HomeMy WebLinkAboutDocumentation_Regular_Tab 10C_08/09/2001 ema
Date: 08/03/2001
Ta Mayor and Counal
Frome Mary Wofcatt, Viliage Clerlc � V""
ftE Orctinance amending the code regarding definitions under Empfoyee's Pension
Fund
"fhis Ondinance is up for second reading and proposed passage ther�eof , to amend th�
definitions and provisions �la#ing to qualifications for and paymerrt of d"isability benefits
relating to the Employees' Pension Trust Fund.
mew
ORDINANCE NO.
AN ORDINANCE OF THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AMENDING SECTIONS 1
AND 8 OF EXHIBIT "A" OF SECTION 2-30 OF
THE CODE OF ORDINANCES, VILLAGE OF
TEQUESTA, FLORIDA, RELATING TO
EMPLOYEES' PENSION TRUST FUNDS TO AMEND
DEFINITIONS AND PROVISIONS RELATING TO
QUALIFICATIONS FOR AND PAYMENT OF
DISABILITY BENEFITS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL OF
ORDINANCES IN CONFICT; PROVIDING FOR
CODIFICATION; PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Exhibit "A" to Section 2-30, Code
of Ordinances, Village of Tequesta, Palm Beach County,
Florida, as amended, is further amended as follows:
A. By deleting Subparagraph B of the definition
of Credited Service set forth in Section 1 and re-
stating the same as follows:
B. General Employees deposit into the Fund
the Same sum that the Member would have
contributed if he/she had remained a
General Employee, plus an amount of
interest that substantially
approximates the amount earned by the
Fund from the date of return to
employment to the date of deposit.
Firefighter Members and Police Officer
Members shall not be required to make
such deposits.
B. By deleting Subparagraph 3, F, of Section 8,
DISABILITY, and re-stating the same as follows:
F. Willful, wanton or gross negligence of a
General Employee.
C. By deleting Subsection 5 of Section 8,
DISABILITY, and re-stating the same as follows:
5. Disability Payments
The monthly benefit to which a disabled
Firefighter or Police Officer shall be
entitled shall be payable as set forth in
Chapters 175 and 185, respectively, of the
Florida Statues.
The monthly benefit to which a General
Employee Member is entitled in the event of
disability retirement shall be payable on
the first day of the first month after the
Board of Trustees determines much
entitlement. However, the benefit shall be
due as of the date the Board determined such
entitlement, and any portion due for a
partial month shall be paid together with
the first payment. The last payment will
be.
A. If the General Employee Member
recovers from the disability prior
to his/her normal retirement date,
the payment due next preceding the
date of such recovery, or
B. If the General Employee Member
dies without recovering from
disability or attains his/her
normal retirement date while still
disabled, the payment due next
preceding his dea�h or the 120
monthly payrnent, whichever is
later.
Section 2. Severability. If any provision of
this Ordinance or the application thereof is held
invalid, such invalidity shall not affect the other
provisions or applications of this Ordinance which can
be given effect without the invalid provisions or
applications, and to this end, the provisions of this
Ordinance are hereby declared severable.
Section 3. � Repeal of Ordinances in Conflict.
All other ordinances of the Village of Tequesta,
Florida, or parts thereof which conflict with this or
any part of this Ordinance are hereb� repealed.
Section 4. Codification. This Ordinance
shall be codified and made a part of the official Code
of Ordinance� of the Village of Tequesta.
Section 5. Effective Date. This Ordinance
shall take effect upon passage.
THE FOREGOING ORDINANCE was offered by Councilmember
, who moved its adoption. The
Ordinance was seconded by Councilmember
and upon being put to a
vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Ordinance duly passed
and adopted this day of , A.D, 2001.
MAYOR OF TEQUESTA
Geraldine A. Genco
ATTEST:
Mary Wolcott
Village Clerk
Wo /Ordinances/Employee Pension Trust Fund Amendments
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� v MEMORANDUM
TO: Michael R. Couzzo, )r., Village Mana er -
FROM: JoAnn Forsythe, Finance Director����'"�
DATE: July 6, 2001
SUBJECT: Contracting with a Collection Agency to Service the Outstanding
Accounts Receivable
A review of the Viflage's accounts receivable by the Finance staff has
determined that the Viflage has outstanding accounts receivable of $ I 17,
465.77 with the majority refated to emergency service transport. Some of
these receivables are 3 years old and may be difficult to coltect. In view of
the large amount of uncollected receivables we are recommending the
Village of Tequesta contract with a collection agency to aid in recovering
this revenue.
To this purpose we solicited proposals from various collection agencies
and received proposals from the following;
• Professionat Practice Support, I�c.
• fnternational Recovery Bureau
• Collection lnformation Bureau, Inc.
JoAnn Forsythe, Finance Director, Fire Chief Weinand, and Dan Gallagher,
Project Accountant reviewed the various proposals and found that all have
excellent references and have 6een in business for many years. We also
found that their fees are comparable (approx 27% to 30%). However,
Professional Practice Support, Inc., wrote the software that EMS
Transportation is currently using in their accounts receivable system and it
would therefore be less burdensome on staff to collect and send the
detailed accounts receivable information to them. We are therefore
recommending that the Village contract with Professional Practice Support,
Inc. to collect their outstanding receivables.
cc: Mary Wolcott, Village Clerk .
Fire Chief Weinand
Fnance/Collection Agency Hiring
A
RESOLUIZON NO. 59-00/Ol
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VII.LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,
APPROVING THE � VILLAGE MANAGER TO EXECUTE A
CONTRACT WITH PROFESSIONAL PRACTICE SUPPORT,
INC., TO COLLECT OUTSTANDING RECEIVABLES TOTALING
$117,465.77, WITH FUNDS BEING DERIVED FROM
COLLECTED FEES AT A COMIVIISSION RATE OF 27-33
PERCENT.
NOW, THEREFIItE, BE IT RE50LVED BY THE VII.LAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FI.ORIDA, AS
FOLLOWS:
Section I. The proposal/agreement with Professional Practice Support, Inc., of Palm
City, Florida, is attached hereto as Exhibit "A" and incorporated by reference as part of
the Resolution, is hereby approved.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was seconded by
Councilmember , and upon being put to vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 12�' day of
July, A.D.
MAYOR OF TEQUESTA
Geraldine A. Genco
ATTEST:
Mary Wolcott, Village Clerk
COLLE�"I'IQN �NFORfi�A'�"ION BUREt�U �
�OZ NORTFi FEDE�iAL i�T�HVt�AY
�.AKE WOitTH, FL�RIDA 3346d
� (800) �3i�3514 � (�61) 588-0300 • FAX (Sbl) 588-0933
� . AGRE�I�IENT .
, IT IS �EItEB'SC AGREED, by and between COLI,EGTION I1+�FORMATION BUR�AU, iNC., �tereinafter refertect to as "AGE1dT"
at� . het+einafl.er referred to as "L"I.IEN'�": .
As agreed by all pacties to this � contract, ac►y ctients of Professio�tai Practice Support, Inc. that pl�e accoucrts with Agent for
colle+ctto�s will receive Agetrts Feill c�Ilection serv�ices at a disootmted preferred customer ca�r►ission r�►te. �
�4gents nom�ad coalin�,.y rates.� 3Q'/u.for accounts �'and re�ived within one year of date of seivice, and 4d`�o fvr accounts
� assignecl aitd received over one yeair from date af sen�ce. � .
..Professic►nal Practic:e Support; Itic. clieYrts �.�cvill�be acoepted. and collected a� the followi�g rates. - .
27°/b for �acco��s as��eed artd.reeeived within Bne �iear fro`�t da#e ef �rvice. . .
33°/s for �OUab a�sig�ted'�td rece�ved ov�' one yeat from d�te �of service
m�ev�ccet the debtor s�ot:ttG , ��te�:��:..Th A�C�'1�''met�t�ds of collecting.tl� CLZENT's. . du�e acootmt, incl '
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I�i?' agrees tltat o� s�t aaxviuit �as �;<p"laced �fk�:A _. ,� it s� a� .�hereafter n�: �y �ttempts to collect that account
a� an offers of °°- �. . ., °: .
Y �Y���tu s�em�qt accou�=�i� �Ied'in cson�c�On:with ttte AC�3� .. Ch�ce an aoaot�nt tias bee�t placed
�vith the Ati�rl`�.ai�r:�nt�s r�iyed by rhe ct.���`s�at��;�sf�l ii� CI,�l�rrr ana the AGEr1'r ia
�corda� witlt::i�.a�i�e f�e scheciute. In the -
A+GENT, the � � � -
ev�it.�haC::�.:�E1V'T '`�- :. .!`tr�"�i:'the�;ai�ount. after it has been pl�ced with
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CI,�, f - .�e - -
or f�csimile . .... . ...:. .. . - - - - �' . vn wn g a . ail
withia fi�e {5) d�ys � tec�p��°`� furi�;�t��� �';^� �� �' � �tin vi U.S M
TN tfie event th�. C�:�� �-�+ti� � a ck ° - -; i•;;...; : : . . : : : >::: _. � . _ . ..: • :..- : . .. .
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sc�'sq�' �+d a�t.�.rt has bee�t'�; �th ACsENT, then the At'`rENT
�shall be enti�led to reeexv�rts.�os�.� on,the:'�it� amottt�:-,:_; - - . __ . . ..
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IN tfle eve�tt t6at the CI notice that a�`� �i's filea (�..I�'1'� sh�]I immediatelp nc�tify the AGENT of
Ehe haEnkrul�' filitig and Pi�svide caPies +o�f'thc�e nbtices to ttie AC'sE1�1T.� '
IlV the event the E�R,,IEN'T r�ceroes �ttfarmation aboiif. ti� e�te, Psohate, oi iegdi case, filed on any accoonts listed. �vifh the AGENT,
th� �LI�1VT' will immedi�tely provide tfi�t infor�arioii to the AGENT. �
Ttd the everit tlie CLIENT wisl�es to close �d retum � anY acvoa�rtt listed �vith AGENT, sach elosing inwst be � done via facsimile or •.
`�� �rt. BY ��tting acc4unts to AGEN'I' for catl�ction, CLTfi1V'T au�rizes AGEi�1T to .�tt� collection. of the aecounts
until s�h time �s AGENT either effe�ts coll�ction or de�ms the acEaiuit(s) unc�olle�tible. If the CI,IENT wishes to withdraw a�
account before co�le�ion has l� ef�ectetl, ar b�fore the accotmt is d�m�tl uncoIlectible by AGENT, CI.I�NT wil� be tiable for a fee
equat ta the- fee AGENF would iia�e eam�d . had it eollected the act:o�tt in full; regardless if �I,IENT colle�cts arry amounts on the
a�cotzut:
TH� AGENT agtees to �it�demnify and lt�ld the CLIENT har�nl.�ss against any and aIl �ability, c�t and expen[ses, iacluclin a
�ees, occasianed bv claims or suits for lcxss or g tt°rn�''s
durin the term�of this A ��tisi�g o�rt of the acts af the agents, servants or employees of the AC=ENT
�� gre�ment . T'he �CI.IENT ag�es to indeiir►nify and hold AGENT h�tess against any and a�l liabilii�, cast,
expe�se�, incl�ttling attorney's fees, oc�a5ioned by claims or suits fbr loss ar damages itiCludi�eg. but not limited to, �ry claims
under the Eair Debt .
Colieci�ion Pra+c�ces Act or the Fiorida Consnmer Collection pra�tices q�, � � of the acts of the agents, servants or employees
F th� CLI�NT. Furthermrne, CLIENT' a,ffiinnatively represents that it will oniy refer acCOwits. for billable s�rvices and
u »-
�f C1-1EN�' refers Accounts to AGEIti'T fa�r non-bi�lable sentiaes or ` ���
AGE1V'Y' ag2tinsf a�y and alI liabitities, costs and e � �dures, CLI�N1' agcees to indemnifiy and hotd 1�armless
c�aroages, arising out of the �ttemp�t� colleetiion of the non bi�� ble �'c�s tyr �'c�edure , oc�asioned by claims or suits for lass or
� . p�' . gainst the AGENT.
AGfiNT a�es ta mainbin ronfidetniatity of CI,IEN'T's p�tient and c�rpo�tte informatian anci to insttria their employe�s.regatd"nig
their etltical and �afess�ia�al respon�'l�ilities. Ulw�► requ�est, AGEN"I' �yill siga CLIENT's, orn�fidentiatity �tatement upon review and
. �PProvat by both .P�iea � � .
�T the event the GL�ENT �nr AGENT� wishe's 'to termit�ate this ag�eem+�tt, nc�fiificatian shall be giveic in wtiting thirty t3U) d�ys before
th� ter�tBitation date. Af the time of t�riniutati+�n, the CLIENT �sha11 pan�viile the -AGEN'I' with an affidavit under aath which �hall state
th� neitl�r the C�IENZ` nor its agent� or empiayees l�ave c�turi�icated with the debto�; its attomeys or agents rega�+ding set�lement
� of an at�isui�t and that ne s�ettl�rne�it has bee�t .contemplated.. R is agreed betwee�l the pa�ties heretu aforementioned 'that the �failnre ta
pravide 'st�ch aff�ic�a'vit sipon demand. by the AGENT shall const4tnte a u�at�af breacl� of the Ag�r�ent. Onty under lirnited
ci�t�nce�s sha�l the AGENT be requir� tb clear the ac�oimt recard wfth the' Credi�t �reau until snch time 'that the accoimt has
been p�id and �AGEId`Y' has received the ��on fees for i#s servioes.
SI�iO�JLb ttte CLIENT or AGENT .terrninate .this agrcement; all accrn�nts piaced with AGEZV'T prior to the nrnice of the termimtion
sha�t re� with tt►e AGENT for collectio�t �il such t�me as the aci;oun�(s) has been c;t►ll�ted in fiil� ar the �GENT deems the
ac�co�nt(s) uncollectible. If the CLYENT wif2►draws a�c:ouirt(s) at the time of the termination �flf the agreement and b�fore ec�Ilectian
has beeci. �ff�Cted or. befci�e the acxourit is d� �collect�ile by AGEAIT, C�N'�' �vitl. be liable for. a fee eq►�al to the f�ee AGENT
wontd h�ve rec�iv�d had it callected the aecourit(s) vn fnll, reg�trdless if CI.IENT collects any amoums owed on the a�xaun�
AGENT w�1l.adtrere to, a�l laws; paKtiGnlarly.p 195-I09, the Fair'Ueht Coltection Practices.Act, completely � fully.
AGEN�' wi�l �ct' in a�s�� et'�'�°. � mo�al maEn�eer �ic; �;atid every- atf�,:tQ �ect'� �eo�u►t p�aced by CLIENT,
fu1Zy r�alizing tt�at AG�1�1T°`tia;acfmg:�au�:�?q��.lE1�'-�'"��`�.�iENT'ss� -- . • : .
C7yIEN'I' acknovvledges a�it# ag� that AGEl�'T �is t�ue its c+o�ssii�irt:on �each ��'e�y accouitt,pYac;ed��y CI.IEiVT wi#h AGEIVT
for t;ollectio4 �ess�.ti�.iv w�ia�.paid .. . . .' . � .�
....... . ... .
' CI,I�NT �Please Print} �- -- . - " - - . . :. � . ,
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� ' P'age 2 of 2
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PMB 290, 2740 S.W. Martin Dau�r�s Blvd, Palm Ciiy, Flaida 3499Q 6019
W��,.......
May 31, 2001 � . �
F:<
Chief Jim Weinand `��� ���� v J
Tequesta Fire & Rescue ! �
P.O. Box 3273
. . ..__....
Tequesta, FL 33469 �- -:'` ,,.,.
Re: Collections Agreement
This is in follow-up to my fax this date.
In talking with Sandra the other day, she mentioned the Village's interest in a
collection agency. I told her I had an agency that gave my clients preferred rates
and it turns out you had contacted them as well.
CfB was unaware in their initial proposal to you that the Village was a PPS Client.
I am therefore sending you the standard agreement for PPS clients, which should
save the Village some additional money. I am also forwarding a"clean copy" via
mail for your convenience.
I did a great d�al of research before aligning my business with a Collection
Agency and f�ound CIB to be about the most reputable around. It has been in
business for over 50 years and has made the investment in both staff and
information systems to exceed the expectations of its clients. If you choose CIB,
I feel certain you will not be disappointed.
Pfease advise if I can be of further assistance.
Sin ly,
�
Richard D. Isaac
"From B►7)ing only to Practice Management & Sc�!'wana Solutions
Phone: 561 288-6323 - Fax: 561 288-0164