HomeMy WebLinkAboutDocumentation_Regular_Tab 06D_05/10/2001 r
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' � VILLAGE OF TEQUESTA
� Post Office Box 3273 • 250 Tequesta Drive • Suite 300
� �� o � Tequesta, Florida 33469-0273 • (561) 575-6200
`; o � Fax: (5G1) 575-6203
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Village Manager's Report
April 9- May 4, 2001
• Monday, April 9, 2001, conference with representatives
from Wade-Trim Architects regarding RFP for Village
Center.
� Meeting on April 9, 2001 with Councilmember von Frank to
review Village issues.
• Conference on April 9, 2001 with Chief Allison to review
personnel issues.
� Reviewed temporary facilities on April 9, 2001 with Chief
Weinand and plans under design for future facility.
• Reviewed stormwater drainage issues on April 9, 2001 with
Tom Jensen, Reese Macon Engineers.
• April 9, 2001 reviewed and processed pending payables with
Finance Director.
• Tuesday, April 10, 2001 conference with resident Harold
Taylor regarding JMZ land swap.
• Inspected temporary facilities for Police/Fire on April
10, 2001.
� Reviewed upcoming Village Council Meeting agenda with
Village Clerk on April 10, 2001.
• Conference April 10, 2001 with Jeff Sabin, Nichols
Sanitation regarding collection issues in Country Club.
• Reviewed on April 10, 2001, personnel separation agreement
with Village Attorney Michael Whelan.
Recycled Paper 1
• Conference April 10, 2001 with resident John Giba
regarding sprinkler repairs and driveway work at 78
Fairway East.
• April 10, 2001 reviewed Village Center RFP with principal
from Song and Associates Architects.
• Reviewed Village Center RFP on April 10, 2001 with
principal from Thaddeus Cohen Architects.
• Wednesday, April 11, 2001 met with Bank of America
representatives and Finance Director to review existing
accounts.
• April 11, 2001 met with representatives from REG
Architects regarding RFP for Tequesta Center.
• Reviewed on April 11, 2001, RFP's for Village Center with
following firms:
1. Mataue Careno Architects
2. RMRK Architects
3. Ziedler Roberts Architects
4. Urban Farm Associates
5. Techno Electric Consultants
6. REG Architects
7. Calvin Digardino Architects
• Thursday, April 12, 2001 met with representatives from
Song and Associates to review RFP for Village Center and
discuss specific analysis and goals.
• Met with Mike Melson, Architect on April 12, 2001
regarding RFP for Village Center.
• April 12, 2001 met with representative Andy Feeney from
Bell South regarding contractor ordinance.
• Meeting on April 12, 2001 with representatives from
Barelli and Associates to review RFP for Village Center.
• Attended regularly scheduled Village Council Meeting on
April 12, 2001.
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• April 13, 2001 reviewed Village Council actions with
administrative staff.
• Reviewed RFP on April 13, 2001 for Village Hall with
Slatery & Associates Architects.
• April 13, 2001 reviewed request from resident Dottie Reed
regarding Tequesta Terrace.
• Reviewed on April 13, 2001, development of plans for new
Public Safety Facility being designed by Gee & Jensen.
• April 16, 2001 inspected work on 357 Tequesta Drive site.
• April 16, 2001 inspected progress and relocation to
temporary facilities.
• Reviewed status of developments and future plans for
development with Community Development Director on April
16, 2001.
• Prepared remarks for luncheon speaking engagement on April
16, 2001.
• Held Staff Meeting On April 17, 2001 in which the
following issues were discussed:
- Introduced Jeffery C. Newell as our Director of
Community Development, Betty Laur as Acting Village
Clerk and Tom Jensen as Acting Director of Utilities
- Begin budget preparation - keep simple, clear,
precise; audit completion date is second week in May,
2001
- All department heads to start a monthly calendar and
vacation schedule
- Village Clerks position has been advertised in the
newspaper
- Fireman Mark Spurgeon had extensive fire at his home
- will set up account for donations
- Meeting scheduled Tuesday, April 24, for department
heads to update Hurricane Preparedness and Website
development
- Police department welcomes Canine Hasso, a trained
German Shepard to their force
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- Ric Man Construction is owed $256,000 for work
completed, completion date for project is May 28,
2001
- May offer plants to homes whose yards were affected
by sewer work
- Finance department will overhaul fixed assets and
purchase orders and will track infrastructures
- Approval of Pension Board to begin forming a 401A
Retirement plan
- Department Heads to turn in a list of all credit
cards
- Department Heads to fill out Personnel Actions Forms
for all merit increases
- Will implement new form for employees to keep track
of hours worked
• Meeting April 17, 2001 with Gary Van Brock to review
Centex Homes Project and proposed 3;� acres of future
development.
• Meeting April 17, 2001 with Chief Allison/Assistant Chief
Garlo regarding personnel matters.
� Meeting with representatives on April 17, 2001 of Tamara
Peacock Co. regarding RFP for Village Center.
• April 17, 2001 meeting with Gerard Oakley Architects
regarding RFP for Village Center.
• Meeting on April 17, 2001 with Community Development
personnel to review current projects.
• Meeting April 17, 2001 with Chief Weinand at new temporary
facilities (occupied 4-17-01).
� April 17, 2001 reviewed 357 Tequesta Drive demolition
project with Jeff Newell.
• Review on April 17, 2001 of South Cypress Drainage
presentation with Tracy Robb, Northern Improvement
District.
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• Reviewed status of Village audit and finances with Finance
Director on April 17, 2001.
• Wednesday, April 18, 2001 attended JTJB Chamber Board of
Directors Meeting at chamber offices.
• April 18, 2001 attended Kiwanis Club monthly meeting at
Crab House in Jupiter as guest speaker.
• Met with representatives of PSI Architects to review RFP
for Village Center on April 18, 2001.
• Thursday, April 19, 2001 meeting with Utility Engineer
Bill Reese to review Phase I, Phase II utility projects
and utility operations issues. Reviewed potential
candidates for Utility Director.
• April 19, 2001 met with Councilmember Dalack regarding
general review of operations, pending issues, finances and
personnel.
� Meeting with Mayor Genco, April 19, 2001 for general
review of Village issues and projects.
• Friday, April 20, 2001 reviewed submittal for RFP Village
Center (deadline 1:00 pm), 15 firms submitted proposals.
• Attended quarterly Coastal Managers Meeting in Palm Beach
Gardens April 20, 2001.
• Conference on April 20, 2001 with Gail Nelson, Juno Beach
Town Manager regarding search for Village Clerk.
• Reviewed progress for Phase II utility construction on
April 20, 2001, visited site, reviewed progress.
• Monday, April 23, 2001 reviewed and prepared Special
Council agenda with Human Resource Specialist and Acting
Village Clerk.
� April 23, 2001 toured temporary facilities for Fire and
Police and discussed problems with computers with Fire
Chief.
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• Reviewed April 23, 2001 personnel issues with Finance
Director and future preparation of financial documents.
• April 23, 2001 conference with Village Attorney Randolph
regarding JMZ Properties, Special Council Meeting agenda
and Competitive Negotiations Act.
� April 23, 2001 conference with JMZ Properties regarding
various issues.
• Conference on April 23, 2001 with Bob Bartalotta to
schedule future meetings.
• Conference April 23, 2001 with David Brown, who forwarded
recommendations customers of South Martin County to our
Water Department.
• April 23, 2001 conference with Police Chief/Assistant
Chief regarding personnel issues.
• On April 23, 2001 coordinated demolition and salvage of
357 Tequesta Drive with Jeff Newell.
• Reviewed Village Clerk candidates on April 23, 2001 with
Human Resource Specialist.
• Reviewed pending finance issues with Finance Director on
April 23, 2001.
� Conference April 23, 2001 with Councilmember Dalack
regarding Tequesta Country Club.
• Held Staff Meeting April 24, 2001 in which the following
items were discussed:
- Agenda items for Village Council Meeting
- Special Village Council Meeting to be held April 28,
2001 at 9:30 a.m. (Zuccarelli land swap, Stormwater
Report, Smoke Signals)
- Received 15 RFP packages - Review Committee will
consist of Garlo, Newell, Preston, Couzzo. The
Negotiating Committee will be Forysthe, Jensen,
Couzzo
- Donation of $7,000 to Lighthouse Gallery
6
- Police Department to move Monday, April 30, 2001,
Dispatch move Tuesday, May 1, 2001.
- Meeting Thursday, May 3, 2001 for Pre-Demolition of
Tequesta Hall
- Discussed when/how completely out of Tequesta Hall
- Michael Couzzo to be at Florida City Managers
Conference May 8-13, 2001.
- Finance attended Government Account Standards Board
Meeting 34/35 to see what is involved for us to be
government approved with our accounting standards
- If purchase orders are final then stamp them
- Finance will send out a list of all purchase orders
for all Department Heads to review
- Need to know when demolition of Village Hall complete
in order to cancel insurance
- Recreation Center YMCA agreernent will be a resolution
item
- Beach Road construction will begin Monday, April 30,
will take approximately 20 days
- Roberta Madera began today as a Firefighter/Paramedic
- Community Development moving today to 250 Tequesta
Drive, Suite 305
- Approximate cost to move trees from Village Hall -
$5,000
• Tuesday, April 24, 2001 conference with Village Attorney
Peter Holton regarding JMZ Property and parking
agreements.
• April 24, 2001 began working with Acting Village Clerk to
coordinate agenda for Village Council Meeting (5-10-01)
and develop draft.
• Review Main Street agreements with Community Development
Director on April 24, 2001.
• Reviewed latest credentials for individuals applying for
Utility Director position on Aprii 24, 2001.
� April 24, 2001 reviewed YMCA agreements with Gary Preston.
• Coordinated temporary demolition fencing with Jeff Newell
on April 24, 2001.
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• April 25, 2001 coordinated removal of marble from old
Village Hall.
� Conference April 25, 2001 with Mayor regarding upcoming
agenda and village issues.
• Reviewed U.S. One Overlay District draft April 25, 2001
with consulting planner Jack Horniman.
• Review status of Phase II utility project and issues with
Tom Jensen from Reese, Macon Engineers on April 25, 2001.
• Reviewed on April 25, 2001, current status of Main Street
project and pending issues with Community Development
Director.
• April 25, 2001 reviewed plans to coordinate Police
Departments move to temporary facilities with Police
Chief .
• Reviewed on April 25, 2001 possible relocation of Finance
Department to new space becoming.available by July.
• April 25, 2001 reviewed Police Department grant
applications with Assistant Chief Garlo.
• Friday, April 26, 2001 met with Tom Jensen to discuss
stormwater issues.
• Reviewed plans for budget in brief publication with
Finance Director on April 26, 2001.
• April 26, 2001 pre-demolition meeting with staff for
Village Hall.
• April 26, 2001 interviewed candidates for Village Clerk.
• Met with Finance Director April 26, 2001 regarding
personnel issues.
• Meeting with Tom Jensen April 26, 2001 regarding
stormwater agenda item.
• April 26, 2001 met with Tom Jensen and Gary Preston for
stormwater report due for agenda.
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• Reviewed draft agenda with staff on April 26, 2001.
• Met April 26, 2001 with Russell White regarding
water/sewer agreement and other related issues.
• April 26, 2001 met with Police Chief on personnel issues.
� Friday, April 27, 2001 met with Joe Baker (County Club
resident regarding Phase I issues).
• April 27, 2001 coordinated and reviewed move of Police
Department with Chief and Assistant Chief.
• Visited Phase II construction site on April 27, 2001.
• Visited Village Hall with Jeff Newell April 27, 2001 for
final marble removal and fencing installation.
• April 27, 2001 met with Finance Director and staff
regarding personnel issues.
• Reviewed development of web site with Chief Weinand on
April 27, 2001.
• Saturday, April 28, 2001 attended Special Village Council
Meeting.
• Had conference with Rick Dent April 28, 2001 to schedule
appointment to review progress and status Phase II.
• Meeting with Finance Director April 30, 2001 regarding
temporary facilities at Village Hall.
• April 30, 2001 met with Vice Mayor Capretta to review
Special Village Council Meeting and other Village issues.
• Review proposed items for draft agenda with Acting Village
Clerk on April 30, 2001.
• April 30, 2001 visited temporary Police/Fire facilities
with personnel.
• Conference on April 30, 2001 with Mayor Genco and Village
Attorney regarding Village issues.
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• April 30, 2001, review meeting with county planning staff
attended by Jeff Newell regarding U.S. One Overlay
District.
• April 30, 2001 interviewed candidate for position of
Utility Director.
• Met with ENCON representatives and Reese Macon Engineers
April 30, 2001 to review issues and progress of Phase II
construction.
• Held Staff Meeting, May l, 2001 in which the following
items were discussed:
- Received 15 proposals for the Tequesta Village Center
- Friday, May 4, 2001 at 11:00 am will be a Selection
Committee Meeting for the Tequesta Village Center,
Friday, May 11, 2001 the Committee will narrow the
list down to the top five and list the top three,
Sunshine Law Governs this issue
- Will post this meeting at Tequesta Recreation Center
- Council calendar, Department Heads to submit to
Robbie
- For Smoke Signals Newsletter - submit articles to
Robbie May 3, will publish every two months, submit
ideas for new name of publica�ion
- Staff ineeting every Monday at 9:00 am
- Utilities being shut off today at Village Hall,
prepared for demolishing, gates will be locked at
night
- Discussed agenda items, also implementing an annual
calendar
- Gary Preston will erect a sign "Village Workshop" at
Recreation Center, also signs at old Village Hall
- New police address is 566 U.S. One, police activity
continues as usual
- Continuation of pest/rodent control at living
quarters of Fire Department, also temporary facility
- Rent P.A. system for Recreation Center - test out
Monday, for Council meetings
- Gary Preston to research an alternate place for
council meetings
- Staff needs to sign off on Jones/Foster invoice
10
I
- Pre-employment physicals charged to which account,
also need to sign off on
- Employee Assistance Program offering free supervisor
training
- Can citizens volunteer to help out in office at Fire
Department?
- Special Village Council Mee�ing will be on May 30,
2001
- DRC Meeting May 4, 2001, have comments ready
- Finance will have personnel costs ready today for
each department
- Few accounts are over, Jody will run new sheets for
review, some may be using wrong accounts
- Zaino property on U.S. One, engineer said will
complete shell, then it's going up for sale, needs
landscaping done
• May l, 2001 reviewed deed for Village Green Park forwarded
to Village Attorney for future review.
• Reviewed and processed grant funding for utility
improvements Tequesta Peninsula on May l, 2001.
• On May l, 2001 reviewed candidates for position of Village
Clerk with Human Resources Specialist for distribution to
Village Council for review and consideration.
• Meeting May l, 2001 with Jerry Chiocca, CPA, Director of
Rachlin, Cohen & Holtz consultants to review
funding/financing for future capitol improvement projects.
• Inspected temporary facilities on May 1, 2001 during final
relocation; transition was handled well.
• May l, 2001 reviewed computer cable installation in new
Community Development offices with Jeff Newell and Jim
Humpage, scheduled for 5-2-2001.
• Reviewed on May 1, 2001, Special Council Meeting with John
Zuccarelli of JMZ Properties.
• May l, 2001 reviewed and pr�cessed bi-monthly payables of
Finance Department.
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• May l, 2001 reviewed draft agenda with Acting Village
Clerk.
• Reviewed proposed agreement for employment/labor legal
issues on May l, 2001.
• Wednesday, May 02, 2001, meeting with Rick Poulette, CWA
representative, to review outstanding labor issues (over
past 2 years),
• Meeting on May 2, 2001 with Councilmember Dalack regarding
Smoke Signals and other Village issues.
• Conference on May 2, 2001 with Tom Jensen regarding
council agenda items and candidate for Utility Director.
� Attended Fire Training Session on May 2, 2001 old
community development site (Dana Duncan, Jupiter Courier
participated).
• Conference on May 2, 2001 with Village Attorney Peter
Holtman and Jack Horniman regarding parking issues at
Tequesta Plaza.
• May 2, 2001 completed backup for agenda items for May 10,
2001 Village Council Meeting.
• Conference on May 2, 2001 with Village Attorney Randolph
regarding retainer agreement for employment/labor counsel.
� Meeting May 2, 2001 for South Florida Water Management
representative Matt Morrison (re-scheduled for May 7,
2001)
• Conference May 2, 2001 with finance personnel to address
audit and financial status.
• Conference May 2, 2001 with Jeff Newell regarding
development projects and pending issues.
• Meeting May 2, 2001 with Three Geeks (Web Designers) and
Fire Department representatives to move ahead with design
of site .
• May 2, 2001 visited Fire Training exercises and training.
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• Thursday, May 3, 2001 reviewed request for information
from Councilmember Walker with staff and responded.
• Meeting May 3, 2001 with Tom Jensen, S
(Ree�e Macon) , Paul
Brienza (ENCON), to review Phase II construction status,
scheduling, and pending issues.
� Review on May 3, 2001 with Finance amending ease agreement
with Tequesta Corporate Center for additional space for
Community Development and relocation of Finance
Department.
• May 3, 2001 met with President of Total Bank to review
options to borrow money for capital improvement projects.
• Meeting May 3, 2001 with Mayor Genco to review agenda and
other Village issues.
• Conference May 3, 2001 with Village Attorney Randolph to
review agenda items.
• Meeting with resident John Lacomb, May 3, 2001 regarding
problems with installation adjacent to his house.
• Reviewed demolition schedule and salvage at Village Hall
with staff on May 3, 2001.
• Meeting May 4, 2001 with Vice Mayor Capretta to review
Village Council agenda, and capital improvement projects.
• Meeting May 4, 2001 with Councilmember von Frank to review
Village Council agenda and Village issues.
• May 4, 2001 interview with Dana Duncan, Jupiter Courier
regarding demolition schedule for 357 Tequesta Drive
(tentatively May 10, 2001). Also reviewed her experience
with fire department in training exercises.
• Reviewed issues regarding Centex development with
community development staff, requested analysis and
opinion by Village Attorney May 4, 2001.
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�
• Conference with Martin County Commissioner Weberman
inviting Village to Joint workshop with Palm Beach County
(letter in backup).
• Utility Department Monthly Water Usage Report dated April,
2001, is attached hereto and made a part of this Report
• The Department of Community Development Monthly Report
dated April, 2001, will be attached to the May report due
to unavailability of information due to moving their
department.
• The Department of Fire-Rescue Village Manager's Report for
the Month of April, 2001, is attached hereto and made a
part of this Report.
Manager/Village Manager's Report April 9- May 4, 2001
14
MemoYandum Utilities Departme�t
To: Michael R. Couzzo, Jr., Village Manager
From: Roy Fallon, Chief Operator �
Date: May 2, 2001
Subject: Monthly Water Usages for the Month of April 1- 30, 2001
The following is a summary of monthly water usage for the month of Apri12001.
TEQUESTA WATER TREATMENT PLANT
2001 2000
Tar et a e *40.000 m. . 50.000 m. .
Actual Pum a e 37.794 m. . 59.910 m. .
Maximum Da 2.323 m. . 2.674 m. .
Minimum Da 0.190 m. . 0.986 m. .
Avera e Da 1.260 m. . 1.997 m. .
Backwash Water 0.600 m. . 0.272 m. .
H drant Flushin 0.060. m. . 0.020 m. .
* 20% reduction due to drought
WATER PURCHASED FROM JUPITER
2001 2000
Tar et Pum a e 45.000 m. . 45.000 m. .
Actual Pum a e 43.699 m. . 35.367 m. .
Maximum Da 2.096 m. . 1.713 m. .
Minimum Da 0.226 m. . 0.431 m. .
Avera e Da 1.457 m. . 1.179 m. .
TOTAL DISTRIBUTION SYSTEM PUMPAGE
2001 2000
Actual Pum a e 81.493 m. . 95.277 m. .
Maximum Da 3.510 m. . 3.963 m. .
Minimum Da 1.728 m. . 1.794 m. .
Avera e Da 2.716 m. . 3.176 m. .
Monthly Water Usages
May 2, 2001 �
Page 2 —
2001 2004
Meter Service Connections 5,015 4,983
Rainfall 1.61 " 4.29"
WATER SALES DATA 2001 2000
Total Water Sales (FYTD) $1,268,168 $1,613,577
Target Sales (FYTD $1,886,360 $1,886,360
Jupiter Purchased Water — A.nnual Contract . . . . . . . . 547.500 m.g.
Water Received from Jupiter to-date . . . . . . . . . . . .. 397.069 m.g.
Contract Balance . . . . . . . . . . . . . . . 150.431 m.g.
MONTHLY WATER QUALITY ANALYSIS
2001 2000
H 7.82 7.75
Total alkalinit 128 mg/1 135 m/1
Total Hardness 123 m/1 126 m/1
Calcium Hardness 114 m/1 118 m/1
Color 3 cu 6 cu
Iron 0.02 m/1 0.04 m/1
Chlorides 32 m/1 62 m/1
Turbidit 0.11 ntu 0.38 ntu
Chlorine (total 3.0 m/1 2.8 m/1
DISTRIBUTION SYSTEM MAINTENANCE
METERS New Connections 4
Meters Re laced 14
Flushed 4
HYDRANTS Replaced 1
Serviced 2
Blow-Offs Flushed -
/mk
c: Finance Department
Thomas C. Jensen, P.E.
W'fPlantMonth I yW aterUsage
VILLAGE OF TEQUESTA
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGER' S REPORT
APRIL 2001
Number of days included in this report 30
Total number of calls 74 Number of Medical Calls 50
Number of Fire Calls 15 Number of Calls classified as Others 9
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 43 Number of Ladder Company Responses 7
Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 8
Total Number of Hrs Needed for Incident Mitigation 360.00
Average Daily Staffing
Daily on-duty Career Firefighting Force 5.03
Daily on-duty Volunteer Firefighting Force 0.36
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.45
Average number of Volunteer Firefighters on-duty During Night time Hours 0.29
Total Firefighting Force on duty 5.39
Fire Code Enforcement
Total hours Utilized on Code Enforcement 35.00 Hours Spent on pre-fire Planning 4.00
Number of Violations Found this Month 2 Number of Violations Corrected this Month 1
Required Duties
Hours Needed for Vehicle Maintenance 74.00 Hours Utilized for Equipment Testing 43.00
Hours Needed for Equipment Maintenance 65.00 Hours Needed for Equipment Checks 157.50
Wours Needed for Building Maintenance 157.00 Hours Needed for Hose Testing 0.00
Hours Needed for Hydrant Testing 1.00 Total Gallons of Water Used 4,400.00
Miscellaneous
Hours Dedicated to Community Service 54.00
Hours Required for Administrative Support 281.00
Firefighter Physical fitness Program 85.00
VILLAGE OF TEQUESTA
.
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGER' S REPORT
APRIL 2000
Number of days included in this report 30
Total number of calls 82 Number of Medical Calls 56
Number of Fire Calls 9 Number of Calls classified as Others 17
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 32 Number of Ladder Company Responses 6
Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 8
Total Number of Hrs Needed for Incident Mitigation 254.00
Average Daily Staffing
Daily on-duty Career Firefighting Force 5.15
Daily on-duty Volunteer Firefighting Force 0.45
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.53
Average number of Volunteer Firefighters on-duty During Night time Hours 0.40
Total Firefighting Force on duty 5.60
Fire Code Enforcement
Total hours Utilized on Code Enforcement 43.50 Hours Spent on pre-fi�e Planning 0.00
Number of Violations Found this Month 29 Number of Violations Corrected this Month 16
Required Duties
Hours Needed for Vehicle Maintenance 87.00 Hours Utilized for Equipment Testing 34.00
Hours Needed for Equipment Maintenance 75.00 Hours Needed for Equipment Checks 133.00
Hours Needed for Building Maintenance 140.00 Hours Needed for Hose Testing 0.00
Hours Needed for Hydrant Testing 1.00 Total Gallons of Water Used 3, 510.00
Miscellaneous
Hours Dedicated to Community Service 40.00
Hours Required for Administrative Support 213.00
Firefighter Physical fitness Program 84.50