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HomeMy WebLinkAboutMinutes_Regular_01/09/2014 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING JANUARY 9, 2014 F CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Members Steve Okun, Tom Paterno and Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford offered the invocation followed by the pledge of allegiance led by Council Member Paterno. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 5 -0. PRESENTATIONS 1. Presentation of Information on Palm Beach County Radio System for Possible Consideration of Use by the Tequesta Police Department Police Chief Elg summarized Village needs and the process associated with obtaining the noted radio system. He suggested the in house system equipment be purchased from Motorola and an infrastructure agreement entered into with Palm Beach County. Chief Elg pointed out that the proposal was based on 25 Village personnel and 12 vehicles. Mr. John Anderson, Motorola representative, provided history of two way radios and explained that previous systems did not share communication and were problematic during such times as 9/11. He also noted positive aspects and updates and responded to various questions from Council regarding: pricing, life of radio, warranties, maintenance, new technologies and options and more. Also discussed were guarantees from the county, possible requirements necessary from the Village and market share competitors. Mr. Anderson offered Council and staff the opportunity to observe the radios in use at a local facility. Chief Elg offered particulars regarding the existing Village equipment. Mr. Anderson stated the new system would clearly cover the Tequesta area. Fire Chief Weinand stated there had been no problems in Tequesta with clarity. Chief Elg advised that boosters would be provided by the county if they were needed. Mr. Anderson noted the responsibility trend for reception guarantee in new buildings was being placed on the property owners. Village Council Minutes January 9, 2014 Page 2 CONSENT AGENDA MOTION: Vice Mayor Arena moved approval of the consent agenda as amended (with item 3 b pulled by Council Member Patemo and items 3c, 5 and 6 pulled by Vice Mayor Arena); seconded by Council Member Okun, motion carried unanimously 5-0. 2. MINUTES — 11/14/13 Regular Meeting; 12/2/13 Workshop; and 12/12/13 Regular Meeting 3. Approval of Contracts Signed by Manager under $25,000 a. FDG Flagler Station II LLC and Village of Tequesta Real Estate Lease Renewal (File# 281 -1 -2a) - $3,191.00 d. Windstream Communications, Inc. Proposal and Service Agreement. Providing internet services to accommodate expanded usage. $1,327.00 Monthly /3 Year Contract 4. Abandonment of Easement - The Village was recently granted three new easements on the Sandy Pines site for water /sewer service. With the new easements, the Village needs to now abandon two old ones on the same site, which are no longer needed, per Village Engineer. 7. RESOLUTION 02 -14, AMENDING RESOLUTION 24-13 AND RESOLUTION 26 -13 TO INCLUDE THE TRADE -IN VALUE OF EIGHTEEN THOUSAND DOLLARS ($18,000) IN THE PURCHASE PRICE OF THE THREE ZOLL CARDIAC EKG MONITORS END OF CONSENT AGENDA 3. Approval of Contracts Signed by Manager under $25,000 b. Tritech Software Systems - Medical Billing Software Agreements. Yearly Subscription - $3,600.00 with a 3 year term Council Member Patemo inquired on the possible consolidation of fire rescue software programs. Brad Gomberg, IT Director stated that would be costly at approximately $50,000 - $120,000 to replace nine separate programs with a single autonomous suite. He pointed out that the total between maintenance on each of the existing nine programs and after upfront costs of the referenced upgrade the reoccurring fees would be the same or lower and data consistency would be improved. Vice Mayor Arena suggested Mr. Gomberg review additional options and costs. Council Member Patemo felt Manager Couzzo and Mr. Gomberg need to evaluate the Village's software needs. Mayor Brennan agreed. Council Member D'Ambra questioned the necessity to renew. MOTION: Council Member Patemo moved approval of Item 36; seconded by Council Member Okun, motion carried unanimously 5-0. Village Council Minutes January 9, 2014 Page 3 C. Public Resources Management Group, Inc. Utility Consulting Services Agreement -$6,500.00 Vice Mayor Arena inquired if the particular vendor had always come in under the budgeted amount. Manager Couzzo responded that their rates had always been reasonable. MOTION: Vice Mayor Arena moved approval of Item 3c; seconded by Council Member Okun, motion carried unanimously 5-0. 5. Council Approval of Three (3) Year Interim Employment Agreement for Firefighter Cameron Day for Period 12/13/13 through 12/13/16 Vice Mayor Arena questioned if the federal increase was included in the contract. Council Member Patemo left the room briefly and was not present during the motion of item five. MOTION: Vice Mayor Arena moved approval of Item 5, seconded by Council Member Okun, motion carried unanimously 4-0. 6. RESOLUTION 03 -14 APPROVING THE PURCHASE OF TWO (2) 2014 FORD POLICE INTERCEPTOR VEHICLES FROM DON REID FORD, MAITLAND, FL IN THE AMOUNT OF $54,118.00 WITH FUNDING COMING FROM THE GENERAL FUND # 001 Attorney Davis read Resolution 03 -14 title into the record. Chief Elg answered questions from Council regarding options and costs. MOTION: Council Member Okun moved approval of Item 6, seconded by Vice Mayor Arena, motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Mr. Harold Taylor, 13 Chapel Court, commented on the building height ordinance; questioned height measurements, building underground and, if a parking lot was considered as a story. He suggested the Village take caution with wording regarding flooring size. Mayor Brennan noted the item would be discussed at the next workshop. COMMUNICATIONS FROM COUNCIL Council Member Okun offered praise for Tequesta's technology and noted fire rescue's two recent cardiac arrests and their survival rate due to current equipment. He then noted changes in the budget regarding the beautification program and asked that Council consider the purchase of flowers for the Village campus and requested removal of hedges at the municipal exit where he felt visibility was obscured. Manager Couzzo responded that $2,000. could be found for maintenance of the grounds. Vice Mayor Arena expressed his understanding of a recent event where the permit was denied Village Council Minutes January 9, 2014 Page 4 due to the intent to serve alcohol. Manager Couzzo explained that the permit conditions which were submitted outlined a scope outside of his authorization; therefore the event was denied. He referenced Council's specifications regarding events with alcohol sales and a co sponsorship requirement by the Village. Vice Mayor Arena noted events that had previously been allowed with alcohol sales and felt the perception was that of selective code enforcement and, voiced his concern that Council be fair to everyone. Council Member Patemo suggested not co- sponsoring any event to avoid any problems. Vice Mayor Arena felt consideration for each event was important and that the business he referenced had done a lot for the Village. Manager Couzzo noted current binding conditions regarding the subject and that the ordinance may change with upcoming further review. Council Member D'Ambra voiced his feeling that if a decision was given, it was final. He felt that different events had different impacts on the community and they were not all equal. Mayor Brennan updated Council on All Aboard Florida and noted that she and Council Member Patemo continued to monitor developments associated with the project. Council Member Okun asked for a consensus regarding a meeting with Tequesta businesses, in advance of the second reading of the Village's sign ordinance. He offered his understanding that business owners were uncomfortable with the formal setting of regular meetings. Mayor Brennan supported Council Member Okun moving forward with the request. Council Member Patemo questioned business owners attendance during the second reading versus holding an additional meeting. Attorney Davis suggested the informal meeting be noticed as a public meeting with Council's casual attendance. Consensus of Council was to hold the informal meeting. STANDING REPORTS Villasae Attorney Attorney Davis stated that the Inspector General's funding litigation trial had been scheduled for January 27 and that depositions taken in the case appeared to be in support of the municipalities. He also offered updates on the Village Code revision project and that PACE (Program of All-inclusive Care for the Elderly - a commercial project) had proposed plans to open to residential applications in addition to their original commercial structure. Villayie Manasaer Brad Gomberg, IT Director provided information on a possible agreement with Verizon and both cell tower sites in the Village. Village Council Minutes January 9, 2014 Page 5 Mayor Brennan asked for the status regarding surplus of water meters and reinvestment of the acquired funds. She also asked Fire Chief Weinand for a status regarding Fire Rescue's uncollectable billing debt. Fire Chief Weinand stated a process had begun and suggested before the uncollectable debt was offered to a collection service or written off it be monitored on an annual schedule to give sufficient time toward Village collection. Mayor Brennan agreed. Mayor Brennan asked for an update on the Seabrook property. Manager Couzzo stated that Public Works had recently cleaned the property and would continue with maintenance. Council Member Patemo questioned boats in front yards on Tequesta Drive and suggested contacting the County. Manager Couzzo stated efforts were being made to generate compliance with the issue. REGULAR AGENDA NEW BUSINESS 8. Award Contract and Authorize CRS MAX Consultant, Inc. to Perform Services Relative to the 5 Year Community Rating Systems (CRS) Compliance Audit and Allowing Village of Tequesta Residents to Receive Discounted Flood Insurance Premiums Manager Couzzo explained this type of audit was performed annually and came with many requirements from the Village to complete their assessment. He noted that the firm specialized in their field and he was content with their capability. Vice Mayor Arena questioned associated flood insurance and premiums associated. Nilsa C. Zacarias, Director of Community Development explained ratings in the area and resulting discounts. MOTION. Council Member Okun moved approval of the contract, seconded by Council Member Patemo; motion carried unanimously 5-0. 9. RESOLUTION 04 -14 INCREASING THE FISCAL YEAR 2013/2014 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $9,000.00 Attorney Davis read Resolution 04 -14 title into the record. Mayor Brennan questioned why the figure had not been placed on the original budget and, voiced her feeling that the Fund Balance should only be utilized on an emergency basis. Manager Couzzo agreed that it should have been budgeted but, explained that specific details were unknown. MOTION: Council Member D'Ambra moved approval of Resolution 04-14, seconded by Vice Mayor Arena, motion carried unanimously 5-0. Village Council Minutes January 9, 2014 Page 6 4A. Au ffinrd f w rl#aGt toTCiG F 1� Fi-r nan Evaluation - Water System im -a in the Amount of ! f to- Ehm lluate and Deteirm"ne the Ability of the Utility Rate System Rate Str-uctum to ! i nc l u di ng b u t no ! Asbestos Cement Pope within the Dist-ri-huflen System 11. RESOLUTION 01 -14, DECLARING CERTAIN PROPERTY AS DESCRIBED TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES Attorney Davis read Resolution 01 -14 title into the record. Council Member Okun suggested if the surplus property held value it should be sold. Manager Couzzo responded that a proposal would be brought back before disposal of the surplus property. Consensus of Council was yes, Fire Chief Weinand stated he would obtain the value. MOTION: Council Member Okun moved approval of Resolution 01 -14; seconded by Council Member D'Ambra, motion carried unanimously 5-0. 12. ORDINANCE 03 -14, FIRST READING, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE XII. FLOOD DAMAGE PREVENTION. SECTIONS 78- 835, 78 -837 AND 78 -853 TO PROVIDE LOT GRADING AND DRAINAGE PLAN SUBMITTAL REQUIREMENTS, AND TO SPECIFY THAT SUBDIVISION PROPOSALS, OTHER NEW DEVELOPMENT PROPOSALS AND ALL OTHER DEVELOPMENT PROPOSALS MUST BE DESIGNED TO PREVENT ADVERSE FLOOD IMPACTS FROM STORM WATER RUNOFF ONTO ADJACENT PROPERTIES, AND TO REQUIRE THE USE OF GUTTERS AND DOWNSPOUTS IN CERTAIN CIRCUMSTANCES; ALSO AMENDING SECTIONS 78 -801 AND 78 -836 TO PROVIDE FOR APPROPRIATE CROSS - REFERENCES. Attorney Davis read Ordinance 03 -14 title into the record. Mayor Brennan questioned storm water and drainage regulations. Attorney Davis offered a brief explanation and noted current areas affected by the changes. Mayor Brennan opened the hearing for public comment; there being none she closed the public hearing. MOTION: Council Member Okun moved approval of Ordinance 03-14; seconded by Vice Mayor Village Council Minutes January 9, 2014 Page 7 Arena, motion carried unanimously 5-0. 13. ORDINANCE 04-14, FIRST READING, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. AT ARTICLE I. IN GENERAL. BY CREATING AN ENTIRELY NEW SECTION 14-4. ENTITLED "PROTECTION OF TREES AND OTHER VEGETATION TO BE PRESERVED ON SITE" TO PROVIDE FOR THE PROTECTION OF TREES AND OTHER VEGETATION DURING CONSTRUCTION; AND AN ENTIRELY NEW SECTION 14 -5 ENTITLED "BOARDING OR CONCEALING STOREFRONTS DURING CONSTRUCTION" TO PROVIDE REGULATIONS REGARDING THE BOARDING OR CONCEALING OF STOREFRONTS WITHOUT A BUILDING PERMIT; AND AT ARTICLE II BUILDINGS. BY INSERTING REGULATIONS FOR FLOODPLAIN ADMINISTRATION, AS REQUIRED BY FEMA Attorney Davis read Ordinance 04 -14 title into the record. Vice Mayor Arena referenced Sec. 14 -3 regarding new construction and questioned screening and fence protection and suggested specific details be added. Attorney Davis stated he would need to research the specifications mentioned. Consensus of Council was to leave as is. Mayor Brennan referenced Sec 14 -1 regarding limitations of work on buildings during legal holidays. Manager Couzzo agreed to provide Council with a copy of the Village and federal holidays for consideration at the second reading. Mayor Brennan asked for clarification regarding enforcement of commercial structures with no visible numbering. Chief Weinand explained that lack of commercial numbering was enforced and considered a violation, however residential numbering was not enforced. Mayor Brennan opened the hearing for public comment; there being none she closed the public hearing. MOTION: Vice Mayor Arena moved approval of Ordinance 04-14 with the caveat that lists of legal holidays be produced for Council's viewing; seconded by Council Member D'Ambra; motion carried unanimously 5-0. Any Other Matters Vice Mayor Arena commented that several suggestions had been discussed at a recent Council roundtable and felt nothing had evolved since the meeting. He noted the following as examples: • Edging of roads in front of Village Hall • Bridge lighting Village Council Minutes January 9, 2014 Page 8 • Tequesta Drive tree stump removal • Performing road repairs during the water pipe replacement project Vice Mayor Arena then voiced his frustration that many discussions transpire with no follow through. Manager Couzzo responded that progress had many components and phases, and projects were sometimes postponed. He explained that an item marked for tonight's discussion had changed as a rate study was favored before moving forward. Council Member Paterno questioned if a water rate increase could be implemented at anytime. Attorney Davis responded that only proper notice was needed. Council Member Paterno suggested money would not be there unless a project was bonded and, felt funds should be saved in advance of taking on any project. Manager Couzzo noted the water reserve fund was healthy. Manager Couzzo offered to bring the proposed uniform colors for Council to view, if they so wish, and noted approval was not needed. Council Member Paterno asked for a status regarding rabid raccoons attacking local dogs and Chief Elg responded that he had not heard any complaints. ADJOURNMENT Council Member Okun moved to adjourn the meeting; seconded by Vice - Mayor Arena. The motion to adjourn carried unanimously 5 -0; therefore, the meeting was adjourned at 8.46 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.