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HomeMy WebLinkAboutDocumentation_Regular_Tab 08A_05/10/2001 , --� � � � r � y p G �i� S ; , p "0 �R 7> � � � ���y��N�� MEMORANDUM TO: Mayor/Council FROM: Michael R. Couzzo, Jr., Village Mana e� DATE: May 3, 2001 r-- '� SUBJECT: Appointment of Village Clerk The administration has placed on the May 10, 2001 agenda of the Village of Tequesta, the appointment of a Village Clerk. Kim Bodinizzo, Personnel Speciafist has afready provided the applicants' resumes and related materials for your review and consideration. I have interviewed candidates Mary Wolcott, and Linda Kosier for this position. I feel both candidates possess the qualifications for the position. Based upon my interviews, I respectfully recommend for your consideration the appointment of Mary Wolcott to the position of Tequesta Village Clerk. The appointment is solely for the position of Village Clerk (copies of job description, advertisement and applicable charter section are provided for your use). The recommended starting pay for this position is $40,000.00 annually, with customary benefits for Village Administrative personnel. Mary Wolcott has indicated that she agrees to the terms and is available to begin work on a full-time basis as of June 4, 200 f. Any offer is conditional upon receipt of acceptable background investigation, and the completion of a Village physical examination. Your review and consideration of this matter is appreciated. Should you have any questions or thoughts, please feel free as always to call. Additionally, I would suggest that you contact any candidates for this position to obtain additional information. M RC/rr Word/Couuo/Agenda Item Village Clerk � Memo This document contains time-sensitive information. Please read immediately and respond as specified. �^ , �.LI � t"'f�f To Michael R. Couao, Jr., Village Manager `� (v From Kim Bodinizzo, Personnel Specialist � Date/Time April 30, 2001 5 3 �/ t,. Subject Appointmerrt of Village Clerk � `�ty 0 (� As you know, the position of Village Clerk has been vacant since April J�r, f'1 13, 2Q01. Advertisements appeared in The Palm Beach Post and The � �� $tuart News on April f 5 and April 22, 2001, seeking candidates for the � position. In response to these advertisements, as of this date, the Village Manager's Office is +n receipt of 20 applications/resumes + (copies attached). Upon careful review of the applications/resumes, it � has been determined that three (3) applicants meet the qualifications set forth for the position of Village Clerk, as follows: Linda V. Kosier - Farmer City Clerk, City of Patm Beach Gardens Pamela J. Levy - City Clerk, City of Lauderdale Lakes Mary Wolcott - Town Clerk, Town of Lake Park Ms. Kosier and Ms. Wolcott were interviewed on Apri126, 2001, and both have agreed to a$40,000 starting salary. Ms. Levy was not interviewed because although she indicated during a telephone conversation that her request for a$60,000 starting salary was negatiable, a$40,000 starting salary was out of the question. ,, ;�;;y:���• "y' �ither of the two candidates interviewed possess the qualifications to '-� `�' perform the functions of the Village Clerk pursuant to Section 3.03 of ,;,;.s�;��;! ';' the Village Charter. � � r� /krb A�tachments (20) NOTE: Attached please find two (2) additiiona! resumes received for the position of Village Clerk since the issuance of this memorandum on April 30, 2001. These applicants do nOt (10S5eSS t�'1Q qual�cations needed f01' �'1@ FfOSltf011. 250 Tequesta Drive Additionally, for your information� please find a copy of 5ection 3.03 of the Tequesta Code o f Ordtnances regarding Suite 300 Village Clerk functions, as well as a copy of the job Tequesta, Horida 334&9 description and job advertisement 561-575-6209 561-S75-6203 Faac § 5.02 TEQUESTA CODE ¢ g,pg � vouchers for the pa.qment of same. In the ca.pacity of pux�chasing agent he shall conduct all sa.les of personal prope�ty which the Council may authorize to be sold as having become unnecessa.ry or unfit for Village use, All purchases and sales shall eonform to such regnla- tiona as the Viilage Council may from time to time pie. scribe. (9) To make contracts on behalf of the Viilage for the furnish- ing of materials a.nd performance of labor; provided, how- ever, that no such contract shall obligate the Village for a sum greater than five thousand doIlars ($5,000.00), and provided, further, also that such contracts shall be pre. sented to the Village Council at the nest regular meeting after the execution or awa.rdir�g thereof for action thereon by the Village Council. (Ord. No. 367, § 1, 4-28-88) (10) To prepa,re and submit to the Village Couneil, within nfnety (90) days after the close of each fisca,l year, a complete report of the operation and business of the Village for the preceding fiscal year. (Ord. No. 255, § .7, 7-26-77) Section 3.03. The Village Clerk. The Village Clerk shall be present at all meetings of the Couneil and shall keep a record of the proceedings of the Council in a minute book to be provided and kept for that Purpo$e• '1'he Clerk shall preserve amd mainta,in an ordinance boak for the recording and preser� bf a,ll duly adopted ordinances, �and shall preserve and mainta,in a resolution book to be provided and kapt for that purpose, tlze Ordinance Book and Resolution Book to be deemed public records. Copies from said Min�ute Book, prdinance Book or Resolution Book, duly certified by the Village Clerk under the corporate seal of the Village, shall be received in evidence in all Courts and places in proof thereof. The Viltage Clerk shall certify and keep a record of all permits issued by the Village or pursuant to its authority. The Village Clerk may be the registration officer and shall, in addition to the dutiea which are or may be required by him Supp. No. 18 20 � , § 3.OS CHAIiZ'ER § 3.07 � by this Charter or by any Law of the State or by any ordi- nance of the said municipality, have the custody of all the general records, books and doeuments of the Viltage, and shall perform such further duties as are imposed upon him by the � Council, by resolution, ordinance or otherwise. (Ord. No. 255, § 8, ?-26-77) � Sections 3.04-3.06. RepeaIed.* Section 3.07. Department and Direetora � There shall be separate departments as established by the Village Council• by ordinance upon recommendation af the Yillage Manager. Each separate department head ahalI be appointed by the Village Manager and approved by the Vil- Iage Council. Each department shall be subj eet to the general supervision and control by the Village Manager, but shaIl be directlq supervised and controlled by the person in charge thereof, who shau have the title appropriate of the functiona t � . . .� *Editor's aote--Ord. No. 366, § 1, adopted Apr. 28, 1988, provided that §§ 3.Q4, 3.05, and 3.06 be rescinded and repealed. Formerty, § 3.04, as amended by �rd. No. 189, § 4, adopted Dec. 31, 1971, and Ord. No. 255, § 9, adopted July 26, I977, pertained to the village treasurer; $ 3.05, as amended by prd. No. 255, $10, pertained to the tax assessor, and $ 3.06, as amended by Ord. No. 255, § 11, pertained to the tax collector. Supp. No. 18 21 8� . - .. i ,� y � ,.r..x -m z .v-ir :yr : v , m. . � ._.. .• — �s.r n ..... . ..-.�+T......+v-u �c'- -.. _.. '�. n �'-..., y _ . .. . . , 1- .. t . �e»-q . . ' . :. . - -.v... F+T31�" "�. vzLr�cE oF TEQUESTA POSITION DESCRIPTION Class Title: village Clerk Depart�.ent: Village Manager's Office Date: April 2001 GENERAL PURPOSE Perforrns a variety of routine and complex supervisory, clerical, and administrative work in the administration of the Village government. SUPERVISION RECEIVED Works under the general supervision of the Village Manager. As an appointed Officer of the Vil.lage of Tequesta, is subject to annual reappointment by the Village Council. ESSENTIAL DUTIES AND RESPpNSIBILITIES Serves as custodian of official Village records and public documents; performs certification and recording for the Village as required on Iegal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents requiring Village certification; catalogs and files all Village records to ensure preservation. Attends all meetings of the Village Council; performs an accurate recording of the proGeedings and transcribes minutes utilizing proper legislative terminology, recording, indexing and filing for the public record; distributes information as requested. Prepares and distributes agendas packets, materials, minutes and reeords of ineetings. Preserves and maintains the Ordinances and Resolutions of the Village Council and oversees the codification of Ordinances into the Village of Tequesta Code of Ordinances. Prepares and advertises meeting agendas, bid and other advertisements, and legal notices of public hearings and special meetings. Serves as Clerk of Elections pursuant to Section 8-2, of the Village of Teqrvesta Code of Ordinances and coordinates municipal elections with the Palm Beach County Supervisor of Elections Office. Prepares annual budget for Village Clerk's Office; assures effective and efficient use of budgeted funds. Provides public records requests and information to citizens, civic groups, the media and other agencies as requested. Serves as a notary public. Prepares reports for Council Meetings as directed. Communicates official plans, policies and procedures to staff and the general public. Prepares a variety of studies, reports and related information for decision-making purposes. PERIPFiERAL DUTIES Attend seminars and workshops related to Clerks' duties and responsibilities. Assists in the preparation of vrdinances and resolutions as directed. Accepts claims for damages and other leqal papers served on the Village. DESIRED MINIMUM QUALIE'ICA.TIONS Education and Experience: (A) Bachelor's degree in business admin�.stration and public administration or a closely related field, and (B) Two (2) years ot municipal government experience as Clerk or Deputy Clerk� or (C) An. equivalent combination of educatian and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis. Necessary Knowledge, Ski11s and Abilities: (A� Working knowledge of the principles and practices of modern public administration; Extensive knowledge of office practices and procedures; Thorough knowledge of modern records management techniques, including Ieqal requirements for recording, retention and disclosure; (B) Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, other departments, officials and the public; Ability to communicate effectively verbally and in writing; Ability to plan, organize and supervise clerical workers and assigned staff; (C) Skill in operation of listed tools and equipment. SPECIAL RSQUIREMENTS (A) Must be bondable; (B) Valid Florida Driver's License, or ability to obtain one; nota�y public certification within six months. TOOLS AND EQUIPMENT USED Typewriter, personal computer, including word processing, spreadsheet and data base software; IO-key calculator; telephone; copy machine; fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfuliy perform the essential functions of thi5 job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and rEach wi�h hands and arms. The employee is occasionally required to walk. The employee must occasioz�.ally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encotznters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually indoors and quiet . SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Effective Date: April 16, 2001 �� v � VILLAGE OF TEQUESTA Post Office Box 3273 • 250 Tequesta Drivc • Suice 300 ;'� Tequesta, Florida 33469-0273 • (561) 575-6200 � a o � Fax: (561) 575-G203 � � y y co VILLAGE CLERK VILLAGE OF TEQUESTA The Village of Tequesta is seeking applicants for the appointed position of Village Clerk to serve as custodian of official Village records and documents. Sa1ary range: $34,200-$42,500 DOQ, w/excellent benefits package. Attends and records Village Council Meetings and prepares official minutes. Must possess a Certified Municipal Clerk's (CMC) Certification or able to possess Certification within six (6) months of date of appoirrtment. Bachelor Degree in business adm. or public adm. with two (2) years municipal government experience as Clerk or Deputy Clerk, or equivalent comhination of experience/training. Applications & job description may be obtained at the Village Ma.nager's Office/Personnel, 250 Tequesta Drive, Suite 300, Tequesta, or fax resume to 561-575-6203. Open until filled. EOE & DFWP. Recycled Paper . � ��� ' �i� �� � � �� � ,M.4•.!► April 28�'. 2001 � �� � . 2 � ��� �-� Yliage of Tequesta Attn: Village Manager Mike Couuo 357 Tequesta Drive Tequesta, Fla. 33469 Mike, Please see my resume enclosed! I understand that a position may become available �or Village Clerk/Assistant Manager, it would be my privilege if you would consider me for that job! My husband and � have lived in Palm Beach County since I960, and have recently decided to build our dream home, presentfy under constrauctcttion, in Watetway vilage. We hav� al�nrays �ovex! this charming, safe city, and we feel extremety blessed and happy to make Teq�esta o�r new hom+e! So, i can't think of any other jab I would rather do, than to help serve this wo�derful town in which I will be living! I am ready to interview! Please contact me at your convenience. Sincerely - Susan (Susie) Kendall 5603 Whirlaway Road Steeplechase Palm Beach Gardens, Fta 33418 � Home: 561622 2976 Susiness cell: 551358 6604 (Please see my card enclosed.) cc: Mayor Gerald�ne Genco Susan B. Kendall______.-----_..----,-----------------___ �___---- 5603 Whirlaway Road� � ��� .. � � �:.. fl � Palm Beach Gardens, Fla 33418 Home Phone (56l) 622 2976 Cell (561) 358 6604 E Mail: susiekendall@gateway.net OB3ECTNE: To be considered for, and uItimately secure a position as Village Clerk/Assistant Manager, , V of Tequest� QUALIFICATI�NS I was born to leaii by example! I love wor�ng with people. .. it's that sic�le_ I will not shy away from new challenges...learning is so much fun and exciting! My parents raised me with the simple phitosophy of remembering to treat peogte tlae way tha.t I would warn to be treated. I have always brought those concepts to the work ptace as well. I kaow that I give 110%, no matter what the task I take my work seriously, lnnt I do not take myself seriously! I love the conc�pt of working as a team. Currently hold title of 2� Vice President, Business and Professionat Women's Association. Served as Chau Person for 2 yeazs, Ciry of Palm Beach Gardens Parks and Re�reation Advisory Board. Public Speaker EDUCATION 1969 Gradrurted from Pulm Beuch High School, West Palm Beac� Floridu EMPLOYMENT 1999 After retiringfrom BeIlSouth with 30 years, formed my own company, `One Hurulred cmd Eighty Degrees' ; a telecvmrnunications cmd consultation comparry, cuhriitristering telephot�e skills c&isses to companies. I alsv conduct train,irrg for console attendrnets. 1969-1999 BellSouth (knvwn formally as Southern Sell prior to divestitrcre in 1984.) Hired on initially as a Customer Service Representative, through 1984. As a Custorreer Service Rep, I accepted Relievi,v�g Supervisor and Team Leader opporturiilies In addition, while contir�uing to hold the Customer Rep title, I also beccrme very irrvolved in Southern Bell's Speaker's Burecn�. In 1984, I asked for cmd was ultimately grcrrtted the promotion to Service Consultarnt, Mca�ketire� for BellSouth Nfy new responsibilities cmd challenges im�olved technical skills, as well as contirrued excellence in customer relations. l designed and implememed adl types nf network desi�s and service� mterfacing not only ivith our customers, but with key Be1lSouth departments as well. Multi-tasking, diplomacy and tact skills cve certcritaly not new to me/ My strengths? Myself, my family, cmd frnding new and exciting and rewarding challenges every day. Dra�irrg my 3p years with Bell, l have ecaned excetlent evaluatiorrs I corrsider myself a selj-stcmer! To paraphrcrse: If the mountain won Y come tn me, then I wild come to the mountain!! Note: My husband arrd I wild be residents of Teques7a, ver y soon! We are building our dream home, in lovely Waterwuy i�illage, on Bas#n Street, arad we shauld be moving irr within the next 6 months or so. We just love Tequesta! It reminds z�s so much of West Palm Beac{� when our families moved down here from up nortl� bc�k in 1960. - VTLLAGE CLERK CARL E. HIRSF�iIAIY For. ?o�trteen �ears I wa� Chief Ad�nin3str� 10-01 Saddle River �oad or for tf�e Ur�ited States Mar�hal� Office Fair Lawn, New Jersey� 0�410 U. S. Departme�t of Jt�sticc. 201-?91-1648 � 201-269-go82-Work - ►�tarch 1985 to March 19:90 �erttfied FIRE 1�ARSHAL. Certif3.ed COURT MEDIATOR. Director of Public Safety for the "�Q JiT39L:" �ocated at 200 Plaza DKive, Secaucus. Mew Jersey, 07094. Responsible for all Public SaPety functions. �irectly sugervise uniform Guard force and hanc3le a11 Investigations. Respansibl,e Por all Fire Safety programs in a five story building with approximately one thausand employees. Reports direc�tly to Vice President, Mr. Gene Colia, Vice President of Facilities �Ranagement ( 718_ti,94 March 1990 to October 1991 � - �. ' ' Director of Security & Safety for a?70 room Hotel in the heart of the Theater District in the City oi New York. HOLIDAY INN CROWNE PLAZA, '1605 Broadw� at �9th Street, 1Vew York, New York� 10019. Supervise � . a staff of aporoximately forty Security & Safety Persons. Responsible for al.l Security & Safety funct�ons in this 46 story Hotel and Office Com�lex. Direct a11 Fire Safety Programs and teach courses in Fire Safety and S ecurity awareness . Active ir►. New ' _, York Hotel Association Security Committee. Work close with 1Vew York City Police Department Hote? Squad and Community Relations personnel. Chairman o� Hotel Loss Prevention C ommittee . Member of Hote? Executive Committee. Oc±ober 1991 to PRESENT - 1�iERCK-MEDCO MANAGED CARE - �IanaQer of Security and Fire Safety for �'iEDCO Containment � Services � I•nc ., 1-Oa Summit Ave, Montvale, New Jers�y, 07645. 201- 35� -5739 • Responsible for Security and Fire Safety � for eight iV�DCO buildings in the State of New Jersey. � � Directly supervise all Security Officers and Investigators wor�ing for MEDC�. Work on Criminal and Civi1 Investigations. Teach courses on Fire Safet .(Certified as�a Fire � �-- Inspector and Fire.Official� in the State of Ptew Jers2y. Hire Security Managers for aIl i�erek-Prledco facilities •in the� United States . .. �.:._ � �� �a� � � �oo� ,^.�• � �.�.,� �.r'�,.y}.S �� .,.� , �►R�: �. �r����ar� � _ _ _��.._.....______.�---_�..�._ � �1�iTED ST�►T�� ���4��3�'�r�, ;���F°. Q 1a-01 SADDLE RIVER R�AD ` � � EAIR l�AWN, NEVV J�RSEY a?'410 Car�I � . Hirsnman 10-01 Saddle River Road Fair Lawn, NJ 07410 (201) 791-1648 ( 201) 791-4746 Director oP Security & Safety The Meadowlands Hilton Hotel Two Harmon Plaza, Secaucus, IJJ 07094 ( 201) 348-6900 September 1979 - Mar�h � Supervise a staff of twenty Security personnel. Act as Manager on Duty in the absence of the General Manager. In that capacity, I am responsible for all Security, Safety, Housekeeping, Maintenance, Aceounting, and Personnel funetions in a 305 room hotel. Conducts orientation programs for aIl new empioyees and acts as Chairman of the Hotel Safety Committee. Handles all hotel insuranee nrograss and �e�al cases. Attends City, State County, and Federal Courts for the hotel. Conduets OSHA type investigations for the hotel and all workmens compensation matters. Constable for the Boro of Fair Lawn, New Jersey June 1977 - September 1979 : Served all court papers as assigned on a fee basis. Appointed for a three-year term by the Mayor & Council for the Boro of Fair Lawn, New Jersey. Bonded and Certified by the Police Department of the Boro of Fair Lawn, New Jersey. Chief United States •Marshal for the District of Ne�r Jersey November 1963 to July 1977 ; Appointed by the President of he Unite tates wit consent of the United States Senate. In cornmand of all Federal Marshals working in the state of New Jersey�. Responsible for approximately fifty employees working in•the three Federal Courthouses in the District of New Jersey.� Responsible for all Security and Safety matters in three Federal Buildings. Responsible for safety of all Federal. Judges assigned to the District of New Jersey and their staffs. Maintained a close relationship with all Federal, State, County, and Loeal Law Enforeement Agencies in the State of New Jersey. Handled all Federal Crimes on military reservations in the State of New Jersey.. Directly supervise Anti-Air Piracy Detail at Newark, New Jersey Airport. Train personnel in the Court Security and Witness Protection Programs. Lecture at various Police Schools and Colleges in the State of 1Vew Jersey. Direct all complex criminal Investigations. Advise Chief United States A ttorney on status of all Criminal and Civil Investigations. Carl E. Hirshman (2) Detective - Metropolitan Police Department 300 Indiana Avenue, N.W. Washington, D.C. January 1957 - November 1963 Detective assigned to First Precinet Detec ive Squa working all types of investigations (Homicide, Robbery, Vice, Aceident, and General Criminal Investigation). Worked special assignments with members of the Federal Bureau of Investigation, Federal Bureau of Narcotics, Secret S�rvice Agents and Postal Inspectors. Assigned to numerous Security Details in the proteetion of the President and Vice President of the United States and - their families. � AWgRDS --�_ Police Bronze Bar for Valor (Highest Police Award given in the City of Washington, D�.C.) Po�ice Award of Merit (Second Highest Police Award given in the City of Washington, D.C.) Police Commendation Bar January 1973 - Selected by Detectives Crime Clinie, Metropolitan New York, New Jersey, Connecticut, as Police Official of the Month. - National Police Officers Association of America. (Excellent Arrest Award for having.directly aided in the capture and arrest of a criminal who was endangerino the lives and property of the people in his co�munity.) Policeman of the Month for July 1960, in Washington, D.C. Policeman of the Year for 1g62, in Washington, D.C. President of Policy Academy Class Number 140, Washington D.C. POLICE SCHOOLS ATT�NDED 4Jashington, D.C. Police Aeademy Washington, D.C. Traffic Institute New Jersey State Police Academy, Sea Girt, New Jersey United States Marshal Training Sehool, Terre Haute, Indiana U.S. Border Patrol Academy, Los Fresnos, Texas (SOG Group) U.S. Treasury School, Uniondale, New York Civil Disturbance Orientation Course, Fort Gordon, Georgia U.S. Army Criminal Investi�ator Training, Fort Dix, NJ P Carl E. Hirshman ( 3) POLICE SCHOOLS ATTBNDED (CONTINUED) Bergen County, New Jersey Police First Aid Course Federal Bureau of Investigation Bank Robbery Seminar for . � Police O�ficials, Paramus, Ne.w Jersey Pickpocket Course for Police Detectives, Washington, D.C. Shoplifting Course of Instruction for PoZice Detectives, Washington, D.C. . Civil Aviation Se�urity Seminar, Oklahoma City, Oklahoma Hotel-Motel Security Course, New York University COLLEGE Attended Bergen Community College 400 Paramus Road Paramus, NJ Completed four years of nights toward Associate Degree in Police Science, with a major in Police Administration. On the Dean's List at Bergen Community College for the past four years. MEMB�RSHIP IN ORGg�tIZATIONS International Association of Chiefs of Police New Jersey State Chiefs of Police Association Military Police Association National Poliee Officers Association of America Patrolmans Association of New Jersey New Jersey Nareotics Officers Association . National Association of Deputy. United States Marshals The Honor Legion of the Police Departments of the State of New Jersey Fraternal Order of Police American Legion Veterans of Foreign Wars Board of Directors - Detectives Crime Clinic; . State of New Jersey, New Yo.rk, and Connecticut Member Youth Advisory Board - Borough of Fair Lawn, NJ �Vlember Fair Lawn Citisens Police Advisory Committee Appointed Security Officer for the Federal Judiciary - District of I�ew Jersey, March 24, 1975, by Wayne B. Colburn, Director, United States Marshal Service. Appointed to the Bergen County Narcotics Advisory Council by the Board of Chosen Freeholders, Bergen County, NJ - 4/2/75.