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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_04/10/2014 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: April 2, 2014 Consent Agencia: Yes Resolution #: Originating De�partment: Manager ' � ' � � • • : - • • -�• 1. Per Village Ordinance we are pr�:senting the following agreements, proposals, commitments and memorandum of understanding to Council: � . . •. Account #: Various Amount of this item: Current Budgeted Amount Available: Amount Remaining after item: Budget Transfer Required: No Appropriate Fund Balance: No '' • ' •' .• � �- � • • .�- •. 1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: a. 1000 Bulbs.com Agreement, Cre�tlit Application and Payment Agreement for the purposed of obtaining credit for purchases of material and services. No charge until materials and services are provided. b. Toshiba America Business Solutions, Inc. Notice, Consent and Agreement where Toshiba may assign to CIT Finance LLC for financing purposes. No charge. c. Toshiba America Business Solutions, Inc. 36 Months Lease on Studio 3055C Digital Copier 3/22/14- 3/22/17 with all inclusive service agreement (maintenance and supplies) -$5,528.88 � - • � . Department Head Finance Director or Representative ,/ � ,-� �� Reviewed for Financial Sufficiency [� ':����"`` No Financial Impact ❑ �" Attorney: (for legal sufficiency) Village Manager: _ ._w_:= Submit for Council Discussion: ❑ ��.� -�° - Approve Item: [��'' Deny Item: � -���----- ---- ' _ -- �- • � ar��,� � o ,��c �i�= i - �-- - -� _-..�.�___ _ � ._ __ � , •- c� � o _ _ � ._';o e� • u°c;� 'i�� ��� � � Date 3-17-14 Customer Name Village Of Tequesta Address 345 Tequesta Drive Tequesta, FL 33469 Re: NOTICE, CONSENT AND AGRE�MENT Contract #_600-000-11-1_State of Florida ("Agreement") Dear Sir or Madam: By execution hereof Toshiba America Business Solutions, Inc. ("Toshiba") shall be permitted to assign the lease payments due firom Customer. The assignment of the lease payments by Toshiba will in no way affeet the relationship created by the Request for Proposals ("RFP") issued by Customer and the Proposal submitted by Toshiba which forms the basis of the lease agreement. Customer hereby consents and acknowledges that Toshiba may assign to CIT Finance LLC,with office located at 1 0 2 01 Centurion Parkway North, Suite #200, Jacksonville, FL 32256 .("Assignee"), all of Toshiba's s rights, title and interest in and to (a) the equipment covered by the Agreernent, including the obligation to provide the right to usethe Equipment,(b) all rights and remedies therein, including the right to collect rent due thereon, to repossess the property in the event of default by Customer under the Agreement and the right to initiate and maintain such legal proceedings, and (c) Toshiba°s rights as Owner under the Agreement, including the right to receive equipment payments thereunder. IVone of Toshiba's obligations under the Agreement, however, are assumed by the assignee. Customer agrees that the rights of Toshiba's assignee will not be subject to any claims, defenses, or setoffs that Customer may have against Toshiba If you have any questions or would like to discuss this change to your account, please call our office at 770-446-2009 on business days between 8:00 AM and 5:OOPM Eastern Time. Sincerely, ToshibaAmerica Business Solutions, Inc. By: T�tie: UNDtRSTOOD AtVD AGREED: Custor�e�• ^�,'i!lage of Tequesta - B y�----------- --------------- Title: - - — �._ Publir Recurds� !n a����7rc!<in�e �.i�iti� Sc�. I1��.(y7t)I. 1-�Inricl�r S'�irru�c�.f. tl�i� C'o�7tr��c�.lc�t ii�L�,t kc�.i� an�i m���r�t��i�� thi� A�!rcc,ilieatt ���7c1 a�i�� ot{�cr r�c�,rci; as;�. th�rei��itl� a��d t}�at arc� r�„��ciat�d ���itl� tl��� }�crf�»°m��nr� of tl�c ���,rl: drsrrih�cl in th� Sc���?� c�f Scr`iecs. l?�im rcyu�si. thc Cc���tract�,r n�ust �,r�nicic tli< �uhli� �� itl� a����,5 t�� sucl� rc:�:c�rci� �i� a��c� �� ith ac:�cs� an.1 cu�t rci�uirem�nh u1� �'lia}�t�r 1 1�). l�lc,�•ic(�l St�rrl�r��s. F�u th� C untractur shaIl ek�sur� thal an� cxrmE,t or ��i�ifid��itial rlc�,rcls �i„���i.ltL�ci ��ii1� tl7i� .A�:r crr �„sc �tiith tl�c ���r1��rn������:� ��f tl�� �tc�rk de,crihlci in [I�c SC���+� c�1� Scr�i���s 4�r�� tt��t ��iscl��ti4i1 e�i:e��t a� a<<th��ris�d h} 1a�i. Finali�. t}�c: C't»�sra�t��r tii;uil r�:t�in th� rL�°��r��l� cl<t�:rih�;�i i�Y tl�i, ��a��aur,tpl� tl�t tl�� (lc'Ctl�!`Ill�lil�� t� 1�t[�s: ���irk tI4�;�:riblcl irt tl�c; Scvi�� t>#��icn'i��c�. aiicl at th� c.�����cfu�ic?n � �ai�l �� t3 t�� tl�� \'illa�c. �st n�, ��z;t t�� tl�� �'�Il�i��:.. a1! ���ch r��cc�rcSs i�� thc �c,ssc;sine� «f�th� (.'��a�trac���r ���7ci cic`tru� a►» c1����lic�ct�: tl��r�,,i�, R��vrcl�, th�tt ar�• stcir��l �Jlctr��ni��iliti s7�ust f��', tCC111tif1'1'i�i:l� l�� I�l� ��I���1L?c' 9t1 t? fi�flll�ll tf1�tl lti l'(1111I)a�t}�1C ��I{�1 !�'il' `�I��il�l''� I)lfll[771�1�1(lll ICC�llltl�t�4��' ��'':1�.(T7ti, 1,��9I�ge �fiTe�a,�esE� �a�e: 3/11/20�4 P�]P'�G�c°]S� ���Gff ��d�&�959$3�9� ��te F'aarchase ��de� as R�g°�: �/33A2� c�1 ��1�� � P�o�c�i�se �r�9�r� D�partru�e�at: ���eBdo�ag *�3evised P,'o�ember �4, 2m99 � eq. �: Q�aotes Received: �See A�f�c�ap�',� �ec�rnmended Ve�7d�r: V����� #: Vendors Bsds 39 .� 8 T�S�iSA Address: 1400 CENTREPARK BLVD STE �O�J City: WEST PALM BEACFi State & Zip: FL 33401 Coms�e�ts: �� iVl(?NTF9 LEASE ON E STlDDlO 3055C DIGITAL COPIER FtZt3Ni "sf22/ �4 � 3-2���7 S��-'��� YC ���Ri��. �O�i�R!�:,: #Sd30-�SD�i-`d�i��. 4'ENDOR REQUIRED 8�,.0= FULL SERVICE MAINTENANCE 8� SUPPLIES--ALL INCLIlSIVE SERVICE AGREEMENT EX�EP°f �OR PAPER ��l'APLESD BELL�� M��ei"r!L`d` ca,.0��89 ?FR d�PY �FrJ€i ��.AC� & 1�F9-k6'�E �O�EES" - -�. — _ �. . � , .; � � � . :. , __ _ .: ,�. _ .: . ,- F'�L` ^��OR C�f�i�S �EL��D @.052�i PEl� ��E"s < �.:_....— -.�-,,,C � Man�f./ ��sailabie Balance I$@PYi �@SGPlpil��d !'art# Q�j9. �639L PP9CG' T�tal �ost ��ccoa�raf # (Fena�ace �se OralYl E S i llDIO 3055C DIGITAL COPIER �. $ '129.86 $ � �J( � a �� �09 -1 �6-�4•4.3�� � C� � � � � � L � Reve� ?��atomatic Doc Feeder � $ 7.33 $ �'-�u � _�1� �1�t���ra�t6c l�±.gplexir�g encluded M�tchir�g Star�d � $ 3.46 $ ��. �G�' F� Boa�d � b �2.93 � ��'����f Data Ove�nar'sir Enabler Included Print arud eac�7 �ontroller 9nduded (i�aclNOle� li�stallati�n) � _ ! flTe'�L 9; _ U n T�t�@: � � 1 ,�� Eie�an�edAd�ra6nistrative Use Onlv: The De,oartm�r, < Direcfior's / Designee's signa'rure below c2rtries thar (9) fhis p�urchase order rec7uisiiion is complefe and in compliance wi(h il�e Villaye's Purch2siny F'ol; �ies and f'rocedures ancl (2) all ,arocurement reyuire,�nents have been saiisfied. �.:,�.,....,_.._._�. ��. ,�.... ,� , �_._�...._..:. . ., _.= ;:.�.__�.m.. ,� `; . .`,,�, '„' i/C�,' ��pa¢tea�er�� �ir��t��l �e�igo�e� S4gu�at�.�r�: ��� � �, ; , The Finance D�parfineni signaiure below certin"es fhat (9) this reGuisi�ion has been approvev by an aufhorized Depart;�2ni� Director/Desi�nee, (2) tha'r fhe correci accoui�i numbers h�ve bee,� usecJ ancl (3) rhere is adeyuafe r'unding in the accounis lisred. Ei�aa��� �ig�aCL�c�: _ _ _ _ ��i�: " _.- i/iBB�g� l���aa j�� f�p�Or�a��@: ����: °J�a9�¢�� �m��a�,�il �`1��r��1�9: R��oB�s�o�� �: ��i��: lPi��1PQ�5�1L 1PI��iPAI�EID IE'OI?�a �%T il IL,��1� ��� 'y'IE������ �C� � ll1�1��JN�iZC'�' 11�I� V�� �� ������ ����� ������ ���Z�� o �� PG'G� �e��o� �a����reu���6�ua P�°su�laa� r �'. � Pr�oa��� � �� �p� G����[d � �� ���v°u c��9oo° — r------�;"_'- U __ t �, -� - � Nei-;eady, e-6P,I�GE PII-3;�-Jr�e i -- — a; c?i it��u; e �� ` 1 � ��:�:-�F-tiZc-�o; �letwd,r!<-c�ead� ;�r2�t- �� �°a;�y,, Sca^-;Z�ac1Y, ����ri�`�-teachy � ° (E�2c�ronic �o9��9i � o Vars��i3� r�a�er ;�as�e;iin� ared s - ------- �- O�t��ns �'7 -. , � - � ��biist Se�ursty �ar�abi�,zies i �°� f1 L C�JZ 0 �L 5�C 1_PI'�,�j?Ir���1�T1l� �p?.Jj[1PPV�1L�'1�I'Il'e �c� 1��/I_ipmg r7��� �osh�ba �,�30��� �;�;gal �opier ���sten, ;�1�9.0� ' �evea s��,� E;��o�_n_aiic �oc�aremt F�eder `�7.33 % 1-��.ai��n�tac Dapicz;,,g Incla.a�eci 1�^�tC� je���y' �'�.� ����� `��.�6 � ��.t�, � !�ver�:sr�t� �nabi��- �[2.�)3 �' g,��iaadec� N�r�a,s �,?��i �eaF2 �'o��tr�?Ie� 9 �fl�cla.bd�d �flr��liic��s Fns��1_1_�ti�i,i� . �'�'�'�';�� 4��i ��,�� � IFlU1L1L � f� IlBjVL�L�' P\ I��1�i`�'1E1�1AlI`�1�1E �'� ��I�1PIL1IlE�e ���� ;'� S�o � ��?'�e2��et�t ���e�i f0�' p�.per��, s���ies. A11L��' Ili��i' (CV�TIDIE' ]C.E� �'�' 1��i� �'�3[f�ll8(C�]Eo � �ei��,�y;,�_ i1„stallat;o�, �,�d fl r�in�r�� o Fa ;�i�.it kJj� ;�u��7iar;s ° �a �� 1 ��?I1�I' - - � �P'�'�G�.�+�_p_°��1, �VV���G�.111�'I `�J���� �ff �'��Il°g@9� cb��-��i�-Il lm� A� �,�1:�,�i�� � �� � m'�3��7053 ll��.�e ��F����,���.� ���6m1�� .::I �.I'_ �_`:'=' '.—'� � - � � I�I.. � .� .� � �:, .�� ��� �; f�1' i.'�_.�'�,_'°;.. �.._.., ........ .-.. . . s , r , laoo�-�l�s.�o� 2140 Merritt Dr. — GARLAND, TX 75041 Sales Account Manager: Zachary Simpsan PHONE: 972-535-0896 — FAX: 972-535-0897 CREDIT APPLICATION AND PAYMENT AGREEMENT "The following information is provided by appiicant to 1400Bulbs.com for the purpose of obtaining credit for purchases of material and services" COMPANY NAME: v� �� �' e STREET ADDRESS: 3�I (P� GI.�S� . BILLING: CITY; ( �!Q$ � STATE: �C. ZIP: 33��p� P.O. BOX NUM ER: BILLING: CITY: STATE: ZIP: NAME: V I 1IQQ(' �(� �l `tf1� "' u.'t'(li 1T�LEPHONE• �f}� T 7(�1 ���� U� MAILINGADDRESS: ��j(p P�r;dQe P.�.cx�d� BILLING: CITY: (PQCA�S�I�C�. STATE: � L ZIP: 3���� *****N07E: PLEASE INDICATE WHICH ADDRESS ABOVE IS TO BE USED FOR BILLING**** TELEPHONE: �� � - �O�OC� FAX: _�p I ��t�UJ' �7� E-MAIL: ` �,��cc,rkte� {�j�,� f �j TAXABLE: (YES) �0� ✓ (�F NOiVTAXA6[.E, PLEASE ATTACH A TEXAS RE E CERT[FICATE AN �} SUBMIT [T ALONG W[TH THIS AGREEMENT) / NAME AND TITLE OF PERSON SUPPLYING INFORMATION: �('}�' "� 4'I�}� (�.1h�i n �st s�t NAME, TITLE AND TELEPHONE OF PERSON TO CONTACT ON CREDIT AND FINANCIAL MATTERS: TYPE OF BUSINESS: CORPORATION PARTNERSH[P SOLE PROPRIETORSHIP IF INCORPORATED, PLEASE PROVIDE THE NAMES OF COMPANY OFFICERS: PRESIDENT: VICE PRESIDENT: SECRETARY/TREASURER: IF COMPANY IS PARTNERSHIP OR SOLE PROPRIETORSHIP, PLEASE PROVIDE THE FOLLOWING INFORMATION ON EAGH OF THE PARTNERS AND/OR PROPW ETORS: NAME: STREET: CITY: STATE: ZIP: SOCIAL SECURlTY NO.: DRIVERS LICENSE NO.: TELEPHONE: F�,}(; , � 2 NAME: STREET: CITY: STATE: ZIP: SOCIAL SECURITY NO.: DRIVERS LICENSE NO.: TELEPHONE: pp}{; LENGTH OF TIME IN BUS3NES5: Sl�'1C'e �'1�� ESTIMATED MONTHLY PURCHASES FROM 1000Bulbs.com: PURCHASE ORDER NUMBERS REQUIRED: (YES) (NO): ✓ TRADE AND BANKING REFERENCES COMPANY NAME ADDRESS TELEPHONE & FAX # 1� f �c�vr�.h-�a e�ur�� S�.L� 2) .�- � ,t� c,� F'�.�44n,t ,r � � I�.,� 3) I�tt,I..IS � II�L�-�� �-�-tnC . 4> Les� Q,h�v�c..�... �-v� c . BANKNAME: �..Yl� ��Y�/VI�(�1-- ADDRESS: �� �� "1 ``t�lK-x� ► ��" �•,�°�'fl INi r� I'L 3�y0� OFFICER HANDELING ACCOUNT: TELEPHONE: �Q�� g3Fj f a���'j Credit Application Applicant agrees to pay for all purchases from 1000Bulbs.com in accordance with the credit terms as follows: 1. Terms are Net 30, due 30 days after date of invoice. � �. �p�1iy��� ��r°�.� t�a�fi 3�t �s r�s��ons�b�� fa� pa�e�� o� ��i_'? N� ��� ?�� � ��r t�e �pp1i���� sl�d t�i� ���li�a��'� e�p��y���. �� T�?° � � :�� a�r;����'i �� �a�+. t�m�.l� rr���1�, i�?��rP�t �;r��i ��c_r�e at the h�g�esi ra�v �i��;;,W ��� �a� >..;,� ��� p��t �l�a� am��r�t�. 1���lsn��� �lsa a� e�s t� pay ali ��s���� ��� e�.�����v �s���z�x° ���rat�i co�l��t��� of the ac��u�t, ��cludi�g b➢�� ��t �3�ite�u is�, r��sn���1� ��t��e�'� �'�es is� �h� ej�ent ti�ie accou�i ys ��a�m�c� ��aaYh� �� ������.� ior ��ll����rar� ��- suat. ��pfla�a�t agrees to ��y ��l �._r����a�?�� ��� ��� ��,;a�� ��� ��.�s�����s a� ��ie �fr"a��s �� 1flG�fl�ulbs.c�� p� � D�11�� +��a.��?�;�, �'�s���. ----------- — ___ , r -- __._ _. , , _._.- ___ �,�Q� 1 ; ;, ��,a ,��.���e� bJ� --�~°�`-� ` �tC��p��J �i%�'����°, P�=�����- ct� ���p���srM� :/' �'�-��� �i�s�s�: ' ..-��.�' � � � �?� ii g$'a w: � ,- �`'� �L ;.��,j�? �.(�-� `✓�_. ; i��,�p � _�; l �.,✓ '; y emmsmmmua�g�aaaa d L:e���l\_��1a `l.IIl'JL � � p��nSfl�s���j1 � =�r�?�f�° d�v Il�cl�t?="PflY`r: a��%!A�1 ����f5 IlLB ..�d� $r ���L�'�1:�1�S.�L;���n ��1'��.��ES� $�3€ ��^�1? ;��r �,.�''�!��� ��y , L�"? L�'2a T,iF�rd [�i�.li �`9s�"�?��I f�� 9s�3� �� �ai� �gr��L�. �:�`J��° �'r �u����CLEIld�e� �?° �9g�.��?���� L ��. firuY Ilr_,T �� �,v_u �€��,�.�� ��f aa��, r�a���� �w✓�da �� m� �p�� ��es��n��tPe�� ��'�a�_s a;�. tirn��i��� �IltiZ� ����s���tno� �x ���a�p��-�e�t � ������ �cc�aa�t�.aa� c�s'ti���ed �� 2�� ������ �� ������. � 'r�. ,r iT � � ,,� "� � �PP�r;���� ���� ��. ��e _ _._- ---- _._ _ .__.._ -----�--�= , _ .___.._. __ , �1��;�n�1 i�,�1;zr���ea�Il�✓: rmit�� 1�I�r�E;e'� ,� �,, ��:����; ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services aze not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems.