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HomeMy WebLinkAboutMinutes_Regular_12/12/2013 MINUTES VILLAGE OF TEQUESTA fIC311% REGULAR MEETING, DECEMBER 12, 2013 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Brennan at 6:00 p.m. A roll call was taken by Clerk's Assistant Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Tom Paterno. Council Member Frank D'Ambra arrived at 6:02 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Brennan led the pledge of allegiance followed by Pastor Paul Beresford who offered the invocation. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 5 -0. PRESENTATIONS 1. Presentation of Proceeds from the Chili Cook Off to be Presented to Honor Flight Mayor Brennan congratulated all persons on their success regarding the event. Dave McGovern, Firefighter, Paramedic, and Chili Cook Off coordinator offered a brief history of the occasion and thanked all involved. He then presented Mr. John Davison, Honor Flight Operations Coordinator a check in the amount of $20,700. Mr. Davison noted the importance of fund raisers and the meaning of the Honor Flight program to the WWII veterans and their families. 2. Presentation of Certified Municipal Clerk Designation to Deanna Mayo Mayor Brennan thanked Deanna Mayo on behalf of Council for her dedication in her position with the Village and offered congratulations on obtaining her CMC designation. Susan Owens, MMC, Town of Palm Beach Clerk offered a congratulatory presentation. Meeting recessed at 6:23 p.m. and reconvened at 6:27 p.m. CONSENT AGENDA MOTION: Council Member Paterno asked that Item 4b be pulled for discussion and moved approval of the consent agenda as amended; seconded by Council Member Okun; motion carried unanimously 5 -0. Village Council Minutes � December 12, 2013 Page 2 3. MINUTES: None 4. Approval of Contracts Signed by Manager under $25,000 a. Comcast Business Class Service Order 24 Months Agreement- Internet and N. $4,675.20 c. Village of Tequesta & NRA Group, LLC, dba National Recovery Agency Business Associate Agreement providing for HIPPA Law requirements. $0 5. Revision of Personnel Policy 5.6 Update— Uniformed Services Leave 6. RESOLUTION 45-13, AMENDING AND DECREASING THE FISCAL YEAR 2013/2014 GENERAL FUND #001 BUDGET $36,700.00 BY DECREASING REVEIVUES AND EXPENDITURES IN THE ACCOUNTS LISTED BELOW AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE END OF CONSENT AGENDA 4. Approval of Contracts Signed by Manager under $25,000 b. Village of Tequesta & NRA Group, LLC dba National Recovery Agency Collection Services Agreement for delinquent Fire Department senrices charges. 15% commission. Council Member Paterno questioned percentages associated with the agreement and accumulated charges. Manager Couzzo responded that legal fees regarding review (mentioned on page six) would not be combined. MOT/ON: Council Member Patemo moved approval of Item 4b; seconded by Council Member Okun; motion carried unanimous/y 5-0. COMMUNICATIONS FROM CITIZENS Mark Belcher & Mike Steinbrook, representing Waterway Village noted that a contract had been signed to begin re-pavement of the main drive into their development with a January 2014 start date. Mr. Belcher asked that the Village partner in the responsibility for paving as half of the road was in Tequesta. Mayor Brennan asked that Manager Couzzo work with the Waterway representatives. Harold Taylor, 13 Chapel Court questioned the enforcement of Tequesta's code regarding RV's and noted that one had been parked on his street for four days. Mayor Brennan responded that Council desired enforcement of the Village code and stated code was a topic of recent Council discussions. Mr. Taylor noted drainage in the Tequesta Shoppes area and offered suggestions. Mayor Brennan confirmed that representatives from the plaza and the adjoining residential area had been addressing the issue. Village Council Minutes ' December 12, 2013 Page 3 Jeff Sabin, Waste Management Manager, offered a happy holiday wish to all and noted he would return the first of the year with a business update. He also commented on Honor Flight and mentioned Waste Management supporting the venture. COMMUNICATIONS FROM COUNCIL Vice Mayor Arena voiced thanks for many persons and events in the Village. Council Member Okun commended Vice Mayor Arena for his support in saving the Tequesta Fest from demise and, the Chili Cook Off for its success. Council Members Paterno and D'Ambra wished happy holidays to all. Mayor Brennan congratulated Merlene Reid (Human Resource Director) for the newly created International Employee Day recognition program. STANDING REPORTS Villaqe Attornev Attorney Keith Davis noted that the court had not issued an order regarding the IG (Inspector General) funding litigation and continued plans to be on the court's January roster. Villaqe Manaqer Manager Couzzo commented on the Obama health care changes and that he had spoken to the Gehring Group (the Village insurance broker) to locate an expert in the field to speak to the community regarding the forthcoming changes. He stated the Gehring Group would supply the resources and that he would offer dates to Council in the near future. REGULAR AGENDA OLD BUSINESS 7. ORDINANCE 46-13. SECOND READING, AMENDING CHAPTER 78. ZONING. ART. VI. SCHEDULE OF DISTRICT REGULATIOIVS, DIVISION 2. SCHEDULE OF USE REGULATIONS, SECTION 78-180. MIXED USE DISTRICT, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO FOUR STORIES/50 FEET; FURTHER AMENDING ART. VII. PLANNED RESIDENTIAL DEVELOPMENTS, SECTION 78-225. GENERAL REQUIREMENTS AND SPECIAL REGULATIONS, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO THE MAXIMUM HEIGHT PERMITTED IN THE C-2 ZONING DISTRICT; AND ALSO AMENDING AT ART. VIII. PLANNED COMMERCIAL DEVELOPMENTS, SECTION 78-255. GENERAL REQUIREMENTS AND SPECIAL REGULATIONS, BY REDUCING THE MAXIMUM PERMITTED BUILDING HEIGHT FROM SIX STORIES/84 FEET TO FOUR STORIES/50 FEET IN THE MU ZONING DISTRICT Attorney Davis read Ordinance 46-13 title into the record. Council Member Patemo questioned footage specifications. Attomey Davis noted his belief that additional footage left room for mechanical equipment and, he would inquire through the engineers to be certain. He then stated the Ordinance offered uniformity throughout zoning. Village Council Minutes ' December 12, 2013 Page 4 Nilsa C. Zacarias, Director of Community Development explained that a portion of the ordinance's language existed in the present code. Vice Mayor Arena questioned measurements and formulas associated with construction and code. Council Member D'Ambra offered his understanding of the height requirements coinciding with multi-story structures. Mayor Brennan offered her understanding regarding Council's previous intentions to limit inhabitable space to four stories. Attorney Davis suggested Council's technical guidance be obtained. Mayor Brennan agreed that more definitive information was needed and asked that the item be tabled. The item was tabled. 8. ORDINANCE NO. 47-13. SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. BY AMENDING SEC. 78-177. C-2 COMMUNITY COMMERCIAL DISTRICT. TO INCLUDE RETAIL PACKAGE LIQUORS AS A PERMITTED USE IN THAT ZONING DISTRICT; PROVIDING CONDITIONS FOR SAID USE IN THE C-2 DISTRICT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB-SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 47-13 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the hearing was closed. MOTION: Council Member Okun moved approva/ of Ordinance 47-13; seconded by Council Member Paterno; mofion carried unanimous/y 5-0. NEW BUSINESS SA. Approval of the Renevdal Coalition's Request for the Village of Tequesta to Ca sponsor "Families Helping Heroes," An Event Benefitting Wounded Service Members and their Families on February 22, 2014 at Paradise Park Mary Hinton, 12 Oakland Court explained plans to hold a fund raising event for wounded service members and their families along with details of an associated organization which saved dogs from being euthanized and pairing them with wounded soldiers and marines. She noted their phenomenal success with the programs and asked Tequesta to co-sponsor the upcoming event at Paradise Park. Village Council Minutes ' December 12, 2013 Page 5 Mayor Brennan established details of Ms. Hinton's request and asked that all precautions be covered as with any Village event. Ms. Hinton responded that proper insurance, fencing and supervision would be provided. Council Member Paterno mentioned the Village's limits on beer sales regarding events and setting a standard for potential future requests. Council Member D'Ambra voiced his feeling that Council's position was to make judgment calls on an event to event basis. MOTION: Council Member Okun moved approval to co-sponsor the Families Helping Heroes event with Manager Couzzo to work out the logistics; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 9. Site Plan Modification - SPM 02-13 — An Application from Tequesta Towers for a Site Plan Modification. Applicant Requesting to Modify a Previously Approved Site Plan Review by Eliminating the Roof Terrace and Spiral Staircase, and Modifying the Roof Line. Address of Proposed Application is 400 Beach Road, Tequesta. Attorney Davis noted SPM 02-13 was quasi judicial and swore in four attendants. He then asked Council for ex parte communications, there were none. Nilsa C. Zacarias, Director of Community Development noted the application was approved in 2011 and mod'rfications occurred with an unforeseen change in contractors. MOTION: Council Member Okun moved approval of Ordinance SPM 02-13; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. 10. RESOLUTION 43-13, APPROVE APPROPRIATION OF FUNDING TO REfROFIT AIR IN PUBLIC SAFETY SERVER ROOM Attorney Davis read Resolution 43-13 title into the record. Brad Gomberg, IT Manager, explained the server room equipment produced too much warmth and noted options for cooling. Chief Weinand, Fire Chief offered clarity on the code and noted required precautions regarding fire regulations. Council Member D'Ambra questioned off site back up for the server. Brad Gomberg responded that the server was backed up to several sites. MOTION: Council Member Okun moved approva/ of Reso/ution 43-13; seconded by Council Member Patemo; motion carried unanimous/y 5-0. 11. RESOLUTION 42-13 - AWARDING A CONTRACT TO TLC DIVERSIFIED FOR WATER PLANT RENOVATION AND STORAGE TANK DEMOLITION IN THE AMOUNT OF $530,518.00 AND INCREASING THE FISCAL YEAR 2013/2014 BUDGET IN THE WATER UTILITY FUND #401 BY APPROPRIATING FUND BALANCE IN THE AMOUNT Village Council Minutes , ' December 12, 2013 Page 6 OF $530,518.00 (Plans and Specifications on File in the Clerk's Office) Attorney Davis read Resolution 42-13 title into the record. Manager Couzzo explained that the project had been anticipated for 2012 and the engineering changes recommended. Council Member Paterno asked for clarification on costs. Manager Couzzo responded that the amount specified in the resolution was the awarded bid amount, and added that there could be on site costs and or changes to the original plan. Council Member Patemo suggested bringing the Strategic Plan forward and a summary of past analysis. Manager Couzzo stated he would produce a summary from the previous analysis regarding the life cycle of specific equipment at the Water Plant before the next meeting. MOTION: Council Member D'Ambra moved approva/ of Reso/ution 42-13; seconded by Council Member Paterno; motion carried unanimously 5-0. ANY OTHER MATTERS Vice Mayor Arena noted plans developed during their recent round table discussion regarding Council direction toward Manager Couzzo or staff and that it should come from Council in its entirety and not individual members. Manager Couuo responded that he understood the direction. Mayor Brennan felt the direction was offered to keep the reins in the hands of management. Council Member Paterno suggested moving forward with discussion regarding new general employees and a 401 K. He also suggested that Council be more aware of the Treasure Coast Planning Council and their 750 Plan. Attorney Davis responded that the Treasure Coast Planning Council was an advisory board and, that he would obtain information. Council Member Paterno pointed out the County initiative to raise sales tax an adiitional .5%, and that he did not support higher taxes. He then requested clarity on the division of the County plans concerning the raised revenues. Mayor Brennan reported on the All Aboard Florida program which was coming to the area and, the DOT's (Department of Transportation) plan to offer grant money in support of the project. She confirmed that Tequesta's crossing upgrade costs would be covered in the process and noted her conversation and understanding after speaking with Congressman Murphy that he was troubled with the condition of the A1A Bridge. The Mayor stated that the passenger rail service was of no economic value to Tequesta and it offered significant safety issues and concerns to the stretch of railroad and river pilings through the area. She also noted that Police Chief Elg had asked the Coast Guard to survey the railroad crossing area regarding safety and support of the projects intention. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice- Mayor Arena. The motion to adjourn carried unanimous/y 5-0; therefore, the meeting was adjourned at 7:47 p.m. Village Councii Minutes ' December 12, 2013 Page 7 Respectfully submitted, j� � Deanna Mayo, CMC Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. ,��,.,�r„ �