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HomeMy WebLinkAboutDocumentation_Workshop_Tab 02_04/28/2014 Jupiter Stadium Improvement Project March 9, 2014 Join community members and businesses with an interest in high school and youth athletics as we raise funds for a synthetic field surface at lupiter Stadium, for the benefit of the school, the Town, Jupiter Tequesta Athletic Association and our community. With over 2,700 students and over 800 student athletes, Jupiter High School is one of the largest schools in the county with one of the largest and most successful athletic programs, on one of the smallest campuses. With over 7,000 athletes, JTAA is one of the largest and most successful sports organizations in Florida. The combined activities are an integral part of Jupiter's quality of life. Located at Jupiter Community High School — 500 North Military Trail —lupiter Stadium will be a state of the art facility for joint use by Jupiter Community High School, the Town of Jupiter and JTAA, with an opportunity for additional fee users, and to host tournaments and championship events at all age levels. We have commitments for $650,000 of the estimated $800,000 project cost already raised, through the Town's 2014 Capital Improvements Budget, sponsorships and initial donations, with the JHS Athletic Booster Club to raise the balance by April 15, 2014. We are also working with the School District to resurface the track as part of the project. We are planning to commence construction in June 2014, with project completion in August 2014. t� ' �� �' ��, We must raise the balance of the funds by Aprit 15, 2014. .. The Jupiter Stadium Improvement Project will enhance the experience for our local athletes at all ages, band and other activities, and further link the school with the community, its residents and businesses. i � f � �. . _ ..- � ,,, `.. . ._ �..; . _ - r. � c�t � � �� { �'� , � �-� � ` ° §�;a _ � ` � � L �� y ,.,, t:o„cess;o,ts °, � } -_. � � � ' - , - _ _ �------_ � . � ' _.. _. _ —_.._ . .__ ¢ � . .. -�� � f � � - , - - - — -- _ . �.,. +..' °. . ,. � .. �._-_-_ . . ' .._ � . . . - -- e � ; � . � — � , .._ r �--------- i'' . . r , �...._.. .. .' . . ;.: � . .. .. 4 � � � I � ... ..... .... .� s . . 1 ' . . . ... . 3��*�1 �,`'. , i � � i � , ; , � ; � 4 h Triple & T iigh � t � . j �� ,p �,� �n 1 umP �askeEUall ,� � 1 � � � . � -�! � t �� . ��;� . � - _ __ - - � � � �� : , � _..._.__._._�____---------- - - � notevaulr_ . !' _ _.' _ � � _ ` hestrooms - ,.�- _ � $hokI'utt 1 �`° ---- r ' _ 4 !-�� _ . 1 i f ! lNR � �.�, . � � Jupiter Stadium Improvement Project March 9, 2014 With over 800 student athletes participating in 43 teams across 28 sports, Jupiter has one of the largest and most successful sports programs in Palm Beach County. Last year, 10 of our 28 sports were District or Regional Champions, our Baseball team made it to the State Championship Semi-Finals for the first time in program history and we were ranked 15 in the state for Class 8A Overall for the 2012- 13 FHSAA Floyd E. Lay Sunshine Cup All-Sports Awards point standings. So far this year, our girl's volleyball team won Districts and Regionals, advancing to the State Final Four, our girls and boys bowling teams, our girls and boys swim teams, and our boys golf team all won Districts. At the end of the Fall season, we were ranked 10 in the State for Class 8A Overall for the 2013-14 FHSAA Floyd E. Lay Sunshine Cup All-Sports Awards point standings. Our band finished 4th in the state again this year. For the past six consecutive years, the Spirit of Jupiter Marching Band has finished in the Top Five in their class at FMBC state championships. Boys soccer won their District title and our cheerleaders just came in 4 in the State. As "One Tribe," the Jupiter Warriors are off to a great start for the school year. Our goal is to be the preeminent public school for athletics and activities in Florida. Upgraded facilities are essential to reach this goal. Jupiter Stadium is the first of what we hope will be many projects. JTAA has one of the most successful community athletic programs in Florida, with over 7,000 athletes. Jupiter Community Park is an excellent facility, as is Lighthouse Park, and the Town is developing four new multi-use fields in Abacoa. Still, there are additional needs for fields including the need for a signature stadium for JTAA use, community events, band competitions, championships and sports tournaments. An improved Jupiter Stadium will be that signature facility for the school and Town. Natural Grass Simply Can't Survive the Usage and Provide a Safe and Consistent Playing Surface Natural grass on the Stadium Field simply can't survive 3 football teams, 4 soccer teams, 4 lacrosse teams, 3 flag football teams, track and field, band and PE classes, and that is without practicing on it or allowing JTAA or outside group use. Over the last ten years, we have replaced the natural grass field three times, and that is without team practice or any JTAA or other community use of the field. Our heaviest season for usage is about to begin, and despite additional efforts, it is in rough shape. August 2013 Photo of Existing Stadium Field January 2014 Photo of Existing Stadium Field �`= � _�,`',.,' .. t�:,: ::�_: �� _ . . :� *-.+ra . - - ' �" � , ..� _ _, ��`i'i".,rl�^ _ '_ _�-- ' ;+li� ., =...� - o � ,�,, -- ._ _����' , _ , ._ _ -�_.. _ i. , ,,,, �� �► _ :, _ f'_ � � • , ►"`�*" � ,;.I � ,.a ��. ,. ..� �—.� � 4��r� � ; -- =� ,.,_..., , _ -- - Jupiter Stadium Improvement Project March 9, 2014 We are also working to reconfigure the long jump, high jump discuss and shot put, and to resurface the track, along with landscaping and sponsor recognition. Everything inside the fence will be redone. August 2013 Photo of Existing Stadium Field January 2014 Photo of Existing Stadium Field _.. ;. t .:..�P _ �. . . �, �.���,�e,:, x. �`�`' . :: . ._ _ ¢ ,. . . .' � � ' ' '. � :rr �j � +s+� • 7 ��..r . �� � _ � �r.�r�Mwc�, a _ _ _ �►,�.� �� � - - - _....�. : ..�_ .� '.�: �� � � , �, t.,. . . .. � �.���`_ 'r _ __ _s-- � Project Budget, Renewal and Replacement Funding The total project cost is estimated at $800,000. Included are underground and base work ($300,000); pad for increased safety and longer life ($80,000); synthetic turf field with lines for all sports — football, soccer, boys and girls lacrosse, flag football ($330,000); relocation of long jump, triple jump, discuss and shot put, electrical ($30,000); equipment, landscaping and sponsor recognition ($20,000) and contingency ($40,000). The turf field has a life of 10-12 years, so we will set aside $35,000 per year for a renewal & replacement account, to be funded by the Booster Club, fees for outside organizations using the field for events and sponsors, so that the funds are assured for replacement. If we are able to raise additional funds in this effort, we will do additional improvements to our athletic facilities, including potentially a new scoreboard, bleacher upgrades, practice and training facilities, just to name a few. We are also applying for an NFL grant to assist with these costs, but will not know if we are selected until after the April 2014 deadline for June 2014 project commencement. If we get the grant, those funds will go to the field and we will use the remaining funds for other improvements. We hope this will be the first of many projects as we provide the facilities needed to give our athletes — in youth sports and high school - the best opportunity for success, not only in Jupiter but beyond. Jupiter Stadium Improvement Project March 9, 2014 Sponsorship and Donation Opportunities The lead sponsor opportunity is $100,000 for a five-year term, with recognition throughout the stadium and school, and also through media and programs. The lead sponsor has an opportunity for primary branding and to work with the school on a custom package to promote their business. Below are some illustrations of areas for branding and initial concepts — lead sponsor can help design. � � � � � � ->� #�i�'' ``� ;� ». ACME CORPORATION STA IUM_._. � �R a 4 _ �: � � .� � . _ �� �� � �� �� �� � �� � . _ � �� . -.- - - � � - � �� J pt-" piter a:�e�a ...f'e:���A _'�s 1 . -. •�.- n.»TV�o•ry,:yw��. 9J:'A�.Intli:in;c+�nf.c. i � �CM[ r01\41n�ien�o�vnPd l�p��P� Sb1.5>5.0]IO �. �ior�nri�ii.lu. �.i... `4' S6151S.0320: :iGn,�ramxlti?nm r:irm �P ... ..«... � ��` � ', 4 � � . ACME CORPORATlON STADIUM � � � � �cre � � A �! W� $.s � i �i � � � t� j ' � � ; . _ _ , . ' w�sT . SCOVE OF WOPK: COVE OF WOfll�.: � ... , . i., 1 , t � . � ... .,, �,....� .�.�.., . ,� , , ...� ...�.,,�..., TVOffFii � Other five-year sponsor opportunities are available at the $50,000, $25,000 and $10,000 levels, with corresponding recognition and promotion. These sponsors can work with the school on a custom package to promote their business, with recognition matching the sponsorship, after the lead sponsor. All contributions are tax-deductible and all amounts will be greatly appreciated. All contributors will be permanently recognized at Jupiter Stadium. Donations By Check If you would like to contribute by check, please make it payable to "Jupiter High School — Stadium Account" and mail it to Jupiter High School Athletic Boosters, 500 N. Military Trail, Jupiter, FL 33458. Online Donations If you would like to contribute online, you can do so through the Jupiter High School Edline Page — just like all other school payments at www.edline.net/pa�es/jupiter hi�h �chool Jupiter Stadium Improvement Project March 9, 2014 Instructions are below: 1. Access www.edline.net/pa�es/lupiter hi�h schoo� 2. On right hand side, click on "Online Payments" 3. Click on "Make Online Payments Here — Mastercard/VISA" 4. At the top of the page, click on "Items" 5. Search for "Stadium" 6. Click on "Jupiter High School Stadium Improvement Project" 7. Select your donation category (online donations from $25 to $10,000) 8. In response to the question, "Who are you purchasing this for?" uncheck "myselY' and then type in your name and email address (this will help us with thank you emails and confirmation) 9. Check out (Includes registration process — please be patient) 10. Print a copy of your receipt. Monthly Campaign Meetings and Building the Team Raising the balance of the funds will take a team effort and so we will have monthly meetings as we build the team, work on strategy and outreach, refine and implement the fundraising campaign, while continuing to raise money throughout the process. Please join us for the meetings and bring friends who may be interested. Fundraising and Other Events Thursday, March 13 (6:OOpm to 7:30pm) Campaign Meeting— Waterfront Properties Tuesday, March 18 Town Council Meeting on Interlocal Agreement Wednesday, March 26 Evening With Brent Musburger Fundraiser Saturday, March 29 Revolutions Cycling Spin-a-Thon Fundraiser Wednesday, April 16 School Board Meeting on Interlocal Agreement Friday, April 25 (7:OOpm to 10:OOpm) Powderpuff Football Game — Jupiter Stadium Get Involved We welcome your ideas on community events to raise money — let us know if you would like to organize a fundraiser. For more information and to get involved, please contact Ernie Cox at ernie@familylandsremembered.biz or 561-762-2282. Jupiter Stadium Improvement Project March 9, 2014 JUPITER STADIUM FIELD IMPROVEMENT PROJECT DETAILED BUDGET FOR 78,000 SF ARTIFICIAL TURF SURFACE Description Budget Design and Engineering In Kind —$25,000 Value Permitting Coordination In Kind —$20,000 Value Base Work $300,000 Includes mobilization, protection of track surface during construction, excavation of soils and removal as needed, rolling of substrate to achieve compaction required for field, geotextile fabric, concrete curb around perimeter of field, nailer board system on inside of new concrete curb, underground drainage exfiltrarion and pipe system to rie into exisring catch basins, 4" to 5" Of 3 �4�� clean stone installed and rolled, 1" to 2" of i/4" clean stone installed and rolled, laser grading of field base surface. Rubber Safety Pad between base surface and synthetic turf fieid $ 80,000 Synthetic Turf Field $330,000 Includes synthetic turf surface, secured seams, lines for sports (football, soccer, boys lacrosse, girls lacrosse, flag football) and infill material. Reconfiguring "D" Areas Inside Track at Ends of Field $ 15,000 Includes relocating Discuss and Shot Put areas to practice fields, relocating long jump and triple jump into north D area, bringing both D areas up to grade of track, rubberized surface, removable net fencing for lacrosse. Electrical and Potable Water to Sidelines $ 15,000 Sweeper Equipment, Fencing and Landscaping $ 15,000 Sponsor and Donor Recognition $ 5,000 Contingency (5% as major categories above include contingency) $ 40,000 Total Estimated Budget $800,000 Jupiter Stadium Improvement Project March 9, 2014 JUPITER STADIUM SYNTHETIC TURF IMPROVEMENT PROPOSED PROJECT SCHEDULE March 2014 Permitting with School Board and SFWMD Consideration of Special Use Agreement by Town (March 18) Capital Campaign (Campaign Meeting March 13) April 2014 Capital Campaign (Funds By April 16) Prepare Bid Package with Final Design and Specifications Consideration of Special Use Agreement by School Board (April 16) Bid Package to Be Issued Capital Campaign for extras May 2014 Bidding Process with School District Preparation for Construction June 2014 Bids Received and Contractor Selected School Board to Approve Construction Contract, JCHS 50% payment Town Council to Approve Town 50% payment Field Construction to Commence @ June 23 (8 weeks for construction) August 2014 Field Completion @ August 15 Track to be resurfaced and extras installed Landscaping Installation outside of track Jupiter Stadium ready for play (Kickoff Classic August 22) September 2014 Official Dedication and Community Celebrations (Friday and Saturday)