HomeMy WebLinkAboutAgreement_General_01/10/2014 COMMUNITY RATING SYSTEM (CRS) COMPLIANCE CONSULTANT SERVICES
This is an Agreement made on ��._
gr �� - 2014, between THE VILLAGE
OF TEQUESTA, a political subdivisi n of the State of Florida, hereinafter referred to as
VILLAGE, and CRS MAX CONSULTANTS, INC., hereinafter referred to as
CONSULTANT:
WITNESSETH, in consideration of the mutual terms and conditions, promises,
covenants and payments hereinafter set forth, VILLAGE and CONSULTANT agree as follows:
ARTICLE 1
SCOPE OF SERVICES
VILLAGE intends to utilize CONSULTANT for Community Rating System Compliance
Consultant Services when duly authorized by VILLAGE, through this Agreement.
1.1 CRS COMPLIANCE AND CONTINUING CONSULTANT SERVICES
The CONSULTANT agrees to provide Compliance Consultant Services for consideration not to
exceed $9,000.00, billed monthly, according to the rate schedule set forth in Article 3.
The following services to be included in CRS Compliance Consultant Services, as
requested by the VILLAGE:
a) Work together with the VILLAGE to prepare for the ISO /CRS Specialist's
Compliance in March 2014. With a commitment of full cooperation by the
VILLAGE staff, this service will entail:
i. A thorough review of the VILLAGE's current CRS program
ii. Identification of documentation requirements
iii. Organization of documentation
iv. Interface with ISO /CRS Specialist as required
v. Accompaniment of staff during CRS Compliance Visit
vi. Assistance in providing any supplemental documentation required
following visit
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1.2 CONSULTANT'S RESPONSIBILITIES
CONSULTANT shall have full responsibility for reviewing, organizing, identifying,
accompanying and working with VILLAGE to implement the Compliance preparation, as
described in Section 1.1.
ARTICLE 2
2.1 NOTICE OF MEETING
CONSULTANT agrees to meet with VILLAGE at reasonable times and with reasonable notice
which notice shall include the time and scope of the meeting.
2.2 TERM OF AGREEMENT
This Agreement shall remain in effect from the execution of this contract by both parties through
the Compliance Visit and for two months from the date of the Compliance Visit.
2.3 COMMENCEMENT OF WORK AND TIME TO COMPLETE
The Agreement shall take effect upon execution by both parties. The authorized work as
described in the Agreement will commence immediately upon receipt of notice to proceed issued
by the VILLAGE.
2.4 OWNER FURNISHED SERVICES
It is understood and agreed that VILLAGE will furnish:
a. The reasonable services of its officials and staff to assist CONSULTANT in
obtaining background information to perform its duties.
b. To assist CONSULTANT in proper and timely performance of its duties,
reasonable access to existing records of VILLAGE, where available, including,
but not limited to, previous reports.
c. To grant to CONSULTANT access to VILLAGE records of Repetitive Loss
Properties and Insurance Services Office /Community Ratting System (ISO /CRS)
Specialist.
d. VILLAGE shall give prompt written notice to CONSULTANT whenever
VILLAGE observes or otherwise becomes aware of any development which
affects the scope or timing of CONSULTANT's services or any defect in the
work of the CONSULTANT.
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ARTICLE 3
COMPENSATION AND METHOD OF PAYMENT
3.1 COMPENSATION
The VILLAGE agrees to pay CONSULTANT as compensation for its services provided under
the terms of this Agreement amounts calculated in accordance with the following schedule:
Compliance Consultant Services $ 9,000.00
Total compensation to CONSULTANT includes all labor expenses, travel expenses, materials
and any ancillary costs borne by the CONSULTANT; total compensation shall not exceed this
amount.
3.1.1 There will not be any fees charged to VILLAGE by CONSULTANT for travel time.
3.1.2 Should VILLAGE specifically request copies of documents above and beyond those
required for full completion of tasks, the copies will be furnished to VILLAGE at the following
cost:
Cost for printing 8 ' /z" X 11" and 8 ' /z" X 14 ":
Black and white $0.20 /page (each side)
Color $0.80 /page (each side)
3.1.3 Billing and payment for work pertaining to the Compliance shall be made on the
following monthly basis:
$2,500 3 monthly payment preceding and including Compliance Visit (3 months)
$1,500 Final payment at completion of work
3.2 METHOD OF BILLING AND PAYMENT
3.2.1 Payment shall be due within 30 days after date of invoice, provided the invoice is
accepted for payment. Payment shall be made only for approved invoices. The VILLAGE
retains the right to delay or withhold payment for services, which have not been accepted by the
VILLAGE.
3.2.2 Invoices shall be submitted on a monthly basis or as otherwise agreed by the VILLAGE
and CONSULTANT.
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ARTICLE 4
MISCELLANEOUS PROVISIONS
4.1 BOOKS OF ACCOUNT
CONSULTANT will maintain books and accounts of all expenses charged to VILLAGE. Said
books shall be available at all reasonable times for examination by VILLAGE or authorized
agent at the corporate office of CONSULTANT,
4.2 INSURANCE
CONSULTANT will maintain insurance in accordance with state and VILLAGE requirements.
Copies of said insurance policy will be supplied to VILLAGE by insurance carrier or by
CONSULTANT as requested. VILLAGE shall be notified in writing of any changes in insurance
coverage 10 days in advance of any change. VILLAGE shall be named an Additional Insured on
the Certificate of Insurance except for the Professional Liability Insurance Policy.
4.3 DOCUMENTS
CONSULTANT will furnish VILLAGE the agreed upon copies of all reports, records and
documents prepared for VILLAGE. All documents fiunished by CONSULTANT pursuant to
this Agreement are instruments of CONSULTANT'S services in respect to the assigned projects.
However, it is expressly understood that the VILLAGE shall have title to all documents
submitted to VILLAGE under this Agreement.
4.4 TERMINATION OR ABANDONMENT
Either party may terminate this agreement without cause upon giving thirty (30) days written
notice. Contractor will be paid for all work performed prior to termination.
4.5 SUCCESSORS AND ASSIGNS
All of the terms, conditions and provisions hereof shall inure to the benefit of and be binding
upon the parties hereto and their respective successors and assigns provided, however, that no
assignment of the Agreement shall be made without written consent of the parties to the
Agreement.
4.6 CONFLICT OF INTEREST
CONSULTANT agrees not to accept employment during the time this Agreement is in effect
from any builder, land developer, utility company, or others which might be construed as a
conflict of interest with CONSULTANT's work for the VILLAGE. The CONSULTANT shall
conscientiously avoid a conflict of interest with regard to work for VILLAGE, but when
unavoidable, the CONSULTANT shall forthrightly take the following action:
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a. Disclose in writing to VILLAGE the full circumstances of possible conflict of
interest; and
b. Assure in writing that the conflict will in no manner influence his judgment or the
quality of his services to VILLAGE; and
The CONSULTANT shall promptly inform VILLAGE of any business association, interest or
circumstances, which may be influencing his judgment or the quality of his services to
VILLAGE.
The CONSULTANT shall not solicit or accept financial or other valuable considerations from
material or equipment suppliers for specifying their products.
The CONSULTANT shall not solicit or accept gratuities directly or indirectly, from contractors,
their agents or other parties dealing with VILLAGE in connection with work for which it is
responsible.
4.7 NOTICES
Whenever either party desires to give notice unto the other, it must be given by written notice,
sent by registered United States mail with return receipt requested, addressed to the party for
whom it is intended, at the place last specified, and the place for giving of notice shall remain
such until it shall have been changed by written notice in compliance with the previsions of this
paragraph. For the present, the parties designate the following as the respective places for giving
of notice, to -wit:
FOR VILLAGE
Michael R. Couzzo, Jr., Village Manager
345 Tequesta Drive
Tequesta, FL 33469
FOR CONSULTANT
Cathy King, President
CRS Max Consultants, Inc.
3331 NW 71 Street
Coconut Creek, Florida 33073
4.8 ALL PRIOR AGREEMENTS SUPERSEDED
This document incorporates and includes all prior negotiations, correspondence, agreements or
understandings between the parties applicable to the matters contained herein. The parties agree
there are not commitments, agreements or understanding between the parties concerning the
subject matter of this Agreement that are not contained in this document. Accordingly, the
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parties agree no deviation from the terms shall be predicated upon any prior representations or
agreements between the parties, whether oral or written.
4.9 OBSERVANCE OF LAWS
The CONSULTANT shall keep fully informed of all federal and state laws, all local laws,
ordinances and regulations, and all orders and decrees of bodies or tribunals having jurisdiction
or authority which, in any manner, affect work authorized under the terms of this Agreement.
The CONSULTANT shall at all times observe and comply with all such laws and regulations.
4.10 TRUTH -IN- NEGOTIATION CERTIFICATE
Signature of this Agreement by CONSULTANT shall act as the execution of a truth -in-
negotiation certificate stating that wage rates and other factual unit costs supporting the
compensation of this Agreement are accurate, complete, and current at the time of contracting.
The original contract price and any additions thereto shall be adjusted to exclude any significant
sums by which VILLAGE determines the contract price was increased due to inaccurate,
incomplete, or noncurrent wage rates and other factual unit's costs.
4.11 PROHIBITION AGAINST CONTINGENT FEES
CONSULTANT warrants that it has not employed or retained any company or person, other than
a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement
and that it has not paid or agreed to pay any person, company, corporation, individual or firm,
other than a bona fide employee working solely for CONSULTANT any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the award of making of
this Agreement. For the breach or violation of this provision, VILLAGE shall have the right to
terminate the Agreement without liability at its discretion, to deduct from the contract price, or
otherwise recover the full amount of such fee, commission, percentage, gift or consideration.
ARTICLE 5
EQUAL OPPORTUNITY EMPLOYMENT
CONSULTANT agrees not to discriminate against any employee or applicant for employment
for work under this Agreement because of race, color, religion, sex, age, handicapped status or
national origin.
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IN WITNESS WHEREOF, the parties have signed this agreement as of the day and
year first above written.
VILLAGE OF TEQUESTA
By:
Michael R. Cou .o, Jr., i e Mann
ATTEST: �WV(,t',��`�;.�`���� �F 17 F� G ,
Lori McWilliams, Ville'
SEAL`
CRS MAX CONSULTANTS, INC- tNCORPOAATED
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fr-: ''�
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By:
(' �lt,u �
Cathy L. Ding, President
Date:
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ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that aze
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services aze not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicaxes thereo£ Records that are stored electronically must
be transfened to the Village in a format that is compatible with the Village's information
technology systems.
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