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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_01/09/2014 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING q NOVEMBER 14, 2013 � � CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Tom Paterno. Council Member Frank D'Ambra arrived at 6:58 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Vice-Mayor Arena offered the invocation and led the pledge of allegiance. APPROVAL OF AGEfVDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimous/y 4-0. PROCLAMATIOIVS 1. Proclaiming Decem�r 1, 2013 as World AIDS Day in the Village of Tequesta Clerk McWilliams read the proclamation before presenting it to Mr. Laurence Osband who attended as recipient. Mr. Osband noted upcoming events. 2. Proclaiming Tequesta's Support and Recognition of "Viva Florida 500" the 500�' Anniversary of the European Discovery of Florida A representative was not in attendance, therefore; the proclamation was not read. PRESENTATIONS 3. General Employee Pension Trust Presentation Michael Rhodes, General Employee Pension Board Chair, offered a synopsis of the recent performance regarding the General Employee Pension fund and explained that the fund had gained approximately 12.2% and, had out performed 88% of similar sized funds. 4. Conceptual Presentation to Village Council of proposed Tequesta Village, a multi- family dwelling project located at One Main Street. The applicant is Jewel Construction Corp. for the owner, JMZ Tequesta Properties Nilsa C. Zacarias, Director of Community Development, reported that the applicant had proposed a multi-family dwelling project at One Main Street. She noted that staff had not yet reviewed the recently presented site plan. Council Member Patemo questioned Mr. Richard S. Jones (attorney) and Mr. Richard C. Jones Village Council Minutes November 14, 2013 Page 2 (architect), Representatives of JMZ Tequesta Properties on the intention to use Village owned parking and, voiced his concern for possible density issues. Mr. S. Jones responded yes, they were asking for increased density. Mr. C. Jones commented on the location, the surrounding businesses and that he felt the residential component was missing from the area. He stated their intention was to request 24 units per acre versus the current 18 along with offering a park to Tequesta residents in the down town area. Mayor Brennan thanked Mr. Jones for his presentation and confirmed that the densiiy issue appeared significant. CONSENT AGENDA MOTIDN: Council Member Patemo asked that items six c and i, twelve and thirteen be removed for discussion and moved approva/ of the consent agenda as amended; seconded by Vice Mayor Arena; motion carried unanimously 4-0. 5. MINUTES — 8/5/13 Workshop, 10/10/13 Regular Council Meeting, and 11/4/13 Workshop 6. Approval of Contracts Signed by Manager under $25,000 a. Baron Sign Manufacturing Contract — Construction and Installation of a new Public Works Facility Sign, dedicating the building to Russell K. White. b. Car-Comm, Inc. Agreement — Maintenance services for Tequesta Police Department communication radios. c. Molly's Trolleys of West Palm Beach Agreement —transportation service for Tequesta Fest. *Item D removed for discussion e. Don Reid Ford, Inc. — 2014 Ton Pickup Truck 4x4 Utilities/Water Plant Purchase Order, Florida Sheriff's Association & Florida Association of Counties Contract Bid #13-21-0904. f. Don Reid Ford, Inc. - 2014 Ford F-150 Stormwater Purchase Order, Florida Sheriff's Association & Florida Association of Counties Contract Bid #13-21-0904. g. ACF Standby Systems LLC — Purchase order for portable generator for water treatment plant wells. h. Ford Motor Company Short Term Demonstrator Loan & Evaluation Agreement with the Village of Tequesta Police Department. *Item I removed for discussion j. Nozzle Nolan, Inc. Annual Pest Solutions Agreement — to provide pest control services for Constitution Park. k. Agreement with Mike Cesarano to Utilize and Operate the Village's Mule Utility Vehicle in and during the Jupiter Tequesta Athletic Association Holiday Parade on December 8, 2013 7. RESOLUTION 38-13, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 11, 2014, AND IF NECESSARY, THE MUNICIPAL RUN-OFF ELECTION TO BE HELD TUESDAY, MARCH 25, 2014, FOR THE PURPOSE OF ELECTING COUNCIL SEATS 1, 3 AND 5 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS CONDUCT THE er�tPYa ,� Village Council Minutes November 14, 2013 Page 3 ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES 8. Approval of Election Services Agreement Between the Palm Beach County Supervisor of Elections and the Village of Tequesta 9. Approval of Services from Island Time Productions for Annual Tequesta Festival 10. Approval to Hold the 13 Annual Thanksgiving Day, 4 Mile Race and Kids 100 Yard Dash on Thanksgiving Day 2013 11. RESOLUTION 37-13, AUTHORIZING PIGGYBACKING THE CONTRACT BETWEEN ODYSSEY MANUFACTURIIVG COMPANY AND THE CITY OF PLANTATION FOR THE PURCHASE OF SODIUM HYPOCHLORITE AT THE PRICE OF $0.67 PER GALLON 14. Resolution 36-13, AMENDING AND INCREASING THE 2013/2014 GENERAL FUND BUDGET BY $89,565.00 AND THE 2013/2014 WATER FUND BUDGET BY $197,998.00 BY AMENDING EXPENDITURES AS SPECIFIED IN THE ATTACHED "SCHEDULE A" 15. Resolution 40-13, AMEND RESOLUTIOIV #32-13 AND APPROVE A TAX EXEMPT LEASE PURCHASE AGREEMENT WITH SUNTRUST EQUIPMENT FINANCE & LEASING CORPORATION FOR THE LEASE PURCHASE OF A NEW PUMPER TRUCK END OF CONSENT AGENDA 6. Approval of Contracts Signed by Manager under $25,000 d. Hub City Ford — 2014 Ford Focus Utilities/Water Plant Purchase Order, Florida Sheriff's Association & Florida Association of Counties Contract Bid #13-21-0904 Council Member Patemo questioned a Ford Focus parked behind Village Hall and felt it laid idle more than it was utilized. He asked that the vehicle be utilized as a pool car and commented on other equipment not being utilized. Council Member Paterno suggested purging unused vehicles and asked Manager Couzzo for the plans regarding the old fire engine and ambulance. Manager Couzzo responded that decision would come from Council. i. Siemens Water Technologies LLC Contract — a renewal contract to provide Hydrogen peroxide to the water treatment plant. Council Member Paterno asked that it be discussed and questioned the subject of renting versus owning. P�lPlIR �i� Village Council Minutes November 14, 2013 Page 4 12. RESOLUTION 39-13, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY AS DESCRIBED IN THE EXHIBIT "An TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Council Member Paterno questioned the value of the meters being surplused and suggested reinvesting the funds into new meters and other improvements in that department. He felt their value could be turned into capital versus placed in the cash account. Consensus of Council agreed. Manager Couzzo explained an amendment would be brought back for Council's approval regarding the change. 13. Council Approval of Budget Amendments for FY 2012-2013 Council Member Paterr�o commented on the fire department pension contributions, money moved for legal and questioned insurance money plans. Manager Couzzo explained the anticipated 157 money and a shortage of $36,703 was responsible for the allotment. Council Member Paterno referenced revenues not received and his feelings on a specific expense. Ms. JoAnn Forsythe, Finance Director, summarized the process and offered a recommendation. Council Member Patemo voiced his opinion that both sides of the budget should be reduced and adjusted. Manager Couzzo explained that the State provided the initial figures. Council Member Paterno suggested that past due amounts be adjusted immediately to balance and come to Council on a monthly basis. Ms. JoAnn Forsythe, Finance Director responded that finance would make the adjustments. Attorney Davis read Resolution 39-13 title into the record. MOT10N: Council Member Paterno moved approva/ of Item Six, Reso/ution 39-13 and Item 13; seconded by Council Member Okun; motion carried unanimous/y 4-0. COMMUNICATIONS FROM CITIZENS Mayor Brennan advised that she would not speak and claimed a voting conflict on the FOPS item as she was the Treasurer. Mr. Jim Humpage voiced his intent for clarity regarding co-sponsorship of FOPS golf tournament, moving forward with the full memorial at the expense of FOPS. e�aP�la ,` Village Council Minutes November 14, 2013 Page 5 Council Member Paterno voiced his support for the annual event. Clerk McWilliams noted minutes showed the event was approved on a yearly basis. MOTION: Council Member Paterno moved approva/ of the Village's co-sponsorship of the golf toumament to be held on 1/13/14, with advertisement on the Village's media outlets and Village responsible for payment of additional flags for placement at the memorial; motion carried 3-0 with Mayor Brennan abstaining. Consensus of Council agreed the golf tournament would be considered annually. Lou and Sharon Hayward, 27 Shay Place, voiced their concems regarding the problematic condition of a property located on Seabrook Road and that it had not been maintained by the Village. They stated animals from the overgrowth had wandered onto their property. The Haywards provided photos and questioned the signage that had previously stood on the property which stated the intention of a passive park at the location. Manager Couzzo responded that the Village would make the effort to better maintain the property. He noted items which had been completed up to the present including removal of the pool and house and advised that additional items were on hold until the Village's capital improvement plan was addressed. Ms. Hayward explained their fence had been affected by the overgrowth. Manager Couuo responded that the Village would address the present issues. Council Member Paterno felt the Village must be responsible and adhere to the rules. Mayor Brennan confirmed the property would be addressed by the Manager and thanked the Haywards for voicing their concerns. Vice Mayor Arena asked that a status report be offered at the next workshop. Manager Couzzo explained that much was needed at the location. Council Member Okun suggested the project be accomplished in phases. COMMUNICATIONS FROM COUNCIL Council Member Paterno felt code enforcement was important and voiced his frustration regarding infraction reports made weeks ago which remained unchanged. He suggested the time had arrived to address the issues more agressively. Council Member D'Ambra arrived at 6:58 p.m. Manager Couzzo provided an update on Council Member Paterno's concerns and stated that he would get with Police Chief Elg and Code Officer Petrick to discuss. Council Member Paterno suggested more stringent measures be taken if the items were not corrected immediately with the Manager held accountable. Mayor Brennan agreed. Chief Elg offered updates on the areas in question: a speed limit sign had recently been posted at EI portal (and, a recommendation to purchase an additional sign for speed reduction at the curve notification); bushes removed at Pinetree Circle and River Drive; and Tequesta Drive and e�neJla ��� Village Council Minutes November 14, 2013 Page 6 Country Club rehabilitation completed. He stated the Village could now move forward regarding removal of items which remained in the right of way (ROW). Chief Elg also noted resident's feedback had been positive during the process. Attorney Davis stated he would forward items necessary to change the speed postings to automatic 25 unless posted. Manager Couzzo added that he would offer a code infraction and the magistrate process update on additional items after he spoke to Code Officer Petrick. Vice Mayor Arena commented on the many great events in the Village. Mayor Brennan voiced her opinion regarding Tequesta as a great place to live and work and, commented on fire fighters and the chili cook-off. REGULAR AGENDA OLD BUSINESS POSTPONED FROM 10/10/13 16. ORDINANCE 37-13. SECOND READING, AMENDING CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. AT DIVISION 1. GENERALLY. BY CREATING AN ENTIRELY NEW SEC. 78-305. MAILBOXES. TO ESTABLISH REGULATIONS REGARDING CURBSIDE MAILBOX PLACEMENT AND DESIGN; AND BY CREATING AN ENTIRELY NEW SEC. 78-306. STORM PANELS, SHUTTERS. TO ESTABLISH REGULATIONS REGARDING THE USE OF STORM SHUTTERS Attorney Davis read Ordinance 37-13 title into the record. He also answered questions and clarified details which related. He reassured the implemented language made mailbox specifications safer. He also noted that existing non-breakaway structures would not be restricted by the code change. Lou Hayward, 27 Shay Place questioned if plywood shutters painted to match their house would be acceptable. Attorney Davis advised yes. MOTION: Council Member Patemo moved approval of Ordinance 37-13; seconded by Council Member Okun; mofion carried unanimous/y 5-0. 17. ORDINANCE 39-13. SECOND READING, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 4. LANDSCAPING. BY AMENDING THIS DIVISION TO UPDATE CERTAIN "FLORIDA FRIENDLY LANDSCAPING" REQUIREMENTS THROUGHOUT THE VILLAGE, TO CLARIFY THE APPLICATION OF SUCH REGULATIONS TO NEW CONSTRUCTION AND CERTAIN RE-DEVELOPMENT; TO UPDATE CODE GRAPHICS AND PROVIDE FOR INTERNAL CONSISTENCY e�rPJla Village Council Minutes November 14, 2013 Page 7 Attorney Davis read Ordinance 39-13 title into the record and commented on the revision size of canopy trees. Vice Mayor Arena questioned page 4, 3(c) and canopy tree locations and height requirement of palm trees Attomey Davis stated it referred to the application of modifying more than 50% of landscaping through the Florida Friendly requirements. Mayor Brennan offered her understanding and noted that canopy trees were different than palm trees. Vice Mayor Arena questioned how Tequesta would monitor "a reasonable amount of weeds in a yard". Attorney Davis responded that the landscape architect was not present to address the question and that the paragraph prevented a property loaded up with dollar weed and/or encroachment onto neighboring yards and, felt the language offered sufficient guidance. Council Member Paterno voiced concern with pervious surfaces and questioned percentages allowed regarding stone and green space. He expressed his desire to increase green space and reduce rock or stone limits. Attorney Davis noted that was addressed in the off street parking ordinance and, landscape included vegetative and non-vegetative and at this time allowed 100% rock. He requested direction from council regarding changes to that language in the code. Nilsa C. Zacarias, Director of Community Development responded that Village Code required (in most cases) a 30 percent minimum landscaped requirement regarding open spaces would apply. Harold Taylor, 13 Chapel Court, requested Council research AC Paving as a pervious surface option. MOT/ON: Council Member Patemo moved to defer approva/ of Ordinance 39-13 until it cou/d accompany the Village's parking ordinance on an upcoming agenda; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. 18. ORDINANCE 44-13, SECOND READING, AMEIVDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 10. ANIMALS, BY PROVIDING ENFORCEMENT AND PENALTY PROVISIONS FOR VIOLATIONS OF THIS CHAPTER CONSISTENT WITH MAXIMUM PENALTIES ALLOWED BY STATE LAW; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 10. ANIMALS. Attorney Davis read Ordinance 44-13 title into the record and noted that updates to the ordinance brought it in line with statutory requirements. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. e�rP1/a �� Village Council Minutes November 14, 2013 Page 8 MOTION: Council Member Okun moved approva/ of Ordinance 44-13; seconded by Council Member D'Ambra; motion carried unanimous/y 5-0. NEW BUSINESS 19. SE 02-13: Application of Tequesta Shoppes Shopping Center, for a special exception modifica.tion. The Applicant is requesting to modify a previously approved special exception by constructing new building fa�ades, constructing internal tenant upgrades, and making parking lot improvements. The address of the proposed application is 105- 185 U.S. One North. Attorney Davis noted that items 19 and 20 were quasi judicial and swore in six persons. He then asked Council for any ex parte communications, there were none. Nilsa C. Zacarias, Director of Community Development summarized the applicants request. Brian Seymour, Attorney representing Tequesta Shoppes, noted the building's history, future plans and details relating to their applications to the Village. Vice Mayor Arena questioned drainage. Mr. Seymour replied that SFWMD (South Florida Water Management District) and DOT (Department of Transportation) had reviewed their plans to sufficiency, he then provided a recent permit from DOT and stated if an issue arose it would be corrected. Ms. Zacarias noted that reports received from all involved showed no derogatory issues or objections to the project. Council requested to be kept informed. Manager Couuo commented that he had been aware of resident concerns, and Arcadis had looked the project over to ensure their concerns would not become reality. Council Member Patemo questioned the parking bay specified width and stated his preference of ten feet. Heidi Henderson, Engineer for Tequesta Shoppes quoted the present spec was nine feet wide by eighteen feet. Mr. Seymour responded that the plan would be examined and modified if the change was straightforward. Ms. Zacarias noted the number of required parking spaces was 438 and the applicant had proposed 589. Mr. Seymour offered a timetable for work to begin early 2014 and a completion date of late that summer/beginning fall. Council Member D'Ambra voiced his preference for 20 percent landscaping. Vice Mayor Arena questioned compact car parking. Ms. Zacarias responded that code had provided for compact cars. Mr. Bill Dougherty, Property Manager of Tequesta Cove, voiced his concern that the Village and SFWMD had not researched the drainage adequately and provided a photo of drainage on the Tequesta Cove property from the Shoppes of Tequesta. He noted DDR (Plaza owner) had been fined $250 per day since October of 2011 for drainage issues, which he felt showed responsibility for the issue. He added that the drainage flow was dumping improperly onto their property versus into the intracoastal. � P�rPlla ��/' Village Council Minutes November 14, 2013 Page 9 Mayor Brennan suggested Council vote on the Special Exception with the understanding of a mandatory resolution. She then suggested that Manager Couzzo work with the Attorney and all involved in obtaining a swift conclusion. Mr. Seymour advised that tenants would be lost if the forward movement was delayed and explained that they were researching the issue with the intent of a solution. Attorney Davis explained that the conditions must be specific to the improvements being made, and, that repaving or grading impacted drainage. He noted the condition stipulated would cure code violations on site and all issues would have to be resolved as a condition of the CO (Certificate of Occupancy). Council Member Patemo suggested moving forward with the item. Harold Taylor questioned parking lot modifications and drainage. MOTION: Comp/eted in conjunction with Item 20 (SPR 09-13). 20. SPR 09-13: Application of Tequesta Shoppes Shopping Center, for a site plan modification. The Applicant is requesting to modify a previously approved site plan by constructing new building fa�ades, constructing intemal tenant upgrades, and making parking lot improvements. The application includes a landscape plan. The address of the proposed application is 105-185 U.S. One North. MOT/ON: Council Member D'Ambra moved approval of SE 02-13 and SPR 09-13; seconded by Council Member Paterno; motion carried unanimously 5-0. 21. RESOLUTION 35-13, URGING MEMBERS OF THE FLORIDA LEGISLATURE TO OPPOSE LEGISLATION THAT WOULD MANDATE THE USE OF A UNIFORM CHART OF ACCOUNTS FOR ALL GOVERIVMENTAL ENTITIES TO REPORT FINANCIAL INFORMATION. Council Member Okun left the room at 9:08 p.m. Ms. JoAnn Forsythe, Finance Director, provided information relating to the mandated report. Council Member Paterno voiced his partial support. Ms. Forsythe noted complaints, monthly requirements and associated statistics and possible costs associated. MOTION: Vice Mayor Arena moved approva/ of Resolution 35-13; seconded by Council Member D'Ambra; motion carried 3-1 with Council Member Paterr►o dissenting and Council Member Okun absent. Council Member Okun returned at 9:11 p.m. e�,rP�la 4� Village Council Minutes November 14, 2013 Page 10 22. ORDINANCE 46-13, FIRST READING, AMENDING CHAPTER 78. ZONING. ART. VI. SCHEDULE OF DISTRICT REGULATIONS, DIVISION 2. SCHEDULE OF USE REGULATIONS, SECTION 78-180. MIXED USE DISTRICT, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEEf' TO FOUR STORIES/50 FEET; FURTHER AMENDING ART. VII. PLANNED RESIDENTIAL DEVELOPMENTS, SECTION 78-225. GENERAL REQUIREMENTS AND SPECIAL REGULATIONS, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO THE MAXIMUM HEIGHT PERMITTED IN THE C-2 ZONING DISTRICT; AND ALSO AMENDING AT ART. VIII. PLANNED COMMERCIAL DEVELOPMENTS, SECTION 78-255. GENERAL REQUIREMENTS AND SPECIAL REGULATIONS, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO FOUR STORIES/50 FEET IN THE MU ZONING DISTRICT Attorney Davis read Ordinance 46-13 title into the record. Council Member Paterno questioned parking and its impact to green space and voiced his concern that the change would offer less green space. Attomey Davis responded that the density, setback, and height would not change. Harold Taylor, 13 Chapel Court, suggested Council consider Mr. Zuccarelli's previous request which could be affected in this adoption. Council Member Paterno stated that Mr. Zucarelli had several issues with his proposal. MOTION: Council Member Paterno moved approva/ of Ordinance 46-13; seconded by Council Member D'Ambra; motion carried unanimous/y 5-0. 23. ORDINANCE NO. 47-13. FIRST READIIdG, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. BY AMENDING SEC. 78-177. C-2 COMMUNITY COMMERCIAL DISTRICT. TO INCLUDE RETAIL PACKAGE LIQUORS AS A PERMITTED USE IN THAT ZONING DISTRICT; PROVIDING CONDITIONS FOR SAID USE IN THE C-2 DISTRICT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB-SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 47-13 title into the record. Council Member Patemo voiced his feeling that the ordinance verbiage should remain as is. Mayor Brennan opened the public hearing to the citizens. There being no citizen comment the e��P1Io � Village Council Minutes November 14, 2013 Page 11 public hearing was closed. MOTION: Vice Mayor Arena moved approva/ of Ordinance 47-13; seconded by Council Member Okun; motion carried unanimous/y 5-0. STANDING REPORTS • Villa4e Attornev Attorney Davis advised that the IG (Inspector General) funding litigation was set to go to trial in January. He then asked for assistance in recalling action by Council which allowed he and the Village Manager to negotiate and/or settle code enforcement liens. Council Member Paterno questioned if Council would be alerted at a specific dollar amount during negotiations. Manager Couzzo responded that there was nothing specified and care would be taken in the process and limitations would be set. He also explained the Code enforcement hearings where a part of the process. Consensus of Council agreed that the Village Manager and Attorney handle code fines by negotiating and settling liens without bringing to Council. • Villaqe Manaqer Manager Couzzo offered an update on the Tequesta Drive lighting plan and traffic marking solutions project. He informed Council that both projects had been approved but had not yet come to fruition. ANY OTHER MATTERS Mayor Brennan asked for comments, there were none. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice- Mayor Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 9:27 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. � e�rPJ/rr � b' MINUTES VILLA�3E OF TEQUE�TA WORKSHOP � DECEMBER 2, 2013 CALL TO ORDER ANp ROLL CALL The meeting was calted to order at 6:00 p.m. Present were: Mayor Abby Brennan, �ce Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterr�o and Council Member Frank D'Ambra. Also in attendance: Attomey Ke�h Davis. APPROVAL OF AGENDA Consensus of Council approved the agenda. 1. Cou�cil Communications Roundtable Mayor Brennan opened the meeting and offered handouts which referenced the �Ilage Charter. Topics discussed were as follow: • COUNCIL COMMUNICATION o Council wished to act as a body o Council members would provide substantive requests and direction to the Manager only as approved by a majority of three or more o Follow-up would be provided to all Council members o Council arranged seating • STAAIDARDIZED IMAGES AND APPEARANCE o Stationery, emails, invitations, announcements, signage etc. would be consistent writh the use of established logos, colors, font type, etc. o Types of sidewalk material, lighting, roadways, curbing, sidewalks, etc. would be determined in advance for the standardization of repairs, replacements and new installations o Employee appearance — see dress code below • MANAGER REPORTS o The clerk would log Council requests for action to be answered at next available meeting. Logged request would be rec'rted prior to the cfose of meeting o A response provided by the Manager in report during next meeting • STAFF IIdTERACTIOId AAID ATTENDANCE AT COUNCIL MEETIMGS o All department heads would attend every regular Council meeting (regardless of agenda items). Departrnent heads to present their agenda items when advantageous . o Departrnent heads flex time for meeting attendance o Attend workshops on as needed basis Village Council Workshop Minutes December 2, 2013 Page 2 o CODE COMPLIAMCE o Code of ordinanc�s to be strictly enforced o Flexibility offered only when code is under review or in the process of change o Council to be updated on issues or possible exceptions at next scheduled meeting o Village Manager to alert all Council members immediately regarding any urgent issue o All alterations or changes would be Council approved o PUBLIC SERYICES o Responsibilities such as removal of: dead vegetation and debris on all residential streets and right of ways to be resumed o SEABROOK PARK o Immediate removai of objects, vegetation, etc, which pose health or sa#ety issues o Manager to provide a plan and estimates to bring the park into full compliance for Council consideration at the next Council meeting o DRESS CODE o Current dress c�de to be followed and enforced o A uniform dress code for Public Services (public works and water distribution) employees would be established ie. standard T-shirts, hats pants and/or shorts o STRATEGIC PLANNIPIG o Process to begin with the Manager at the next Council workshop o Council review of the succession plan to be scheduled annually o PENSIONS o Costs o Public Safety versus General Employee plan characteristics o Defined Contributions 0 401k o COUNCIL BENEFITS o Health Insurance o TEQUESTA BUSINESSES o Parking space sizes o TEQUESTA FEST o Smaller size event preferred o Later start — avoid heat of day o Lengthen hours "�"--� ��� ��cil Workshoo Minutes December 2, 2013 Page 3 ADJOURNMENT MOTION: Council Member D'Ambra moved to adjoum the meeting; seconded by Vice Mayor Vince Ar�ena, and unanimously carried 5-0. The�etor� tne meeting was aa�oumeai at 10: 00 p. m. �aspectFully submitted, Attomey Keith Davis Village Attomey Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the �Ilage Clerk's oifice. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING � DECEMBER 12, 2013 � � CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Brennan at 6:00 p.m. A roll call was taken by Clerk's Assistant Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Tom Paterno. Council Member Frank D'Ambra arrived at 6:02 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Brennan led the pledge of allegiance followed by Pastor Paul Beresford who offered the invocation. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. PRESENTATIONS 1. Presentation of Proceeds from the Chili Cook Off to be Presented to Honor Flight Mayor Brennan congratulated all persons on their success regarding the event. Dave McGovern, Firefighter, Paramedic, and Chili Cook Off coordinator offered a brief history of the occasion and thanked all involved. He then presented Mr. John Davison, Honor Flight Operations Coordinator a check in the amount of $20,700. Mr. Davison noted the importance of fund raisers and the meaning of the Honor Flight program to the 1NWI1 veterans and their families. 2. Presentation of Certified Municipal Clerk Designation to Deanna Mayo Mayor Brennan thanked Deanna Mayo on behalf of Council for her dedication in her position with the Village and offered congratulations on obtaining her CMC designation. Susan Owens, MMC, Town of Palm Beach Clerk offered a congratulatory presentation. Meeting recessed at 6:23 p.m. and reconvened at 6:27 p.m. CONSENT AGENDA MOTION: Council Member Paferno asked that Item 4b be pulled for discussion and moved approval of the consent agenda as amended; seconded by Council Member Okun; motion carried unanimous/y 5-0. Village Council Minutes December 12, 2013 Page 2 3. MINUTES: None 4. Approval of Contracts Signed by Manager under $25,000 a. Comcast Business Class Service Order 24 Months Agreement- Internet and N. $4,675.20 c. Village of Tequesta & NRA Group, LLC, dba National Recovery Agency Business Associate Agreement providing for HIPPA Law requirements. $0 5. Revision of Personnel Policy 5.6 Update — Uniformed Services Leave 6. RESOLUTION 45-13, AMENDING AND DECREASING THE FISCAL YEAR 2013/2014 GENERAL FUND #001 BUDGET $36,700.00 BY DECREASING REVENUES AND EXPENDITURES IN THE ACCOUNTS LISTED BELOW AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE END OF CONSENT AGENDA 4. Approval of Contracts Signed by Manager under $25,000 b. Village of Tequesta & NRA Group, LLC dba National Recovery Agency Collection Services Agreement for delinquent Fire Department services charges. 15% commission. Council Member Paterno questioned percentages associated with the agreement and accumulated charges. Manager Couzzo responded that legal fees regarding review (mentioned on page six) would not be combined. MOTION: Council Member Patemo moved approval of Item 4b; seconded by Council Member Okun; motion carried unanimous/y 5-0. COMMUNICATIONS FROM CITIZENS Mark Belcher & Mike Steinbrook, representing Waterway Village noted that a contract had been signed to begin re-pavement of the main drive into their development with a January 2014 start date. Mr. Belcher asked that the Village partner in the responsibility for paving as half of the road was in Tequesta. Mayor Brennan asked that Manager Couzzo work with the Waterway representatives. Harold Taylor, 13 Chapel Court questioned the enforcement of Tequesta's code regarding RV's and noted that one had been parked on his street for four days. Mayor Brennan responded that Council desired enforcement of the Village code and stated code was a topic of recent Council discussions. Mr. Taylor noted drainage in the Tequesta Shoppes area and offered suggestions. Mayor Brennan confirmed that representatives from the plaza and the adjoining residential area had been addressing the issue. Village Council Minutes December 12, 2013 Page 3 Jeff Sabin, Waste Management Manager, offered a happy holiday wish to all and noted he would return the first of the year with a business update. He also commented on Honor Flight and mentioned Waste Management supporting the venture. COMMUNICATIONS FROM COUNCIL Vice Mayor Arena voiced thanks for many persons and events in the Village. Council Member Okun commended Vice Mayor Arena for his support in saving the Tequesta Fest from demise and, the Chili Cook Off for its success. Council Members Patemo and D'Ambra wished happy holidays to all. Mayor Brennan congratulated Merlene Reid (Human Resource Director) for the newly created International Employee Day recognition program. STANDING REPORTS Villaqe Attornev Attorney Keith Davis noted that the court had not issued an order regarding the IG (Inspector General) funding litigation and continued plans to be on the court's January roster. Villaqe Mana4er Manager Couzzo commented on the Obama health care changes and that he had spoken to the Gehring Group (the Village insurance broker) to locate an expert in the field to speak to the community regarding the forthcoming changes. He stated the Gehring Group would supply the resources and that he would offer dates to Council in the near future. REGULAR AGENDA OLD BUSINESS 7. ORDINANCE 46-13. SECOND READING, AMENDING CHAPTER 78. ZONING. ART. VI. SCHEDULE OF DISTRICT REGULATIONS, DIVISION 2. SCHEDULE OF USE REGULATIONS, SECTION 78-180. MIXED USE DISTRICT, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO FOUR STORIES/50 FEET; FURTHER AMENDING ART. VII. PLANNED RESIDENTIAL DEVELOPMENTS, SECTION 78-225. GENERAL REQUIREMENTS AND SPECIAL REGULATIONS, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO THE MAXIMUM HEIGHT PERMITTED IN THE C-2 ZONING DISTRICT; AND ALSO AMENDING AT ART. VIII. PLANNED COMMERCIAL DEVELOPMENTS, SECTION 78-255. GENERAL REQUIREMENTS AND SPECIAL REGULATIONS, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO FOUR STORIES/50 FEET IN THE MU ZONING DISTRICT Attorney Davis read Ordinance 46-13 title into the record. Council Member Patemo questioned footage specifications. Attomey Davis noted his belief that additional footage left room for mechanical equipment and, he would inquire through the engineers to be certain. He then stated the Ordinance offered uniformity throughout zoning. Village Council Minutes December 12, 2013 Page 4 Nilsa C. Zacarias, Director of Community Development explained that a portion of the ordinance's language existed in the present code. Vice Mayor Arena questioned measurements and formulas associated with construction and code. Council Member D'Ambra offered his understanding of the height requirements coinciding with multi-story structures. Mayor Brennan offered her understanding regarding Council's previous intentions to limit inhabitable space to four stories. Attorney Davis suggested Council's technical guidance be obtained. Mayor Brennan agreed that more definitive information was needed and asked that the item be tabled. The item was tabled. 8. ORDINANCE NO. 47-13. SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. BY AMENDING SEC. 78-177. C-2 COMMUNITY COMMERCIAL DISTRICT. TO INCLUDE RETAIL PACKAGE LIQUORS AS A PERMITTED USE IN THAT ZONING DISTRICT; PROVIDING CONDITIONS FOR SAID USE IN THE C-2 DISTRICT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB-SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attomey Davis read Ordinance 47-13 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the hearing was closed. MOT10N: Council Member Okun moved approva/ of Ordinance 47-13; seconded by Council Member Paterno; motion carried unanimous/y 5-0. NEW BUSINESS 8A. Approval of the Renewal Coalition's Request for the Village of Tequesta to Ca sponsor "Families Helping Heroes," An Event Benefitting Wounded Service Members and their Families on February 22, 2014 at Paradise Park Mary Hinton, 12 Oakland Court explained plans to hold a fund raising event for wounded service members and their families along with details of an associated organization which saved dogs from being euthanized and pairing them with wounded soldiers and marines. She noted their phenomenal success with the programs and asked Tequesta to co-sponsor the upcoming event at Paradise Park. Village Council Minutes December 12, 2013 Page 5 Mayor Brennan established details of Ms. Hinton's request and asked that all precautions be covered as with any Village event. Ms. Hinton responded that proper insurance, fencing and supervision would be provided. Council Member Paterno mentioned the Village's limits on beer sales regarding events and setting a standard for potential future requests. Council Member D'Ambra voiced his feeling that Council's position was to make judgment calls on an event to event basis. MOT10N: Council Member Okun moved approval to co-sponsor the Families Helping Heroes event with Manager Couzzo to work out the logistics; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. 9. Site Plan Modification - SPM 02-13 — An Application from Tequesta Towers for a Site Plan Modification. Applicant Requesting to Modify a Previously Approved Site Plan Review by Eliminating the Roof Terrace and Spiral Staircase, and Modif�ring the Roof Line. Address of Proposed Application is 400 Beach Road, Tequesta. Attorney Davis noted SPM 02-13 was quasi judicial and swore in four attendants. He then asked Council for ex parte communications, there were none. Nilsa C. Zacarias, Director of Community Development noted the application was approved in 2011 and mod'rfications occurred with an unforeseen change in contractors. MOT10N: Council Member Okun moved approval of Ordinance SPM 02-13; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. 10. RESOLUTION 43-13, APPROVE APPROPRIATION OF FUNDING TO RETROFIT AIR IIV PUBLIC SAFETY SERVER ROOM Attorney Davis read Resolution 43-13 title into the record. Brad Gomberg, IT Manager, explained the server room equipment produced too much warmth and noted options for cooling. Chief Weinand, Fire Chief offered clarity on the code and noted required precautions regarding fire regulations. Council Member D'Ambra questioned off site back up for the server. Brad Gomberg responded that the server was backed up to several sites. MOTION: Council Member Okun moved approva/ of Reso/ution 43-13; seconded by Council Member Patemo; motion carried unanimous/y 5-0. 11. RESOLUTION 42-13 - AWARDING A CONTRACT TO TLC DIVERSIFIED FOR WATER PLANT RENOVATION AND STORAGE TANK DEMOLITION IN THE AMOUNT OF $530,518.00 AND INCREASING THE FISCAL YEAR 2013/2014 BUDGET IN THE WATER UTILITY FUND #401 BY APPROPRIATING FUND BALANCE IN THE AMOUNT Village Council Minutes December 12, 2013 Page 6 OF $530,518.00 (Plans and Specifications on File in the Clerk's Office) Attorney Davis read Resolution 42-13 title into the record. Manager Couzzo explained that the project had been anticipated for 2012 and the engineering changes recommended. Council Member Paterno asked for clarification on costs. Manager Couzzo responded that the amount specified in the resolution was the awarded bid amount, and added that there could be on site costs and or changes to the original plan. Council Member Patemo suggested bringing the Strategic Plan forward and a summary of past analysis. Manager Couzzo stated he would produce a summary from the previous analysis regarding the life cycle of specific equipment at the Water Plant before the next meeting. MOTION: Council Member D'Ambra moved approva/ of Reso/ution 42-13; seconded by Council Member Patemo; motion carried unanimous/y 5-0. ANY OTHER MATTERS Vice Mayor Arena noted plans developed during their recent round table discussion regarding Council direction toward Manager Couzzo or staff and that it should come from Council in its entirety and not individual members. Manager Couuo responded that he understood the direction. Mayor Brennan felt the direction was offered to keep the reins in the hands of management. Council Member Paterno suggested moving forward with discussion regarding new general employees and a 401 K. He also suggested that Council be more aware of the Treasure Coast Planning Council and their 750 Plan. Attorney Davis responded that the Treasure Coast Planning Council was an advisory board and, that he would obtain information. Council Member Paterno pointed out the County initiative to raise sales tax an adiitional .5%, and that he did not support higher taxes. He then requested clarity on the division of the County plans concerning the raised revenues. Mayor Brennan reported on the All Aboard Florida program which was coming to the area and, the DOT's (Department of Transportation) plan to offer grant money in support of the project. She confirmed that Tequesta's crossing upgrade costs would be covered in the process and noted her conversation and understanding after speaking with Congressman Murphy that he was troubled with the condition of the A1 A Bridge. The Mayor stated that the passenger rail service was of no economic value to Tequesta and it offered significant safety issues and concerns to the stretch of railroad and river pilings through the area. She also noted that Police Chief Elg had asked the Coast Guard to suroey the railroad crossing area regarding safety and support of the projects intention. ADJOURNMENT: Council Member Okun moved fo adjourr► the meeting; seconded by Vice- Mayor Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:47 p.m. Village Council Minutes December 12, 2013 Page 7 Respectfully submitted, Deanna Mayo, CMC Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pl�l/PJ/(1