HomeMy WebLinkAboutDocumentation_Regular_Tab 09D_09/22/1994 � � ` VILLAGE OF TEQUESTA
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Post OfGce Box 3273 • 357 Tequ�sta Driva
�' Tequesta, Florida 33469-0273 • (40'n 575-b200
� ` Fax: (407) 575-6203
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T0: Thomas G. Bradford, Village Manager
FROM: Joann Manganiello, Admin. Asst./Village Clerk�
DATE September 15, 1994
SUBJECT Recommendation for Furchase of Two (Z) Seros Copier
Machines; Agencla Stem
Approximately three years ago, the Village entered into two
separate three-year�Agreements for its two %erox copier machines;
an Installment Purchase Agreement (Administration) and a Term Lease
Agreement (Water Department). Financing for both Agreements came to
term as of July 1994. In anticipation of this, I sought proposals
for new copier machines which would more�adequately meet the
copying needs of the Village as they exist today, as well as,
accommodate the V'illage's proposed FY 1994/95 General Fund and
Water Enterprise Fund Budgets for the same. My selection was based
on the following considerations:
1) The primary copier machine (Administration - main building)
has become the "workhorse" of the Village. Copyinq demands and
constant use causes it to breakdown and requires unscheduled
maintenance much too often. • -
2) The secondary copier machine (Water Department - anneg
building) does not have the necessarg capabilities and
automated features to keep up �ith the present copyinq
demands.
3) Copier machines with equal capabilities and features are now
� required in the main buildiag and the annex huilding to
improve productivity and save time.
Note: The proposed Rerox 5355 Copier and %erog 5345 Copier,
selected for use in the main building and annex building
respectively, are exactly alike except for copy speed - 55
pages per minute as opposed to 45 pages per minute.
Kecycled Poyier .
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Memoraadum: Thomas G. Bradford
September 15, 1994
Paqe 2 -
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Enclosed, please find two (2) separate proposals and Installment
Purchase Agreements for Xerox Copier 5355,and Xerox Copier 5345
from JFM Business Technologies, Inc., Xerox Authoriaed Sales Agent,
West Palm Beach, Florida. The proposed Agreements provide State of
Florida Contract Pricing, favorable financing terms over 48 months,
(8$ fixed rate interest), trade-in of existing copiers, and a Total
Satisfaction Guarantee for the entire term of financing (provided
full service maintenance is maintained). Funds have been provided
in the FY 1994/95 General Fund and Water Enterprise Fund Budgets
for the annual cost of installment purchase of these Xerox copier
machines. Annual full service maintenance, monthly per copy
charges, and cost of supplies (which can be shared and reduced by
buying in quantity), were also appropriated in the budgets.
It is my recommendation that the Village Council authorize you to
execute the enclosed Installment Purchase Agreement for one (1)
Xerox Copier 5355 in the total amount of $18,226.56 and the
Installment Purchase Agreement for one (1) Xerox Copier 5345 in the
total amount of $17,570.40, effective October 1, 1994. Please place
this item on the September 22, 1994, Village Council Meeting Agenda
.for consideration by the Village Council. Thank you.
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Enclosures