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HomeMy WebLinkAboutDocumentation_Regular_Tab 16_09/11/2014 , VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: September 11, 2014 Consent Agenda: Yes Resolution #: Originating Department: Community Development AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) SE-02-14- Special Event Permit Application from Good Shepherd Episcopal School for a 5K run at Constitution Park and surrounding streets. The event is planned to take place March 7, 2015. Alcohol will Not be served. Projected number of attendees is 500 people. BUDGET / FINANCIAL IMPACT: Account #: Amount of this item: Current Budgeted Amount Available: Amount Remaining after item: Budget Transfer Required: Choose an Appropriate Fund Balance: Choose an item. item. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) SE-02-14- Special Event Permit Application from Good Shepherd Episcopal School for a 5K run at Constitution Park and surrounding streets. The event is planned to take place March 7, 2015. Alcohol will Not be served. Projected number of attendees is 500 people. Sec. 78-561 (e) (3) "Any proposed special event whose attendance is contemplated to exceed 200 people in total shall require final approval by the Village Council which, after considering the recommendations of the Community Development Director, the Police Chief, and the Village Manager, may approve the application, deny the application in whole or in part; or approve the application with conditions". APPROVALS: SIGNATURE: Department Head ' =� �� �_�: Finance Director � • Reviewed for Financial Sufficiency ❑ No Financial Impact ❑ Attorney: (for legal sufficiency) - i age Manager: - -- --� Submit for Council Discussion: � Approve Item: ❑ , Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place "Sign Here" sticker on them) Form Amended: 10/20/11 l � j�-�Z-��I' i� VILLAGE OF TEQUESTA ° _ / Department of Community Development PERMIT #�i �� 345 Tequesta Dr Tequesta Florida 33469 (581) 768-0450 fax (561) 70$-0698 TEMPORARY OUTDOOR BUSINESS OR EVENT PERMIT APPLICATION ' �� i�Nt DATE OF SALE/EVENT: �'" �'�' 1� HOURS: FROM �_�� TO 9 SPONSORING ORGANIZATION: � � ' � � � � � � � 'fG� � � � �)l � ' , ��� ���' ��� � NAME & TITLE OF PERSON °� i }.,� DIRECTING SALE / EVENT: ��" �� �1l . MAILING ADDP.ESS: � �� � �.��.� �U�� �T�l1U. � PF'ONE NO.: ����) � ��tt"" ��� , � � FAX NO.: PROCEEDS TO BE USED FOR: 'l.�,l i� '. � `���@� LOCATION OF SALE/EVENT: � � � t � �� �U.S � � ��'���� � � r �� DESCRIPTION OF SALE/EVENT: 1�� � lJ �1-. I L �� ���� I��' e�� , G 1 � - � ., �- , PROJECTED NUl�4BER �� A�I`TENDEES: �_� IS ALCOHOL BciNG SE�VECJ? � (If "yes", must obtai� Di�✓. of Aiccholic Severages and Tobacco tempo�ary aicarcf licens�) PROPERTY OWNER APPROVA�: �if otherthan applicantj **NOTE** • Siie F'?an rEt;�ip�E?fi 'v1=tll ?3� a��!�caticn accor ,'1�J8fll�tl Wi:f' C1t34�1�g I:� ds�ai;r^ y iaye�t'c�P �ve�ct • N� fe� s:;al: y� ch��;��u fo° s_�:� ;� ::-rnit; ha�vever, not mor� tha�t i�v�� {2) a�rm�t3 s:��l, �� ;s��!�� �� any cne aa:;res�, prop�;ty legal d�scription, pro�erty owner, or organ;za:ion durir,C any sir,gie calen�ar y2ar. � Ad�r���tisir:g sirns ar� p?r;r.i?t�d L'��� l�' on property having the sa;e + A!I sa'e s+tES sh�l� b� I��t :r: a c:e�n �nd orcerly ma�ine� upon comp!e�_ian ef s�11�. • Sh�uid th� ._a.�;'�v�n` sr:c'ucle #��v ave cf onL� or tents, the'e �s a�: v.C'(� r+r� I;�s�:�t;ti��, F?e due at ti�7r� �f cpp':•ica�ivr Gi�:9 a certi`ic :e of flam resistance �s requ�r��� f_�r ea•�h iPnt. Inspection to i�e don� cn tf:2 first day of e�.� nt _ ` ______ ������� SIGNATI�RE OF ,�,PPLE�AFJT: __ _ DRTE: __ *'k:k****'kifjf'/.Yl'�Y'k�f�C'�'"�l"1yt�'1E'.tt':'A"/f�"�'t****.'t:�'t%'.il�X*lYK"F'* <# x**** R**ic**ie**t:t*�k k:k*ir* A�PRO�;�! Sl�N�,�"�!� E�: 1 A i�%�.�f�F�(cN���T�O�! � , . � .� POLICE DEP"! .: ,�-` DATE: �'�' ,:.� o y F9RE;�2E�CUL: "� °' '' ,.�' ____ D�1"E: �.��L 'd PARKSlRE�REATlO�: ��' � �ATE: VILL�GE fViANAGER: -1 ,. DATE: P & Z DIRECTOR: '� ,� „ =�%C�-f� . DATE: i'4t. August 26, 2014 '�"°"`� � Michael R. Couzzo, 7r. G O O D S H E P H E R D Village Manager EPISCOPAL scHOO� 345 Tequesta Drive Tequesta, FL 33469 Re: Spring Sprint 2015 Dear Mr. Couzzo, Attached is our permit application for the Good Shepherd Episcopal School Spring Sprint 2015. There is also a course map of the SK and layout of Constitution Park for the awards ceremony, children's obstacle course, free faod and sgonsors. If all meets your approval, this will be our 5�' a.nnual Spring Sprint! We have grown from a small race to one that is respected by area runners and looked forward to each year by many families in our community. One thing that is a dra.w for us is that we are an elementary school and encourage children to train for this race and run with their family and friends. It promotes family time in a healthy way! Last year Mayor Abby Brennan road in the Mercedes pace car and gave out awazds alongside Good Shepherd Head of School Jim Hoye. We would be honored to have her represent the Village agaan at this event. Sergeant Keith Smolen did an excellent job as supervisor and we would like to request his assistance again if he is available. In the past we have alternated da.ys with the Green Ma.rket to advertise the ra.ce on signs posts at the comer of AlA and Tequesta Drive and also in front of the Village Ha11. I would l�ce to request tha.t we be able to post a permanent banner somewhere for 30 da.ys before the ra.ce. This will help residents plan for road closures as well. If you have any questions, you may reach me at 561-371-2819. Thank you for your assistance and support. �Ve enjoy bringing the community together on this very special moming! Kin gards, C�mdi McDon Race Director cyndi@springsprint5k.org . - 402 Seabrook Road, Tequesta,Florida 33469 � Phone 561-746-5507 • Fax 561-746-2870 • www.goodshepschool.com Good Shepherd Episcopal School Spring Sprint 2015 Date: Saturda.y, March 7, 2015 Time: 7:30 am. to 10:30 a.m. Course Route: Race Start is at the Dover Rd entrance to Constitution Park heading west Tum right on Tequesta Drive Turn right on West Riverside Drive Tutn right on West Pine Hill Trail Tum right on Hickory Hill Road. Tum right on West Pine Hill Trail Turn left on Sea,brook Road Tum right on East Pine Hill Trail Tum left on Sea.brook Road. Tum ieft on Willow Road Turn right on Tequesta Drive Tum right on Seabrook Road. Tum left on Dover Road. to the Finish Line Other Information: • Race will be lead by a pace car � Volunteers will be posted along the route at ea.ch turn. • Two water stations will be located along the course. One at W Pine Hill Trail. One along Willow Rd. • All post race activities (kids obstacle course, food. tent, awards ceremony) will be contained in Constitution Park. • Streets and Park will be completely cleazed of any Spri.ng Sprint garbage and other items upon conclusion of this even� Contact: Cyndi McDonald, Ra.ce Director Cell: 561-371-28r9 Cyndi@spri.ngspri.nt5k.org SHARE „ `� Spring Sprint 2015 EXPORT � � 3.15 M! - Running EDIT , GeateC by tnc namz prowtl?tl) DEIEiE 0 0 �.-_`t:il ' ~ � — 4lu�q�.' _ ° ._ Spring Sprint 2015 ^� ' _ A Yimed run throughout the beautifui � = . Comments streets of Tequesta. '; �°��,�� `; Next race: MarCh 7, 2015 "`"'� ' www.springsprint5k.org - _� „+."' 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