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Home My WebLink AboutDocumentation_Regular_Tab 03_05/08/2014 � � � VILLAGE CLERK'S OFFICE , AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: N/A May, 8, 2014 Consent Agenda: Yes Resolution #: N/A Originating Department: Public Works � � • • • • : - • � -�• Awarding Terracon Services, Inc. a one (1) year contract (�,1ay 2014-Apri� "w:C)� `; �r�� land��pe maintenance along Seabrook Road, Country Club Drive and at Station 11 with the option to renew for one (1) additional year (May 2015-April 2016) at the same contracted amount as the first year. � � Account #: 001-210-546.309 Amount of this item: Fiscal Year 2014 - $7,233.40 (One Year Total - $17,360.16) Current Budgeted Amount Available: Amount Remaining after item: $41, 963.99 $34, 730.59 Budget Transfer Required: No Appropriate Fund Balance: No • • - .. . .- . . . ..- .. Awarding Terracon Services, Inc. a one (1) year contract (May 2014-April 2015) for landscape maintenance along Seabrook Road, Country Club Drive and at Station 11 with the option to renew for one (1) additional year (May 2015-April 2016) at the same contracted amount as the first year. • Department Head Finance Director or Representative� �, , Reviewed for Financial Sufficiency l� No Financial Impact ❑ � ��u Attorney: (for legal sufficiency) � Village Manager: �'"� Submit for Council Discussion: []� Approve Item: ❑ Deny Item: � • • - . . - .. -- - . -. .- - . .- - .- . ..- . . -.. ... . - - - . - Form Amended: 3/14/14 � � . p G � � v � � y ,� � � TEQUESTA PUBLIC WORKS �3 � �k o MEMORANDUM �� `c � 4 TO: MICHAEL COUZZO, VILLAGE MANAGER FROM: MATT HALUCK, PUBLIC WORKS 5UPERVISOR SUBJECT: LANDSCAPE MAINTENANCE DATE: APRIL 21, 2014 After review of the all the quotes Terracon Services appears to cover all items that need to be addressed to mainta.in landscape throughout various locations in the Village. I am recommending award for the maintenance to Tenacon Services. Terracon Services was one of three quotes submitted per policy. Attached are all the quotes submitted for your review. Please let me know if you have any questions or concerns relative to this. � Vllage of Tequesta Date: 4/21/2014 Purchase Order Requisition Date Purchase Order is Req'd: 4/24/20141 (Not a Purchase Order) Department: Public Works `Revis� Novem6er 14, 2011 R�y. #: Quotes Received: 3 (See Attached) Recommended Vendor: Vendor #: Vendors Bids Temacon Services, Inc. 181 Terracon Services, Inc. $1,446.68/mo Address: P.O. Box2766 Vvid Green Landscaping $2,140.33/mo City: Jupiter Generation Green $2,235.00/mo State 8� Zip: FL 33468 Comments: Landscape Maintenance for various locations. Terracon Services, Inc. best value for the Village One (1) year contract, May 2014 - April 2015 with option to renew for 1 ear, May 2015 - April 2016. This PO is for fiscal year 201 May-September. 5 months) � Manuf./ Available Balance Item Description Part# Qty. Unit Price Total Cost Account # Finance Use Onl Landscape Maint. 5$ 1,446.68 $ 7,233.40 001-210-546.309 $ - $ _. $ - $ - $ - $ - $ - $ - Total: $ 7,233.40 FinancelAdministrative Use Onlv: The Department Director's / Deslgnee's slgnature be/ow certihes that (i) this purchase order requisiUon is cromplete and in compliance witl� the �//age's Purchasing Policies and Procedures and (2) all procuremerrt requirements have been satlsfied. Department Director / Designee Signature: Date: ?,� The Flnance Department signature 6elow certifies that (1J this requisidon has been approved by an authorized Departrnent Director/Designee, (2) that the correct account numbers have been used and (3) there is adequate funding in the accourrts listed. Finance Signature: Date: Village Manager Approval: Date: Village Council Approval: Resolution #: Date: ra � r � _ _ ��'�'t�3"�'�� `�'Ct�� 4I�1�{3I4 �g��t # �'��, 5 �� s�� illag�.Q�`Tec�uesta. - Pt�b� �e►��s Attrr: �I�t ��ac�C 345 Te€�� Drive Tequest:�, FL 33�59 Iv�a�ly Tcata[ This Contra.ct is f a p�ad of ane (Z) �t �nrl includes mowFimg, fe�i,�izatusn, Pes� c�r�agem�nt, trimming and d�t�it rrs�n�nan�e a� �ecifted!bekow for: 'rbE �lf�l�g� c?"� Te.c�txest� � a�:4p�ion fo�>a second year at tY►e eo�t�aeted amou�t: Seabroa�C R.a�d �ad Co�i�t� Cl�i� �civa 1,317.93 I5�815.16 aia �'� �z s��R�a ' ��.�� ,��.� Prope�ties vvi�l be visitecf 42 �mas pet year. �ched�t� w�I`be weel�ly �prit..�hrou� �Tetataeranc ' � ' , . . other bveek NQve�ber f�rou�t�.I�agc� w�'�a �w�g, exlging ancl � per-�or�ed �s ne�� - . All plant uzateria] up to 1� fe. wi}}1 be �ei� as ue�ect to insure its itit�n�d: fia��ctio�•. P�ant �; " , ' , over 12 ft. will be additionai. All plant�g b�s wrtl be wee�d �s ne�ed u�ng batti ch�i� 2 = - • manua] methvds. . All trees turf and shrubs will be treat�d wfth type specific g,rant�lar �'�rtiiizer 4 ti;mes peF Ye,ar• ; � .............t P InspECtions will 6e perforne►ed a�d spray�g af all trees, n��f aad shru�s for in.gec�s and di�eases . , 1� 317 • 9 3+ _ completed on an as needed basis. f'e�i�d�es �sed will be i� accordance with labe�s a.t�d lavgs. = j 2 8• 7. 5+ A complete eheck and ad,austment af the irrigation system wcll take place o�ace par m.o�.. A�1 e. . 0 0 2,� � will be eh�l�ed and set at this time. AEl add�Eional wnrk inc�:td�g brea�lcs and r�si� �#�iem: , ��,�; �� 6;«�$E�r�= will be da�►e o�}y vytth writter� apPr�al. . . This con�raat ma� be caneel� by eit�ier �i.art� w�ih a thirty da� rurit�a-riotice. 'F�aco� Servip '. . . reserves the righ� t� cease serviees �thou�t n'ptice if the Owner`s acxount }i�eou�es this��-(3�) d� . - .- due. ! . :- A11 wor� will be perf:ormetl with s��si�t. A supervisos Wil1 be �uai�abLe f�a� v�.�tiaad , inspactions as dee�ed n�cessary b� 6�ie cnsto�er. As�,y repairS ar e�tra wtiFl� �pns a� �}i'e specifications of this agr�m� w� b� done at an add�kinnsl char��. �� f� �� , � -, ,, , � �{ f_K'' ` �^X�� . � � � 5 3 . 4 �, y � G � t d � � &' � S � 5 � � � Y � �� -1 '�� °L A , � ,�+ T S�i�x f 4 . v' � � ` � `� ��; A y� �«, - - , Y �-Sa ?� +� £4 '�€ _ � . - R' � � _ - �F��`.�'� %€ y - �' _'-{- '- Y, r �r� :,r -i � '�� - : �� ','- � 3, F '�� - BO � ��:Y - FR;t��'��.. ��, Terraco� 5ervices, fne, as a bns�ss i�.Yioecised and que:lifled to sgray la�vi�s �d A a*��^�?= i�. �te S� �i��da. Terr•a�an Serv.ices, Inc. �s licensed by MarE�n Cotmty and Pa�xp BeacFi County w perform ur�gatipn vut�rlc an�T m2int�ins ��tt�l tiabiTity aad ouarf.ers sn�npensatinn Tnsuranee. Gerti�icates of insuxan�c �rs.avai•lakil� upomt�gt�est In accep�annce of i�tis can�rast, :p�ase sign be�ow and retum. Ct�S�omer � �� ,--� P.C). ��x �� ,��er, �L 334�� A �9 7��-1 �� , a �� '! 7�3-'f��79 Page 1 � Terracon Services, Inc. Apri122, 2014 Landscape Maintenance Contract Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, FZoYida Stntutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. � � . Vivid Green Landscnping P.O. Box 4737 W.P.B. FI. 33402 Daniel Wood Operations manager 561-214-2924 vividgreendonnyC�gmail.com roposa Service Contratct Date of Proposal/Service Contract: 4-11-14 �Customer InfoN Name: Village of Tequesta Phone #: Emai I: Service Address: Billing Address: Country Club Dr, Seabrook, Station 11 Item Description Year/Month 1 MOWI11g: All turF areas will be cut at 3�"to 4" In height throughout the properly. All areas not $25 ,684/YR reachable by a mower wlll be trlmmed to the cut by a weed eater. All hard surFaces will be $2�140.33/MO edged wlth a mechanlcal edger. 42 cuts per year as requested 2 Plant Bed Contractor will edge all beds, spray with roundup and/or remove weeds from the planter INCLUDED Maintenance beds on the property. Every vlslt or as needed 3 Plant/Hedge All plant material will be maintained to promote healthy plant growth and maturlty. Some INCLUDED Trimming P�ants requlre hedge trtmmed wlth mechanlcal hedge shears, while other ornamentals and flowing shrubs wlll be malntalned by selective hand pruning. 12 Times per year or as needed 4 TreeS: All low lying Ilmbs on shade trees will be lifted above 8' as long as the maturlty of the tree INCLUDED accommodates such trlmming, 12' In parking areas. As needed 5 Palms: All dead branches or seed pods up to 12' will be trimmed as needed. N/A 6 Irrigation Irrigation will be checked monthly for proper operatlon and watering needs. N/A *'"*(Parts will be billed to Client)*** 7 Fertilizing: Fertilizer will be rotated monthly, (Grass one month/Plants-one month/Trees-one month) INCLUDED 8 Pest ContYOl: A visual inspection of all grass will be performed, and home owner will be informed of any INCLUDED pest control needs. Any service not mentioned above will be provided under a separate contract/proposal. **This contrac# will be for a 1 yr period with owner option to renew for a second** Billing/Payment: Services will be billed on the 1�' of every month, and payment will be due by the 15�` of the following month. P IeAS��r��to�_ I'�vi �l'��ee��!? :�. � 3-..�Q2. (Any party can cancel with 30 day written notice at any tlme or if contrect is not befng fulfllled.) '"Trash will be removed as needed throughout the property except excessive debris caused by uncontrollable circumstances (natural or human destruction). At whlch tlme a proposal can be provided for cleanup. "`Enhancements: All removals planting and mulching will be under a separate contract labor rate Is $30 to $35 per man hour plus materfal costs. �'Llability: Contractor accepts all IiabllFty of its work, workers and equipment while on property. An English speaking supervisor wlll be on property while work is being perFormed. The above contract was made on this day of . 20 , between Danfel Wood and X Date: X Date: Client f w Generation Green Management, LLC 7920 N. Military Trail West Palm Beach, FL 33410 Landscape Maintenance Agreement Thank- You for the opportunity to bid your City Contract. We appreciate your confidence in us and we strive to satisfy our customers as much as possible. If we ever fail to properly serve you please inform us of how we can better assist you; we will do everything in our power to please you. GENERAL CONDITONS: All employees shall be of high moral character, be in good physical condition, and be skilled in assigned tasks. All crews shall be assigned a competent, experienced English speaking foreman who will be on site per cut. We have a certified Horticulturist who specializes in South Florida Specific issues, who will be supervising the needs of the property and have direct communication with the property management. All employees will wear company shirts for identification purposes. SCOPE OF SERVICES • Generation Green Management, LLC shall furnish all materials, equipment, and labor to perForm the work in a professional manner for Seabrook Rd., Station 11, and CC Dr for a period of one year (1 yr) with a second year owner renew option. TURF MANAGEMENT • All equipment is maintained in excellent condition. All blades are kept sharp to maintain a uniform even cut. • Mow Schedule is as follows: Total Cuts: 42 • Additional cuts may be requested for an additional fee. Additional cuts require two weeks advanced notice for scheduling purposes. • Height of cuts will be adjusted due to seasonal weather conditions and performance of irrigation systems. • Weed Eat areas mowers cannot operate in per cut. Maintain the same height as the cut ofthe mower. • Edge all walks, roads, and medians per cut, beds trees, and planters every other cut. • All grass clippings shall be blown off and removed from sidewalks, roadways, medians, etc. This shall be done after each mow and excess clippings will be disposed of • Fertilizer-Fertilize grass, ornamental tree's, shrubs and palms four times per year. • Spray all weeds in pavers done weekly • Insect control to turf and hedges done on an as needed basis I' 1 SHURB AND HEDGE MANAGEMENT • Prune all shrubs to remove all brown out of plant, once per month, finrelve times per year. Pruning is preformed to enchance the growth of the plant and creates a fuiler look. • Hedges will be trimmed once per month, twelve times a year. • A monthly visual inspection of your property is included, and limited insect control for turf, shrubs, and hedges will be provided as needed. TREE MANAGEMENT • Trimming of trees up to twelve feet and palms up to twelve feet will be trimmed as needed. Removal of dead pods and dead fronds on the palms up to 12. feet tall is included as a regular maintenance. Estimates will be given for additional trimming, as requested. PAYMENT AND TERMS • This contract is for the period of one year, but shall renew automatically at the end of each contract period, unless otherwise written notification is given by either party. Either party may cancel this contract with a thirty day cancellation notice in writing. • Payment shall be paid monthly, commencing on the 1� day of each month. (i.e.: June maintenance shall be paid by July loth and is late if not received by July 15 Finance charges will be applied to outstanding balances. In the event of slow payment (over thirty days), services will cease until payment is received. CONDITIONS • Inclement weather may be a factor in job commencement or completion. All possible measures will be taken to avoid delays which are beyond our control. � Generation Green Management, LLC is not responsible for improper irrigation or lack of water. • Generation Green Management, LLC is not responsible for cleanup of damages or removal fees due to Acts of God or vandalism. Estimates will be given upon request. OPTIONAL SERVICES: (PLEASE NOTE THESE SERVICES ARE IVOT INCLUDED IN MONTHLY SERVICE RATE.) • Storm/Hurricane preparation or cleanup. • Sod installation • Mulch installation • Landscape design and installation. • Palm and tree pruning over height standards listed in contract. • Granular ant control during fertilizer application. • Treatment for white fly and spirling white fly will be billed as an additional cost; we will inform you and show to you the palms with the problems. No extra work outside of contract will be done without a signed proposal from the customer listed on the proposal. r ' • MONTHLY SERVICE RATE: $2,235.00 YEARLY: $26,820.00 VILLAGE OF TEQUESTA 136 BRIDGE RD TEQUESTA, FL 33469 561-768-0483 Accepted by: Title: Date: