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HomeMy WebLinkAboutDocumentation_Regular_Tab 05C_12/14/2000 � � LAGE OF TEQUESTA Posc OH'ice Box 3273 • 250 Tequesca Drive • Suite 300 '� Tcquesra, Florida 33469-0273 • (561) 575-b200 �' ' Fax: (561) 575-6203 . VI�.L,�GE OF TEQUESTA VII��,AGE COUNCII, 11�ET#�TG 11RINI3'I.�S � ���EM�ER 16, 2000 _ . c��. � v� � �.�. c.�r�. The TQquesta Village Council held a meetinq at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, November 1�, 2�00. The mee�ing was ca�.ied to order at 7:05 F.M. b� Mayor Joseph N. Capretta. A�all call was taken by Betty Laur, Recording Secretary. Councilmembers present w�re: Mayor Joseph N. Capretta, Vice Mayor Elizabeth A. Schauer Gauncilmember Basil E. Dalack, Couacilmember Geraldir�e G�nco, and �ouncilmembe� 5haron Walker. Also in attendance were: Villaqe Manaqer Mi.chael R. Couzzo, Village Clerk Joann Manganiello, and Department Heads. Village Attorney John C. Randolph arrived at 7:08 p.m. II. I1�VOCATION AND P7�EDC�E dF ALLL�C3Z1�1NGL Mayor Capretta gave the Invs�catiQn and led those in attendance in the Pledge of Alleqiance to the Am.erican Flag. III. 1i11PPTtO�VAL OF AGEND�i Council.member Genco requested item S s�M the Consent Agenda be� stricken. Councilmembe.r Walker requested items H and G on the Consent P�gen.da be stricken. Cot�n.cilmernber.6�ialker requested a change i.n time to the December 14 Council MeQting listed at the end of t�ie A+genda to 6 p.m, to include the Meet and Greet portion of the meeting. Village Clerk Manganiello Recycled Paper VILLA�3E COUNCIL MEETING MINUTES November 16, 2000 PAiCE 2 responded that her intent was to notice the Meet and Greet session separately, and it had been omi.tted in error from toniqh.t's aqenda. Councilmemher Walker requested ite�n VIII(D) be pulled from the agenda. Councilmember Walker requested a. aew agenda item be added as noted in a 11115/00 �ax from the Manager's office. Councilmember Genco commented an item under New Business could not be pulled, to which Councilmember Walker respanded that the placement of item VIII (D) was contrary to the polycies and procedures adopted in the November 3, 2000 Village Council Workshop. Councilm.ember Genco responded by quotinq fram the minutes of the workshop meeting: Attorney Randolph advised that it was not appropriate to bring up a new �atter to be voted on that night .....; however, under Any Other Matters was the time to request an item be ac�ed to the agenda for �he next meeting. Councilmember Genco com�mented there would be some minor items.... which had been discussed, and also on the prior page of the minutes it had been noted that scenarios where when a Coun.cilmember wanted something done by staff it would be added to the Aqenda under New Business. Vice Mayor Scllauer coa�nented she had been irritated to see this added to tonight's agenda since she had been under the impression that it should haQe been requested at the last Council meeting to be on this agenda; and commented that she had asked for an item to be placed on the agenda which was reconsideration of the Country Club sidewalk vote, and had understood since she did r�.ot bring it up at the last meeting it could not be,on this agenda. Councilmember G�nco co�.ented she had officially requested this item be added to the next agenda at the October 12 meeting, and quoted from those minutes. Counci3..member Genco indicated she had followed the procedure, even though the Village Council had agreed on that procedure after the fact. Councilmember Walker requested comments from the Village Attorney. Village Attorney Randolgh commented that the Village Council was going to have to m.ake a decision �ow to handle this type of procedure, which had been one of the items that prompted the workshop, as to whether one member of the Village Counci.l should be able to direct staff to bring an item back for the next agenda. The Village Attorney commented tY�at the workshop had also been called to provide direction on se�reral i.tems ta the ne�r Villaqe Manager. Attorney Randolph co�ented the discussions at the workshop had been 1 ;* VILLA�GL COUNCIL MEETING I�lIN[TTES November 16, 200d PA(�E 3 ----------------------- that if an item was going to be added to the agenda it r�ras not appropriate to bring it up at that particular aqenda but that it should be brought up under.Any Other Ma.tters when it would be determined whether to add it to the next agenda. The Village Attorney reported he had had a co�.versation with Councilmember Genco regarding the item she wished to discuss at thi.s meeting that the direction at the workshop meeting had been to bring up the item under Any Other Matters as a request to have it placed on the next agenda. The other interpretation was that the intent of the worl�shop discussion had been that if one of th� Councilmembers asked to have an item added for the next agenda that there would be a vote of the Village Council as �o whether the Village Council wanted it added to the next agenda. Attorney Randolph cammented that he had told Counci.lmember Genco that in other jurisdictions wi.th which he was familiar, when someone asked to add an item there was a vote of the full Villaqe Cauncil as to whether the Council wanted it added to the next agenda. The �Tillaqe Attorney advised this was a matter for the Village Council to decide how they wanted to proceed in such matters, that this i�em. had been discussed at the last workshop as an example, and tY�.at the Village Council must decide on a procedure and stick to it. Cauncilmember Genco stated it was her recollection that point was not clarified at the workshop whether to have a full vote . Councilmexaber Walker requested a roll call vote in regard to her request to strike item VIII (D}, Councilmember Genco stated that an item could not be stricken until the item was an the table since that did not follow Robert's Rules. The summary of what was discussed at the �aorkshop was referred to, but it was stated that the portion pointed out did not answer the question under discussion. Councilmember Dalack recalled that at the workshop meeting the Nillage Council had decided they would not vote at a meeting on an item brought up for the first time at that ineeting. Village At�o�ney Randolph noted that was correct. Councilmember Dalack inr�icated that at the last regular Village Counc.ii meeting Councilmember Genco had brought up the substance af this item; therefore, it did not vialate the rule to not vote on an item brought up for the first time, and it was appropriate for it to be on tonight's agenda. Councilmember Walk�er noted when the Agenda for the November 16 meeting was publicly noticed, this item was not on that M � ` VILI�E COUNCIL MELTINC� MINCITES Navember 16, 2000 PACaE 4 aqenda, but was added on November 15 at hour 15:16, and asked whether that was sufficient time to provide notice so that members of the public who wished to be present for this item could attend and if this was sufficient notice under the Sunshine Zaw. Attorne�r Randolph advised it did not violate the S�.tnshine Law; that this was a simple matter-that when the Council got to that item on the agenda if they wished to defer the item they could do so by making a motion to defer and by it passinq by at least a 3-2 vote. The Slillage Attorney advi.sed that the Village Council did have to �ake a deterxnination regarding adding agenda items i�.the future so these discussions did not have to be held in the future; and one of the concerns which was rai�ed was that when one person raised an item and wanted it placed on the agenda it was decided they should not be able to bring it up and vote on it then because staff would not have had an opportt�n.ity to get bae�up ar�d be prepared to eomment. The remaining question taas i.f someone wanted to put something on a subsequent agenda could they do that by just one individual requestinq it or should it be done by bringing it up t�nder Any Other Matters, discussing it, and then 3 out of 5 ma3�ing a determination whether or not it would be placed on the agenda. Village Attorney Randolph commented that one of the problems a.n noticing an item for th� agenda the day before related to staff being able to have enough tin�.e to gather inform.ation; that he was letti.ng tl�e Village Council know they must make a decision; and �hat .it had �.ot bee�. m�de clear enough. Mayor Capretta commented the Village �ot�ncil had agrer�d at the wcirl�shcrp that wl^�en someane brought up an item, neither discussion b�r a citizen or the Vi.11age Council or a vote would be allowed that evenizlg, but a decision had not been made �h,ether a motian and a secorxd or a full vote was rec�uired. Village Cle�k Manganiello eommented she had just h.anded the Village Attorney the full transcript of the 1rTovember 3 �l'iliage Cauncil wo�kshop where that had been addre�ssed. The Village Attorney read th� following excerpt from the �3nutes of the Nove�tber 3, 2UQ0 warkshop meeting: Attorney Randolph ac�vised there were disadvantag�s to voting on new it�s which were that if Counci].�uembers knew tlxey couZd add a new item anai attem,�t to talk the other .members .into voting on it that night it allawed for the agenda to be prolQnged; the pubZic had nat been notified t�iat iteia wou3d be discussed that night because it was not . vzLr� covxczL 1�ETING MINUTES Nov�etnber 16, 2000 PA+C�B 5 ----------------------- on the agenda; and the staff aad the rest of the Counci�members might not be prepared to address that particular iteza. Councilmernber Aalack expressed his opinion that , as a matter of standard policy the Village Councjl should not vote on any item which was not on the agenda, particuZarly because the public wnuZd r�ot know it was going to be voted on. Attorney Randolph comm.ented that did not address the topic now being discussed, and stated the Village Council had not decided anything at the workshop because decisions could not be made at a workshop; they had been there to discuss the kinds of problems beiflg discussed tonight; the decision cou�.d only be made at a public meetinq; that even the procedures were not in effect until they were adopted at a p�blic meeting; and that the Village Council must decide what they felt was the best way to address the matter and then vote on it. Village Attorney Randolph cozamented that the vote on the agenda tonight would probably be the same whether the xnotion was to strike now or to defer when the item was presented. Councilmember Walker stated she wi.shed to withdraw her request to strike VIII (D) and that she would like to discuss the problem now being discussed under Any Other Matters. Vice 1Wlayor Schauer requested that the following i.tems lae added under Any 4ther Matters: (1) Reconsideration of the vote on the Tequesta Country Club sidewalk made at the last meeting, and (2) Village of Tequesta school boundaries update. The Vice Mayor stated she had intended to pull i�e�s 4{B) and 4(C) from the Consent Agenda, however, the errors in the mi.nutes had heen corrected. Village Clerk Manganiello commented she had provided to the Village Councilmembers the corrected pages from the minutes af the June 7, 200Q Public Safety Officers' Pension Trust Fund Board Meeting and the Juae 7, 2000 General Employees' Pension Trust Fund Board Meeting. Vice Mayor Schauer noted , Any Other Matters would be agenda item IX and Adjournment would be item X. Gvuncilmember Genco �c�,►de a motion to agprove the agenda as smen+ded.. Counci.lme�er Walker s�econded the motion. Mayor Capretta requested a roll call vote. The vote on the nation was: � � VILLAQ►E CQONCIL MEETII� MINUTES xo�r �6, a000 PAdGE 6 Joseph Ai. Capret�a - for Elizabeth A. Schau�r - for Bas�il E . Dala�lc - for GeralcU.ne Genco - for Sharoa Walker - for The �tion was therefore pa.ssed and adopt�d and the Aqenda was approved as a�mended. Mayar Capretta explained the new order of calling the roll for a roll call vote was to first call the name af the m.aker of the motion, next to call the name of the person who seconded the motion, then the remainiag members of the Village Council, except to call the Mayor last. Mayor Capretta explained that there would not be roll call votes unless there was controversy or unless a roll call vote was requested. Ma�tor Capretta explained that the order of soxae of tl�.e agenda items had been changed. IV. CONSENT AQ£N�A It was noted there were no longer asterisks in front of the Consent Agenda items since they were grouped together. (A) Proclamation Declaring the Month of November, 2000, National Epilepsy Awareness Month. (B} Approval of Public Safety Officers' Pension Trust Fund Meetinq Minutes, Jurie 7, 2000. (C) Approval of General Empl,oyees' Pension Trust Fund Meeting Minutes, June 7, 2000. (D) Approval of Community AppearanGe Board Meeting Minutes, September 27, 2000. (E) Approval of Village Council �Ie�ti�g Minutes, October 12, 2000. (E) Appro�al of Village Council Workshop Minutes, November 3, 20�0. . w VILLAiGE COUNCIL L+�ETING MINCTTE3 November 16, 2000 PA(#E 7 (I} Resolution No. 4-OQ/O1 - A Resolution a€ the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approvinq a Community Policing Partnership Mexnorartdum. of IInderstanding Between the Florida Department of Corrections and the Villaqe of Tequesta Poliee Department and Authorizinq the Villaqe Manager to Execute the Saiae on Behalf of the Village. (J) Resolution No. 5-OQ/01 - A Resolution of the Village Council of the Village of Tequesta, Palm. Beach County, Florida, Approving a Proposal From Duval Ford, of Jacksonville, Florida, for One Eord Crown Victoria and One Ford Taurus per the Florida Sheriffs Association Bi.d Award 00-08-0905 in the Amount of $38, 927. 00, Having a FY 2000/2001 General Fund Police Department Budget Allocation of $45,60U,00 and Authorizing the Village Manager to Execute the Applicable Contract on Behalf of the Village. (R) Resolution No. 6-00/01 - A Resolutian af the Village Council of the Village of Tequesta, Palm Beach County, Florida, AuthQrizing the Village to Enter into a 5tatewide Mutual Aid agreem.ent with the State af Florida and Other Municipalities and Counties Within the State and Authorizing the Village Manager to I;xecute the Applicable Agreement on Behalf of the Village. Items (G) and (H) were pulled from the Consent Agenda. Vice M��or 3chauer made a motion to approve the Consent Aqenda. Go�ncilm�nber Genco �econded the motion, which carried by unaninaus 5-0 vote. V. CO1�ICTNICATION3 �'ROM CYTIZENS Raren Flint, Tequesta Pines, expressed concern wi.th the debates regarding the location of the Municipal Center and that the Comprehensive Plan of the Village did not meet the requirements for neighborhood parks and green space. Mrs. , w VILLAGE COUNCIL MEETING MINtTTES Nov�er 16, 2000 PA��C33E 8 Flint disagreed w:ith a.bolishing the Village Green and requested tilat the Village Council adopt an Ordinance to preserve this space and to meet the Comprehensi�te Plan guidelines within 5 years. Mrs. Flint favored increasing the Villaqe Center pro�ect to include green space, and noted there uzas grant money anailable so that this could be abtained as an asset for the Village at no cost to the taxpayers. Mrs. Flint volunteered to assist ia drafting such an ordinance. Harold Tavlor, 13 Chapel Court, suggested at the beginning of ineetings a small mini course in civic government be held, with a ma.ximum of a one-page handout given to the public on the subject di.scussed, so that the residents cotxld learn something about how the Village operated. Mr. Taylor suggested that the first item could be an organization chart, since the public had no idea who the Village employees were or what they did, and that phone numbers for Dep�.rtment Heads and Village Councilmembers could be provi.ded. Mr. Taylor suggested that the aext lesson could be all sources of revenues received by the Village; next could be where the money went, and next how to get from where the money came i.n to the inoney leaving, anc� how the general fund and operating fund worked. Since the people really had no idea what the employees did and what the organization was, Mr. Taylor expressed his belief this would help some of the animosity go away. Village Manager Couz$o comm.ented tl�.at the auclience was not aware that he wou].d be present for an hour hefore each Council meeting to address these types of issues. Mayor Capretta commented one of the thir�gs that got Mr. Couzzo a 5-0 vote during his interview had been his ability to present financial data in an understandable way, and advised fihat the Village was trying to make impravements. Councilmember Walker suggested that the Village Manager be the firs� to write a column for Smoke Signals and that he announce in his article ��at he was present prior to each Village Council meeting. Vice Mayor Schauer agreed, and asked Mr. Couzzo to mention certain items he thought were of interest and that he thought people would like to have addressed. The Village Ma.nager stated he would be happy to do so. Vi Laamen, 12 Palmetto Way, expressed interest in open land and noted she had suggested two years ago that the Village � VI?�LA�E COUNCIL MELTI�iGF MINUT�ES November 16, 2000 PAR3E 9 ----------------------- Council look into purchasing the vacant land across from the railroad tracks, and requested that the Village Council look i.nto that again. Mrs. Laamanen expressed concern that the=e were serious problems between the residents and enqineers working in Tequesta Country Club on the sewering project, and many things were happeni.ng that should not. Mrs. Laamanen requested the help of the Village Council to resolve pro?�lems and suggested a meeting be called with the Country Club residents and the people managing the project. Mayor Capretta advised that if one contractor cou�.d do phase II that would si.mplify m.atters, however, that had not yet been resolved. Mayor Capretta commented he favored going into neighborhoods such as Tequesta Country Club or The Pines, etc., and purchasing empty lots for use as neiqhborhood parks, particularly for use by small childxen. Mr. Couzzo indicated he would look into that possibility. Richard Berube requested an update an the sidewalk issue at Tequesta Country Clzab, and Mayor Capretta explained that at the last Village Council meeting the Village Council had voted to pay to fix the sidewalk but some had now changed their mincts and did not want to spend Village funcis to repair a sidewalk torri up by a private group, and this subject was �cheduled under Any Other Matters at tonight's xa.eeting. Mr. Berube ad�ised he could not stay and w�ould like to remind the Village Council they had paid approximately $8,000 for a crosswalk sign, so this was not out of the ordinary, and he was in favvr of it . Mr. Berube reported �+tayar Capretta had spoken at the Chamber of Commerce and that his speech had been most entertaininq and the Village had been well represented by the Mayor. Mr. Berube noted it was important to advise the public that Village Ma.nager Couzzo was going to be present an hour ahead of Council meetings and that the members of the Village Council would not be pres�nt because that could conflict with �he Sunshine I►aws; therefore, ,�esid�nts could get answers without Village Council members being in the room. Mayor Capretta commented that a� that morning's Chamber of Commerce meeting the Ma.yors of Jupiter and Juno Beach had been present and it had been a ver� good meeting. Mayor Capretta noted the Chamber of Commeree was a good organization and s�a.pported many of the activities of the . � VILLAaGE COUNCIL MEETI� MINQTES November 16, 2040 PAC#E 10 ----------------------- Village in this area and represented the bu�ine�s cammunity. N. Village Clerk Manqaniello advised that two Consent Items had been pulled and needed to be discussed. C3) Approval of Villaqe Manaqer's Report, 4etober 9- Nove�nber 10, 2000. CouncilmemberfnTalker advised she had requested this item be pulled, and asked Mr. Couzzo to work on this report and then re-submit it with details of staff ineetings so that the Village Council would know what was cominq up, what staff was working on, and could direct any questions to the proper member of staff. Counci.lm.ember Genco stated her prefe�ence for more detail also. Village Manager Couzzo indicated he had learned late that �this was a Charter requirement and rAras now keeping a daily loq in order to provide more detail. Mayar Ca�retta requested it be aoted on the report when an item wa.s confidential. Councilmember Genco commented that the Cauncil.members could follow up by looking at the Villaqe Manager's reading file. The Viee Ma.yor indicated she saved the Manager's reports, and that inform.ation from staff ineetings eould be useful if residents called wi.th questions . Mr. Gouzzo advised that mi.nutes of staff ineetings would be kept. {H) Resoluti.on No. 3-00�01 - A Resaluti.on of the Villaqe Council of the Villaqe of Tequesta, Palm Beach County, Florida, approvinq a Prcgosal fram Bluestar Comrauiicatians, Inc., af Boca Raton, Florida� for Eq�ipanent and First Year 4peration of a Real Privat+e For Network, Providiag Cannecti�.ty Among Four Sites Housing Village Governmental Offices, Provi�linq Internet Acces�, Providing E- mail 3ervi�e, and Providinq Web Hostinq for the amount of $1I,290.00 with Eunds beinq appropriated from the General Fund Undesignated Fund Balance, 8aving a FY 2000/2001 Balance of $1,586,071 and Authorizinq the Village Manager to Ex�cute the � VILT�A,GE COUNCIL MELTING MINUTES Navember 16, 2000 PAC�: 11 ----------------------- Applicable Contract on Behalf of the Villaqe. Cour�cilmember Genco advised she had requested this item be pulled from the Consent Agenda to obtain more information, and to assure that administrative employees would be blocked from certain outside access. Police Chief Allison explained the Village had a Computer Co�.i.ttee made up of each Department Head which had addressed Y2R, standardi.zed software and selected saftware far Finance and Community Development Departments. Although each department had very good software, because of a connectivity problem they had.been unable to share data, Aith the D5L technoloqy provided by Bluestar the problem would be solved for the present and Bluestar had agreed to mQVe the system to a new location for �ree when €acilities were ready. On-Site would provide the firewall. Ghief Allison described features of the proposal, including low up-front cost and lo�r cost to connect the network, internet access, military spec security for networking, 20 mg space for an internet site, unliinited e-mail accounts, virus protection and backup to an isolated servex. Chief A1lison reco�ma.ended tr�cking soft�are for improper access by employees. Councilm.ember Genco comm.ented she was happy the Village was taking this step. Cauncilmember Genco commeated an add.endum y,xas needed to limi.t the contract for one year. Village Attorney Randolph advised he had prepared a revised. addendum in which indemnification had been stricken and the contract limited to one year. Councilmember Walker questioned where the server would be physically lacated, to which Ghief Allison responded telephone lines would run from each building to the telephone office in Jupiter, wY�o would connect the lines. Councilmember Walker stated she agreed a firewall �aas needed to protect frorn outside comi.ng in and commented that access should not be allowed from a staff person's home. Chief Allison responded that had not been quoted. Cauncilmember Genco made a motior� to approve items G and H which had been gulled. from the Consent � VILL�A�GE COUNCIL I�ETING MII+IIJTES November 16, 2000 PA� 12 ----------------------- Aqenda.. Cauncilm�ber Walker seconded the motion. Villaqe Attorney Randolph read Resolution 3-00/01 l� ti.tle. Mption carried by unani.aau� 5-0 vote. VI. PRESENTATIONS Commend�ation for Outstandi.ng Performance of Duty as Acting Village M�nager to Joann Manganiello, Assistant Village Manager/Villaqe Glerk. Mayor Capretta read aloud the comm.endation for outstanding performance o€ Joann Manganiello. Ms. Manganiello expressed her appreciation for the recognitian and stated her desire to share this award with the Department Heads, explaining that it had truly been a team effort. Mayor Gapfetta reported Scott Zadd had suffered a heart attack several weeks aqo but was recovering fully and planning to return to work. VII. DEVEI+OL�MCNT MATTERS A) Site Plan Review for Praposed Change in Signaqe for Alterra (Clarebrid,ge, Crossinqs, Sterlinr,� Hou�e I and �terling �ause II) to allow for additional entra�ce siqnage, individual buildinq monwment siqnaqe and directional signag$ within the Alterra Campus. Rabert Gralak, Flami.nqo Signs, as aqent far the applicant. (A Quasi-Juc�icial Hearir;g) A) Swearing-In of Witnesses, if Required Villaqe Clerk Manganiello sw�ore in all those intending to speak. B) Disclosure of Ex Parte Commounications Vice Mayor Schauer reported she drove by the site several tinees a day. C) Testimc�ny of Witnesses and Cross Examination, � VILLA�GE COUNCIL M6ETING A�INUTES Novennber 16, 2000 PA!C� 13 if Any Planner Kara Irwia testified that Alterra had joined the four units into one campus and was requesti.ng changes in the originally approved signage. The Crossinq name was to be Changed to Villas. Planner Irwin described the requested signage changes. Councilm.ember Dalack requested clarification as to when the Community Appearance Board would see this project, to which Ms. Irwin responded that if th.e Village Council approved, it would then be sent to the Community Appearance Board. The �Tiee Mayor questioned whether landscaping would be changed, to which Ms. Irwin responded only signage would be changed. CounCilmember Genco questioned what th.e Commur�.ity Appearance Board would be approving, to which Ms . Irwin responded they would look into the aesthetics. Viee Ma.yor Schauer �ommented if Ms. Genco had a groblem with lettering or anything oa the sign now was the time to bring it up. Counci].member Walker commented the applicant had cha.nged their color scheme to putty and red, and the new signage would not compliment the building color. Councilmember Walker stated she liked the design but would not approve the color and requested that the Gommunity Appearance Boaxd be offered t�e opportun.ity to make the final decision on tkie sign colors. Councilmember Walker asked whether Aiterra €elt they needed that much signage inside their complex, to which the answer s�ras �res. Councilmember Walker stated she had a problem with the existing color of tMe building. Caunciirnember Genco expressed her feeling that it was the role of the Community Appearance Baard to make the signage cohesive and there needed to be conformity in the signage of different developments throughout the Village. Councilmember Genco commented this type of issue would be resolved if the Comanunit�t Appearance Board saw projects befaxe they were presented to the Village � YILLAGE COUN�CIL MEETING MI1�fI`l'ES I�Iovember 16, 2000 PAGE 14 Council. Cauncilmember Walker expressed eoncern that the applicant would be back in a month to request a change in the color schexne for the buildings, to which she was opposed. Mayor Gapretta commented he had favored a c�lor scheme for the whole town but he had been told not to go to meetings and suggest what he wanted, with which the Village Attorney concurred. Village Attorney Randolph. ad�crised input from the Community Appearance Board could be requested or the order could be changed to have that Board review projects first. Discussion ensued. Village Attorney �tandolpri. explained that the Village Council was required to approve signage in the mi.xed use district. Vice Mayor Schauer questioned whether the Community A�ppearance Board wauld receive notice of comments by the Village Council or a copy of the minutes, to which Ms. Irwin responded by outlining the procedure followed and verif�ing that the Cammunity Appearance Board would be apprized of the comments by the Villaqe Council. eouncilmembers Dalack and Genco expressed their opinion that it wauld be better for the Village Council to have comments ahead of ti�ne from the Co�ity Appearance Board. The Village Attorney advised that the Village Council's action would be subject to changes by the Coa�nunity Appearance Board and the Council's comments would be passed on to the Board. Mayor Capretta requested that Village Manager Couzzo prepare for the Village Council an outline of the process for projects, after which the Villaqe Cauncil cauld discuss whether they wanted to make any changes to the process. Vice Mayor Schauer noted that this �applicant was changing the signage f�om the original approved signage and requested in the future that the Village Council be provided with the oriqinal approved items so they could note the differences. Robert Gralak, Flamingo Signs, agent for the M vzr�r cxx�czL M�ETIN(� MINtJTT3 November 26, 2000 PA+GE 15 ----------------------- applicant, was sworn in by Village Clerk Manganiello, discussed the proposed signage, and explained that the signage reflected the new corporate identity of Alterra. Vice Ma.yor Schauer discussed the history of tk�,� S�erling House project� azs� requ�sted t�� app�.icant use tT�..e originally appro��ed colors on thi.s signage desig�, and Counci].member Walker made the same request. The Village Attorney advised that : could be x�ade a coadition of a motion to approve. D�.ir. Gralak was advi.sed if Alterra had a problem with this they w+�uld need to come back before the Villa+�+e Goun.ca.l. Mayor Capretta received clarification from Planner Irwi.n that approval of the si.yxzage was not an implication the applicant woulci be allowed to occupy the buildiriqs . Magor Capretta explained that they could not move into the building that was almost finished until the other building was 50� complete, which was a condition that was made to prevent having an empty unfi.nished buildiag. Vice Mayor Schauer had already i.ndicated her ex-parte communication; all other members of the Village Council indicated they had had none. D) Finding of Eact Ba�ed on Comgetent, Substantial Evidence: Cauacilmember Walker made a m�tion ta approve . the change in siqnage for Alterra as amend�d. to reguire the appZicant to �tse the oriqinally approved color.� on this signaQe desiqn,. Vice Mayor Schauer seconded the m��ian, which carried by unaninaus 5-Q vote. (B) 3ite Plan Review for Proposed Li.ghthouse Key, a Proposed Planned Mix+�d-Use Dev+alopment jPMf1D) within the Mixed-Use District �onsisting of 134 Units on 7.45 Acres of Land. Georqe G. Gentile, Gentile, I3olloway, O'Mahoney � assaci.ates, Agent � VILI�A�C"iE COUNCIL MEETING NlINUTES Noven�ber 16, 2000 PAiGE 16 ----------------------- for App�licant. (A guasi-Juclici.al Iiearing) Ay Swearinq-In of Witnesses, if Required Village Clerk Manqaniello swore in all those intending to speak. B) Disclosure of Ex Parte Co�a�snications Vice Mayor Schauer reported she drove by the site each day as she went to work. Mayor Capretta reported he had reviewed the proposal an.d discussed it with everybody. Councilmember Genco reported she had discussed the project with staff and people from the Village. Councilmember Dalack reported he had received two phone calls from residents askinq th�t this project be approved. Councilmember Walker reported she had had no ex-parte communications. C) Testimo►m of Witnesses and Crass Exami.nation if Any George Gentile, agent for the applican�, explained that Centex Hames was developing this project, and introduced Mike Nissenbauu�a, Project Coordinator with Centex Homes. Mr. Gentile provided highlights of the project, eonsisting of Z6 buildings with 134 condo t with enclosed garages sold fee simple. Additional parking would be outside th.e unit on the street, and in designated guest spac�s. Mr. Gentile tlescribed the main entrance on Tequesta Driv�, advised tha.t this was not a gated community, that there was unrestricted access, that roads would be designated private so the Village would incur no costs for maintenance, that all i.nfrastructure would be borne by the development, that there would be a second acc�ss on Qld Dixie Highway, that brick pavers would be used at accesses, that a lift station on the corner �rauld be walled off from Tequesta Drive and fenced and heavily � VILLAGE COUNCIL MEETZNG MIDiI7TES November 16, 2000 PAC�E 17 ----------------------- landscaped. Mr. Gentile described the swiminin.g pool, cabana, and tot lot amenities. Building elevations, colors and ma�erials, and landscapi�g were presented and described. The proposed parking consisted of 313 spaces which included 2 spaces for each unit plus an additional 45 guest spaces. Mx. Gentile reported units would range from 1,088 square feet to 1,800 square feet, and would be priced from $130,000 to $1�0,000. Cauncilmember Dalack asked if this project was not approved whether other kinds of dwellings could go into that area with people livinq there, to rah.ich the response was yes. The number of potential 3-bedroom units and the tot lot were discussed. Mr. Gentile explained that the tot lot was intended primarily for grandchildren or visitors of the residex�.ts, since families did not tend to buy these types of units. eounting a parking space inside a garage was discussed. Councilmember Genco felt there was not sufficient parking, particularly for 3-bedroom units oceupied by families, which she predicted would buy those uni.ts. Demographics were discussed. Councilxa.ember Walker requested the following changes in landscaping: 1) Live Oaks - increase from 12' overall to 14'- 18' 2) Laurel �aks - increase from 12' to 14'- 18' 3) Southern Magnolia - increase from 12' to 14'-16' 4) Green Malayan Coconuts - increase f�om 2'-6' overall to 8' if they could be found 5) Washingtonian Palms - reduce height to 24' - 18' except at entry 6) Queen Palms - reduce to Z6' to 18' � vzr.s�E couriciL L�ETING MINUTBS ldovember 16, 2000 PAGE 1B 7} To add oaks on the exterior wall between the wall and sidewalk on Old Dixie Highway if possible, to which Mr. Gentile indicated he could change the location of the proposed oaks and discussed the new locations. Councilmember Walker est�.mated nine additional oaks. 8} To eliminate the spider lily in favor of anDthQr native plant. 9) To beef up the landscaping at the corner of Old Di.xie Highway and Tequesta Dri�e. 10) To make the two dead ends at the north side of the project prettier. Councilmember Walker requested the applicant reconsider the lacation of the tot lot to see if it could be moved farther ba�k. Councilmember Walker stated she did not like �he name Lighthouse Rey. Discussion ensued regarding possible names. Other items discussed included the temporary sales trailer and its landscaping, the school age children agreement, materials used for patios, increased population which could increase the comprehensive plan green space amounts required, parkinq on streets, pool gates, streetliqhts, comparison of parking and green space to Tequesta Oaks, and market�ng research. Parking was discussed extensively. Mayor Capretta recommended allowing the Homeowners Association to require that additional parking spaces be developed if parking becam.e a problem. CounCilm.ember Dalack expressed his preference that the . Village purchase thi.s land for a park. Russell Von Frank, 489 Dov�r Road, and Gary Von Brock were sworn in by Village Clerk Manganiello. Mr. Von Frank suqgested negotiating with the developer to use half the land for a park arld the other half for development. Gary Von Brock comnlented this project was being eompared to Tequesta Oaks when there was a big difference, especially in �: t � vzr.�r covrTCiL MEETI1�6 MINQTE3 Nove�er 16, 2040 PAG� 19 ----------------------- parking, because this project had flexibility with this plan to provide additional parking if needed. Mr. Gentile offered to use green space to add additional parking, and reported his parking calculations. Councilmember �+Talker requested the grass area remain with the aption for the Iiomeowners Association to add the parking spaces if they were needed. Mayor Capretta aqreed. Ms. Irwin reported population calculations for Tequesta Oaks and for this project. Parking ratios compared to Tequesta Oaks were discussed. Mr. Gentile clarified that the streets would be public but maintained by the Homeowners Association. Councilmember Walker mad� a mation to approve the site p�an for the proposed Li.qhthouse �tey development with the condition tha.t all of the optional parhing spaces remain green space and that it be in the gvmeowsaers covenants that if pa�king became a probl�ethat the applicant come back to the Villaqe Council, with the condi.tion that the landscaping chanqes requested be made, and with the aondition that the name 4f the projeat be changed and brouqht bac�c to the Village Cauncil for approval. Yice Mayar Schav,er second�d the m�tion. 1� roll call vote was requested by Mayor Capretta. The vate on the m�tion was: Joseph N. Capr�tta �- for Elizabeth A. Schauer - for Basil E. Dalack - aqainst Geraldine Denco - against Sharon Walker - for The motion wa.s therefore passed and adopted. ' VIII. Ai£W BUSINE3S A� R�solution l+io. 7-00/01 - A Resolution af ths Villaqe Council of the Village of Tequesta, Pal.m Beach County, Florida, Approvinq the Bid Award for the Construction of Main Street (Tequesta Drive to M t Y iJJ.t�iWC� COVi�iriJ1 MEETINf3 MINUTES Noven�er 16, 2000 PAQE 20 ----------------------- Bridqe Road), Tequesta `Tillage Center, to Rcsso Paving, of We�t Palm Beach, Florida, in the amount of $161,517.10, with funds beinq appropriated fram the Capital Projects Fu�d Account, Havinq a FY 2000/2001 Budqet Allocati.on of $112,000, the 3torm�water tTti.lities Capital Fund having a FY 2000/2002 Budqet Allocation o€ �90,000, and th� C�eneral Fund Re�erves Iiavinq an Allocation of $236,407., and Autharizing the Village Manaqer to Execute the Applicable Contract an Behalf of the Vi ].laqe . Mayor Capretta read Resalution No. 7-00�01 by title. Village Clerk Joann Manqaniello noted the bid amount should be $163,524.65, and that the Resolution short title had been prepared }aefore receipt of a letter from the engineer which stated the correct ainount . Ms. Ma.nganiello reported demalition of the old building had started that day and the new road was a 60-day project anticipated to begin ir;� mi.d December. Vice Mayor Schauer indicated that Councilmember Walker had met with Commissioner Marcus, who as a result had offered to provide fily ta the Village for the Ma.in Street streetscaping, and had also agreed to provide $50, 000 for t�ro consecutive years to Jupiter High School, for w3�.ich the Vice Mayor expressed thanks. Village Clerk Manganiello reported the low bid had been $160,586.40 for the stxeetscaping. Ms. Manganisllo clarified that an $" base was proposed for the roadway because it was anticipated to have heavy vehi�le traffic and would be a main thoroughfare. Vic� Mayor 3chauer made a motion to a�pprove Resolution No. 7-DO/01. Councilmem�er Walker secanded the motion. The vote on the mation was: Joseph N. Capretta - for w • VILLA+GE COUNCIL MEETINQ� MINUTES Nov�er 16, 2000 PAGE Z1 � ----------------------- Slizabeth A. Schauer - for t3eraldine �3enco - for Basil Dalack - against Sharon Walker - for The motion was therefore passed and adopted. B) Consideration of Ratificati.on of Proposed Bargaining Agreem�nt between the Village of Teques�a and the Com�i�aunications Workers af America (Gi�iA) , Octaber 1, 2000 thro�tgh Sept�er 30, 2003. Village Ma.naqer Couzzo recommended approval of the contract, and reported the retroactive to October 1 c�ollar fiqures were $1,224.30 for regular pay, standby overtime $55.90, additional hours $131.38, for a total of $1,411.58. Councilmember Walker noted the Village Council had previously agreed that the new contract would not be retroactive, whicti would need to be rescinded if it was in fact to be retroactive. Vice Mayor Schauer responded she understood that, and because of the morale aspect and it not being a lot of money she had no problem with making it retroactive. Vice Mayor Schauer made a�otion to approv�e Ratifica�tion of the Proposed Bargaining Agreement between the Villa�e of Teque�ta and the Gomacn�nications Workers af America (QrIA) , October 1, �000 throuqh 8ept�ber 30, 2003. Councilm�nber Qenco second��d the motian . Counci.lm�ber i�alker que�stioned certain items in the aqreement, which were explaine�t. The motion carried by unanimous 5- 0 vote. C) Cansideration of Approval of the Villaqe Mansqer's Fropased Agpointment of Patricia Varney as Teque�ta Finance Director pursuant to Section 3.02(7) of the Villaqe Charter. V'ice Mayor Schauer expressed concern that the applicant did not have an accounting degree. Village Manager Couzzo noted that she did have an w e VILLAC�E COUNCIL MELTING MINUTES November 16, 2000 PAGE 22 ----------------------- Advanced Gavernment Accounting Certificate and an fntermediate Government Accounting Certificate. The Vice Mayor noted the proposed salary of $68, OOU per year had been set for the previous candidate wYio had been a GPA, and that an automnobile allowance in lieu of health insurance benefits was proposed and that was not done for any other e�aployee. Village Manager Couzzo responded that he received a car allawance and that other employees got cars, that it was not unusual to get a car allowance, and the startinq salary was less than she was currently making and was appropriate to attract the proper person. Mr. Couzzo explained that Ms. Varney had a minimum of a decade of experience in South Florida qovernment. The propased working hours were 7 a.m. to 3:30 p,m. Cauncilmember Genco noted that Ms. Varney h�d been partially responsible for the report the �illage Gouncil saw when they interviewed Mr. Couz�o� which could be the answer to some of the communi.cation problems with residents, and indicated the salary r�as not a problem. Councilmember Walker co�mented she hoped Ms . Varney could achieve what the �illage Council was looking for, stated she questioned Ms. Varney's education and long-term employment with the long commute she would have, stated she did not want to give a car allowance in lieu of insurance, discussed qualifications af other applicant�, and stated she did not feel the Village was large enough to allow flex time. Mayor Capretta commented the Village Cattncil had voted 5-0 to hire Mr. Couzzo and one of the reasons was the fina�cial data he had pres�nted, on which Ms. Varney had done the work. Mayor Capretta expressed h�s opinion that the Village Council was holding the manager responsibYe for performance of his department and must give him what he wanted �to do the job, and that he felt he worked as a tea;n with her, had been successful with her in the past, and the Mayor favored letting him hire the person he wanted. Councilmember Dalack agreed with the Mayor. In respoMSe to questians f,�om Councilmemb�r Tiialker regarding whether giQing a car allowanee would set a precedent with other employees and whether she VILLAGE C{NTbTCIL MEETINC: MINUTES November 16, 2000 PAGE 23 ----------------------- should be called on her cell phone if a financial problem arose at 4:30 p.m., Ma.yor Capretta stated that those things would be Mr. Couzzo's problem, and it could be put into Ms. Varney's employment agreement that she did not get a car allowance if �he wanted insurance later. Councilnre�nber Dalack made a m��tian to approve the Village Ma,nager� s proposed Appointarent of Patrici.a Varney as Tequesta Finance Director. Councilmember Genco seconded the mation. I�a.yar Capretta requ�sted a roll call vote. The vote on the mc�tion was: Joseph N. Capretta - €or Elizabeth A. Schauer - against C�eraldine Genco - for Basil Dalack - for Sharon Walker - again�t The aation was thexefor+e pass�d and adopted. D) Cansideration of the preparation of draft language for a referendu�n ballot relatinq only to the Iocation of the Municipal Center, and clirecti.ng Villaqe staff and the Village Attorney to pr�pare the same. Councilmember Gen.co explained she was bringing this up because when the Village Council had voted aga�.nst the referendum proposed by PAC, one of the reasons given had been that the language was not sufficient. Councilmember Genco co�nmented that the PAC committee had shown they could get the signatures required to get a referendum on the �ballot, and she believed they would do so, and expressed concern that the�e could be la�rsuits and finaneial strain pl�ced upon the Village if it passed and the Village had a3.ready signed contracts committing them to another course of action. Councilmember Genco Gommented the property the Vi].lage owned where the water tower was located was availal�le and she did not know if it had been r VILLA�GE COUNCIL MGETINC� MINUTES November 16, 2000 PAf�E 24 ----------------------- considered as a possible location. Councilmember Genco commented the financial projection numbers needed to be analyzed and adjusted to recent changes, that the Village Council was supposed to be representing the people, and it was the Village Gouncil's ehoice whether to fiqht the people or have the people fight the Village Council. Councilmember Dalack commented the voters should be giv�en a chance to decide if they wanted to save a half xnillion do2lars. Vice Mayor Schauer commented she had had a long discussion with Mr. Humpage, and expressed her appreciation. The Vice Mayor explained that she still believed her vote in Septexaber was the best thing she had dpne and that the decision to locate the Municipal Center dow�town was the right decision. Vice Mayor Schauer noted that the people would have a say when they voted for her in Mareh. Councilmember Walker expressed her opinion that placement of a new . Village Hall w�uld not be the end of concerns and felt that she should not allow staff ta live and work with rats any longer. Mayor Capretta commented he had also spent time with Mr. �iumpaqe , and there were two views on the subject. Councilmember Genco clarified that Village Hall and Eire Rescue's rat problem were not connected, and that everyone was in favor of proceeding with building a new Fire Rescue facility. Councilmember Ger�co indicated that 660 people who h�d signed the petition was a significant number and she believed PAG would get the number of signatures they needed; commented if the peaple wanted to vote why didn't the Village Couacil do it, and questioned what the Village Council was afraid of. Councilxnember Walker comm�ented this issu�: had b�en on the table 12 �rears. Councilm.ember Genco responded everyone had not understood when the Comprel�ensive Plan was approved that it was intended to place the Village Hall in the shopping center and she thought it should be decided by the pub�.ic. During ensuing discussion, it was noted that the people were not present because the Vice Mayor had asked Mr. Humpage to sit back, and Vice Mayor Schauer commented she respected Councilmember Genco and . • VILLA�GE COUNCIL MEETING MII+NTFB Nov�er 16, 2000 PA�GE 25 ----------------------- Councilmember Dalack, but felt this concept would revitalize the downtown and at Florida League of Cities she had learned that other munici.palities Mad used this concept to revitalize an area or to update a facility and had not gone for a vote because they felt it was their job as elected officials to m.ak� the decisi.on. The Vice Ma.yor noted PAC had put an ad in the Gourier asking peaple to call the Villaqe Council and only one person had called her, even though the ad ran twice. Vice Mayor Schauer commented she respected everyone and asked them to respect her. Mrs. Schauer stated she respected everyone for lettinq the Council talk this out, and cornmented it ha.d taken aver ten years to get to this point, and she was looking 40 years into the future at the quality of life in the dawntowu area, and wished she had Nancy �raham wo�king for this concept. Councilmember Genco responded tahat Nancy Graham had done iri West Palm Beach would not work in Tequesta, and she wanted to let the people chose whatever they wanted. Councilmember Dalack stated he was not interested in arquing the merits of the location tonight, and commented that at the meeting when the Village Council had voted on this issue Mrs. Schauer had expressed the hope that everyone could become united and gut everythiriq behind them. Councilxnember Dalack suggested that the way to do that was to allow the �ea�le to decide the locatian of Village Hall, and that this was an oppartunity to resolve the split. Councilmember Dalack nated if the people voted r�ot to have the Mun.icipal Center at another 1QCation ther€ would be no more discussion of the subject. Hattie Sieael, 498 Daver Road, cox�v,nented that the Town of Lake Park had run a 114 page newspaper ad to inform. their population of 7,000 of scheduled meetings to get citizen input in connection with the develaper for proposed redevelopment. �ouncila�er Genco made a motion that the Villaqe Gouncil direct the Village Attorney to draft lanquage to have a referendum ballot relatinq oaly . vzr�E covrtc�L MCSTING MIN(JTES Nov�er 16, 2000 P� 26 to the location of th� Municipal Center. Council.m�ber Dalack seconded the mation. Mayor Capretta requested a roll call vote. The vate on th� mction was: Joseph N. Capretta - aqainst Elizabeth A. Sehauer - aqsinst Geraldine C3enco - for 8asil Dalack - for � Sharan Walker - aqainst The motion therefore failed. IX. ANY OTHER MATT�RS Vice Mayor 3chauer made s motian that rec3onsideration of the v�ote oa the Villag� paying for the Tequesta Country Club sidewalk b� placed on the agenda for the Deae�nber 2Q00 Village Council m�eting. Cc>unci].mem?�er Dalack second�d the motion, Mayor Capretta requested a roll call v+ote. The v�te on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for fieraldine G�nco - against Ba�il Dalack - for 3haran Walker - for The mo�ion was therefore passed and adopt�d. Vice Mayar Schauer reported regarc�ing School Board boundaries that she, Councilmember Dalack, and Gouncilmember Walker had attended the ABC Committee yneeting ar�d stated the Village's position regarding the children qoins� to Jupitsr Elen2entary. The Vice Mayor reported sh� had gone to the School Board meeting last Thursday, and found that Tequesta children. were not going to Jupiter Elementary, and that had been tabled until next year or the year after. Apparently the decision had been made more than a week prior to the meeting, but no Qne had called to say it was not necessary to attend. The Vice Mayor reported that she had attended the Chasnkier of Comrnerce VILLAGE COUNCIL 1�8TINt3 MllritTTRB Nov�nber 16, 2000 PA+C3� 2? ----------------------- Education Forum which was held monthly, and reported there would be a public meeting this coming Monday evening at Jupiter High School with Wayne Gent, Area 5, as the speaker, and the discussion would be regardinq moving the gifted proqram from I,ighthouse Elementary and spreadinq it to Jupiter Fa�ns, Jerry Thomas, and Ls.m.estone Creek. Vice Ma��r Schaue.r explained she would n�t be able to attend that meeting because of another comm.itment. The Vice Mayor reported she planned to write a letter reqta,esting she become a member of the Jupiter Elementary SAC Committee so that she could ksep the �Tillage Councii informed of the status if Tequesta children were to be moved. Councilmember Genco suggested tabling discussion of policy regarding how to introduce new business until the next meeting, which would mean it would be the first item after the Consent Agenda. Village Attorney Randolph recommended another agenda item for the next meeting of ratification of the list of procedures. Councilmember Walker requested that on the December agenda the Council also consider providing a benefactor grant to the Florida History Center - and Museum under Any Other Matters. Cauncilmember Walker reported that in addition to talking to Comm.i.ssioner Ma.rcus about the streetscape of Main Street, she had spoken to her about endorsement of the Village Center project, to which she had wholeheartedly aqreed. Commissioner Marcu� had also agreed to endorse the upcoming pro�osed interlocal agreement between Jupiter, Tequesta, and Palm Beach County regarding redesign of II.S. One and Old Dixie Highway and agreed to provide a couple of thousand dollars a year for that project and to go to DOT for the Village. Gauacilmember Walker reported she had met w:ith the Post Office last month regarding the potential for placing a postal kiosk at the Village Center to be operated at peak periods, and regarding an upcoming project betw�en the Villaqe and the Post Office which �rould be totally at the expense of the Post Office and would involve using Tequesta instead of Jupiter as an address. Councilmember Tnialker reported she had attended the annual staff picnic for South Indian �Tater Manag�ment District in October, and reported that she and Village Clerk Manganiello had �net this week with one of the partners for Renaissance Partners in West Palm Beach who had been vz� couNCZ� MEETING MINUTES Nov�mber 16, 2000 PA�E 28 ----------------------- instrumental in the redesign for Clematis Street, with whom they had discussed the Village Center. X. ADJ�MENT Vice Mayor Schauer nwved that the me,eting be adjourned. Councilnnemb�er Genco seconded the nation . The v�ote oa the motion was: Joseph N. Capretta. - for 8liaabeth A. 3chauer - for Bnsil Dalacic - for C�erald�,r�e C�enco - for Sharan Walker - for The motion was ther�fore passed and adopted and the meeting was adjourn�d at 12:10 a.m. Respectfully subm.:i.tted, ����� � Betty Laur Recording Secretary ATTEST: Jaann Manganiello Village Clerk I�TE A.PPROVED: