HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 06_07/28/1994 v �/
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� VILLAGE OF TEQUESTA
�� �,� RECREATIUN DEPARTMENT
; o & Post Office Box3273 • 357 Tequesta Drive
�i�, { ��' Tequesta, Florida 33469-0273 • (40� 575-6240
eouN Fax: (407) 575-6239
, MEM(�RANDUM
TO: Thomas G. Bradford, Village Manager
FROM: Gary Preston, Director of Public Works & Recreation �'''
DATE: July 21, 1994
SUBJECT: July 28, 1994 Village Council Agenda Item;
Tequesta Park Improvements
On July 19, 1994 at 2:00 P.M., the Village opened two (2) bids for
improvements to Tequesta Park. The low bid in the amount of
$329,900 was presented by Brang Company, Inc.; Boca Raton, Florida.
In the 1994 Bond Issue, the Village Council allocated a total of
$311,000 for these improvements. Of this amount, $25,000 was
allocated for engineering which the Village borrowed from the Water
Department. Should the Village repay this loan, a total of
$286,000 would remain for the construction phase.
During the past two (2) days, I have been working with Gee & Jenson
to reduce or eliminate certain project items to bring our
construction cost to $286,000. As outlined in the attached letter
from Mr. Hrett A. Nein, ASLA, Gee & Jenson Landscape Architect, to
reach this goal, the Village would eliminate one (1) piece of
playground equipment, one (1) gate, outfield fencing and reduce
playground fencing, perimeter fencing, playground sand base,
landscaping and sod.
Should the Village Council allocate the total amount of $311,000 to
construction only, the landscaping and sod would be slightly
reduced. The attached Exhibit "A" outlines the scope of work which
includes a new parking lot, fencing, playground equipment,
basketball court lighting, park lighting, sod and landscaping.
Should you require additional information concerning this matter,
please contact me.
GP/mk
Attachments
Recycled Paper
� •
;��fJ��' �- . GEE & JENSON
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� �_�`�' V ���"':� Engineers-Architects-Planners, Inc.
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One Harvard Circle
West Palm Beach, FL 33409
Telephone (407) 683-3301
Fax (407) 686-7446
July 21, 1994
Mr. Gary Preston
Director of Public Works
Viliage of Tequesta
357 Tequesta Drive
Tequesta, FL 33469
Re: Tequesta Park
Dear Gary,
This letter is sent as a resuit of our bid opening Tuesday afternoon for the next phase of
improvements at Tequesta Park. Two bids were received a Bid Tabulation Form is
attached. Based on the unit prices received from the low bidder, Brang Company, Inc.,
of Boca Raton, Florida we are prepared to make contract award recommendations to the
Village Council under the following scenario. As you are aware, you have a working
budget of $286,000.00 to complete this project. From that, $11,344.00 should be set
aside to complete the irrigation work for the parking lot. Additionally, you should hold
back about $2,500.00 for 4 benches at the playground which were not included in this bid.
This results in a maximum contract figure of $272,156.00. �
The bid for this project was set up to provide a"shopping list" of items, with separate unit
prices for each, allowing the Village some flexibility in the contract award. To meet the
budget guidelines mentioned above, we would hereby recommend Contract Award to
Brang Company based on the following Bid Adjustment Table.
UNIT PRICE BID TOTAL: $329,900.00
Deducts: (by Item from BFU-3BFU-4)
#10.b. Eliminate practice fields outfield fencing at this
time. $7,070.00
#10.c. Reduction of 163 L.F. in playground fencing;
result of consolidation by removing one piece of
equipment in item # 11.d.1 below. $2,201.93
#10.d. Reduction of 865 L.F. in parking lot and
perimeter fencing. $11,685.09
#1 �.e. Elimination of one pair of gates; result of fence
reduction $1,105.00
#11.b. Reduction of 60 C.Y. in amount of Sand Base
needed for playground; result of equipment
reduction. $987.45
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Village of Tequesta
Mr. Gary Preston .
July 21, 1994 - Page 2 � �
#11.d,1 Elimination of #APS306 Powerscape Play
Structure; This still leaves 1 Mega-Powerscape
Structure and 1 Totscape Structure. $10,065.00
#12 Landscaping — Reduce Plantings $15,060.00
#13 Sodding — Reduce sodding to include only
disturbed areas during construction, not entire
project area. 9 859.76
Total to Award $271,865.77
We have reviewed the qualifications submitted by this contractor� and checked the
references provided. All have given good reports on Brang's previous work. Furthermore
it appears that this company has extensive experience with park projects. The award
scenario outlined above has been discussed with this contractor and his desire to
cooperate in this matter was evident. For these reasons we see no reason why the
Village Council should not award this contract, in the amount indicated, to Brang
Company, Inc.
Our second award recommendation is for the parking lot phase of the irrigation work on
this project. This was designed under the first phase of improvements for the park, but
not bid, back in November 1993 due to the uncertainty of the� parking fot project at that
time. That contract was awarded to Florida Design Irrigation and work is already
underway on that project. In April of this year we asked this contractor to give us an
estimate to complete the next phase of the work (see letter attached). The price they
submitted for this, $11 �344.00, is fair in our opinion. Furthermore, there are advantages
to letting one contractor complete the entire system when service problems arise or
guarantee work is required.
Additionally, Florida Design Irrigation has completed several other projects for the Village
in the past, Tequesta Drive for example, and their work has always been excellent. For
these reasons, please accept our recommendation of contract award for the irrigation
work extension in this current phase to Florida Design Irriga�on in the amount indicated.
In summary, with both of these awards made, this will leave $2,790.23 for benches at the
playground or any other additional work you desire as a change to either of these
contracts during construction.
As I will be on vacation when the July 28th Council meeting takes place, Richard
Staudinger will be present to answer any questions on this project at the meeting.
BAN-PRESTON3.LTR
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Village of Tequesta
Mr. Gary Preston -
July 21, 1994 - Page 3 �
Please do not hesitate to cail before July 23rd, if you have any questions on this matter.
Otherwise I will see you upon my return, August 1 st; Looking forward to another
successful project.
Very truly yours,
�r.e /�` � �%���
Brett A. Nein, ASLA
Landscape Architect
BAN:jer
encl.�
94-004.50/300
cc: W. Richard Staudinger
BAN-PRESTON3.LTR
BID TABULATION
GEE & JENSON Project Name: Tequesta Park Btd Date/Time: July 19th, 2:00 a.m. (ES'� Owrner: Vtilage of Tequesta
eHmriee�actrre�ra�
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ProJect No: 94-004.50 Conducted By: Gee & Jenson Owner No.:
�x Opening Locatton: Viilage Hall • Pro . Arch/En : Brett A. Nein
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Brang Comp., Inc. $329,900.00 �,
4300 Oak Circle
Boca Raton, FL ✓ •/ �/ ./ 135 °A'
(40� 36&3180 FAX: 36&3188
Russell WhRe ,i
Florida Design Contractors $361,840.00 �,
1326 South Killian Drive
Lake Park. FL 33403 _ ✓ � � �/ 120 "A'
(40� 84Cr1233 FAX: 84&5992
�
Janus & Hill Corporadon WSubm.
6295 Lake Worth Road, Suite 13
Lake Worth, FL 33463
(40� 967-8679 FAX: 967-8213
Greg Hill
,
C�EE & JENSOM
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� TEQUESTA PARK
!— ..
VILLAGE OF TEQUESTA
`«' BID FORM - UNIT PRICE
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l Bid of BRANG COMPANY INC. OF FLORIDA •
,..:
4300 Oak Circle Bo�ca Ra�ton, F1. 33431 .
(Address)
_� to furnish all materials, equipment and labor and to perform all
work in accordance with the Contract Documents for construction
_.�. � of Tequesta Park located in Martin County, Florida.
_�
� � To: Thomas G. Bradford
� Village Manager
� Village of Tequesta �
� � 357 Tequesta � �
Tequesta, Florida
�
P Gen�lemen:
,
�
The undersigned Bidder has carefully examined the Bidding Docu-
ments and the site of the proposed Work and is familiar with the
nature and extent of the work and any local conditions that may
_ in any manner affect the work to be done.
� The undersigned Bidder agrees to do all the work and furnish all
materials called for by the Bidding Documents, in the manner
prescribed therein and to the standards of quality and perfor-
, mance established by the Architect/Engineer for the unit price
. amounts stated in the spaces herein provided on the attached
- Exhibit A, for each of the items or combination of items stipu-
lated. Unit price line items shall include cost of implementing
, .... all applicable safety requirements.
' Bidder acknowledges that estimated quantities scheduled are
• approximated for the sole purpose of obtaining comparative bids
for determination of the lowest responsible bidder and actual
quantities required may increase or decrease. Bidder further
, agrees that payments will be made on the basis of actual quan- _
tities placed and accepted in the constructione
BASE BID:
UNIT PRICE BID TOTAL ESTIMATED AMOUNT
- ru�.� �,�n� ,�, N�,s� ��o a �� +wn1Dn-�
`� 10 0 DOLLARS ($ 3Z9 F 9�0. oO ' �� �,
.
9400450 � BFU-1
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BID SECURITY
,-'" . .
Accompanying this Bid is a certified or cashier's check or a bid
- bond in the amount of $(�,495 .°° made payable to the Owner
'� which may be forfeited as liquidated damages if, in the event
-�this proposal is accepted, the undersigned fails to execute the
, Agreement and furnish and pay for the required performance and
-.t payment bonds for the Owner within 10 days aft�r acceptance.of
the Bid; otherwise said certified or cashier's check or bid bond
- will be returned to the undersigned. � .
�`
TIME . _...
The undersigned,.Bidder agrees to commence work within 10 days
�- after the date of written Notice to Proceed, and further agrees
to substantially complete the entire Work within *[13S ]*
consecutive calendar days after the date of written Notice to
'' Proceed, subject to such extensions of time allowed by the
Conditions of the Contract. *[Bidder should indicate time of
completioa above]*
LIQUIDATED DAMAGES
The undersigned agress to forfeit to the Owner, as liquidated
damages for each calendar day elapsing between the date estab-
lished as the date of substantial completion and the actual date
of such substantial completion of the contract work, the amount
of $100.00 per calendar day.
,,�-
_ . ADDENDA
`` Bidder acknowledges the receipt of Addendum No.'s
_ 1• , 2. �� a, 3. 4. 5.
. ,
Dated this 19th day of Jul� 1994
' (month) (year)
�=.
� `.- � Contractor: Brang Co. Inc. of Fl.
� . Address: 4300 Oak Circle
- �r . -.
�i� - S�+,� Boca Raton, F 1. 33431
k
� 407-368-3 80
��
��:� �
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� Attachments• Title: me . edele, President
� Bidder's Qualifications
` Subcontractor List .
Bid 5ecurity
�. . Trench 5afety Act documentation
� Exhibit A
�
�
�� 9400450 BFU-2
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' E88IBIT A � .
i TEQUESTA PARK - VILI�AGE C1F TEQUESTA
UNIT PRICE BID SCBEDULE
� Bid of Brang Co . Inc . of Florida
f .;
; ..
� � Item Estimated Estimated
No. Descriation �uanti Unit Unit Price Amount
1. Mobilization and Bonding 1 LS $ `1Q
r
2• Selective Clearing, Grubbing & Demo. � 1 LS $(,p �p �
� 3• Reguiar Excavation 2,000 CY $( .�,17 $31� (,035
, -. i
4• New Parking Lot
� a. Limerock base 670 CY $�(.7313 $ 2
� J
b. Asphaltic Conc. Type S-1 (1 °) 6,710 SY $ Q1$� $ 2(p, 3(op
i _� 5. Ct�rbing - Type °D° 750 LF $� .-$ Co.4�{5
� s. Wheelstops 12o EA $`I•� !�b(o $ 2O(�o
_� 7• Signage 8� Striping (Thermoplastic) 1 LS $�
8• Concrete Sidewalk 50 SY $ 2'j. �II $ I�$p
� 9. Drainage Improvements - 15° RCP 200 LF $ Z f. So $�?�p
I 10. Fencing (Galv. Chain Link)
l _
l a. Pennock Feid Backstop incl. Wing
� J Fencing 1 LS $�_
— b. Practice Felds Outfield - 5' Ht. 960 LF .
�7'��5 $ o�
[ J • c. Piayground - 6 Ht. Black Vinyl $ �,� g�2 $ �7�
_ Coated � 570 LF �—
� d. Parking Lot Perimeter- 6' Ht. BI.
�nyl 1,750 LF $ So2 $ 23(p30
-- I e. Gates (10'/12' Doubles) - 6' Ht. Bi.
J, �nY� 3 PR/EA $� $ �.�_
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9400450 � BFU-3
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� EXHIBIT Q . �
TEQUESTA PARK - VILLAGE OF TEQUESTA
� ^ � UNIT. PRICE BID SCHEDULE
: r J Item � Estimated Estimated
� �- Na• Descriatian Quant' Unit Unit Price Amount
11. Playground Equipment -
;�
t a. Remove Ex. Equipment 1 LS $ 14�5
l�� b. New Sand for Base 470 CY $. 57 '7 $�
��-- c. Repaint and Relocate 2 Ex.
; Swingsets, lnstall7 Tot Seats 1 LS $ I 2=
�
� _ d. New Equipment (8 pcs.)
' 1) #APS306 Powerscape 1 . . Eq � p �, $ �5
� < �
+ 2) #P8006 Swingset � E,q $ 2f � � 2� p
� 3) #TT308 Tot Durascape 1 Eq $ yl (� � 9� i� _
r
�_ . 4) #11022-M Powerscape � Eq $ Z"j SS $ Z�
� 5) #6051 Dinosaur 1 Eq $ I I f¢S $ I�
�, 6� #564 Curved Balance Beam 1 EA $ S45 $�q5
a �#6199 Backhoe Digger � Eq $� $�
__ 8) #9899 ADA Backhoe Digger 1 Eq $�r-�_ $�pp
,.�
12. Landscaping (Park 8� Lot) 1 LS $�
+ 13. Sodding (Lot, Playground, Feld
Repair) 62,350 SF $•3�i�'v 1 $� ���5
`-' 14. Lighting (Added to Ex. System) � �
— a. Basketbail Lighting 1 LS $ 2�
�� �� b. Parking Lot Ughtin9 7 EA $ 21 9�.�fi7 1 $ I53�
J c. Path Lightin9 4 EA $ I g'7 $ 1�f90
� -- r
UNIT PRICE BID TOTAL ESTIMATED AMOUNT $_�'Lg. �
r (PLACE TOTAL ON SHEET BFU-1 ALSO)
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9400450 BFU-4 -
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• Residential Irrigation ' ' Palm Beach {407} 84�-1233
• Commerc�ai Imgation Martin (407} 220-8522
• Professionai Service St. Lucie (407) 489-2188
• Design & Installation FAX (407} $48-�992
_Flo�rida Design Irrigation
CRAFTMANSHIP HAS NEVER BEEN A QUESTION SINCE 1979
1344 SOUTH KILLIAN DRIVE, LAKE PARK, FLORIDA 33403
April 25, 1994
... Mr. Brett Nein
Gee and Jensen
One Harvard Circle
West Palm Beach, F1. 33409
RE:' TEQUESTA PARK - IRRIGATION SYSTEM
Dear Brett:
As you are already aware there is a need to change the price
quote due to S.F.W.M.D. Water Usage Permit changing the well to
4" up to 50'.
We down sized the pump to 5 H.P, delivering 80 GPM @ 190 TDH.
We also made this pump a submersible due to the fact that
static water level is @ 15'. We will then set the pump at 40'
leaving 25' of draw dawn.
We then change the mainlines from 4" to 3" and 3" to 2 1/2" to
adjust for the change in GPM. Also as a result 11 valves and
42,50@ feet�of wire was aflded. We split all zones in half with
the exception of'zones 5,9 and 13. We changed the nozzle size
from #59 (34 GPM) to #58 (24.7 GPM},
Enclosed you will find a list of those changes along with other
changes that might be useful.
Should you have any comments please contact me at my office.
Sincerely,
FLORIDA DESIGN IRRIGATION, INC.
. ' .
Phil Mintzer
p � M
. ADDITION DEDUCTIONS
3" MainZine in place of 4" $ 318.00
{Additional footage due to pump
relocation)
2 1/2" Mainline in place of 3" ($ 588.00� �
Additional 2" valves �f1� $ 1,925.00
Downsize gate valves and eliminate 1 ($ 225.00)
Add New Rainbird TM-24 � 1,900.00
Additional 12�pn Control Wire �$ 4,250.00
Well Abandonment $ 600.00
� New 4" Well up to 50' $ 1,800.@0
Pump down sizing (S 1.5@@.00)
$ 10,793.@0 $ 2,313.00
Add to Contract $ 8,480.0@
Bond_ 170.00
Total Addition to Contract $ 8,650.00
Original Contract $ 70,572.00
New Contract $ 79,222.00.
. *
Phase II Parking Lot_ $ 11,344.00� �
Chanqe wire from 12 Ga. to 14 Ga. �$ 2,125.00
Change controllers from TM-24 to Rainbird RC1260 (2) and
RC1260s(1} {2,050.00).