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Home My WebLink AboutDocumentation_Regular_Tab 04_11/13/2014 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: 3/14 Consent Agenda: No Resolution #: 29-14 Originating Department: Various Departments ' �` •� � � C -• • . -�• Amending and increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401 Budget by $409,133.00 to fund the completion of projects that were approved and funded but not completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15. � � . -. Account #: Multi — See attached Amount of this item: "Schedule A" $422,733.00 Current Budgeted Amount Available: Amount Remaining after item: $0.00 N/A Budget Transfer Required: No Appropriate Fund Balance: Yes '' � ' •' . .� • •- � • • -.�- •. "°nending and increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401 dget by $409,133.00 to fund the completion of projects that were approved and funded but not completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15. .- -� . , Department Head Finance Director or Representative Reviewed for Financial Sufficiency ❑ No Financial Impact ❑ Attorney: (for legal sufficiency) Village Manager: Submit for Council Discussion: ❑ Approve Item: ❑ Deny Item: � ' • •' • • . - .• • -• •- • •- •- • •• - • . • -• . • � . - • - • _ orm Amended: 3/14/14 RESOLUTION NO. 29-14 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2014/2015 GENERAL FUND #001 BUDGET BY $13,600.00 AND WATER FUND #401 BUDGET BY $409,133.00 BY AMENDING EXPENDITURES AS SPECIFIED IN THE ATTACHED "SCHEDULE A" PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, $409,133.00 of the Fiscal Year 2013/2014 Budget remained encumbered at fiscal year-end 09/30J14 and the Departments are requesting that the funds be rolled forward to fund the completion of purchase orders that were approved and funded but not completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15 and; WHEREAS, $13,600.00 of the Fiscal Year 2013/2014 Budget was earmarked for a specific purchase and the Department is requesting that the funds be rolled forward to complete the purchase that was approved and funded but not yet completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/2015 and; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 29-14 amending and increasing the 2014/2015 General Fund #001 budget by $13,600.00 and Water Fund #401 budget by $409,133.00 by amending expenditures as specified in the attached Schedule A providing for severability; providing an effective date; and for other purposes is hereby approved; Section 2 This Resolution shall become effective immediately upon passage. ___ ,,._._ _ . .- ._. : _.: __ , - - -;� .�.;,:- -.� ;, ,. • ��...,,� . _ � . . _ _ ' � 1':- � � •'� �tUl1=111 .i>�' �>..: �' f ' • � •� + • • � : ✓.��. 1 • - �1 ' • _ �,. ... ... . . Funds to Roll Outstandina Forward as Ori inai Encumbrances Reauested GL Account # PO # Vendor Description Encumbrances as of 09/30/14 by Deqartments WATER FUND # 401 401-241-531.302 3088 ARCADIS TEQUESTA DRIVE WATER MAIN REPLACEMENT $ 76,500.00 $ 22,950.00 $ 22,950.00 401-241-534.300 3082 PUBLIC RESOURCES MGMNT GRP UTILITY CONSULTING SERVICES $ 6,500.00 $ 6,500.00 $ 6,500.00 401-242-546.310 3108 PANTROPIC POWER PRODUCTS INC CAT-3512 GENERATOR UPGRADES $ 45,490.00 $ 45,490.00 $ 45,490.00 401-411-549.671 2974A ARCADIS WTP-MISC. REAHBILITATION ITEMS $ 22,750.00 $ 9,750.00 $ 9,750.00 401-411-549.671 3094 TLC DIVERSIFIED WTR PLNT RENOVATIONS & TANK DEMOLITION $ 530,518.00 $ 324,443.00 $ 324,443.00 Water Fund Total: $ 409,133.00 Total Roil Forvvard Request for Encumbered Funds: $ 409,133.00 Funds to Roll Outstandinq Forward as Ori inal Encumbrances Requested GL Account # PO # Vendor Description Encumbrances as of 09/30l14 bv Departments GENERAL FUND # 001 001-175-531.327 N/A PALM BEACH STATE COLLEGE POLICE ACADEMY TUITION FOR MILITARY TO N/A N/A $ 13,600.00 MAIN STREET PROJECT (4 INDIVIDUALS) Storm Water Fund Total: $ 13,600.00 Total Roll Forward Request for Non-Encumbered Funds: $ 13,600.00 Ma�o, Deanna "�om: Gload, Micheile nt: Thursday, November 13, 2014 1:57 PM _ �: Mayo, Deanna Cc: Forsythe, Jody Subject: FW: Resolution # 29-14 Attachments: 20141dOV-ROLL FY2014 ENCUMBRANCES FORWARD-RESOLUTION.doc; 2014 NOV- ROIL FY2014 ENCUMBRANCES FORWARD-ROUTING SHEET.docx; 2014 NOV-ROLL FY2014 ENCUMBRANCES FORWARD-SCHEDULE A.xlsx Deanna, i understand that Lori went home sick. Can you piease heip me with this? Thanks, Michelle , . ___.. ........ ._ .._... _ . ._.. . _ ........_ ......... .. . ._�., __ ___._. .. ...._._._._,. From: Gioad, Michelle Sent: Thursday, November 13, 2014 12:27 PM To: McWilliams, Lori Cc: Forsythe� Jody Sui�j�C: Res�iliatioii # 29-14 Good afternoon, Jody discovered a typo on Resolution # 29-14. The amount needed to be appropriated in the Water Fund #401 should be $409,133.00, �t $324,443.00. The same mistake was made on the routing sheet. I have attached corrected documents. Can you please iet me �now what I have to do to get this corrected? Thank you, Mu%I�-Q.U.� G� Accountitig Mariager The Viliage of Tequesta mqload(�a.teauesta.org Phone:561-768-0425 i VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: 11/3/14 Consent Agenda: No Resolution #: 29-14 Originating Department: Various Departments �� .. . . - : -. . -.. Amending and increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401 Budget by $324,443.00 to fund the completion of projects that were approved and funded but not completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15. � � Account #: Multi — See attached Amount of this item: "Schedule A" $422,733.00 Current Budgeted Amount Available: Amount Remaining after item: $0.00 N/A Budget Transfer Required: No Appropriate Fund Balance: Yes • •- .� . .- . . . ..- •. Amending and increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401 Budget by $324,443.00 to fund the completion of projects that were approved and funded but not completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15. . � Department Head Finance Director or Representative r� Reviewed for Financial Sufficiency y� ��-/ No Financial Impact ❑ + Attorney: (for legal sufficiency) Village Manager: ��/�,� m /i� 'U1 i Submit for Council Discussion: ❑ (`� /l� � �� Approve Item. [' � v • Deny Item: � • • - . . - _. -- - . -. .- - . .- - .- . ..- . . -.. ... - . - - - . - Form Amended: 3/14/14 RESOLUTION NO. 29-14 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2014/2015 GENERAL FUND #001 BUDGET BY $13,600.00 AND WATER FUND #401 BUDGET BY $324,443.00 BY AMENDING EXPENDITURES AS SPECIFIED IN THE ATTACHED "SCHEDULE A" PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, $324,443.00 of the Fiscal Year 2013/2014 Budget remained encumbered at fiscal year-end 09/30/14 and the Departments are requesting that the funds be rolled forward to fund the completion of purchase orders that were approved and funded but not completed in budget year ending 09/30/14 and expect to be completed in budget year � ending 09/30/15 and; WHEREAS, $13,600.00 of the Fiscal Year 2013/2014 Budget was earmarked for a specific purchase and the Department is requesting that the funds be rolled forward to complete the purchase that was approved and funded but not yet completed in budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/2015 and; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: , Section 1 Resolution No. 29-14 amending and increasing the 2014/2015 General Fund #001 budget by $13,600.00 and Water Fund #401 budget by $324,443.00 by amending expenditures as specified in the attached Schedule A providing for severability; providing an effective date; and for other purposes is hereby approved; Section 2 This Resolution shall become effective immediately upon passage. � ,_ . _ . _ __ , : - _�x:� _ ra:_d �. ,.�.,�...,,�..-�.._�. �� - �.js�<<t. `�1��- . .'i� _U�_ ,�;_ � .'x� Funds to Roll Outstandinq Forward as Oriqinal Encumbrances Requested C,L Account # PO # Vendor Descriptio� Encumbrances as of 09/30/14 bv Departments WATER FUND # 401 401-241-531.302 3088 ARCADIS TEQUESTA DRIVE WATER MAIN REP�ACEMENT $ 76.500 00 $ 22,950.00 $ 22,950.00 401-241-534 300 3082 PUBLIC RESOURCES MGMNT GRP UTILITY CONSULTING SERVICES $ 6.500.00 $ 6,500.00 $ 6.500.00 401-242-546.310 3108 PANTROPIC POWER PRODUCTS INC CAT-3512 GENERATOR UPGRADES $ 45.490-00 $ 45,490.00 $ 45.490.00 401-411-549 671 2974A ARCADIS WTP-MISC REAHBILITATION ITEMS $ 22.750.00 $ 9.750.00 $ 9,750.00 401-411-549 671 3094 TLC DIVERSIFIED WTR PLNT RENOVATIONS & TANK DEMOLITION $ 530.518.00 $ 324.443 00 $ 324,443 00 Water Fund Total: $ 409,133.00 Total Roll Forward Request for Encumbered Funds: S 409,133.00 Funds to Roll Outstandinp Forward as Oriqinal Encumbrances Requested GL Account # PO # Vendor Description Encumbrances as of 09/30/14 bv Departments GENERAL FUND # 001 001-175-531.327 N/A PALM BEACH STATE COLLEGE POLICE ACADEMY TUITION FOR MILITARY TO N/A N/A $ 13,600.00 MAIN STREET PROJECT (4 INDIVIDUALS) Storm Water Fund Total: S 13,600.00 Total Roll Forward Request for Non-Encumbered Funds: a 13,600.00 .. . ...,r,,,,... _ ac''s��-i�:ai.�,�,r -._.. , . . .. . . .. . _ � .. __ . .. �.._ . _. .. .. . . .. .. . _