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Home My WebLink AboutDocumentation_Regular_Tab 11_11/13/2014 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: N/A 11/13/14 Consent Agenda: No Resolution #: 34-14 Originating Department: Utilities ' � ' • • • • - : - • • -�• Authorizing piggybacking the contract between Odyssey Manufacturing Company and the City of Plantation for the purchase of sodium hypochlorite at the price of $0.67 per gallon. , . . .. Account #: 401-242-552.342, Chemicals Amount of this item: $50,250.00 Current Budgeted Amount Available: Amount Remaining after item: $168, 000.00 $117, 750.00 Budget Transfer Required: No Appropriate Fund Balance: No `' • � •' .• • • • • .�- •. Authorizing piggybacking the contract between Odyssey Manufacturing Company and the City of Plantation for the purchase of sodium hypochlo�ite at the price of $0.67 per gallon. . -� . . Department Head -� ,� Finance Director �' � Reviewed for Financial Sufficiency - � �° No Financial Impact ❑ `�. Attorney: (for legal sufficiency) �- Village Manager: Submit for Council Discussion: ❑ � ��. (, �� Approve Item: �` Deny Item: � � • • - . . - _. -- - . -. .- - . .- - .- . ..- . . -. _ .._ - . - - . - Form Amended: 7/12/12 RESOLUTION NO. 34-14 A RESOLUTION OF THE VII..LAGE COUNCIL OF THE VII,LAGE OF TEQUESTA, FLORIDA, AUTHORIZING PIGGYBACII�NNG THE CONTRACT BETWEEN ODYSSEY MANUFACTURING COMPANY AND THE CITY OF PLANTATION FOR THE PURCHASE OF SODIUM HYPOCHLORITE AT THE PRICE OF $0.67 PER GALLON PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, pricing is piggybacked on the City of Plantation's Contract No. 038-11; WFIEREAS, ttus contract will expire on October 20, 2015; NOW, THEREFORE, BE IT RESOLVED BY THE VII.LAGE COUNCII. OF THE VII,LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The Village Council hereby adopts Resolution No. 31-14 awarding a blanket purchase order to Odyssey Manufacturing Company for the purchase of sodium hypochlorite at the price of $0.67 per gallon; Section 2 This Resolution shall become effective immediately upon passage. � THE VILLAGE OF TEQUESTA PIGGYBACKING CHECKLIST Instructions: This form is to be completed for any purchase of goods, or contract for services where the Village will utilize a contract competitively bid by another governmental agency (i.e. "Piggyback"). Department: Water Production Date: 10/22/2014 Item/Service 75,000 gallons of Sodium Hypochlorite Vendor/Service Provider Odyssey Manufacturing Co. � State Contract # � Other Governmental Agency *Chapter 287, F.S. If box beside "Other Governmental Agency" is checked above, complete the remainder of this form. 1 Governmental Agency City of Plantation YES NO Is the contract current? Effective date: October 20.2014 Expiration � � 2 Date: October 20.2015 � � 3 Was item/service bid out in compiiance with the Village's Purchasing Policies & Procedures7 Is the price that the Village will receive by piggybacking equal to the price obtained by the agency � � 4 named above? � � 5 Does the contract contain an assignability clause? If the answer to question # 5 is no, has the governmental agency given the Village permission to � � 6 piggyback on the the contract? � � 7 Has the vendor/service given the Village permission to piggyback on the contract? �/'� e �� 10/22/Z014 Department Head Signature Date Village of Tequesta Date: 10/16l2014 Blanket Purchase Order Requisition Date Purchase Order is Req'd: 11/14/2014 (Not a Purchase Order) Department: Water Production *Revised November 14, 2011 Req. #: Quotes Received: 1 (See Attached) Recommended Vendor: 114 Vendors Bids Od sse Manufacturin Co. Od sse Manufacturin Co. 0.67 / allon Address: 1484 Massaro Blvd City: Tam a State & Zip: Florida 33619 Comments: Od sse roduces a hi her stren th roduct than their com editors, as well as rovide technical assistance and resourses with the chemical feed s stems. This will i back the contract between Od sse Manufacturin and the Ci of Plantation for the urchase of Sodium H ochlorite. Manuf./ Available Balance Item Descri tion Part# Qt . Unit Price Total Cost Account # (Finance Use Onl ) � �� 1 Sodium Hypochlorite 75,000 $ 0.67 $ 50,250.00 401-242-552.342 � � �C �� /� / ' ' $ - $ - $ - $ - $ - e'_ _ �' O y c �� $ — � ... $ — _� $ _ Total: $ 50,250.00 ,_ - Finance/Administrative Use Onlv: The Department Director's / Designee's signature below certifies that (1) this purchase order requisition is complefe and in compliance with the Village's Purchasing Policies and Procedures and (2) all procurement requirements have been satisfied. f � � �, �` � ' I�' �� ; � j , De artment Director / Desi nee Si nature: �� i Date: The Finance Department signature below certifies that (1) this req �t�on has b n approJ by an authorized Department Director/Designee, (2) t at the correct account numbers have been used and (3) there is adequa� funding in the accounts listed. Finance Si nature: Date: �"_T`" ° Date: � % ' Villa e Mana er A roval: Village Council Approval: Resolution #: Date: ODYSSEY MANUFACTURING CO. October 10, ?Ol4 Mr. Nate Litteral Vb'ater Treatment Plant Superintendent Village of Tequesta 901 North Disie Hi�hwav Tequesta, Florida 33-�69 Re: PROPOSAL TO SUPPLY BULK SODILiM IIYPOCHLORITE TO THE VILLAGE OF TEQLESTA liTILITIES llEPARTMENT Dear Nate, As a follow-up to your recent request, Odyssey NlanufacturinQ Co. agrees to let the Village of Tequesta continue to "pi��yback'' off of the City of Plantation's bid for its Ultra Chlor 12.5% sodium h_ypochlorite for its Utilities Department only throu<�h October 20, 201 � for the firm ltunp sum delivered price of $.67 per gallon. The delivered price is fiYed to the water treatme��t plants and there are no fuel surcharges, deliverv fees or otller hidden char<�es. Attached is t11e RFP package, a copy of Odyssey�s bid, the award information and the recent rene�vals from the City Council Meeting. Charles Spencer is the point oFcontact with the Ciry of Plantation Seacoast Utility Authoriry ,� 954- 452-2554. Additionallv, there is no minimum deliverv! This proposal to piggyback is made with the unclerstanding that Odyssey Manufacturin� �vould supply the VillaQe of Tequesta's bulk sodium h�pochlorite needs for its Utilities Department onlv. As part of the chemical supply, Odyssey aQrees to provide technical assistance to your facilities as required to your Water Treatment facilities includin� en�ineerinQ. technical support and service work on your chemical systems. Odyssey's product�guarantees and specifications are listed in its bid package. The bottom line, with Ody�ssey's high quality sodium hypochlorite, vou will be able to see to the bottom of your tanks! As you know, you cannot currently do this. Additionally. we don't have all of the metal impurities or sltidae of other manufacturers. We also make 1?.5 Trade Percent and not 9% - 10% like other man��facturers so you will use less! Odyssev �tiarantees deliveries with 48 1lours' notice and will do emergency deliveries on 24 hours' notic�:. We have never missed a delivery! In addition to the guaranteed pricing, the Village ofi Tequesta will achieve additional cost savings in two areas with the Odyssey Ultrachlor. First. Odvssey Ultra Chlor contains virtually no metal impurities. This lack of inetal imp�u (primarily nickel a��d cobalt) means less gassin� of the bleach whicll is a form of decomposition and translates to a si�nificantiv longer half-life (e.g., lower decomposition rate) on the order of maQnitude of 10% to 100%. This factor by itself should decrease total consumption by approYimately 10% to 20% or so depending on how long the product is stored prior to being used thus resultin� in cost savings. Additional cost savin�s will also result from reduced O&M eYpenses since you will not have any feeder system plug�ages caused by high suspended solids (e.g., the black goo on the inside of sodium hypochlorite tanks) or bassing (from metal impurities). Other benetits include reduced bromate levels (a known carcinogen which became regulated in drinking water beginning January of 2004) and reduced sodium chlorate levels (EPA has ��, -° MANUFACTURERS OP�� 0 �HL�� $ O O� O D Y S S E Y � y � � ', � � �, www.odysseymanufacturing.com w ,��. N e oe H � � e � � �` � �,� �M. , ' stated that they intend to regulate this substance in drinking water when more toxicity data, from ongoing studies is available). Another advanta.ge is that Odyssey never misses a delivery! Contrast that with the service you have received in the past! As the only proven chlor-alkali manufacturing facility in Florida, Odyssey Manufacturing Co. can offer a unique combination of high quality combined with a very competitive cost structure. We make our raw materials (chlorine and caustic) on-site out of highly purified salt and demineralized water utilizing a membrane cell electrolysis process. Not only does this process result in high quality bleach but also makes our product cost very competitive as we do not have to pay out of state third parties to make the raw materials for us and have them shipped down by railca.r. This is the reason we are able to ofFer this fixed pricing with no price protection for the upcoming year while providing a superior quality product. Additionally, this ensures our raw material supply is not interrupted. As you know, railcar shipments of chlorine gas have been stopped on eight occasions for up to four da.ys each time over the past six years; three due to terrorist concerns and six due to hurricanes. _ Thank you for your consideration. As you know, we have provided our industry superior service over the past fourteen years of our e�cistence providing the best product in the marketplace and never missing a delivery. Additionally, we have provided extensive technical expertise with regard the chemical systems and installed tanks to the industry. In fact, Odyssey is a licensed plumbing and general contractor who has insta.11ed the majority of sodium hypochlorite systems in Florida. We also furnish and install on-site generation systems. Please call me if you have any questions. We look forward to the opportunity to continue to serve your sodium hypochlorite needs in the future. I have also provided you a product brochure, process flowchart, Material Safety Data Sheet (MSDS), copy of our NSF certification, and a copy of our insurance certificate as part of the bid package that is enclosed. Additional information on our product or company can be found on our website @www.odysseymanufacturing.com. Please do not hesitate to contact me at (813) ODYSSEY or cellular (813) 335-3444 if I can be of further assistance. Sin ely atrick H. llman General Manager � Litteral, Nathan From: Spencer, Ezzard "Charles" [ESpencer�plantation.org] Sent: Thursday, October 16, 2014 12:26 PM To: Litteral, Nathan SubJect: Supply and Delivery of Sodium Hypochlorite Good Afternoon Nate: Please let this email serve as formal notice to approve/allow the Village of Tequesta to "Piggyback" the City of Plantation contract (RFP No. 038-��) awarded to Odyssey Manufacturing Co. If any additional information is needed, please do not hesitate to contact me. Thanks �°�� Charles Spencer Jr., FCCN, FCCM City of Plantation (Utilities Department) Utilities Budgeting & Purchasing Manager Phone: 954-4148899 Fax: 954452-2546 Email: ESpencer@Plantation.org "There's never just one wet butt in a canoe. We're all in this together. " Under Florida law, email addresses are pubiic records. If you do not want your email address released in response to a public records request, do not send your electronic mail to this entity. Instead, contact this office by phone or in writing. 1 ��_ � r;w�;l;`�=�...�:�::�, ,.��.`a �-"`';=;�r� ��x:�}i:;: ,� � �� o � ■ � � � � , MANUFACTURING CO., August 11, 2014 Charles Spencer . City of Plantation � Utilities Budgeting & Purchasing Manager 400 NW 73�d Avenue Plantation, Florida 33317 RE: CITY OF PLANTATION SODIUM HYPOCHLORITE AND CALCIUM HYPOCHLORITE CONTRACT RENEWAL OPTION Encl: (1) Executed Renewal Acceptance Letter Dear Charles Spencer: Please find enclosed (1) executed renewal acceptance letter referenced above. If I can be of further assistance, do not hesitate to call me at 1-800-ODYSSEY or cellular 813-335-3444. Since , � ri . Iman General Manager Enclosures: as noted � ��'� ��•�,F r y :c.1A - � k�`A u �� ' ,��;� 1 � _ I,}� ; � $' � t+ '�� _ MiY�' r � � tl -r,��T �� ;. � �`. ��". D :x �i�� ' :" ;�°�°s�r s+^ �',�.> �' � _ 7 � t,� y 'zx1 �', a%„ 'e , t � �' E � � � � m o • P � � � , . � � , ' I I OFfICE OF THE MAYOR � CITY COUNCIL � Diane Veltri Bendekovic, . Lynn Stoner, Presldent Mayor Ron Jacobs, President Pro Tem - Jerry Fadgen UTILiTIES PURCHASiNG SECTION Dr. Robert A. Levy ChaNes Spencer, Plantati.on Chrls P. Zimmerman AIA Utilitfes Budgetlng & Purchasing Manager � grass is greener' August 5, 2014 91 71�8 2133 3937 6450 8�53 Pateick Allmen - Odyssep Manufacturing Compan� �= ��,?'�`• `�.;� � , _�_,-.; p �_ ; ' . 1484 Massaro Blvd � Tainpa, FL 33619 AUG ��Q�� '--- �-------_:._--�=� - Dear Mt. Patcick Allmen Contract 038-11 for Purchase and Dclivcry to Vasious Locations: Sodium H�ochlorite and Calcium Hppochlorite ea-pires on October 19, 2014 and has a provision for renewal undex the original terins, conditions and speafications for additional one-pear estension. Thus this would be the third of (4) four one (1) peat renewal options. Note: The purpose of this letter is to deteraune your desire to this renewal provision. This inquity does not constiture an estension or renewal of the conteact Someone with authoYization to sign fox your company must place theis signattiue �vhere indicated. THE FORM SIGNOR MUST BE AN OFFICER OF TI� COMPANY OR YOU MUST PROVIDE A DOCUIv�NT IiROM AS OFFICER OF TH� COMPANY, THAT AUTHORIZES THOSE LISTED TO SIGN ON THEIR BEHALF. Onlp the signature of as authorized officer ot someone authorized to bind your company will be accepted. Your response must be xeceived no latex than 4:00 p.m. 9/2/2014. Fas or email response ivill be accepted, (954) 452- 2546 or Es�encer(r��lan�ation.org. Fai7ure to respond �vill be deemed as evidence that your Fum is no longer . . --• — ----- interested in request�ng its opnon to renew this contract. Your cooperarion in dvs matter is appreciated. For fiardier infoxmation please contact Utilities Budget & Purchasing Mana , Charles Spencex at 954-452-2544 ox email espencer q�lantation.org V YES: We offer to renew this contract ex die o'' al tesms, conditions and specifications for one (1) pear. P �' Signee must be authoxized to. ind the company. �r�+��,� ,�� Autho e ignature T'itle ��.�� ,�� '�I 1i � Print Date NO: ��/e do not tvish to renew this cont�act for the followving reason: Authorized Sigttature Tide 4Q0 N� 73xd A�renue ♦ Plantarion, Florida 33317 954.452.2544 � ESpencer@Plantation.org I