HomeMy WebLinkAboutDocumentation_Historic_Tab 01_01/17/2014 VILLAGE OF TEQUESTA
HISTORIC PRESERVATION COMM17°TEE
MEETING MINUTES
WEDNESDAY, NOVEMBER 1 �, 2009
1 e Call to Order and Roll Call
The Village of Tequesta Historic Preservation Committee held a regularly scheduled
meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on
Wednesday, November 18, 2009. The meeting was called to order at 10:35 a.m. by
Chair Bethany Humpage. Present were Bethany Humpage, Lee Resnik, Alice Klimas,
Patricia Marie, and Village Clerk Lori McWilliams, and Recording Secretary Betty Laur.
Dottie Campbell amved at 10:42 a.m.
GUEST SPEAKER
Lynn Lasseter Drake, Archivist & Research Specialist, provided copies of forms used by
the Loxahatchee River Historical Society when obtaining historical donations, which
could be adapted by the Viilage. She distributed a handout listing each form and its
purpose, and described the process one would go through for each item and how to
catalog and name collections.
Board Member Campbell arrived at this point in the meeting, at 10:42 a.m.
Ms. Drake advised a record book would be needed, and commented she used Past
PerFect software, but the �Ilage could use the LaserFiche program they already had in
place. She gave the committee a catalog from Gaylord, through which they could
obtain archival materials. A form was provided to use when someone loaned an item.
When someone came in with a donated item, the Village Clerk should sit down with
them and fill out a worksheet with all infiormation about the item, and a receipt, and an
accession receipt if the Village was sure they wanted to keep the item. Ms. Drake
advised everyone should sign the documents at the time an item was received.
Unwanted items could be transferred. Ms. Drake indicated she would email a long-term
loan agreement, which was the form to be used if someone wanted to loan something.
Discussion ensued regarding missing historical items. Ms. Drake advised the Historical
Society of Palm Beach County kept all their rules online, so they were easily accessible.
Ms. Drake described the system being used by Jupiter for their historical items, and how
she entered each item in a box into the Past Perfect software. Village Clerk McWi(liams
commented the committee needed to decide which items they wished to keep which the
residents had donated. Ms. Drake commented there was a way to identify objects and
she could loan the committee a book of the national guidelines. She welcomed the
committee to come over to see what she had done. In response to the question of how
old something had to be to be considered historic, Ms. Drake answered whatever made
history; thus, materials from the last election would be historic. Some objects that had
been saved for the archives were discussed. She commented she might have a
�istoric Preservation �ornmittee �/deeting
�9overnber 18, 2009
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checklist to follovv regarding receiving items, and she �rvould write a process sheet and
give it to the Village Clerk. She agreed to �nrork with the cornmittee in going through
donated items and establishing the process.
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Village Clerk McWilliams advised 4he committee had $2,500 fhis year and she
recommended #hey discuss and have a plan for the year, and not to wait until the end of
the year to spend the money. Some items that would be needed were photo frames,
archival products, etc.
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1"he Village Clerk recommended something be put infio the glass cabinets soon, such as
photos, and the i/illage firemark. 1"he committee discussed holding a working session
fio review historical memorabilia received, and scheduled �/ednesday, January 20, 2010
at 10:30 a.o�. for the first working session. Ms. Drake advi�ed she v�oould be available to
attend.
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Board Member Campbell addised she would talk to Sixberry to get the cost for plaques.
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Village Clerk McWilliams comr�ented at the February 2010 meeting goals and Sixberry
v�rould be discussed.
6. Any Other IVlatt��s
There were no other matters to com� before the committee.
Historic Preservation Committee Meeting
November 18, 2009
Page 3
Adiournment Upon motion by Alice Klimas, seconded by Lee Resnik, the
meeting was adjoumed at 19:50 a.m.
RespectFully submitted,
Betty Laur
Recording Secretary