HomeMy WebLinkAboutDocumentation_Regular_Tab 09G_03/14/2002 t
RESOLt�ION NO. -
2�i RESOLUTION OF THE VTLLAGE COIINCIL OF
THE VII�7�AGE OF TEQLJESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A PROPOSAL
F'ROM INFORMATION MANAGF�TT SERVICE s
OR1�3ND BFACH, FLORIDA, FOR ONE BIIILDING
PERMITS MANAGER SOE'TWARE PROGAM IN THE
AMOUNT OF $5,725.OA, BAVING A FY 2002
CONIl�![TNITY DF�VELOPN�TT SPECIAG REVENUE
FON'D GPLPITAL OIITLAY �TITH A REMAINING
BALANCE OF $8,50A.00 AND At7THORIZING THE
VILLAGE I�NAGER TO EBECUTE THE
APPLICABLE PROPOSAIs ON BEHALF OF THE
V'ILLAGE .
PTO�T, THEREFORE, �E IT RESOLVED B5i THE VILLAGE CODNCIL OF
THE VII�7�AGE OF TEQUESTA, PAI1�! BEACH COUNTY, EZORTDA, AS
FALLOWS:
Sectioa 1, The Building Perm.its Manager Software Program
PropoSal from Infor�nation Management Services of 4rmond
Beach, Florida, in the amount of $5,725.00, attached
hereto as Exhibits "A", and incorporated by reference as
part of this Resolution is hereby approved, and the
Village Manager of the Village of Tequesta is authorized
to exeeute the applicable contract on behalf of the
Village of Tequesta.
THE FOREGOING RESOLIITION WAS OEFERED by Councilmember
,who moved its adoption. The motion was
seconded by Councilmember ,and upon being
put to a vote, the vote was as follows:
E'�Et ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this 14th day of February, A.D. 2002.
Mayor of Tequesta
Geraldine A. Genco
ATTEST:
Mary Wolcott
Village Clerk
ttesotutianVSmithc� GstazGroomer
INTEROFFICE MEMORANDUM
TO: MR MICHAEI. COUZZC�, JR, VIIZAGE MANAGIIt
FR014L° JEFFERY C. NEWELI, COMMUAIITY DEVELOPMENT
SUBJECT: IlVIS SOFI�ARE PROGRAl�� `BiTII.D1NG PERMI7S MEiNAGER"
DATE: 2/23/022fJ02
cc.
At p=esent, the protective inspecrions divisiog of Commnnity De�elopment is using a 1989 DOS
based progra:n for peLmit t�:acking. This pla.�fonn is outdated and is not capable of ineeting the
demands of gresent da,p data infomia,tion. '1$is curcent progiam is not meeting the needs of tlze
protectiee insgectYOns division Qf cammuni�g develogment.
This fiscal pear the depa.rGment invested in. an Occupational License progra.m that was designed
bp IMS. This program has egceed.ed the egpecrations of the departcnent T6.e department was able to
Lecover all the da.ta and reesi�.blish the Lenewal of all occupational licenses within the Village of
Tequesta..
The `Building Permits Ma.nager" is a compa.nion mod.ule to the above program. This module
will inte=face with the occupational license program This w4I[ give the deparmient the abi}itp to cross
refetence the infounarion a.s it rela.t ro contraeto= licensing. Both �oanne and mpself ha.ve had the
dema o£ the program run to deter�nine if the program wiil meet the departrnent's needs. It is agrced
that the grogram will mee� the needs.
I am attaching some additional i.nforniation for �our re�iew. I a.m reqnesting that this itena be
placed on the agenda. for appioval.
Jeffer�r C. NeweIl, Community Development
�n�orm�TOon - ,. : �
mana�emen�r : . .
serv�ces
S�ptember 2�� 2001 , .. �, , . � . �
11�r. reff�'�well
Cc�mmwiity Developrneat D3re�or
V'�ge of Tequesta
359 Tequesta Drive
Tequest� FI. 33�69�
Dear Mr.lVewell:
T�k yo� fQr the opporiu�y td pre.sent a quick ct�n.ons�a.tion of the Il4IS B�ding Pe�nuts Manager
to the �iT'�lla.ge of Teque�ta. on my rece�rrt visits tA yqur yillage. IMS �s prou�i to b� the ol�dest Florida
compa�y prod.�cing a comp�ete pa.cgage for city gove�nme�ts which �s both inexpensive and pra�icat.
Thousands of hours have gone into creating systems to give your V'�Itage the effciency it needs to seive
yaur «��ens mc>st e�ee�ely. I�orn�atiQn Management �e�ces is a f� servi�e company. �rtrm
systems de�gfl to fomos printing, fram compu�er maintenance to on-ate training, IlVIS can sup�ort all
of your iaformatiou management n�ds. .
Currem3y, a}l t�e IA�S soflwar� is d�gae� to a�ark wit� �e 1Vficroso#t W'mdows �a.m�y af c�Peraring
systems, from �V'uido�ws 95/98/2000 to Windows NT, and works an a stand alone work s�tation or in
a neEv�ork serveF en�r�ro�rme� eifiher the Nove� server or the N'T se�ver. We r�end a� iad�ric�
com�t+� aperating system of PIII 450 cap�bility or lugher �or best program performance. At t�is time,
we �re dev+�logi�g � based form�ts foF inany of our programs, to allo�v eitizens an� �ontra.ctc:rs to
aece�s the permrtting at�d licensing prograrns #hrough �the web page of their municipality. Once tlu�
fanna� has beea deve�op�d, it w� b� offerec� to all IlV�S customers as a separaxe �nodute.
T`�e IMS $u�lding Perr�its Manager c�n free you from the burdensome pa�erovork Ioad assaciated w�h
Pe�t aPP��c�s, i�spectio�s, fee catc�atiQns �nd reparts F�quired. It main�s � da�base of
Pr��Y, P�$, ���, re�pts and owner�, and is also ixitera.ctive with the TA+IS Occu�ational
�ce� c�a�b�. It wil� ��late f�s autor�ic�31y from fee ta�ale� ba�i on �.e perrnit �ype. "Fhe
prc�gr�n keeps track of schedu�ed inspections for each day, a�d �rontai�s a histoty af u�.spectivns.
Inspe.c�ion r�emen�s can be keyed to specifie pern� typ�es and �n inEh�dc� pre�quisrte insp+e�tions.
By simply se��;cting a permit type all fees and rnss�ections required are determined for you. Building
Perm�ts Man�a�ei vvill keep �€rack of Contractc� Regi�.tion, ar �ertifica�ion en�pir�tio�.s a� welt as their
Ins�rance t�ad �orker's Campensation information and expirations. The P'�'�� �FP�� �
for lacge c}eve��rpme�t proje�t� and wi� check for s�tisfae�or� ec�mpletion of all re�ttieed °uispeetions,
incluciing those of svb-permits, before issuing a Certificate of Occupancy. You can design your own
bui�diz�g permit farm, ineluc3ing the tex�, fo�t, anct a wa�e�nark �ogo-
Building Pemuts can be viewed aad accessed through the Permit fde, and sorted by s�vveral keys,
mcluding the permit number, permit type and work type. The permits can alsa be vie�t and
P.O. Box 3720 • Ormond Beach, FL 32175 �(904) 677-5073
�n�or�T� man�emerrr �erv�ces
�. �������
Segtemi�r 27, 2001
e�rtered by �perty, fi� ��g ths pmper�y for fi�e penmt, vvlii�h w.� disg�ay � g�rmi�s
a�eiated to t�at pi� af pro�eriy. €Tsers can define their s�p�cific 1'�nmt Types, �ark Types,
Praperty i�se T�pes, Fee �yp�, �v�f.�actor Types, Ir�sp��io� '�yp�, Cnoups and P�er�qu�sites,
along and Co�t,ructioa Types fcfr a piece of property• Ma�y r�;ports caa be�enerat� to s�ow
pem�its c�ea�� ar�d �he� � c��t� hy these ��s �ype�.
Some o€the newest � offere,cl include Property Vatue tables to cala�ate property va1u� bas�
cm � Scx�eFn �3�c� �cx3� �Iu�s. `�'h� �abtes � be ac�justed te� Fe�E the chang� made �o ��
table by the SBC e�.ch year. There is aiso a Fee �roup s�ctian to calculate fees based an mimber of
items t.e. e�ric� �es or s�cif c plumbing �ur�; m� ��ee �`ab�e to �al�.te fe�s base� on
va�ious daza fie�ds withia th� program, such as R�don �ees at $,01tsq. ft: The Fee 'Types are then
assc��a.tec� r�i.�. th� P� �'ype, as are e�.ther single �specti�s, c� a�ot�p of �spe,�ions, ane#: �h�
�emut �ormA. The Permit can be made simply by s�lecti�g a Pr�periy, l'et�nit Type, Wark Type and
Ca�Eto�, a�i ass�ci�ed fees a�nd �ons w� be app�, a� �#�e �farmA to be usse� far �
�ennit, makir�.g �the permitting �trncess qi�ick and easy for the �nd-user. Us�rs have�tlie �.bilcty to
ffic�Y Fe�t�g forms aad to assoaa�e eaEh of these forms with a paFtieu�aF Fermrt Typ�. T�e are
G differem form layc3uts t�at users can choose from; and th+e�e la.youts allow for up to 28 inspectio�s
anc� �2 app�iCation fees to p� �n peFmtts. Co�tra�tor u�farmat�on, as s�or+ed in t�e Qccup�i�
Lic.�nses pra�r�m, can ��opied into the Buiiding Permits grogra�, e�nin�ting dual ent�y of the �
i�farniation T�e �est addiricn�s ta �he Per�tti�g Pro� �ncI�de t�e �ont�a�oF €.ice��
capability, and the abitity to limit Contractor Types to specific Permit Types. Tiiere is an additional
fe�.ure ava�labie far $2,40t} � wil1 e�ab�e th� data u� the p�gra.m to be loaded tQ a notebool�
computer t�rough the i�V'mdows My Briefcase fe�ture. The i�spec�on urformation can be upclated by
the �o�s in the f�ld, �n.d t�en up�oac�ed 'mto the cuFreat �c�ing Pe�ts data fii�.s �ocater� cm �
seiver. There are many �uiit-in repc�rts that can. be us� for wsekly and month end reporting, along
with daily cash reeeipt re�rtin,g, �nd a samp�e of some of these r€ports is inc��de�. 'Fhe�e are
�u�dreds of built-in reports included with the program, and with the use of the OD�C drivers, the
lsrvgram can be loaded into ather report wFiting Progfa�ns, suc� as Crys� Reports or MS Access and
the user can cr�ate their own neports.
The Permitting program c� ��p txack of schec�ilec� inspectior�s for eaeh c�ay, and mainta�ns a histc�y
of inspe�tions for eaeh permit. The user has the option of priutin� out inspection forms for the
insp�ctors to use ia the field, and can also priat out a list af ��s�xians sch�ed within a user defi�i
date r�.nge. This program also suppc�rts sub permits for large development �jects, and w�l cheek fat
the satisfactary co�pie�tion of all required inspections, iri��uding those of sub-pem�s, befare issw�g
a t�rtificate of occupancy or c�ificate of completit�n. The program is desigaed tv interact wrth both
the I�S Ci�izer� �e�ric�s/C�de �,nforcem�nt pmgr�m a.nd t�e IlVIS O�c�pa�ional Licenses R�fanager.
Wh+en useii with the Citizen Services module, properties with aa open code violation will be highlig�t�.
in red. V�hen you cliek o� the property the user ge�s a notifi�a.tion t� there is axt open code viol�ron
and by means of a�hhot key" lookup can view the code violation, the actions tak�en on that vialation,
and any not� assoeiated to �he �riolation.
`n�c�r�T� rn�ennerrr �er�tces
Mr. JeffNewe�l
Septem�r �'�, 24f11
The pro�rams �hcros�� h�e ��p ke3{s t�ug�o�t, aud €��+e �etp �s �;�ai�ab�e �au� �y
parts flf the progr'a�s �Y �.�g the �'1 k�y. �erever a tabie is us�, the F3 ��y wil� sum�nan a"�c�p-
up" #able, ei�ther a c�enc� if t.�e cursor. is m a�a�e f elc�, ar a� o� "�ype" �ames �vhex� the eursc�r is
in �� fie1d. �Iso, the prograzn will i$cluc�e a user manual include ia tk� Adobe Acrobat PI�F fite
format.
T'be price for t,�e Bui��img Ferfr�ts N�a�- �s $5,7�25.0�, a� $� wi�h the c�owr�o�d/uplvac�
featu�e. T�ra�g fm the prog�as is �a adc�i�ional $450.Q0 per daq,. �ased an a 6-haur tra�nin� day.
�e Build�ng Fe�n�ts Prog�m r�ices a�ini�nu� of 4 da�s far �ng, �th, two ��tays dedic��
soleiy to fihe program s�t up. �dditionat trauring days �an be schec�ed as determii�.ed by the use.
�o�rsi� �yQUr existin� B'�i�g �'e�nits data or Prog�'Cy f�es �r b� �e�� by� ��'r� Il4��
�th t�e �a ��ifiher an ASC�I comma �del�ruted �o�n�,t or a text file frn�mat �ith a record �a.�out of
the f eld� ta be c+�v�. � c�r��r�rsia� �I be qu�t+� at ot�r T14�S �s�om� �ate �$1 S�.E�o�r.
An �teg�r�t part of the Gav�mment infc�r�xian I��aanager is i�e Tota� Performance Agreement
('F�A). Th� 'T�A ass�rres you o� �� �cie�ECy �n �ask �cco�ptis�itnec�. IlMS pro�ic�es �Il
software maint�r�ance during the �`PA period for all IM� softwaze, indudin� software updates and
tel�phon� suppv�. �Q� morrt�y '�A fc�r Building F�r�ts wavld cc� $S�.1Q, which � b� ��
mo�, qc�arterly, or �ua11y.
I�e �� belQw a few ofouf cus�Qmers using the Il�fS Buil�g F�s P�agr�m, �tong w� t�eir
contacts and numbers.
Crty o€�e�i�� Lan� Fadc�eford �'863} 4?]-51�
Town +�f Belleair Laur�e Adams (727) 58&37?0
City of �e�nc�a Be�ch S�eve '��ylor (9f}4) 27fi-7325
City of i'aim Beaeh Gardens Hoily Luzader (761) 599-41.64
Aga�in, th�,nk yau far your �nteresE. Shoutd you h�.ve at�y questio�s rega�g the �s e of the Bu�ding
Per�ts Nla�ager, do not hesitate to give me a. call. �Ve aze loot�in,� forw�cd to serving your City.
SiIICer61y,
Il�OI�MATTE?N M�iAGE�t�ENT SERVICES, IlrTC.
.��-� ���. `°��',�"� ��'`�o:.-� .
_ �
Lea. M. Bucki�y
Customer Service 1Via�a,ger
i�FO��a�oo� ��►�v���n��n�°r �����c�s, ���.
Providing powerFul � and practicaf software solutions for
mur�icipai govemments for over twenty years, aur products are
designed to work with the Microsoft Windows family af
operating systems.
BUILDING PERMITS MANAGER
The IMS Building Permits manager can free you from the burdensome paperwork load associated with permit
applications, inspec6on tracking� fee calculations and reports required. it maintains a database of property,
owner, permits, inspections, and contractors, and is also interacfive with the IMS Occupational Licenses
database. It will calculate fees automafically from fee tables based on different parameters as set by the user,
and these fees can be attached to a specfic peRnit type. The program keeps track of scheduled inspections
far each day, and maintains a history of inspections. Inspecfion requirements can be keyed to specific permit
types and can inciude prerequisite inspections. By simply selecting a permit type all fees, a specfic permit
form and inspections required are inserted into the permit for you. Building Permits Manger will keep track of
contractor license expirations, and wam you of expired information when the contractor is selected. This
program supports sub-permits for {arge development projects, and witl check for satisfactory completion of
ail required inspections, including those of sub-permits, before issuing a certificate of occupancy. You can
design your own building permit form, induding the text, font, and a watermark logo. The program contains
many built-in reports and will print custom reports you can create.
: � - • ��- x
StreetAddre� SutttG�ision ParcelNumber Oavner Cansttuction Use
, _. . .. .
tree ess u wner ame arce .
11907 Thyme Rrive Gardens �f'�/ondberry Hunkler, Christopher 52-�42-42-20-02-0�-226U
2A0� V'�sion Dmre Y'�sion Or�e Krrowles,Ann
'BaDenlsle Ba�enlsle NPBC Improvemerit D'�rict
'Burrrs Road C o� PBG Cit oF Patm Beach Gardens
2726 "Burns Road Tropical Sands Chi,uch Trnpical Sands Christian CFt�a 52-43-42-�-13-Q�-3110
3360;Bums Road PBG Med'ica! Center TEC��INT HealthcarelPBG M 52-43-42-0?-00-00�-1�20
� � .
.erm e ' or 6on ..
Miscedaneous iscellaneous nftastructure - Parring, d�ainage, water and sewer
35941 eric:e isceqar�eous 76d` 6' Chain link fence
3�301 mmercial - bu�1dout iscellaneous enank Butld-out
.
�����±,•�:� . a.�.��.,+�,•���•��� n�t .
ees t alance . Contractors Ins ectror�s +'
Permik 14,550.U0 0.00 G.M.D. Conshuc6nn Co. emporary �rerltug
Radon 396.00 0.�] ro�d rough plumbing
Fue Inspection 6,075.� 0.00 � � ough electric
Gty Fire 14,697.14 O.aO.� . t FooterlPour�atiun
Road Impact 44,20�.29 0.00 � Beamfcolumn (check fo
� s
��'�d�'�: Insert Change Delete Clase Help
:� . � �
c� �� R���� u�� �
e Licer� atron ame - tr�k ".
136 es 136 OUTH PALNI CONSTR 11� EI.�ABETH AVEN WEST P�LM B
139 LEC 139 ANSCO ELECTRIC CO 71 ORANGE STREET L,4NT+�N�, FL
141 U 41 & M S' Contractars 112� R Palm Beach Ro Palm B
1 R6 ROQ A6 �rise R�'ing, Inc. 5-B Lake 4Vorth R Lake I�Vorkh, FL
147 C 47 Ra�l, Inc. .0. Bax 1035 PaM Ci , FL .
� ► .
(nsert Change Delete
Permits Clase Help
KEY BENEFITS
� Handles information for Property, Permits, Contractors, and Inspections.
� Inspections can be scheduled and rescheduled any number of times with notes for
each inspection.
� The system contains many user-defined fields and many areas for notes.
� Permits, certficates of occupancy, and inspections sheets can be printed in addition
to many reports.
� iMll allow downloading data to a laptop to take in the field and the subsequent
uploading of inspe�tion files.
� Works in conjunction with the IMS Citizen Services program to show pending violations
on a property prior to issuing a permit.
So�a� ��es�n�a4i�n o� R�q��st m P�°�duct �ff�red �y:
INFOF��A�6'i0�9 �VIAh�AG��JtEN� SE�V�CES, �NCo
P.O. Box 3724, Ormond Beach, Fla�ida 32175
(3$6� 6�7-5�73
�r.Ems-florida.carn