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Memorandum
To: Yilla,ge Council
Fir�m: Joa�m Manganiella, Assistant Yillage McuuxgerNillage Cler� ,
Date: Nov�ember 8, 2004 � .
Src�y� Srenrmary af Pro�cedr�rial Canmen�s
Encdosed, plea9e find a summa�y of the procedural comments which were discussed at the
November 3, 2000, V'illage Council Workshop Me�ting for your re�view. Pea tl� dis�uss�on of the
Counc7members if the sumrnary is accurat� Mayor Capretta witl make a stabement relative to the
sa�te at the �a�r� 16, 2t�Otl, V'il�age Co�ancil Meeting. .
Piease tet me know if the sumnnary is conlrary to your underatanding of the camments made
during the meeting, prior to the 1�Fovemb� 16, 2000, V'iltage Council Me.eting,
Encdarsnre
c: A�'ichael R Couzzo, Jr., Yillag+e Mana.ger, w/attac�me,�t .
John C. R�ndolph, V"illage Attorney, w/atEachme�rt
�u�F�/d�/pm�d�
,, .. .
� v�r�G� oF �QuES�rA
DEPARTMENI' OF CO1��VI[JL�RIY DEVE[APME�I�ttT
Post Office Box 3273 • 357 Tequesta Drive
, • Teque�, Floricia 33469-0273 • (561) 575-6220
Fax: (561) 575-6239
� Summary of procedural changes diac�sed at the Nov�ember 3, ZOOO lfjlla,qe Councif
VNorlcst�p m�ting, to be ara�our�ced tio tl�e puh�tc at tl1e Nov�ember 16, ZO00 Vltl�e
Caurtcit N�eting
Vc�rt�
1. Votirtg shStl be bY 'aye' or' `na�' v�te, e�acept wt't�t the May�or or �tother'
Councilmember request a rofl calt vate; and roll calt �rote�s shaN be order�i and
cafled �or by tfie� Retsorrting Searetary w�ith the person vuha made the mation ca[ted
first. the person who �ed the mation caited seoond, and the othe�rs caifed in
any a der, e�ept the N�ar sf�all be ca[led fio � the finat �te.
2. Blind 6aibt voting shatl onty be used in special arcumstarx�s in which ca�e eac,�h
ballot shaR 6�e s�gned. -
3. [t si�tt tie st�rtd�d pol�:y tttat ftte Vi[t� eour� sl�ll no� trote a� any ibe�m which
w�s not on the agenda, i�articutarf�/ becau� the public w�outd not fcnaw iE was going
tcr be voted on. .
A�enda Item : �Ornmunications from Cfizens
1. Communications fnom Citizens is an opportunily �o�r the �tlage Coun�il ta hear
conc�ms fi�m citizzens and not a time frx que�tions and answers and debete.
2. There shatf be stric� adherer�ce �o the 3-mi�tute tirne fimit allopaed fcx e�ch c.it�ten's
comments} how�sver� when the bell rings indicating the e�iration af the time limit,
the c�izen shall be altow�d �to fnish h�c her senter�ce. .
3. A.cit�en rr�ay not gi�e his or her three minutes fio another citizen in order to aliow
them �ix minutes ir��.�uttich f�o spe�k. �
4. Ali questions and comments shall be addressed �hrough the Ma�or. The Mayor
sha[� ask th� Gouncilmember ac s�ff person addr�ssed if they v�uttto address the
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subjeCt at thst time, to v�hich they maY respond et that time or state they woufd
r� �ter. fftheychva�se i�o respond at�time tt�e resp�oct�e �d �y Eesuft�
dis�urse s�ttat! be wi#hin the 3-minute time allow�ed fior tl�at c�tize�t �a spe�k.
5. Commett�s byc�zerts rega�rd�tg ��da items stta�t be �f�¢sed a�itis tirne ofifhe
agenda item. A three minut�aE time fimit shatf be attow�ec# for the whafe disoours�e.
6. Comrrwn�ns fr�om Citi¢ens �!t be maveci on the �da tio ioltaw fhe Consent
A�tda, with the prov�sion that the May�or shatl have the optian tiod�pe the order
on the ager� in sp�elc�r�cums�s:
7. Request �o speeak c�rds vuill be accepted untit the start of Comnwnic�rtions from
adt� • has b�n calied � o�rde�r win
Ci�zens. cards subrr�ii�ed fhe
Request iCe meet�ng
be handed trs the Viltsge� Manager' by the Rec�a�d�ng Seaetary.
� tfierrf: A�ny Other M�fters
1. Ar►y Qth� N�rs sHail r'toRr�liy E�e timited i� ir�format�nat �. s�,td�t a�
rerports af ineetings attended.
� 2. �f a Counci'krre�ber rerc#ues�s.that a mat�er tie reconsictered , a vat� st�ll be
#aken undear l4ny Otl�er Matters on whether fio place tt� item Qn tl�e next
��a-
, �tuasi Judiciaf Hearings
�.. �t'itne�ses s�aatt be sw�rn at the hegimm�g o� the headrir�g: h�ow�aver. �f-someone
w�nted fio �edalc who t�d not been sworn they may be svuorn et the time they
� Pertnissiort to sp�k-
2. When r�eportirtg e�c-par6eoornrn�mit�tFort, Cowx�ft�r�ern6ers sh�{f incEude a si��ernertt
o� whc�► the�y spoke t� and the subject discussed, �rtd if tMey visited the si�e.
3. The �offarNn�g ord+�r �a{1 be abse�nred by speatce�s during the trearirtg:
(9 } A�pplicant
(� Sta�
�3) V'hftege Council
(4) Pubiic
�5} A►pplicant - �inal comments
(Ei� E�cutive Sess�an - vating
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Triis wnufd rr�tke fwuo changes: assuring the pubfic w�td be caited upcxt f�fore the
v�e, ar� �llawing the spplit�nt fin� canrXtents be�or�e the v�ots.
G�n�ral ftems
1. A�# Vitl�e Cau�[ meetings, s�f inemb�ers shatf sit in tf� �udier�ce and coma �rj
tlte podium �far presentations, eliminating the need for tebles in front af the Yllage
Courtcil diss.
2. A d�y and t�me be� ��d tor tfte caanvertier�e cyf Ccwttcifinexr�s s�virtg 2ts
membe�s o� the committees c�`' the �tlage Cauncit shatf be sst�lished as the
meetirtg tims fior each committee. v�tt the da�es fia be defierr�tirted v�t�t a rr�aeting
is ne�aded.
3. New go�ls �d obje��ves sf�li be esfi�btish+ecf affier the new vttage C.ot�r�c�i �s in
pla�e folfc�wing the M�h election.
� 4. Consent /�rtda itsms shafi be tis�l in a seperate � af the �enda,
� eiiminating the need for a�terisks tio designate the oonsent ag�nda it�
5. The �litl�e �er ptans Ua be t�nraif�ie in fhe Vilf�ge Couhcif Char��ers art haur
�e the meetin� fio r�t infa�rnx3i{y w�Eh resider� and ansr�er �y que�ns,
�td ptans fio p�vide a iist ��o the Counciim�bers a� th� qu�ts tlrat wer�
asked.
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