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HomeMy WebLinkAboutHandout_Workshop_Tab 03_09/03/2014 DRAFT-2 VILLAGE OF TEQUESTA STAFF PERFORMANCE APPRAISAL Michael R. Couzzo, Village Manager (Job Description Attached) Review Period: August 2013 - August 2014 Purpose of Appraisal: Annual The VISION of the Village of Tequesta is to preserve and enhance the unique character, community spirit, small town values and superior quality of life for all who reside, visit and work in the Village of Tequesta. The MISSION of the Village of Tequesta is to protect the health, safety and well-being of the community, provide exceptional, fiscally sound and efficient customer service, uphold the public interest and advance the community vision. The VALUES of the Village of Tequesta include: • Excellence in all things - Professionalism, courtesy, accountability and innovation drive our commitment to the delivery of exceptional customer service. • Ethics and Transparency - We set high standards and are responsible for our personal, professional and organizational conduct and act with integrity. We provide open access, encourage community involvement and promptly respond to requests for information. • Quality of Life - We value maintaining a safe, family-friendly and healthy environment to build our future and conduct business. We foster recreation, public safety, youth activities and events that benefit the entire community. • Employees - We recognize that our diverse staff is invaluable and we provide a work environment that emphasizes teamwork, respect, dignity and support. We attract the best recruits, retain top-level employees and invest in their professional grow. PERFORMANCE APPRAISAL ASSESSMENT KEY 5. Exceptional Consistently exceeds all performance standards. Provides leadership, fosters teamwork, is highly productive, customer focused and produces the highest quality work. Makes a notably significant contribution to the Village of Tequesta. 4. Exceeds Expectations Consistently meets and often exceeds all performance standards. Demonstrated initiative, works well on teams, is customer focused and demonstrates excellent work and interpersonal skills. 3. Meets Expectations Consistently meets all performance standards. Performs at a fully competent level. Requires only general supervision to accomplish tasks. 2. Needs Improvement Generally fails to meet performance standards for the position. Frequently falls short of desired results. 1. Unsatisfactory Consistently fails to meet performance standards NS No Score Too Soon To Rate DRAFT-2 Leadership and Influence: Exerts positive leadership influence and impact. Articulates a vision of what is possible and gains support and commitment to that vision. Serves as a positive model of how to act when pursuing goals and addressing citizen needs. Empowers and develops others, sharing credit and enhancing the organization's ability to sustain accomplishments over time. Helps to develop both today's and tomorrow's leaders. 5 4_ 3_ 2 1 Notes: Teamwork and Collaboration: Takes a broad view of the team concept that goes beyond agency or departmental lines. Thinks in terms of other groups that have a stake or interest in various initiatives or activities. Avoids the silo effect where communications only flow up and down a narrow part of the organization. Reaches out to build trust and collaboration with neighboring jurisdictions. 5 4 3 2 1 Notes: Strategic Thinking: Can analyze organizational strengths and weaknesses ancl then combine these with knowledge of the industry, market and organization to develop long-term strategy. Sees to it that the organization's vision and strategic plan are both aligned and well understood by internal and external stakeholders. Ensures that business practices are consistent with the strategic plan and the vision. 5 4_ 3_ 2 1 Notes: DRAFT-2 Budgeting and Fiscal Responsibility: Demonstrates fiscal responsibility and understands the fiduciary aspects of each employee's financial decisions. Develops or contributes to the budgeting process by providing accurate and reliable estimates of costs and expenditures. Negotiates favorable contract prices for goods and services and follows established bidding procedures. Tracks and monitors actual expenses, comparing these to projections, keeping others informed and taking appropriate action to keep expenses in line. 5 4 3 2 1 Notes: Customer Focus: Personally demonstrates that both external (residents, business community, general public, etc.) and internal {co-workers, supervisors, other departments, etc.) customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other issues that can adversely affect the customer. Keeps customers informed regarding the status of pending actions and inquires about customer satisfaction with services. This is in sharp contrast to behavior patterns that tend to disappoint customers, leave them feeling forgotten and unimportant or that otherwise result in unmet needs or expectations. 5 4 3 2 1 Notes: Council Relations and Communications: YES NO Understands and supports the MISSION and Council's VISION of the Village of Tequesta YES NO Adheres to and furthers the VALUES of the Village of Tequesta YES NO Communicates information equally to all Council members YES NO YES NO YES NO YES NO Notes: VILLAGE OF TEQUESTA JOB DESCRIPTION POSITION TITLE: Village Manager DEPARTMENT: Administration DATE LAST UPDATED: 2/1/2012 WC CODE: 8810 UNION STATUS: N/A EMPLOYMENT STATUS: Fufl-Time FLSA STATUS: Exempt POSITION SUMMARY The Village Manager position is responsible to the Village Council for executing the Village's policies and laws, administering the government of the Village and supervising and managing all public business and affairs of the Village. REPORTING RELATIONSHIPS Position Reports to: Village Council Positions Supervised: Department Heads, Executive Assistant DUTIES AND RESPONSIBILITIES • To see that all terms and conditions imposed in favor of the Village, or its inhabitants in any public utility franchise, are faithfully kept and performed; and upon knowledge of any violation thereof to call the same to the attention of the Village Council. • To supervise the management and control of all public utilities owned by the Village and be charged with the management and operations of all public works and departments in accordance with the ordinances or resolutions of the Village Council. • To be responsible for the supervision of all departments of the Village and to see that the laws and ordinances of the Village are enforced. • To attend all meetings of the Village Council and of its committees, if requested, with the right to take part in the discussion but without having a vote, and to file at the regular meetings of the Village Council in each month, a report of the Village Manager's actions during the preceding month in a form as directed by vote of the Village Council. • To recommend to the Council for adoption such measures as the Village Manager may deem necessary or expedient in the interests of the Village, to keep the Village Council fully advised as to the financial condition and needs of the Village, and to submit for its consideration an annual budget. • To appoint, and when deemed necessary for the good of the Village, suspend or remove any Village employee and/or department head provided for, by, or under the Charter, or by ordinance, except as otherwise provided by Florida law, the Charter or personnel rules adopted by ordinance or resolution. The Village Manager may authorize any department head to exercise these powers with respect to subordinates in that department. • To direct and manage the activities of afl Village stafif in protecting the lives and property of Village residents during periods of natural or manmade disaster or civil strife, whenever such emergency might occur. • To act as purchasing agent for the Village; authorized to make all purchase of supplies and to approve all purchase orders for the payment of same. In the capacity of purchasing agent, the Village Manager shall conduct all sales of personal property which the Council may authorize to be sold as having become unnecessary or unfit for Village use. All purchases and sales shall conform to such regulations as the Village Council may from time to time prescribe. • To make contracts on behalf of the Village for the furnishing of materials and performance of labor; provided, however, that no such contract shall obligate the Village for a sum greater than allowed by ordinance, and provided, further, that such contracts shall be presented to the Village Council at the next regular meeting after the execution or awarding thereof for action thereon by the Village Council. • To prepare and submit to the Village Council, within ninety (90) days after the close of each fiscal year, a complete report of the operation and business of the Village for the preceding fiscal year. ADDITIONAL DUTIES • Perform other duties and assumes other responsibilities as apparent or as delegated. QUALIFICATION AND EXPERIENCE Education and Experience • Bachelor's degree in Business or Public Administration or related field. Master's degree preferred. • Ten (10) years of progressively responsible experience in City/County administration. . Necessary Knowledge Skills and Abilities Theory, principles, practices and techniques of organization design and development, long-range planning, public administration, public financing, municipal budgeting, financial administration, program and policy formulation. • Applicable state and federal laws and regulations governing the administration and operations of a municipal agency. • Principles and practices of personnel management and labor management relations. • Techniques of effective public relations and principles and practices of sound business communications. • Demonstrated experience in program and project management. • Capable of thinking strategically and designing multiple ways to accomplish goals; a solutions provider with analytical troubleshooting and decision-making skills. • Well-honed conflict resolution skills. • Demonstrated strength in building relationships built on trust and integrity. • Excellent oral and written communication skills and leadership practices • Proven skills in working successfully with a diverse individuals and groups; strong facilitation and collaboration competence. • Technical competence with Microsoft software suite of products VILLAGE OF TEQUESTA JOB DESCRIPTION Licensing and Certification • Driver's License • National Incident Management System (NIMS) Certification in accordance with Village policy WORK ENVIRONMENT • Works in an office; required to frequently visit off-site locations. The job description does not constitute an emp/oyment agreement between the emp/oyer and employee and is subject to change by the emp/oyer as the needs of the emp/oyer and the requirements of the job change. Requirements are representative of minimum levels of knowledge, skills, or abilities.