory and are hereby accepted You are suthorized to do the work �s speci�ed. l'ayment will be made as outlineci abave. To accept fihis propasal please sign. below and retnrm: DCI Systems Group, Inc 4300 Biscayne Blvd G-05 j -- Applied Cooling Equipment, Inc Miami, FL 33137 730 East Prospect Road -- - Tomorrov�s Control Solutions Today Oakland Park, FL 33334 www.dci-svstems.com QUOTATION Job Name: Data Room Cooling Retrofit Date: October 1, 2013 Customer: Yliage of Tequesta Quoted By: Jim Jacaruso Contact Mr. Brad Gomberg, Dir. IT Dept Estimated By: Jim Jacaruso E-mail: bpomber4Cc�tequesta.or4 Quote #: 20131001JJ We are pleased to offer our quotation for the following equipment per DCI Systems Group, Inc and the ManufacEurer's standard terms and conditions of sale, subjeat to credit approval. No warranties, e�ressed or implied, other than those of the Manufacturers shall apply. This proposal shall be valid for 30 calendar days from the date of quotation. All prices are F.O.B. factory with fteight allowed to job site and does include sales tax. Delivery is the Manufacturers standard production cycle availabil'ity unless noted otherwise. Billing shall be by DCI Systems Group or the Manufacturers or split between DCI Systems Group, Inc and the Manufacturers. Orders accepted by Seller can be cancelled only with the written consent of Seller in Selle�'s sole discretion and only upon payment of a cancellation charge of 20% of the price or such greater amount as may be specfied by seller in its consent. The quantity count and scope of included items must be reviewed and verified by your company to ensure project requirements are fulfilled. If a quantity and/or scope discrepancy exists, please nofify DCI Systems Group, Inc for a quote revision. We look forward to working with you on this project. Thank you for considering our products. DC/ Systems Group, lnc. will t'umish all labor and mater�a/s to pertorm the following services: ➢ Remove existing unit and discard. ➢ Install new Data Aire Mini Series Air-Cooled Split System with HE Scroll Compressor, factory-mounted condensate pump, electric steam canister humidifier, electric reheat, copper tube-aluminum fin DX cooling and condenser coi/s, 2" pleated filter. ➢ Install new remote condensing unit on roof with crane and modify existing stee! stand as necessary to accept new condenser. ➢ Connect to existing 230v/�ph electrical service on roof. ➢ lnstall new AHU in ceiling space above EOC. ➢ Run new copper lines ta units. ➢ Connect condensate drain line to existing plumbing vent line. ➢ Connect to existing 230�/9ph electrical service in main data room. ➢ Fahricate and install plenums for supply air and retum air and run flex duct to supply diffusers and retum grilles in both data rooms. ➢ Provide and install manual balancing dampers in each trunkline. ➢ Leak check and pull appropriate vacuum. ➢ Start unit and charge to manufacturer's guidelines. ➢ Balance airtlow to both data rooms. • This proposal is based on work being pertormed during regular working hours of 8am- 5pm. • All work to be coordinated with Village of Tequesta to minimize impact in occupied areas. • Equipment lead time is approximately 4 weeks after receipt of contract. • This guote is good for thirty days. Ph:(305) 571-9825 / Fax: (305) 571-9863 Page 1 ph:(954) 566-1440 / Fax:(954) 566-2633 • Should you have any questions conceming this proposal or if I may be of further assistance, please do not hesitate to contact me. Thank you for the opportunity to be of service. We look forward to working with you on this project. TOTAL PRICE (Includes sales tax) ............................................................. 19 704.00 ACCEPTED BY: DATE: P.O. #: JCJ/'�j Ph:(305) 571-9825 / Fax: (305) 571-9863 page 2 Ph:(954) 566-1440 / Fax:(954) 566-2633 . Gomberg, Brad From: Haluck, Matthew Sent: Wednesday, September 04, 2013 7:12 AM To: Gomberg, Brad Subject: FW: PD Server Room See below. Matt Haluck Public Works Supervisor Village of Tequesta p - 561-768-0483 c - 561-262-4339 From: Jim Pickard [mailto:jimCa�cmiac.coml Sent: Wednesday, September 04, 2013 7:11 AM To: Haluck, Matthew Subject: FW: PD Server Room Let this email serve as the REVISED proposal for: Police Department Server Room Tequesta, Florida Manufacturer: Rheem Condenser: 13AJN36 Tonnage: 3 Air Handler: RHLLHM3617JA KW Hent: n/a SEER: 14.0 Price includes: - recover the refrigerant, disconnect and remove existing mini-split system -(1) Rheem,14.0 SEER, 3 ton split system -(1) 3' aluminum CU roof stand and piping linejack - refrigeration piping and condensate c�rQin -(1) emergency drain pan and f loat switch -(1) EWC Two Zone Damper System Includes control panel, 2 zone dampers, and electronic bypass damper, - rigid fiberglass supply / refiurn air plenums -(2) supply and (Z) return air grilles -(2) programmable thermostats und control wiring - required core drilling - crane rental - permits 1 • Price excludes roof cutting or patching, line voltage wiring, disconnects, breakers, smoke detector, fire dampers. $ 8,233. ADD $ 3.,100. if CMi to provide and instal) wiring from existing panel to AHU and Cll, disconnect, and breaker James Pickard Vice-President Lead Estimator CMi Air Conditioning & Electrical 141410� Street Lake Park, Florida 33403 (561) 844-1004 X205 (561) 844-7755 �� 1 .a i � �! +- ,-�..�, sacoM� w EaN � Fo«ow us '�°m READ OUR a�Odi z Altec Roofing, inc. (CCC013759) Y 150 Toney Penna Drive Jupiter, FL 33458 .3up6#er: (561) 747-1990 Vero �eacF�: (772} 778-1997 Rd Dl�/Al�,/IffC. . Fax: (56'I ) 747-1645 � — - � j . CMI Air Conditioning Dafe: 09130/2013 141410th St Lake Park, FL 334U3 Buiidina: Qim@cmiac.com) Tequesta �ire Station 357 Tequesta Drive Tequesta, FL 33469 OfFce: (561) 7448355 � . ' ��• . Job: W4 #10635 Pavment Terms: 100% at aamplefion . Work To Be Performed: (1) Remove the existing roofing �les at 5 locations where 4 A(C stand legs are going and 1 goaseneck vent far the Freon lines to penetrate the roof line. (2) The Pitch Cups for fhe stand legs and the gooseneck vent to be fabricated and installed from 16 oz. copper. The Pitch Cups fo be filled with pourable sealer around the legs. (3) Reinsfall the roof tfles or replace broken ones. Price� $2,27�.00 Any furthea e�sditions to this Estimata�Contract, it is hereby undastood that this Fstimate/Coubract may be withdrawn by us if not acxepted within 20 days from above date: that this EstimatrJContract when duly executed by both parties, continues an e,�tire and binding contract b�ween �s: an that if any obligatian h�nder is enforced by action at law or in equity, then the party against whom such is enforced agree� to pay all casts including reasonable attorney fees. Our workets are fully covered by Workman's Compensation Insuiance, Date: Mr. Walter Millet Sigtled' Attec Roofing, Inc. Aoceptance of EsHHmate/Cflntract � . _ _ _ ._ _ .. . . _ _ _,.. . _ . _ _ - -- - - -_ The foregoing terrns, c�ndiUons, and spec�ficatlons are hereby acxepted and agree tio as a valid and binding conhact and (Itvve) hereby authodze you to execu#e same. , 1120 .� � ;` i Y � �'« ;'�1�.�,:fr �,i y ; r� �SI' DATE "' � b ' a� ° i �' � INVOICE �� Ea '� � �' �4IE3 CONOiT10NIM� � o°y� �� -- q - � --� AND HEATING. WC. NAME �. � a� �'�" v� B�(�Bea C�.�J 1525CypressDrlve,Tequesta,FL33469 �ET `$��. �'��'� ��-e�'P� Phones (569) �4�-5�40 CITY � x � :� �r� aP _�`�?��_ License # CAC7816675 wrv�nw jupiter-tequesta.com PHOWE ��d �. r r''� ,� 5�� ri ,�� ' ° `' ° a � , � i;' 'i � m t ; � � ti� t '; i { 'z�`;' s ,: e�, '. p' .,�. ❑ Vertical Air Handler '�'Plew Duct System �` Refrigerarrt IocWng caps ❑ Surge Protector ❑ Condenser on Ground ❑ Newr A/I-I Platform / Stand � Hurricane Tie Down Straps ❑ Horizorrtal to Vertical ❑ Padcage Unit on Ground ❑ New Cona�ete Slab � Vibrotton Proof Isolation Pads ❑ 7ime Delay � sttic Air Handler � Emergency Flood Cut Off Switch ❑ Reconnect to Existing Ref: Lines ❑ Hard Start IQt ;� Condenser on Roof �' Piew Raof Stand ❑ Reconnect to Existing Electrical ❑ Line Cover ❑ Package Unit on Roof �''Plew Emergenry Drain Pan ❑ Fllters �' Mastic Seai AI! DuctJOints �' Remove Existing Equip. from �'' Riewr Refrigerant U�nes Standard / {�eNew A/H Plenum Premises �' Uquid Line Size -� a�� s� cue„my ReYum Supply �] Gane Service `�" Suction Line Size � ❑ Plew Duct NVork Connect to �` PermR (ncluded � Add IVerov Supply Duct � Insulate Suction Une E�dsting Cans & Grilles ❑ New Programmable T Stat ❑ Reconnect to Existing Ductwork ❑ Reconnect to Existing Drain Line ❑ Air Fittration System � Idew Digftal Thermostat �' Balance Air Flouv ❑ New Condensate Pump ❑ Remove Old A/H Stand ❑ New Humidistat a� Fiew Retum Grill;� 115v 240v Install Pan & Stand w Code ❑ Newr STD Tfiermostat � sdd Mew Retvm Duct ❑ Refrigeram line flush � Newr Drain Line � Drop Cloths Used 0 �'.�C+��a� l�dS� ,�,�.� �^ A.e��a�'e�. a�.�� ss'.�'ea'' ! y�e�� 'A ,��sa��v'�� ,��• �- r GOOD B�R BESI' MAfVUPACTURER �/4a �e j'�l�4.�� ll�o•G,1 _ �s��t��.• TOPINAGE � �� dF � �t►�' �S'v3�S e° � �s e%� � �.� �° �s�, .:e. �'��.�.� SEER ��- � . 9 ''�`, s �a .� � �.� OUTDOOR UIVIT �� ° '��°@ � tAe� �#' ��e2�6 IFJDOOR UIVIT � � �`"��E•� �� aj HEAT (� �r� ��t.° ,��E!� �" e�� rr.� � INITIAI..IINVESTMEIVf s /`� _^'"s'�� ` �'' ' � � FPL REBATE ---- _ - _._.. _.. .-. __.. _ _ _ . _.. _ _. -- --._ _... -- YOW P,Ax'�'OD/t�f -- -%�. �C+ � /� .a �a . �� . �. � � orFi� �ares Q' €� - - - - TAX CREDIT t'� °� FIN/►k. INIVFSTMEFfi' - AFTER REBATES ��r S�=': � .�' ° o� e �+G+�:'.'s � �p � e.� �_YEAR(5) PARTS �YEAR(S) PARTS � YEAR(S) PARTS �� `�(f _�YFAR LABOR eB YEAR LABOR _ f,_ YEAR LABOR �9 � YEAR COMPRESSOR � YEAR COMPRESSOR i YEAR COMPRESSOR � YFAR INDOOR COIL _iYEAR INDOOR COIL '� YEAR INDOOR COIL � YF�R OU7DOOR COIL � YEAR OUTDOOR COIL '�`� YEAR OUTDOOR COIL � NO LEi�OPI � NO LFJIAOPI � AIO LEMOM �Q � (Y; ` .. �. � m ,i; m �'� m � i �r ,.,9t ;�, , ' t �, y;�a' �� m ij� � i ',�,yr ! � � C �i ta u .ii , OUTDOOR UNIT BEl(VG REPLACED INDOOR UIVIT BEIiVG REPLi4CED IiYVESTMEM' MODEL # flAODEL 8 $ SERIAL # SERIAL # LOC�TIOM ��T�� DEPOSIT ❑ CASH ❑ CHE�C ❑ FlNANqNG ❑ CREGITCARD16�1FQRR�AT(ON (chedcone) $ vsa AllasteKard Discover American Express �� I I I I I I I I I 1 I I I I I BA�� DUE UPOw CO�P�O� ��.-n- ��C� S CUSTOMER �1CCEPTANCE OF PROPOSa1L - THE ABOVE PRICES, SPECIFICA- JUPITER TEQUESTA _�G,? ^�� , �..-�--^`—"^" TIONS AND CONDf110N5 ARE SATISFACTORY AND �1RE HEREBY DATE IF ACCEPTAfVCE ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPEG IP15T/1L1. DA7'E IFIED. PAYMF�dT IMILL BE NWDE AS OUTLIIVED ABOVE. �. sxr� �s ;5';; ' , ,,,��y , . �� , ��- i y� a�r��s� ,t .0,. �t� �� .� 7 0 '� „6,. � Q9�i 1l2�413 14:12 t�0 F'IRE PROTECTION {FA�€}�i2 28�' �58 P.04�t002 • ' Metro Fire Proteci3on ' Services, lnc. '1501 Decker Avenue, Unit #l�i22 Estimate Stuart FL 34�94 Phone: 772 288-06�5 ooaooa��zs F1X: n2-2$?-8$5$ 9/6l2Q93 PropertyylLocation Tequesta Pubtic Safety 357 Tequesta Drive Tequesta Public Safety Tequesta FE. 33469-02T3 367 Teyuesfia Dr Tequesta FL 33459-0273 , Descripf�on Quan Cost 7ota1 GENERAL SCOP� OF VNORK USTE[) BELaW: (a) Relncafe e�as�ng 1-9/4" fire sprinkler brertich line inside the dispatch area to eccommodate naw air handler unit. Thfs cost estimate.is vafid for a periad af (15} Isusiness days. Customer signature and appmvat indicates t(�at the abo�e prices, specificatlons, anci eand'rtions are car�sidered satissfa�ctory and are hereby acc�pted by the bill'mg party. Metro �tre Sprinkler and Proteciion Services ts auti�orized to complete #he Itsfed sc�pe of work, as specified in this proposal. Payments ta be mada as specified herein, and any past due (un-paid) baiances w�l be . assessed at the hig�est interest allowed by Florlda Statute. AII reasonabla attomey fees, requ'►ced to caUect balances awed, to be paid by the axepfing, biliing party To ini�ate thts repa�r andlor caRectfve work, just sfgn and re-fax this proposai to the number listed on the tap of the page. A member of the Metro F'ue feam w+i11 contact you wlth a tentaative repatr or instafla�on date. � This is a good fatth cost esdmate, Fsased on the scope of work presented to our sales staff, as well as any bid doc.�ments presented. TOTi4L $4,07'f.44 Please Sign Here