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Home My WebLink AboutDocumentation_Regular_Tab 01_01/09/2014 TEQUESTA POLICE DEPARTMENT � �� . � �: � MEMORANDUM . To: Village of Tequesta Mayor & Council From: Chief Christopher L. Elg Date: January 1, 2014 Subject: NEW POLICE RADIO SYSTEM As most of you are probably well aware the police communications function and current state of the equipment has been under review by the police department at the direction of the Village Manager. It is apparent from many conversations that the desire of the Village is to retain the communications function in house which will require an investment in the current system. This investment will allow us to implement a state of the art public safety communications system comparable to what is being used in other areas of the county (including the Palm Beach County Sheriff's Office as well as our own Tequesta Fire Rescue) at a fraction of the cost of installing and maintaining a separate stand alone system. Our current system is outdated and in the need of some serious equipment upgrades which makes this the opportune time to make a decision and proceed in the appropriate direction as soon as feasible. We have been working over the last several months with two very well qualified individuals who have given of their time on numerous occasions to review our system and suggest the best options to meet our needs currently and well into the future. Mr. John Anderson represents Motorola for our area and has been in the business for over thirty years dealing with public safety accounts in numerous jurisdictions. Mr. Mark Filla is the Public Safety Radio System Manager for Palm Beach County and has been extremely helpful in offering viable solutions for us to consider. Both of these very knowledgeable individuals will be at the Council meeting on January 9 for a brief presentation and to answer any questions that you may have regarding the proposal that I will be asking you to consider which is outlined on the next page. Thank you for your consideration of this project which is the culmination of several months work and has been formulated based on the feedback from many members of the police department who use this essential tool to provide superior senrices to the residents of the Village of Tequesta. POLICE COMMUNICATIONS PROPOSAL My proposal for your consideration at a future Council meeting is to authorize the purchase of the necessary equipment (handheld, mobile and base station radios - Attachment A) in order to upgrade our communications system which will allow us to enter into an a�reement with Palm Beach County to utilize their infrastructure (radio network and towers — Attachment B) to establish a state of the art system to be used by the Village of Tequesta Police Department which we would have full control over and allow us to greatly enhance our radio coverage and our ability for interoperable communication with other public safety entities. COST Year One: Capital Cost of Radio Equipment (Attachment A) $218,925.85 Palm Beach County Direct Access Agreement (Attachment B) $ 85,904.70 TOTAL $304,830.55 Year Two: Palm Beach County Direct Access Agreement (Attachment B) $ 12,789.70 (and thereafter) TOTAL $ 12,789.70 �E $GlJRCE R�P01�E PAGE 80LICITATIOAi �� TIAtO�WYAY Et1UiPAAENT, 8� TER�9 CQl+17'RACT � i'�� u�seE�nOa+t D�sc�,►�r �� N4. C1�iREl1i'f' 11�8RP . PItiCE 1.13'P 1. M-�rl� � 6� ' 3A9� 2. 11PX P� �s � 8. %��fAPK �� 96 4. 7C-�es 18'Yo S. 1�'X �t�pn�rs 2�5 8. 'iRBO d�,P�sorl� 896 7. W,AC+bS Ocri�rr�i Su6sc�+er8 8 Aceas�ri� 15'�i 8, 5�4� '•.6l6 9. �►a� 5� �quiA� 89L 70. Wl�s Eq�pnnet� 1846 .19. Lor� Te�ae ��O (1.�'� � 12. 11�rlen Se��p 7°�i a3 ��r,�e ors�am� �cnap �+�'� Total Equipment Cost + Installation: $232 Less One for One EFJ Trade in Allowance: $-14,000.00 System Grand Total: $218,925.85 This proposal is subject to the terms listed below. Payment Terms: • 20% down payment • 65% upon shipment • 10% insta.11 • 5% flnal aCCeptB.IICe Pricing is valid through February 26, 2014 In order to praceed, Motorola will need to receive an executed contract and notice to proceed. 2CrDec-13 Yllege of Tequests Use or disdosure of this proposel is subject MCC5500 Cor�soles m ttre r�tridions on the cover �ge. Pncing Motoro/a So/utions Confidentiel Res6icted � PRICING BY CATEGORY 1) Two MCC5000 Consoles including Three APX7500 Radio Control Stations & Professional Installation Services @ $111,617.72; 2) Twenty Five APX6000 Portables & Accessories @� 86,643.13; 3) Ten APX6500 Dash Mount Mobile Radios w/ Antennas @$34,665.00; 4) One for One Trade in Allowance is calculated @$400.00 per unit, thus if you purchase ( 35 ) new Motorola APX6000 & APX6500 Two Way Radios your eligible Trade in Allowance is ( 35 z$400.00 =$14,000.00 ); � 5hipping Charges from Motorola to Tequesta @ ( No Charge ); � Motorola System Engineering Design @ ( No Charge ); � - ��ito C�nsat�s �lli��i17.�'2 �� - �� Fa�rfi�l�.s �5,��.1� 1�1 �.'�I��QD �o�il� �34,,�6�.($fl ' S��m �� 2��,9�5�5 Les� �raei� in a�llo�� (��.4,(IUIl1�.�� S�em �an� �o� ��1�,9E25.�5 Yllage of T�uesta 26-De�13 MCC55� Con�tes Use or d�sd�ure of this pro�sal is subject to the reah'tdions on the cover page. � Motaro/a Solutians Cor�denBe/ Res6rcf�l Pricing BY CA TEGORY SECTtON 7 PRICING Motorola is pleased to provide the following equipmern and services in accordance with the Palm Beach County Sole Sourcing Pricing Cont�a.ct # SS750606C ( 03/1/2013 thru 02/28/2014 ), and Motorola agrees to provide the goods or materials in accordance with the Terms and Conditions of said contract to the Village of Tequesta.: � � � � �� i . . ' �ae�'�'' Fob� 28, 2013 H,ac�4gQqm�.ne I I�otoeda Solutlof�B, Inc. 5�a�u��9GC�my��u.sute nu � Yl�aft�tlMYf�pllt VP d� DV9e�l� SeBea � a�,ao�w �um�r'ena: �Are a�rn e�. Fe s�4t�-s�� p�,�.�74 �. � (�l}d7Gd.9�4i ' ��x [�n 4i� w D�ssr Vsndor i�: 'I�iRA GR�NTRAL"i �3TS�B96C vm�vPmc�i*f,x.mipa�astnC Tt1is if tD �1�In j�t! 11� P#ittl �084H1 �Y(U� BOit�7 ��`6U� C09�069A �9 I� �nter�p 6an a Tam� Contract �h your e�nryany �e Li�diaTvrn. �ar E�uiaeret , �G�Q 1� $v8tem p�0 0�1: ■ [�f9 Et�tE1N/lL OF �RI►CT bsaed �uu B�.�CITA710N Fn 7�dat� with dl �igln�l t�m�s� rmled3t��, sP�eai�aaRlon� anfl rats� s+�i �ney dMaauHS. �� Th@ t�RB flf [ti� �OIIIrtCt � Q� tl'1►OYpb �S.me a. ntr�ra, 0�trert�l i Tha ablig�nr of PeUn 8ea�h Caa�aty �r if� �ntr�t e� salrJ�t ts� � ra�rsae� A. - c�v�r� v�so �;nan �� 4! �mds Isw�aNy .a�Tis�od for fts� p�poo� l�l iHo � of F'lorida as.,a n�as sntl #� Beard e! Cosn�y C�mmiss8oee�+s. e��u��, � pa�m �n caiay �mparanvn� ��r�uai nab �+ a�s agaorya � tt '� ° � � doaurtNat n� (a.8• �P�pl9�0 BBDd��r. AI� 0019�1�� O� E80 n��s tsco Nr�,r j XYO�b'y119}. Fffi!�a Eo pro�rlda �o o�d�r �� htt►o1r� prlll �wu1R j in a d�iay Ip �o� paymont lamea sam�aana � ! If yoo F�ve �ryry q�, l�i�p9 cor�ac! Il�rva �ravrn st f5i11at ��daia, 51ne��#!, eo.�y Aam� Pobw 0@Ic.� �7�6817 �. .�i.i' /�� ir�r Yllege of Tequ�ta 26-De�13 MCC5500 Conaoles Use or disdosure oF th� proposal is subject to tlre restrictior�s on the cwer page. � Motoro/e Solutions CorfidenG'al Re�d Pr�cing Pa�nn B�►cH couNnr ELECTRONIC SERVICES 8 SECURITY / PUBLIC SAFETY RADIO SECTION RADIO SYSTEM ACCESS COSTS FOR VILLACiE OF TEQUESTA Initial Requ�ted Number of Radios: 36 Dinect Acc�s Agreement Initial Year Unit Access Charge $2089.� per radio X# of requested radios = $73,115.00 Renearal Repl. Fund $211.42 �r radio X # of r�uested radios = $7,399.70 System Maintenance $154.� per radio X # of requested radios = $5,390.00 First Year Tot�l $85,904.70 Second Year and thereafter Costs (2): Renewal Repl. Fund $211.42 per radio X # of current radios on system = $7,388.70 System Maintenance $154.00 �r radio X # of current radios on system = $5,390.00 Per Year Total $12,789.70 NOTES: 1. Malntena� and R8R Costs mey be adjust� as descn'b� in the Interlocal Agr�merrt. 2. Costs are depided wltl� tl�e Ini�ial deployment of 35 radios on the system. Additlonal radios are charged during actual activation year.