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Home My WebLink AboutDocumentation_Regular_Tab 10A_08/09/2001 . r" ,� i ' � � �mo Dat� Q8/031�(i61 T« I�layor and Counal Fe�onn Mary Wok:ott, �ilage Clerk RE Seleding a Voting Delegate The Florida League of Citi�s 75"' Annual Conference in Lake Buena Vista wiU take place August 23-25. Mayor Genco, Counalmember Walker and Counciimember von Frank will be attending. Of the thrse Councilmembers, a voting delegate needs to be appoirrted to represer�t the Vllage at the Conference. mew FLORIDA LEAGiIE OF CITIES� INC. MEMORANDiIM . � TO: City Managers/City Clerks ' FROM: Michael Sittig, Executive Director DATE: June 8, 2001 SUBJECT: 75th Annual Conference — Downtown: Connecfing Communities, Cultures and Commerce VOTING DELEGATE AND RESOLUTION INFORMATION August 23-25, 2001— Wyndham palace & Spa, Lake Buena Vista As you know, the Florida League of Cities' Annual Conference will be held at the Wyndham Palace Resort and Spa in Lake Buena Vista on August 23-25. This year's theme, Downtown: Connecting Communities, Culture and Commerce, will provide valuable educational opportunities to help Florida's city officials serve their citizenry more effectively. It is important that each city designate one person to be the voting delegate. Policy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each city will make decisions that determine the direction of the League. Registration rnaterials have already been sent to each city. Call us if you need additional copies. We have attached the procedures your city should follow for presenting resolutions to the League membership. Resolutions must be received by the League no later than July 20, 2001. Should you have any questions or need additional information, please feel free to ca1_I Allison Payne or Jenny An�erson at S�,zncazri 278-5331 0� (�00) 342-8112. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolutions 301 South Bronough, Suite 300 ♦ Post Office Box 1757 ♦ Tallahassee, FL 32302-1757 Telephone (850) 222-9684 ♦ Suncom 278-5331 ♦ Fax (850) 222-3806 ♦ Internet: www.ficities.com " , ,. � , �� , .� q> - . F� ' � �� + �;� � .� ...,ar� „1 .. + ,� . , � � � ��1,.� ';o " , FLORIDA LEAG[lE OF CITIES� INC. MEMORANDIIM TO: Key City Officials ' ' FROM: Michael Sittig, Executive Director DATE: July 20, 2001 SUBJECT: PROPOSED AMENDMENTS TO LEAGUE'S BY-LAWS FLC President Scott Maddox, Mayor, Tallahassee has announced the Florida League of Cities will hold a ' ' • in conjunction with the League's 75 Annual Conference, ugus �-, , yn am T�a ace, Lake Buena Vista, Florida). The s . ' irectors. Please check your records to assure that a voting delegate has been appointed to represent your city. �::'i►'�ou do not know, call Linda Struense at 1-800-342-$112.) The regular business session will also be.held on Saturday afternoon, August 25, 2001 immediately following the Past President's Luncheon (again, in conjunction with the League's 75 Annual Conference, August 23-25, 2001, Wyndham Palace, La.ke Buena Vista, Florida). This session will be for the purpose of consideration of all other League business — Resolutions Committee Report, Nominating Committee Report, etc. Your city's voting .delegate for each business session can be the same person, or if need be, can be changed (i.e., if one person will be leaving the conference early). These changes, as well as all other voting delegate questions will be handled at the Voting Delegate Desk during the conference. As required by the League By-laws, we have attached the proposed amendments and a sumrnary of each amendment for your review. Please give the members of the governing body of your city (especially your voting delegate) this notice so they will be familiar with the proposed amendments when votes are cast at the special meeting. If you have any questions, please call Linda Struense at 1-800-342-8112. Thank you for your assistance in this matter. We look forward to seeing you and your city representatives at our annual conference next month. Attachments 301 South Bronough, Suite 300 • Post Office Box 1757 ♦ Tallahassee, FL 32302-1757 Telephone (850) 222-9684 ♦ Suncorr� 278-5331 ♦ Fax �850) 222-3806 ♦ Internet: www.flcities.com IF YOU HAVEN'T ALREADy DONE SO, PLEASE COMPLETE THIS FORM AND RETURN IT TO THE LEAGUE OFFICE. THANK YOU. 75th A.nnual Conference Florida League of Cities, Inc. August 23-25, 2001 Lake Buena Vista, Florida It is important that each mernber city sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each city select one person to serve as the city's voting delegate. � �- � � Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: City of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 orFax to Gail Dennard at (850) 222-3806 Schedule of Activities For Voting Delegates Florida League of Cities' Annual Conference — August 23-25, 2001 Lake Buena Vista, Florida Friday, August 24, 2001: 7:00 a.m.-7:30 a.m. Voting Delegate Information Desk Open for questions and designation of Voting Delegates (Voting credentials will be distributed on an as-needed basis if a vote becomes necessary.) 7:30 a.m.-8:30 a.m. Special Business Meeting Convenes (Discussion and Final Vote on Proposed By-law Changes) (Voting delegates are asked to sit in designated areas only. President will explain the voting procedure and the agenda for the special business meeting.) Saturday, August 25, 2001: Immediately Following Luncheon -(approximately 2:00 p.m.) Voting Delegates Pick Up Voting Credentials and proceed to designated area in Business Session Business Session convenes when all voting delegates have their credentials. (The President will explain the voting procedure and the agenda for the business meeting.) SUMMARY AND PRESENTATION OF PROPOSED BY-LAWS AMENDMENTS The following is a summary of the proposed amendments: AT-LARGE BOARD SEATS: Currently, the League's by-laws provide for the Board of Directors to include 5 additional at-large directors appointed by the Board." The FLC Board of Directors recommends the "5 at-large" category of seats be eliminated and replaced with a category that includes all Past Presidents serving in office. PROPOSED BY-LAWS AMENDMENT AT-LARGE BOARD SEATS Art. II, Sec. 5(A) of the by-laws is amended to read as follows: Article II — Board of Directors Section 5. There shall be three categories of directors as herein provided: (A) At-Large (1) The President, the First Vice President, and the Second Vice President; �2) T�g t�ve--��,� All Past Presidents who are still a duly elected official of a member in �ood standin� of the LeaQue;_ (3) An officer of the National League of Cities if such officer is otherwise qualified to serve as a director; ., r 4 ,,,,, � a A ,n 1-' 1�t, a , G �t� rv.no4� __'�..__>___'_• .�.......ra-xs NOMINATING COMMITTEE: Currently, the League's by-laws provide the President will appoint a Nominating , Committee, numbering no less than 15 and no more than 25 members, to meet at the annual conference to recommend persons to serve as the League's officers and directors. The Board recommends the maximum number of inembers serving on the committee remain at 25; however, the FLC Board of Directors further recommends that all FLC Past Presidents serve on the Committee and the remaining members be appointed by the President. PROPOSED BY-LAWS AMENDMENT NOMINATING COMMITTEE Art. VI, Sec. 3., of the by-laws is amended to read as follows: Article VI — Annual Meeting Section 3. ��+ ��» �rr�' + A Nominating Committee of not less than 15 or more than 25 tas�g will meet at the annual meeting � to evaluate and recommend persons to serve as officers and directors of the League for the forthcoming year. All Past Presidents who are still a dulv elected official of a member in ood standin of the Lea ue shall serve on the Committee. The President shall a oint the remainin members of the Committee. Nominations from the floor shall require a two-thirds vote of the members present for consideration. All persons nominated to serve as ��e�s directors from the respective districts established pursuant to Art. II, Sec. 5(B) and (C) shall be duly elected officials of inembers located in such districts.