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Home My WebLink AboutDocumentation_Regular_Tab 05E_01/11/2001 �. � F TF v ' � � VILLAGE OF TEQUESTA '`� Post Office Box 3273 • 250 Tequesta Drive • Suite 300 ° ,'� o Tequesta, Florida 33469-0273 • (561) 575-6200 �; o Q Fax: (5G1) 575-G203 ; ; �� c � Village Manager's Report December 11 - January 5, 2001 • Conference with representative from Nichols Sanitation and Gary Preston regarding modifications to existing agreement and to include specific hurricane language and costs. • Conference with Daniella of auditing firm to review needs and schedule. She/�^�ill on site Tuesdays and Thursdays to assist in the finarice department. � Toured Village with Gary Preston; discussed holiday decorations and reviewed improvements under construction at Dover Ditch. • Attended Police Department awards ceremony at Village Hall. • Telephone conversation with Richard Dent of ENCON to coordinate Country Club Phase II project. • Conference with Tom Jensen, Joann Manganiello and finance staff regarding funding for Country Club Phase II. • Public Safety design conference with Mayor and staff to review costs and design modifications. Alternate proposals being considered for temporary facilities. • Discussed upcoming Village Council agenda with new Jupiter Courier reporter Laura Ides. , • Reviewed initial assessment by Operation Explorer with Ian Helmsley. • Attended Community Appearance Board meeting in Village Hall. Recycled Paper 1 . ► • Reviewed Country Club Phase II project with Skip Randolph and Richard Dent; it was determined that the Village should seek public bids. � Final review of backup for Village Council coordinating chambers. • Attended Meet & Greet ceremony in Council Chambers. • Reviewed proposed storage facility with Mr. Burkhart at County Line Plaza shops. • Attended Village Council meeting. • Reviewed actions of Village Council with staff. • Attended annual holiday luncheon and Village staff. • Telephone conversation with Mayor regarding Phase I storm drainage. • Met with Councilmember Walker regarding general review. � Conference with Phil Crannell of Gee & Jenson regarding re-design of Public Safety facility to achieve greater efficiency. • Attended testing for police sergeant promotional exams at Village Hall. • Conducted interviews with Jupiter Courier regarding reports on Village projects. • Telephone conversation with Margaret of Lighthouse Galleries regarding public act and holiday lighting proj ect . • Reviewed and executed agreements for Main Street Construction project. • Reviewed temporary housing for fire and police during construction. • Reviewed status of Finance Director search with Personnel Specialist; reviewed various options. 2 � . s • Telephone conversation with Village Attorney's Office, Leslie Hogan, to review interlocal agreement with ENCON (language appears to be okay). • Spoke with Richard Dent of ENCON to coordinate final details with agreement and discuss plans for legislative approval. • Telephone conversation with David Brown, Utilities Director for Jupiter, regarding Loxahatchee River Initiative. • Reviewed terms of engagement proposal from Village auditors, for temporary assistance in the Finance Department. • Telephone PMG to update status of citizen survey - they didn't answer and have been closed for a week. • Began working on materials for January Manager`s forum - an overview of Village of Tequesta's municipal government. • Attended staff ineeting on December 19 in which the following items were discussed: - Police Chief reported that County Line Road and U.S. 1 intersection is becoming a traffic hazard. People are making their own turn lane. It was brought up as to whether or not to make a turning lane. - Director of Community Development reported that Centex Homes' name was changed to Tequesta Trace. - Fire Chief reported that the fire hydrants will be repainted; paint will be color coded according to water flow. - Police Chief reported that there is a tentative lease agreement with County Line Plaza for office space. - A pre-construction meeting is scheduled for December 20 in the town hall. 3 � � • Visited Town of Juno Beach to review public art on display with Town Manager, Gail Nelson. • Reviewed objectives of Utility Superintendent position with interview team (Bill Reese, Tom Jensen, Kim Bodinizzo and Joann Manganiello) • Consideration of candidates for Utility Superintendent's position. • Reviewed "Big Box" article supplied by Vice Mayor Schauer; will review with staff for consideration. • Telephone conversation with Laura Ides from Jupiter Courier; she informed me she is no longer with the Courier. • Telephone conversation with Councilmember Walker to schedule an appointment for December 20 to review a variety of topics. • Telephone conversation with South Florida Water Management District regarding violations of water restrictions ardinance; forwarded to Code Enforcement for review. • Attended JTJB Chamber Board of Directors meeting at the Chamber office. • Conversation with Richard Dent of ENCON regarding Phase II; we agreed that we should proceed with interlocal agreement. • Inspected storm water project at Dover Ditch; work is complete and satisfactory. • N�eeting with Mayor Capretta regarding Finance Department issues. • Meeting with Utilities Engineering Consultants to review Phase II and South Cypress projects. • Reviewed progress in Finance Department with representatives from auditors; discussed need for additional interval controls and policy development. 4 � « • Meeting with Councilmember Walker to discuss a variety of Village issues. • Reviewed all payables with Finance, approved and processed. • Visited and met with departmental personnel in Finance, Police, Fire and Building for informal review and briefings. • Made final arrangements for Village Manager's Holiday luncheon with senior administration staff. • Meeting with Fire Captain, Alex Nathanson, to discuss his resignation from Village of Tequesta Fire Department. • Meeting and telephone conversation with residents affected by new sidewalk along Riverside Drive (interlocal agreement being revised by Palm Beach County). • Reviewed Village projects with Assistant Village Manager. • Telephone conversation with Kathy of PMG regarding final draft of citizen survey to be completed by end of week. � Telephone conversation with Richard Dent of ENCON to invite him to attend January ll Village Council meeting. • Lunch with Assistant Chief Garlo to review police departmental issues, staffing, budgeting and plans for the future. • Met with Finance Department and prepared annual report for distribution to the Village Council. Additionally, reviewed status of fixed asset inventory (report being prepared). � Meeting with resident, Jim Humpage, who requested use of Village Hall to hold Action Committee meeting (request was denied per Village policy). • Meeting with Kim Bodinizzo to review outstanding personnel evaluations, position vacancies an.d upcoming interview for Finance birector. 5 . � « • Visited Police Department and met with Chief Allison and uniformed personnel. • Reviewed upcoming agenda items with Assistant Village Manager. • Reviewed possibility of advertising Village Council agenda in the Jupiter Courier (cost estimated to be $310.00). • Meeting with Tom Jensen and Bill Reese from Reese, Macon to review Country Club Phase II project, storm water management and annual report. • Meeting with Jack Horniman to review storm water annual report and proposal for services. • P_ttended staff ineeting on January 3 in which the following items were discussed: - Personnel Specialist announced that there is going to be Sensitivity Training on January 16-18, 2001, from 9:30 - 11:00 am in Village Hall. All employees must attend one of the sessions. - Fire Chief brought up issue of contracts for casual part-time employees. They did not get COLAs and they are questioning why they did not receive it. They have not had increases for some time and Chief Weinand is questioning this. - Public Works Director reported that Tequesta Country Club Association is going to be meeting on January 8 regarding the monuments. They are planning on removing the northern monument and rebuilding the central monument. - Public Works Director reported that the landscape project is going to be started soon; will be on February Village Council agenda. - Director of Community Development reported that Rood Landscaping wants to zone part of their land for agricultural use. Right now it is all commercial but they want 8 acres to be agricultural and the remaining 16 acres to remain commercial. 6 . � . • Met with Russell White of Utilities to review existing Country Club Phase I and upcoming Phase II. • Reviewed personnel issues with Assistant Village Manager and reviewed schedule for future Village Committee meetings. • Scheduled meeting with Gee & Jenson for Thursday, January 4 to review revised plans for Tequesta Public Safety facility. • Reviewed and processed payables with Finance Department. • Individual telephone conversations with Mayor Capretta, Vice Mayor Liz Schauer, Councilmember Basil Dalack, and Councilmember Sharon Walker updating administrative activities and scheduling meetings. • Interview with JoAnn Forsythe (candidate for Finance Director position) with Daniella, auditor, Joann Manganiello and Kim Bodinizzo. Offered her position contingent upon background, physical and Village Council approval. • Conference with Councilmember Walker regarding various topics effecting Village of Tequesta. • Conference with Fire Chief regarding departmental personnel and senior level position vacancies. � Conference with Gee & Jenson architects and engineers, Assistant Village Manager, Fire and Police Chiefs to review draft revisions to plans and specifications for Tequesta Pubic Safety facility. • Meeting with resident Betty Nagy to review public records request and review Village projects. � Conference with Mayor Capretta to review Village projects and financing options. � • Worked on article for January Smoke Signals newsletter regarding Manager's Message for the New Year. 7 _. � � ' � • The Department of Community Development Monthly Report dated December, 2000, is attached hereto and made a part of this Report. � Utility Department Monthly Water Usages Report dated December 1-31, 2000, is attached hereto and made part of this report. • The Department of Fire-Rescue Village Manager's Report for the Month of December, 2000, is attached hereto and made a part of this Report. - Manager/village manager's report Dec 11-Jan 5, 2001 g PERMITS ISSUED DURING THE PERIOD 12/O1/00 THROUGH 11/31/00 PAGE 1 THIS REPORT WAS PRINTED ON JANUARY 3, �UU1 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PH1D __ ----- — -----------°-°--- -----------� --------- -------- --------- AL - ALARM 3 1,3y�.U0 115.OU 115.00 EL - ELECTRICAL - MISCELLANEOUS 3 O.�U 125.3U 125.30 ER - ELECTRICAL - NEW rDNSTRUCTION 1 U.00 20.�0 10.OU ME - MECHANICAL 6 17,5�5.U0 370.00 370.00 MO - MISC. PERMITS 19 382,725.OU 6,343.10 5,34's.10 PC - PUBLIC CONSmpUCTION 3 132,OUO.UU U.UO 0.00 YL - PLUMBING - RESIllENTIAL & COMMEF.CIAL 19 Q.00 665.�u 665.�U SB - SIGN PERMITS 1 '325.�� 35.U0 35.00 ------------ ---------- ---------- ---------- TOTALS FOR ALL PERMIT TYPES 55 534,033.00 7,673.4U 7,673.40 PERMITS ISSUED DURING THE PERIOD 10/O1J00 THROUGH 12/31/00 PAGE 1 THIS REPORT WAS PRiKTED ON JANUARY 3, ZU01 VILLAGE OF TEQUESTA PEAMIT TYPE AND DESCRIYTION # OF YERMITS VALUATION FEES DUE FEES PAID --- ---------------------- ----°------- --------- -------- ------__ AL - ALARM 4 1,3y8.0U 150.U0 15U.OU CA - COMMERCIAL ALTERATIONS & ADDITIONS 3 7,75U.00 230.00 230.OU DM - DEMOLITION 1 87,750,00 1,398.00 1,39b.U0 DR - DRIVEwAY 3 2I,450.UU 353.00 353.OU EL - ELECTRICAL - MISCELLANEOUS 19 500.00 87�.01 87$.O1 ER - ELECTRICAL - NEW CONSTRUCTION 2 U.00 3,320.00 3,320.00 LS - LANDSCAPE PERMIT 3 36,614.OU Sy9.82 599.82 ME - MECHANICAL 19 461,933.UU 9,743.54 9,743.54 MF - MULTI NEW/AllDITIONS/ALT. 1 14,U�O.UO 218.U0 21�.U0 Mo - MISC. PERMITS 64 1,05�,334.00 14,426.41 14,54�.41 PC - PUBLIC CONSTRUCTION 3 1d2,0�0.00 D.OU �.UO PL - PLUMBING - RESIDENTIAL & COMMERCIAL 54 O.OU 2,429.U0 2,429.UU RA - RESIDENTIAL ALTERATIONS & ADDITIONS J 32,300.�U 53U.&0 530.80 SB - SIGN PERMITS 4 2,265.00 155.U0 155.00 SP - SWIMMING POOLS 2 36,750.U0 794.Q0 /94.00 --_.�__------ ---------- ---------- ---------- TOTALS FOR ALL PERMIT TYPES 185 1,8$$,044.U0 35,225.56 35,33y,58 �t r �• M • w PERMITS ISSUED DURING THE PERIOD O1/O1/00 THROUGH 12/31/�U PAGE 1 THIS REPOkT WAS PRINTED ON JANUARY 3, 20U1 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES YAID ---------------°----------- ------------ --------- -------- --------- AL - ALARM 2y 24,953.OU 1,z34.U0 1,234.U0 BC - SUILDING - COMMERCIAL NEW 2 9,485,903.54 151,762.46 151,762.46 BR - BUILDING - NEW RESIDENTIAL 7 2,421,146.08 3b,ti56.31 Jtl,6y6.31 CA - COMMERCIAL ALTERATIONS & AUDITIONS 20 613,088.0� 9,901.16 9,901.16 DM - DEMOLITION 4 113,050.00 1,l84.&0 1,784.80 DR - DRIVEWAY 13 y1,355.00 1,b81.$1 1,881.$1 EL - ELECTRICAL - MISCELLANEDUS 107 16,8yU.UU 5,544.31 �,544.31 ER - ELECTRICAL - NEW CONSTRUCTION 13 0.00 1�,2G7.SU 6,�72.5U LD - LAKD DEVELOPMENT 1 O.UU 6U.OU 60.UD LS - LANDSCAPE PERMIT 14 109,�37.$5 2,2a1.50 2,281.50 ME - MECHANICAL 8y 667,928.UU 14,311.7y 14,311.79 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 11 317,010.00 5,2$0.06 5,28U.06 Mo - MISC. PERMITS 421 3,614,015.61 62,462.5y 62,576.59 PC - PUBLIC CONSTRUCTION 11 4,379,458.72 452.91 452.y1 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 127 Q.00 15,578.50 15,5'l8.5U RA - RESIDENTIAL ALTERATIONS & ADDITIONS 21 743,410.34 12,011.�4 12,U11.74 SB - SIGN PERMITS 19 20,915.UU 875.00 �75.U0 SP - SWIMMING POOLS 19 341,744.�U 5,571.8y 5,571.8y ------------ ---------- ---------- ---------- TOTALS FOR ALL PERMIT TYPE5 938 22,y6�,$55.14 33�,8a�.33 336,677.33 ^�! � � � y, P . -'u,.,� A '= t Memo�andum Utilities Department To: Michael R. Couzzo, Jr., Village Manager Through: Thomas C. Jensen, Acting Utilities Di tor From: Henry Firth, Acting Chief Operator C� Date: January 4, 2001 Subject: Monthly Water Usages for the Month of December 1-31, 2000 The following is a summary of monthly water usage for the month of December 2000. TEQUESTA WATER TREATMENT PLANT 2000 1999 Tar et Pumpage 38.500 m.g. 35.500 m. . Actual Pum age 42.061 m.g. 35.708 m. . Maximu.m Da 2.324 m. . 1.693 m. . Minimum Da 0.548 m. . 0.603 m. . Avera e Da 1.357 m. . 1.152 m. . Backwash Water 0.997 m. . 2.743 m. . H drant Flushin 0.00 m. . .030 m. . . WATER PURCHASED FROM JUPITER 2000 1999 Tar et Pum a e 46.500 m. . 47.500 m. . Actual Pum a e 47.554 m. . 49.212 m. . Maximum Da 1.752 m. . 1.852 m. . Minunum Da 0.676 m. . 1.335 m. . Avera e Da 1.534 m. . 1.587 m. . TOTAL DISTRIBUTION SYSTEM PUMPAGE 2000 1999 Actual Pum a e 89.615 m. . 84.920 m. . Maximum Da 3.276 m. . 3.117 m. . Minunum Da 2.299 m. . 2.087 m. . Avera e Da 2.891 m. . 2.739 m. . � Monthly Water Usages January 4, 2001 Page 2 - 2000 1999 Meter Service Connections 4,999 4,949 Rainfall 3.32" 3.40" WATER SALES DATA 2000 1999 Tota1 Water Sales (FYTD) $609,763 $722,043 Target Sales �tTn $808,440 $808,440 Jupiter Purchased Water - Annual Contract . . . . . . . . 547.500 m.g. Water Received from Jupiter to-date . . . . . . . . . . . .. 216.449 m.g. Contract Balance . . . . . . . . . . . . . . . . . 331.051 m.g. MONTHLY WATER QUALITY ANALYSIS 2000 1999 H 7.'70 7.5 Total alkalini 177 m/1 204 m/1 Total Hardness 180 m!1 212 m/1 Calcium Hardness 170 m/1 200 m/1 Color 5 cu 6 cu Iron 0.03 m./1 0.05 m/1 Chlorides 58 m/1 73 m/1 Turbidi 0.12 NTU 0.06 NTU Chlorine (total 3.2 m/1 3.5 m/1 DIS1ZtIBUTION SYSTEM MAINTENANCE METERS New Connections 2 Meters Re laced 7 Flushed - HYDRANTS Replaced - Serviced - Blow-Offs Flushed - /mk c: Finance Department � VILLAGE OF TEQUESTA DEPARTMENT OF FIRE RESCUE VILLAGE MANAGER' S REPORT DECEMBER 2000 Number of days included in this report 31 Total number of calls 76 Number of Medical Calls 53 Number of Fire Calls 14 Number of Calls classified as Others 9 Resources Utilized for Incident Mitigation Number of Engine Company Responses 41 Number of Ladder Company Responses 9 Number of times Mutual Aid was Received 4 Number of times Mutual Aid was Given 2 Total Number of Hrs Needed for Incident Mitigation 284.50 Average Daily Staffing Daily on-duty Career Firefighting Force 5.01 D�ily on-duty Volunteer Firefighting Force 0.52 Average number of Volunteer Firefighters on-duty During Daytime Hours 0.51 Aver�ge number of Volunteer Firefighters on-duty During Night time Hours 0.53 Total Firefighting Force on duty 5.54 Fire Code Enforcement Total hours Utilized on Code Enforcement 40.50 Hours Spent on pre-fire Planning 57.00 Number of Violations Found this Month 13 Number of Violations Corrected this Month 24 Required Duties Hours Needed for Vehicle Maintenance 80.00 Hours Utilized for Equipment Testing 36.00 Hours Needed for Equipment Maintenance 52.00 Hours Needed for Equipment Checks 127.00 Hours Needed for Building Maintenance 115.00 Hours Needed for Hose Testing 2.00 Hours Needed for Hydrant Testing 0.00 Total Gallons of Water Used 3,200.00 Miscellaneous Hours Dedicated to Community Service 44.00 Hours Required for Administrative Support 164.00 Firefighter Physical fitness Program 48.00 VILLAGE OF TEQUESTA DEPARTMENT OF FIRE RESCLTE � VILLAGE MANAGER' S REPORT DECEMBER 1999 Number of days included in this report 31 Total number of calls 81 Number of Medical Calls 55 Number of Fire Calls 8 Number of Calls classified as Others 18 Resources Utilized for Incident Mitigation Number of Engine Company Responses 60 Number of Ladder Company Responses 2 Number of times Mutual Aid was Received 3 Number of times Mutual Aid was Given 2 Total Number of Hrs Needed for Incident Mitigation 307.50 Average Daily Staffing Daily on-duty Career Firefighting Force 5.05 Daily on-duty Volunteer Firefighting Force 0.60 Average number of Volunteer Fire�ghters on-duty During Daytime Hours 0.69 Average number of Volunteer Firefighters on-duty During Night time Hours 0.54 Total Firefighting Force on duty 5.65 Fire Code Enforcement Total haurs Utilized on Code Enforcement 73.00 Hours Spent on pre-fire Planning 0.00 Number of Violations Found this Month 23 Number of Violations Corrected this Month 12 Required Duties Hours Needed for Vehicle Maintenance 103.00 Hours Utilized for Equipment Testing 70.00 Hours Needed for Equipment Maintenance 63.00 Hours Needed for Equipment Checks 158.00 Wours Needed for Building Maintenance 113.00 Hours Needed for Hose Testing 0.00 Hours Needed for Hydrant Testing 0.00 Total Gallons of Water Used 7,500.00 Miscellaneous Hours Dedicated to Community Service 45.00 Hours Required for Administrative Support 167.00 Firefighter Physical fitness Program 55.00